Let's see.

Go ahead and start with roll call.

Thomas Martin.

Alfred Bryant.

Here.

Juan Garza.

Here.

Latasha Padilla?

Here.

Mel Eperthunder.

Jonathan Nelson.

Okay.

Everything's everybody looked over the minutes.

If anybody has any motion to change anything looking for approval.

I'll make a motion to approve.

Second.

Jessica, the first.

Okay.

Approval minutes.

Latasha and Jonathan.

All those in favor say aye.

Sorry.

Aye.

Aye.

Okay.

And the minutes are approved.

If we can go ahead and have talk to uh see if Justin would go over the budget with us.

Thank you, Mr.

Chairman, members of the board.

And so year to date, we're uh about $35,000 above budget uh for available funding.

Uh skipping down to the end of the November allocations, that leaves us an available balance for the remainder of the fiscal year of about 192,000, almost 193,000, which breaks down to about $64,000 uh to be allocated for the remaining of the the meetings themselves.

Uh tonight you have $145,250 uh worth of requests.

Uh if you were to allocate the remaining or all of that at 100%, uh that would leave you with an available balance for remaining two meetings for the fiscal year.

Uh $47,000 or an available balance of $47,000 split between the two remaining meetings of about $23,000.

So like I said, there's $145,000 worth of requests and about $64,000 to keep the monthly uh balance equal.

Okay.

Thank you, sir.

Uh not much to work with as usual.

Um so if you guys just bear with us, do the best as we can.

Um of course we always go in order as the requests were put in.

Um so the first one we have is uh Clovis Music Festival.

Hi there.

So we were here in November and we were asked to come back.

And so our request today is 20,000.

We appreciate the 20,000 that was awarded in November for our clubist music festival coming up um April the approximately April the 10th and the 11th.

Um some of the information that we presented in your packet last time is still the same for this time.

Um I know that we booked out 50 hotel rooms just for the artist and the support, the supporting um people that set up and check down the stages and whatnot, and and all of the people that supported the music festival.

Um and then that doesn't count the people that we know came in from out of town and spent the weekend with us too.

So we will have two nights again.

We are working, we've made some offers.

Um so we're hoping to have that music festival announcement shortly as to who will be uh taking center stage on Friday and Saturday night.

Um the 20,000 more will help us really get that information out to the outlining communities because again that's who we want to bring in to Clovis and to showcase our fabulous community is us folks that don't live here and that'll come and shop and gas up their vehicles and spend the night and eat some meals with us.

So and then as far as our main uh marketing, of course we do radio, but um we concentrated uh highly on the Facebook ads, and we were able to uh reach 1.1 million.

We did have to reduce our budget for the uh streaming ads on TV by half.

Uh so we were only able to reach 69,000 in the year before we were actually able to reach close to 200,000.

So we did take a big hit as far as reach on that.

No, that's it.

I think that's it for us.

Okay, um board, any questions?

None for me.

Oh yeah, that is okay.

Okay.

You have any questions?

Can you hear us?

Yes, I can.

Okay.

Okay.

Thank you.

Thank you.

Okay.

Pioneer days.

Second one up is Pioneer Days Rodeo.

Good evening, everyone.

I'm Bob Hoffman.

I'm the treasurer with the Mounted Patrol.

Again, we'd like to thank y'all.

We were also here in November, and we were also requested to come back.

Just wanted to come back in and bring up some of the high points as far as our advertising through Facebook through local radio.

Our target audience is naturally Eastern New Mexico and Western Texas.

We're the only PRCA rodeo that's going to be in Eastern New Mexico within this area.

We've also associated in with Gaiman to try to bring in as many people as we can.

Right now we had over five over 500 contestants last year.

Roughly with about 20 to 30 hotel rooms that are done between the staff with Survey Pro Rodeo and some of the specialty X and stuff that come in.

Also we brought in, like I said, over 500 contestants.

So naturally they're coming in working in with government, they're going back and forth.

So we have them staying at the fairgrounds through that time.

We also have them fueling their families are going out into the community.

