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Record of Proceedings

Columbia Planning and Zoning Commission Regular Meeting - March 19, 2026

Video Archive — Thursday, March 19, 2026
BodyColumbia, Missouri
SessionVideo Archive
DateThursday, March 19, 2026
StatusFILED
Video Record
0:00 / 2:10:04

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it
0:06

March 19th, 2026, regular meeting to order.

0:13

Secretary of Roll Call, please.

0:15

May.

0:16

Commissioner Gray.

0:18

Here.

0:18

Commissioner Ortiz.

0:20

Here.

0:21

Commissioner Stanton.

0:22

Here.

0:23

Commissioner Stockton.

0:25

Here.

0:26

Commissioner Walters.

0:27

Here.

0:28

Commissioner Wilson?

0:29

Here.

0:31

I am here.

0:32

Commissioner Darr.

0:33

Here.

0:34

And Commissioner Gowee Jones is absent.

0:36

We have a quorum of eight.

0:38

Yes, sir.

0:40

Ms.

0:40

Zinnet, do we have any modifications to the agenda this evening?

0:44

No, we do not, sir.

0:45

And no modifications.

0:47

I entertain a motion to approve the agenda.

0:49

And move to approve the agenda.

0:51

Second.

0:52

Moving properly seconded.

0:54

All those in favor, thumbs up.

0:56

All opposed, thumbs down.

1:02

Time to look at the March 5th meeting minutes.

1:05

Any uh modifications to these minutes.

1:14

Move to approve the minutes.

1:17

Second.

1:23

All opposed, thumbs down.

1:29

Okay, we have a tabling request.

1:39

A request by Crockett Engineering Consultants LLC, the agent on behalf of the PD of PD and CJ property, seek an approval to rezone the subject property from planned development to PD and approval of a site-specific statement of intent, allowing development of a 34 34 multifamily units to be known as Bay Hills P D.

2:06

The approximate 3.5 acre subject site is located at the property addresses 3 and 21 Grace Lane.

2:15

A request to table this matter to April 23rd planning and zoning meeting has been received.

2:26

Can I get a staff report, please?

2:28

Yes, you may, sir.

2:30

So as we have indicated here, case number 91-2026 is sought to be tabled until the April 23rd, 2026 meeting.

2:37

The purpose for the tabling request is to allow for uh technical revisions to be addressed from our first round of comments.

2:45

Uh the applicant is continuing uh to work with their design professional to address those uh staff related comments.

2:52

Uh this particular project, not unlike the one that is immediately to the South and Southeast, uh, will have in a corresponding development agreement in order to offset uh transportation improvement costs on East Richland Road.

3:09

Therefore, we are in favor of the tabling to allow for the technical corrections to be made and to allow for the per preparation of that uh corresponding development agreement.

3:22

And just to ensure for the public for the purposes of the public record, um, and as clarified by me earlier this week with another related project, um, we are actually not rezoning.

3:34

This is uh a major amendment.

3:36

This is planned development uh in 2017.

3:40

Uh or prior to 2017, this property was zone CP if I recall correctly, and had some PUD associated with it in the very northeast reaches of the highlighted area.

3:52

Uh that was all converted to P D in 2017.

3:57

And so we are in essence modifying this is a this is what we consider a major revision to the PD plan.

4:05

Uh there was no PD plan submitted on this project site, um, but it is not formally a rezoning since we are not rezoning out of the district that is presently in.

4:15

It is a major amendment to the PD.

4:18

It will have a site-specific statement of intent to cover the acreage that's here, and would have actually a formal development plan.

4:27

We will correct that as we move forward.

4:29

Um this is a technical issue, at least as it relates to how legislation needs to be prepared, uh, since we have made a conversion.

4:36

If we were rezoning from CP to P D, that'd be a little bit different because we have converted everything to PD now.

4:43

It was a little bit confusing as we were preparing legislation for a similar item that we were referring to it as a rezoning, when in fact we are not changing the underlying zoning.

Discussion Breakdown — Share of Meeting
Short Term Rentals███████████████████████████████████████39%
Zoning████████████████████20%
Community Engagement████████████12%
Short Term Rental Regulation███████████11%
Procedural█████████9%
Public Safety███████7%
Transportation Safety██2%
Summary of Proceedings

Columbia Planning and Zoning Commission Regular Meeting - March 19, 2026

The Planning and Zoning Commission met on Thursday, March 19, 2026 at 7:00 PM at Columbia City Hall (Council Chambers) to consider an agenda including a tabling request, a conditional use permit for a short-term rental, and a text amendment to redefine “family.” All eight commissioners (Stanton, Wilson, Walters, Ortiz, Brodsky, Gray, Stockton, Darr) were present; Commissioner Geuea Jones was excused. The meeting adjourned at 9:12 PM.

Consent Calendar

  • Approval of Agenda: Approved unanimously by thumbs-up vote.
  • Approval of Minutes: Minutes from the March 5, 2026 regular meeting were approved unanimously by thumbs-up vote.

Public Comments & Testimony

  • Case #93-2026 – Valley View Short-Term Rental: Three neighborhood residents spoke in opposition during the public hearing, citing safety concerns, traffic, lack of sidewalks, and the potential for transient guests to disrupt the quiet, family-oriented character of the two cul-de-sacs. A petition signed by 16 out of 18 households (excluding the applicant and the agent) was submitted. The applicant and owners spoke in support, detailing their plans for high-end rentals (projected $400-$500/night) with strict management. Commissioner Wilson and others noted that the agent, Russell Boyt, lives next door, but residents expressed frustration over a lack of prior outreach.

