We convene now our pre-council meeting or October 20th.

The subject of the majority of this meeting is around our council communication and meeting practices.

I want to think staff attached a lot to our agenda for this evening.

Um and I've just like to ground set part of this is just housekeeping.

You'll notice in the attachments and agenda from 2019 with some of the things that the council then uh were talking about wanting to check.

Uh some of them have been staff brought up.

For instance, Sheila pointing out that there's a thing in the ordinance about not smoking in the council chambers that we could probably just eliminate since we can't smoke indoors.

Um as well as other things about um periods of time for we allow for public comment that had never been, or at least we can't find words officially in there.

And so just kind of doing some of those housekeeping things.

So I'm gonna kick it over to the crying because I do have a few slides, but I I my my guess is that this is really a council conversation, and you're wanting us to kind of lead the discussion and excuse me, potentially any updates, but as well as point out what you guys are aware of that probably need to be updated.

Absolutely.

Yeah, that's that's exactly the the idea is for us to have a conversation.

There's a lot of things that council kind of talks about the questions about where we're at with this, what is this looking?

Uh it should be on.

Okay.

I'll just take it off.

Yeah, there it is.

So that we can actually talk into it.

And so it's just it will give us an opportunity to have that conversation.

I know there's so like the first thing if you want to pull up the first slide, it's about public comment, time limits, though stating war versus address, and some of these things we've talked about, but we're never really officially adopted as part of our ordinance.

And so I'll open up for conversation.

Okay, so the first one I have a note on is in relation to resolution, the resolution from 1981, the R1881.

Um this is the the discussion that we need to, we want to probably amend this one to just clarify the three minutes given to um people, and that they can request five minutes of their representing an organization um that is affected by the legislation.

Um any concerns or questions that council members have for that.

And my assumption is from this one to Carlin is that you all will take like kind of the feedback from here and then craft something to come back to council for either official adoption or as a report and then for official adoption.

And that would be the idea.

So some of the things are like this will be codified, so we'll bring ordinance back.

Some of the other one may just be practices, so we'll say here's our room in our practice.

One of the things we've we've been talking about is putting up putting together the council handbook.

So this stuff can be included in those council handbooks.

So new council members coming on board will have that same information.

Okay.

Yeah, Virgo, you had your hand up.

I noticed in the same one, um, it mentions that any person can be granted an additional five minutes on top of the three to five minutes uh by any council member.

We're talking about number four, right?

Um, I see that, yeah.

Is that something that we are is that something we are also cleaning up and cleaning out of the ordinance?

I think because how long have we been doing the current practice?

Are we aware of since the four or nine o'clock?

That's before there's 81.

I think that's a good one to clean up as well.

So you want to remove that?

I would say, yeah, because we I don't it hasn't been a practice at least filling.

Well and remove a comment.

Well, I just bring it to us.

Yeah.

We I haven't seen it, but I don't know that there might not be an occasion where we would want to hear more from someone, but I don't know that I would want to leave that up to one council member uh to do.

I think though if there could provision that would allow us to extend someone's time if the council approves it together.

General consensus for the idea, yeah, general consensus of council.

For instance, if it's like an applicant or in one of the things that we want to ask additional questions of something.

Yeah, I mean, I I just wouldn't want to leave the possibility.

I would want to leave the possibility open that if there's someone that we oh wait, I'd really like to hear more from you, then we provide that opportunity somehow.

All right, so adding to number four the piece about three minutes and then um five minutes on um uh affected organization by the thing, and then um person may be granted additional five minutes upon consensus of council.

It's like just say additional time or additional three to five minutes or something like that.

Additional time works um based uh uh on consensus of counselor.

It's a good one to clarify.

Uh and then also just as a note removing number eight, the spoken is not prohibited, and if the person should use cashtrays, we can take out unless you really remember this for I don't think we've got this.

Piece about three minutes and then um five minutes on um affected organization by the thing and then um person may be granted additional five minutes upon consensus of I would say we'll say additional time or additional three to five minutes or something like that additional time works um based uh on consensus of counselor it's good one clarify uh and then also just as a note removing number eight the spoking is not prohibited and if the person should use cash trace we can take out yes unless you really want to keep it in there too I don't think sorry um and then is this the one too where we have the word and versus address is that in this one number three number three um okay so one of the things that um you know we're she was able to this was originally to find people's names and how to spell them to make oh yeah no never mind oh she lives on no this is obviously from 81 oh right when we didn't have like to search the way we do now so that's what I'm saying no it is this now common practice to ask for a state for somebody's name and address understand now due to technology there's more concerns about that um and our minutes are now online videos are online from ever ago so people might be uncomfortable with their address being out there um but the original reason is so council knew where they were in proximity to whatever project or whatever um because if it's a thing on ash but this person was all this loop like how much more do you care about they care but how much do they comment about the specific project weigh compared to somebody who's on the street or vice versa so I think that was the logic in um require the name and address but so we could remove in that last sentence first state their name and word of residence for the record because I think the word has been useful that works yes and then this one has the SBCs isn't another one right that's the next one yeah anything else on 188 that um members of you need to review um yes because that this was the section also where we're talking about um when someone is ruled out of order um so there were conversations about would we consider um inappropriate language out of order and I'm also wondering if there is a point at which nonverbal communication becomes threatening or out of order um because right now it only lists spoken communication um you're talking about number five yes and then number seven kind of related number seven is about what happens if they're disrupting the meeting yes number five is kind of what leads to that yes yeah yeah did you check do you want to comment on that just a little word choice in seven um keep a police or his representative the gender improvement yeah there I'm assuming we're going towards yes um anyone have ideas related to what Vera or Vera did you have um ideas on what you would want to add to five or clarify number five so I believe one of the um suggestions in the report or at least things mentioned in the report included um inappropriate language or like cursing um I think that could be worth adding as something that could potentially rule someone out of order I think an occasional slip of the tongue would not immediately have someone out of order but if they are repeatedly cursing and intention seemingly intentionally cursing um that probably would get to that point and then the nonverbal piece I don't have a specific suggestion on I'm wondering what other people are thinking I was just gonna say that Barbara has listed that um for disrupting the council in the past I I think it saw her regular snapping booing hissing um yelling all of those things are reasons to but it's not just the speaker that's usually more the audience.

And those are verbally listed but not included in this we could do kind of a sub bullet under that one that includes those additional ones that I call it at the beginning of the meeting.

Just uh playing devil's advocate, what is gonna be the legal pushback on this regarding uh free speech, right?