So we hope that is uh a large footprint that we give into the community through this time.

Uh our expectation last year we were close to two nuts with a sellout.

If we hit the sun ride, we will be over 10,000 people that will be there at our rodeo.

And that is one of the things that we're really pushing for this year as we look into America's 250.

I believe probably our theme will be Americana, and we are going to push that naturally into as much as we can through.

Again, I know Mr.

Fuljam last time spoke extensively about our history, about a lot of the things that we do in through and with the community.

We do try to get back to this community through children's homes through other organizations as much as we can.

Your help is greatly appreciated.

You were very generous to us last time.

We are looking just to see whatever the board can do.

We appreciate anything y'all can do before I belabor any more of y'all's time.

If y'all have any questions for me, please just let me know.

Thank you.

Okay.

Nothing for me.

Hold on, I think you're skipping out.

How much did allocate?

I think he's asking how much we asked it last time.

Yeah, the last meeting 10,000 was allocated.

Yeah, 10,000 was allocated last time.

10?

Okay, thank you.

Okay.

That's good.

Thank y'all for your time.

We appreciate y'all.

All right, next one up is uh Lions Club.

How are y'all doing?

Good, how are you?

Good.

So this year or this time we are asking for 9250 to go towards the um uh advertising to target our out-of-town people for to be able to come to the gun show.

Uh this is something we do two times a year.

Um we do, I believe they said that the normal stay at the hotels is about 60 rooms, uh, usually for about a four-night stay.

It is a two-day event.

Um with that, we would be uh doing uh the digital uh billboard radio um to try to target as much out of town as we possibly can.

Um and we appreciate everything that you all have done for us in the past.

And you know, just like most of the people here tonight, uh whatever we bring in, of course, we always try to give back to the community in some way, also.

Um so um we're hoping that we will get as close to that number as possible to help us out to get the word out.

Okay, all right.

Uh what's the uh start times then and time?

So the start time, I apologize.

The dates are gonna be four.

Um what's our date?

I think the 13th.

13, 14, and 15.

March 13th, 14th, and 15th.

And what times it start and so we're there on Friday we'll start at 1 o'clock and quit at 7.

And then on uh on uh Saturday we'll start at 9 to 5, and then on uh Sunday we'll be 9 to 4.

Okay.

Yeah.

And in the past it has brought out uh quite a few out of town people throughout the region.

So do you have the number of stays of most of like last year or anything?

Yes, it was about an average of 50 for four days in the hotels.

Okay.

Um we've also had they had over 125 vendors.

Uh they had over 2,000 attendees uh for the three-day.

Um and they did come from Arizona, West Texas, Colorado.

Um, so it was a pretty vast uh area that it that it brought in.

Okay, good deal.

Any board, any other questions?

None for me.

All right, and we sure appreciate it.

Thank you.

Thank you.

Uh next one up will be uh Operation Phoenix Outdoors.

Sure.

She's supposed to be quick.

Thank you.

Good evening, I'm uh Chris Egbert.

I'm the founder and CEO of Operation Phoenix Outdoors.

Uh today come before you to ask for support of our annual uh banquet.

Uh we're gonna have it on the 21st of February.

Uh we have an expected uh 500 people last year we had 422, we had over 50 rooms.

Um we're growing every year uh with your help.

Um the bigger thing that I want to kind of express and what these sheets kind of show is the larger our event is, the larger our year can be, and then that's the more uh we can help stimulate the economy throughout the year.

You know, Lodgers Tax Board is not just uh you know tourism, but it's also the the stimulating the economy side of things.

Um so last year, you know, we were able to put about 46,000 back into Clovis, uh and that's to bring out, of course, military veteran and first responders.

We brought out 150 people uh equated to about 20 room stays, so between our banquet and then what we do throughout the year because of what we're able to raise, uh that's where that additional, you know, while you support one night, it actually enables an entire year worth of uh worth of events here in Clovis.

So we're here asking for 13.5.

Uh last year you gave us, I think it was 8250.

