Board of Adjustment Regular Meeting – October 13, 2026

The Board of Adjustment met on October 13, 2026, at 7:00 PM in the City Council Chambers. The primary agenda item was a variance request for a freestanding sign, but the matter was tabled for the second consecutive meeting. The meeting also included extensive discussion about member attendance and quorum issues.

Consent Calendar

• The agenda was approved by a motion from Mr. Minshew, seconded by Ms. Rogers, with all present voting aye.
• The minutes of the September 15, 2026 regular meeting were approved with a correction: a reference to "July 2014 to 2026" was changed to "July 14, 2026" as noted by a board member. Motion by Mr. Minshew, seconded by Ms. Rogers, all in favor.

Public Comments & Testimony

No members of the public spoke during the public hearing or general comments period.

Discussion Items

• Case #236-2026 – Variance Request (Tabled): Caleb Colbert, attorney for McLarty RE LLC, appeared on behalf of the applicant seeking a variance from Section 29-4.8 of the Unified Development Code. The applicant wishes to install a 30-foot-tall freestanding sign with 128 sq. ft. of sign area located 10 feet from the property line shared with I-70 Drive SW, whereas the code requires a minimum setback of 32.5 feet from that property line. At the hearing, Mr. Colbert requested that the matter be tabled again, and the Board tabled the case without further discussion.
• Attendance and Quorum Issues: Following the tabling, Board members and staff discussed persistent attendance problems. Staff (Pat) explained that despite efforts to secure a quorum, two regular members (Ms. Gaines and Ms. Bryan) did not respond or attend, and alternates were not all available. The regular member Ms. Zia was absent due to work commitments. Only four members were present, which is a quorum of four, but not the usual five-member board. The applicant's attorney and an opposing party (Mr. Drewing) had traveled for the meeting and were inconvenienced. Staff emphasized that attendance is a recurring issue, with the Board meeting only about half of its 12 scheduled meetings. The chair noted that the next meeting scheduled for November 10, 2026 (note: the printed agenda listed December 8, 2026 as tentative; the transcript records the chair stating November 10). The chair and staff discussed the possibility of mandatory alternate attendance and enforcement. No formal action was taken on attendance policy.

Key Outcomes

• Case #236-2026 was tabled again to a future meeting. It will be re-agendized for the next meeting, tentatively November 10, 2026 (though the printed agenda listed December 8, 2026). This discrepancy in meeting dates should be noted.
• No votes were taken on any other substantive matters.
• The Board will continue to address attendance issues with the legal department and board leadership.