Discussion Items

  • Case #91-2026 – Bay Hills PD (Tabling): Staff requested a tabling to April 23, 2026 to allow the applicant to address technical revisions and prepare a development agreement. The project involves a major amendment to the existing Planned Development to allow 34 multi-family units on 3.5 acres at 3 and 21 Grace Lane. Staff clarified that this is a major PD amendment, not a rezoning. The public hearing was limited to the tabling request; no public speakers came forward. The commission voted 8-0 to table to the April 23, 2026 meeting.
  • Case #93-2026 – Valley View Short-Term Rental (STR): Public hearing on a request for a conditional use permit to allow 2002 Valley View Road (R-1 zoned, 1.2 acres) to operate as a 210-night STR with a maximum of six transient guests. Staff recommended approval subject to three conditions: maximum four transient guests unless an additional off-street parking space is installed, 210-night annual limit, and a maximum of six guests only with that extra parking. Discussion centered on neighborhood opposition, the lack of communication between the agent/owners and neighbors, and the fact that the registered agent lives next door. Some commissioners expressed concern over the applicant’s failure to preemptively engage neighbors. The motion to approve with the recommended conditions passed 6-2 (Yes: Gray, Stanton, Walters, Wilson, Brodsky, Darr; No: Ortiz, Stockton). Commissioner Walters noted that the ordinance is not a loophole. Commissioner Brodsky drew parallels to a prior STR case but found the on-site agent a key difference. Dr. Gray supported approval based on the criteria and a belief that regulation is preferable to denial. Commissioner Ortiz was torn but cited infrastructure (no sidewalks) as a concern.
  • Case #102-2026 – Family Definition Revisions (Text Amendment): Public hearing on a proposal to amend Chapter 29 (Unified Development Code) to revise the definition of “family.” Changes include: eliminating the difference in unrelated adult limits across R-1 (formerly 3), R-2, and R-MF (formerly 4) in favor of a single maximum of four unrelated adults; removing numerical limits on related persons; clarifying that children are not counted in the family definition; and incorporating International Property Maintenance Code (IPMC) standards for occupant load. The amendment stems from the 2024 Boone County/City of Columbia Housing Study. No public speakers offered comment. Commissioners briefly discussed whether to use “persons” or “adults” in the text; staff and legal counsel indicated the practical meaning is the same. The motion to recommend approval of the text change to Section 29-1.11(A) passed unanimously 8-0.

Key Outcomes

  • Bay Hills PD (91-2026): Tabled to the April 23, 2026 Planning and Zoning Commission meeting.
  • Valley View STR (93-2026): Approved 6-2 to recommend approval of a conditional use permit with conditions: max 4 transient guests (or 6 with an additional UDC-compliant parking space), max 210 nights/year. The recommendation will be forwarded to City Council.
  • Family Definition Revision (102-2026): Approved 8-0 to recommend adoption of the text amendment to Chapter 29 as presented. The recommendation will be forwarded to City Council.
  • Next Meeting: April 9, 2026 at 7:00 PM (work session on text changes), followed by a regular meeting on April 23 at 7:00 PM (including a Complete Streets presentation and two additional STR cases). Meeting schedule changes for June and July were announced due to room renovations.

Meeting Transcript

March 19th, 2026, regular meeting to order. Secretary of Roll Call, please. May. Commissioner Gray. Here. Commissioner Ortiz. Here. Commissioner Stanton. Here. Commissioner Stockton. Here. Commissioner Walters. Here. Commissioner Wilson? Here. I am here. Commissioner Darr. Here. And Commissioner Gowee Jones is absent. We have a quorum of eight. Yes, sir. Ms. Zinnet, do we have any modifications to the agenda this evening? No, we do not, sir. And no modifications. I entertain a motion to approve the agenda. And move to approve the agenda. Second. Moving properly seconded. All those in favor, thumbs up. All opposed, thumbs down. Time to look at the March 5th meeting minutes. Any uh modifications to these minutes. Move to approve the minutes. Second. All opposed, thumbs down. Okay, we have a tabling request. A request by Crockett Engineering Consultants LLC, the agent on behalf of the PD of PD and CJ property, seek an approval to rezone the subject property from planned development to PD and approval of a site-specific statement of intent, allowing development of a 34 34 multifamily units to be known as Bay Hills P D. The approximate 3.5 acre subject site is located at the property addresses 3 and 21 Grace Lane. A request to table this matter to April 23rd planning and zoning meeting has been received. Can I get a staff report, please? Yes, you may, sir. So as we have indicated here, case number 91-2026 is sought to be tabled until the April 23rd, 2026 meeting. The purpose for the tabling request is to allow for uh technical revisions to be addressed from our first round of comments. Uh the applicant is continuing uh to work with their design professional to address those uh staff related comments. Uh this particular project, not unlike the one that is immediately to the South and Southeast, uh, will have in a corresponding development agreement in order to offset uh transportation improvement costs on East Richland Road. Therefore, we are in favor of the tabling to allow for the technical corrections to be made and to allow for the per preparation of that uh corresponding development agreement. And just to ensure for the public for the purposes of the public record, um, and as clarified by me earlier this week with another related project, um, we are actually not rezoning. This is uh a major amendment. This is planned development uh in 2017.

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