Okay.

Yeah, if you want to get started, I think we can we can get going.

Okay, good morning, everybody.

Like to call this meeting to order.

It's 10.02.

Do we have any public testimony?

No, we do not being that we don't being that we don't have any public testimony, like to turn it over to um Katie.

Katie Dunn.

Hi, good morning, everybody.

Um we are just gonna give um the Chicago Police Department a couple minutes to join.

Um, but we um we could start with just a couple updates.

Amy, I don't know if you wanted to jump in first.

Um sure.

Yeah, I think just uh really today's goal or today's meeting agenda is we're gonna have the presentation from CPD.

And then if anyone has any like specific questions about the data requests that we asked or just kind of like next steps going forward, we can go over that.

Um I know Nancy reached out to Christina.

I know you had a few questions, but and that all okay, great from the JAC, and then can kind of talk about um the executive meeting and what we're thinking for the next one, and yeah, but should be pretty self-explanatory today and pretty pretty simple.

I don't I don't expect it um going very long after the presentation and then yeah, just want to make sure with the data requests if anyone has any questions or you know, we can kind of figure out when people want to present, um, but we can also do that over email because I know it only went out uh like two weeks ago and I got the JEC report just out a few days ago.

So we weren't expecting like anyone to have everything ready for today.

Uh really just kind of planning for April May and June.

So yeah.

And Katie, do you have anything you wanted to add?

Um yeah, so just as a background, we're waiting right now on uh really a first of its kind data analysis by the cook uh the circuit court clerk.

Um hopefully we'll have that by the next meeting so we could dissect it a little bit.

Um a lot of that report will include these high priority orders um and really will give us some numbers um that currently are not public um or at least being shared within all the offices about the number of orders of protection, the number of warrants, um, the number of firearm um retrieval orders um that are currently um within the court system.

Um and so as we just continue working towards a dashboard, which is one of the main outputs of uh these efforts that will provide some, you know, some um ongoing transparency um and also just some collaboration.

Um, you know, this snapshot will will really be a glimpse of what will be provided on an ongoing basis to the public, hopefully daily um on a daily basis.

And so we're excited and want to thank the the circuit court clerk for um their efforts in pulling this together.

Um and then also thank you to uh Commissioner Degman's team and Jack for you know communicating with them and yeah, thanks, Jack.

Yeah, absolutely.

Um and putting up with all of uh my questions.

So appreciate that.

Um and then also um just um, you know, the the high priorities will be the primary focus of this dashboard and of some of the transparency work.

Um, so I think this uh combining the data and research, obviously when we have a report, we'll need the data and research uh experts, you know, their input on how to best provide this and and translate this to the public going forward.

Um and then um so for today, we just wanted um at the last executive meeting, uh the Chicago Police Department had um a really you know great presentation on some of their work.

Um they um not sure if they've joined yet.

Um we did not have enough time for discussion at the last executive meeting.

So they're going to um uh just you know pre represent a condensed version of that um for discussion purposes.

Um but really I I think the um the question um for Chicago police and what they've been grappling with and what um realistically if we want to um reduce the number of of women being harmed and murdered in Cook County Um is to really engage local law enforcement.

Uh the sheriff's office is the law enforcement agency for civil court, um, but local law enforcement agencies like the Chicago Police Department can serve uh short form orders and now they can also do Corina's law, firearm seizures.

Um but they are limited to them in the formation that they're getting.

Um and so we really need to um you know hear more from CPD about the efforts that they're doing to kind of you know circumvent that and figure out how uh to better communicate.

Um and then um going forward, we need to figure out a plan for local law enforcement.

Um so I'm just gonna check in really quickly with them and I'll be right back.

No worries.

And yeah, I think um just kind of again the overall goal for you know these meetings and these task force is that we're gonna collect all the data that's being shared and given and you know, just make a report just so we have everything in one place, because I feel like a lot of the time it's like we're referencing something or it's like we heard this from one meeting, so just that it's all collaborated together.

Um, and then you know, from that report can make suggestions and recommendations.

Um, and you know, since the task force is only gonna be till June, that's you know, not a ton of time to do a lot.

So this is definitely, you know, a first step, but um just really appreciate everyone being, you know, so so helpful with this and asking questions and um yeah.