Uh we uh we pull from the two other Air Force bases in New Mexico, and then a large presence from Amarillo, Albuquerque, uh Lubbock, Roswell.

Okay.

Any questions?

Uh no, go ahead.

I was just gonna see.

What time is your event starting?

5 30.

Until uh typically we last till about 10 o'clock.

Uh we do um raffles, we have silent auction, live auction, uh stags barbecue here locally uh cooks for us.

Uh we have plenty of tables available, seats available, so you guys can go to our website or our Facebook page and get uh tickets.

We'd appreciate that too.

Um but usually it's a pretty good event.

Um we've outgrown every facility we've been in except for last year.

We use the one of the new facilities at the Curry County Event Center, and that's where we'll be again this year.

Okay.

Under on your advertising under promotional items, you have banquet items, cups, decals, uh, OPO gear.

Yes, so what we do is uh not only do we put the city's uh logo and everything like that, um we also uh use it for outreach of veteran suicide, 22 veterans a day kill themselves, so we use it as outreach as well.

Um so every year we kind of do something different, uh, but it ranges from uh I think last year we did cups, we've done hats, we've done different things like that that everybody gets.

This year also, because we're celebrating our five years, we're actually gonna do some awards as well for local businesses that have uh really championed us and supported us.

Any other questions?

Appreciate it.

Thank you.

Thank you.

Thank you.

Okay, and next one up will be Dragon Maine.

Thank you very much.

Um thank you for the 8,000 at the last lodgers tax, and I thank you guys for your continued investment.

You've helped make Dragon Main one of the largest tourism drivers in our community, so we do appreciate that.

We were able to document for sure with the entertainment and the people that we had come, fifty room nights, three to four hotels sold out.

It was hard to get the complete data from them, so that is an estimate.

The vibe I did the same thing that I did with the Clovis Music Festival, I halved it.

It did decrease our uh reach significantly.

So the year before, 2024, which is one of our best years.

Um we had 250,000 reach.

Last year we only had 90,000.

The other thing that um I do think uh hurt us a little bit was also we decreased our radio because we wanted to see what happened.

Um we went from 13,000 down to 9,000.

And one of our biggest events, the gearhead gathering, uh, we did drop a third as far as attendance.

So we would like to get our vibe back up there, we'd like to get our radio back up there.

Um and those were really the only changes that we did.

So we'd like to reclaim those previous um uh numbers, attendance numbers.

The other thing is uh we did have from our gear head registrations, we did have some that came from Missouri, uh, but the dominant ones came from Texas, New Mexico, Oklahoma.

I do feel that they did have to travel and stay on, especially on our uh largest days, which are the Thursday and the Friday.

Our QR code, I think a lot of those people are probably military, so I I don't know if we had that much of a uh bump as far as out of state there.

Um and I do want to say that as far as Dragon Main, we do make it a priority to meet y'all's criteria as closely as possible, out of area, nonprofit, measurable lodging, uh multi-day, seven-day event.

Um and we love donating to charities every year.

Um our cost per attendee at 353, we think is pretty good.

Uh and we just like to get that number even lower with more people this year.

Uh and I think that is it.

You guys know about our hangouts and the other things.

So if you have any questions for me, I'm happy to to answer those, and thank you for getting us on tonight.

Any questions?

All right.

I'm good, thank you.

All right, thank you.

Okay, that brings us to the end of our the request.

Um welcome to stay and and listen, or uh if you have something else going on, go ahead and do that.

That's fine.

And um anybody need a break or anything?

I don't.

All right, thank you.

Thank you again.

Now the hard part.

Okay.

Are these numbers right on the prior funding?

Was it 30 already or no?

Uh we didn't do we just moved it.

We didn't do anything.

We didn't do nothing at all.

And I I don't think they need to do that.

We need to move one down so they can still get quiz is 20.

Members of the committee.

Yes.

Mel probably can't hear you.

All right, they all get to We're looking at the Clovis Music Festival requested amount is 20,000.

Um we didn't fund them anything last meeting.

We funded them what did we fund them last thirty.