Does anyone just while we have a few minutes have any questions or want to go on go over anything on their part or what what's being asked or anything like that?

Yeah, Sarah, go ahead.

Sorry.

No, you're good.

There we go.

No, I just wanted um I just wanted to do a quick um uh response for Fatrice uh from the last task force meeting.

Um I don't remember how to unraise my hand.

Anyways, um I know I'll figure it out afterwards.

I know there was a question from Fatrice towards the end uh in regards to the short form notification that gets back to uh that the sheriff office the short form notification form and that gets sent that is sent lots of places, including back to the court system.

I don't know uh if Colin is on if Colin wants to answer this, but the question was about um uh if that notification can be more clear or get there faster.

And uh unfortunately we are stuck with the system we have, but we uh from our end, the sheriff's office, we're developing ways that will make that system more faster and effective and blah, blah, blah, blah.

But right now we're stuck with it, but we're hoping in the future that there will be improvements.

Okay.

Yeah, no, we really really appreciate that.

Um, and again, I think like we know that nothing's gonna like magically change overnight.

So that's kind of the point of like these tests, just like people from different agencies can ask questions, get some clarification and just what is gonna be you know the goals down the road.

So that's that's great.

Thank you, Sarah.

Um, and then Amy Duncan, did you have a question?

Yes, just a quick question.

I'm a guest and I don't work with teams much.

How do I rename myself?

Um that's a great question.

Uh let me see that before, but I haven't done it in a while.

So if you see at the top, it says uh people.

Yes.

I believe if you hit that, and then I believe if you hit your name next to the um like the dots.

No.

Yeah.

It says pin for me, remove me from galleries spotlight for everyone.

Okay.

I can after the meeting, if you want to stay on, I can kind of I'm an observer for the Lagrange area legal women voters.

That's all.

Oh, wonderful.

Okay, well, thanks for thanks for being here.

Appreciate it.

Nice.

Um, okay, so uh CBD's joining any minute and they can um um begin as soon as they have on.

Just gonna pull up so Christina, I know you, me and Nancy talked about um the information from the JAC that you would probably be able to do that next April to present that.

Would that make sense?

Yeah, so we're uh going back with the data you requested.

Um yeah, the metrics we already collect from our grantees to see how much of that is already covered, and then um some of the information is like collected in aggregate, so we might not be able to get you quite like to the T what you're asking.

But something near to it.

Um but yeah, that should definitely be ready in time for April.

Okay, perfect.

And would you we can talk about this later too of presenting it at the executive meeting or presenting it here, kind of what would maybe be more um you know, because I think a lot of that information is really useful, but we can kind of see like when when you have it, like what would be better, because I know we said for the high priority, but you know, if it's really good information, we obviously like want to get that to everyone.

So yeah, definitely as soon as we've got them, then happy to share it and then we can coordinate with you and Katie to see what venue might be.

Okay.

Yeah, that sounds great.

Awesome.

I guess while we're doing updates, um, is there um any updates from the clerk's office available?

Jack, I think you said we're still waiting on that, correct?

Yeah, that's the last time I heard yeah, the last I heard was that it's a still work in progress.

They didn't give an exact uh estimate of time, but I can try to circle back to get a better sense of whether that means a few days or you know, more than a week.

Um but uh yeah, that's all I have on from them.

I don't know if they're on.

Good morning, everyone.

We're trying to wrap up those numbers and have that ready by the end of the week.

Great, thank you.

Thank you.

And then I think that would we can kind of talk about that too of like where um to present that as well.

But I would think maybe a working group per for that one, but we can we can see CPD just texted uh Katie, they apologize their other meeting ran so late.

He's trying to rush back to his desk to get on.

Okay.

All right.

Well, everybody sorry about that.

Well they'll be on in a second.

Lots of Monday morning meetings.

Yeah, it happens.

Okay.

And Olivia, I see that you're on.

Have you been getting all the emails um that I've been sending?

Yes.

It's seems like I am um looped into everything now.

Thank you.

Great, okay.

Just wanted to just wanted to make sure that's the same.

Also not sure how long this presentation is, Katie, but this actually kind of was good because we could do the updates and then do the presentation.