We funded them 30,000 last year.

Yeah, I have 10 written down.

One.

Yeah.

Maybe we're thinking about ten.

You agree with that number?

Okay.

Okay.

Chamber of Commerce Music Festival grant 10,000.

And then Pioneer Day.

Okay.

Okay.

Next one's the Pioneer Day Rodeo.

Um requested it's 40.

And we gave them.

We gave them 10.

Last meeting already.

We funded them 10 last year.

What do you guys think?

Last year was 20.

20,000 last year.

Or was it 10?

And 10.

Yeah.

Last year was 20.

20,000 last year?

So do we do another 10?

Do we do 15?

They always have a good turnout.

I have 10 written down again.

10 too.

10.

They need something else, they can come back next.

Mayo, we're looking at Pioneer Day Rodeo.

Um we're looking at another 10.

They got 10 last meeting, so another 10.

Okay, good with that?

Okay.

Another 10,000 there.

All right.

Uh next up is Lions Club.

Uh amount requested is 9250.

We gave them 66 last year.

Um, which they always have a good turnout.

They seemed like they used to I wrote down five.

I think that's pretty good.

Last year their actual expenditures were six.

Yeah.

Two years ago.

Got down five.

We think one.

Thanks.

Six for the fall.

Six.

Six.

Okay.

Maybe we're doing about six thousand to the Lions Club.

All right.

Sound good?

Yeah.

Okay.

Okay.

Our next one up is Operation Phoenix Outdoors.

Uh requested 13.5.

Uh prior funded was six thousand last year.

From two years ago.

From two years ago, correct.

Two years ago.

He did not apply last year, correct?

Okay.

8250 last year?

Okay.

Where is it?

Yeah, 50 rooms of the banquet.

Nine.

Nine.

Yeah, it's thinking eight or nine, yeah.

You guys think an eight or nine now number?

How much?

Nine?

Nine?

Maybe we're thinking about giving uh Phoenix outdoors nine.

Yeah.

That number.

Right.

Okay.

Last one is Dragon Main.

Which we're still pretty under.

Yeah.

What do you guys think on Dragon?

Oh, we got left is 27.

27.

Mm-hmm.

That we get to the Uh.

Huh?

Last year was 46.

46.

Can we do 30 and just be over a little?

To take away from the next one?

Mel, can you repeat that?

I said 29 would have before the budget.

Yeah.

Yeah.

So it the 29 would bring the to the 64 remaining bi-monthly total.

Okay.

That's what Mel's saying.

Do a 29.

I'm good with that, or 30.

What do we is what do we have coming up next?

Do we know?

What's our next meet uh meeting have?

Uh so typically it's like closed softball association still has not made application.

I think there's gonna be another request from the New Mexico Cup.

Um there is uh I think there's still some more ropings, kinkaball trucks.

All the C BT barrel racing is still coming up.

Um start the run to Hillcrest still needs to come up.

Um the home and garden show still is is out there.

Hunters coalition is still out there.

Some of the want to stay close to I know the hunters coalition, I think he's having uh larger event this year and conversations with Justin is a it's it's a national one that he's versus a regional and so it'll be a larger event as well.

Okay.

I suggest thirty.

Thirty.

I gotta go with that.

Yeah.

One now we're looking at doing the uh Dragon Main at 30 that 30,000.

Good with that?

Yes, I am.

Okay.

So 30,000.

So that puts us at 65.

Should be 65.

65?

That puts a grand total of 65,000.

Uh just a little over budget, but not bad, so pretty good.

Um get a motion, first motion.

I'll make a motion to approve.

Approve.

And uh we got two approvals.

Uh if everybody agrees, motion.

Yes.

Yes.

Yes.

Good deal.

That brings uh conclusion to the largest tax.

Um do we have anything, Justin, as far as no sir?

We'll see you in a couple months.

That sounds good.

All right.

Thank you, guys.

Appreciate it.

Y'all have a great rest of your night.

Thank you.

Thank you.

Unless they get us on the way out.

We don't know.

Why we're bad.

We're good.