But obviously, the meeting ends at eleven.

Everyone can leave at eleven if it goes over.

So don't uh don't want to keep anybody.

Um it it won't go over, Amy.

Okay, cool.

Yeah.

Perfect.

Okay.

Just wanted to, yeah.

Even with that, we'll probably maybe still end up maybe a little earlier.

Yeah.

CPD just texted.

They he uh rushed through uh that and he's rushing back to uh his desk.

He apologizes.

Um, he hopes everyone understands, but uh um he couldn't just walk out of that meeting.

So I would guess it was probably with his bosses.

Um, but he is getting on, and since there was so much discussion, we ended.

We hated just to end this without at least having an opportunity to discuss that some more.

So thank you all for your patience.

Hopefully, you can get some other things done while you're waiting.

No worries.

Mike Milstein.

Are you on yet, Mike?

Yep, sorry, I'm late.

No, no, you're great.

Um Mike, we just let everybody know um just some updates and um and that you're just gonna present a condensed uh version of what was presented at the last executive meeting.

Um and we had just ran short on time to discuss it.

Um I know there are some questions.

Um so thanks so much, Mike, for doing this again for us.

Um whenever you're ready, uh please go ahead.

Sounds good.

Let me go ahead and share my screen.

Apologies again for being late.

We were with uh the union folks this morning, and you know, if you give a union an hour, they'll try to take three hours.

So uh apologies.

Um That's okay.

I tried not to tell too much of your business, Mike.

That's okay.

Hopefully, folks know how unions work here and they know the fun parts of it.

Um can everybody see the screen okay.

Okay, great.

So this is just the um presentation that we gave um over at the last Haskers meeting earlier this month.

Um I'll kind of skim through some of that.

I think the focus probably more today is more on the data towards the end around the Karina's law, but I'll just kind of give a quick um just run through of this.

Um we highlighted CPD's policy around gender-based violence, just noting that this is an actual policy that CPD does have um that defines what gender-based violence is that really focuses on um ensuring that um all members of CPD, both sworn and civilian members um are providing trauma-informed evidence-centered services to all victims and survivors of gender-based violence and doing so in unbiased manners, effective ways, um, and with the intent of improving the department's response to uh uh GBB incidents.

All of our members will be aware that a victim's nonconformity with behavioral stereotypes should not impact the evaluation of the incident, um, not make any judgments about the credibility of a victim's accounts or assumptions or stereotypes about the types of people who can be victims or how they should respond or behave and be aware that biases and stereotypes should not prevent officers from taking the report, collecting uh evidence or conducting the full investigation of the incident.

Um, this screen here just displays um most of CPD's policies around gender-based violence.

Again, we have our parent policy GO206, which is our G V D incidence policy.

We also have two different policies around domestic incidents.

We have policies around um sex assault and sexual abuse, uh anti-stalking statute, orders of protections and crime victim and witness assistance.

Um here is we are currently in the process of reviewing all of these policies just to make sure they are more up to date.

Some of these policies have been haven't been updated in about um you know six, seven years.

Um so CPD does have a separate working group where we're meeting uh monthly with gender-based violence um organizations and stakeholders.

Um and we've been reviewing these policies.

So if anybody is interested in um helping us to look at these policies or review them or revise them, please reach out to me.

I'll put my um email in the chat.

Um, but definitely welcome anybody who's interested in getting more involved or looking at ways we can improve our policies to reach out.

We also do provide regular training on gender-based violence as part of the recruit training.

Um, there's also promotional training when we promote anyone to the rank of a sergeant or a lieutenant or even captain or commander.

Um we are doing training around sex assault and domestic violence.

Uh in 2022, we did an eight-hour course on gender-based violence, and then we are doing another three-hour refresher training this year, right now on gender-based violence.

And CPD will be doing training to all members of the department at minimum every three years on gender-based violence.

Um, I'll just kind of skip to some of our CPD victim services program.

Um, we do have currently a domestic violence program, which is an established standalone unit within CPD.

Within our DV program, we have uh domestic violence specialists.

These are non-sworn staff, civilian staff who are conducting outreach to victims and survivors of domestic violence through doing outreach to provide them with any support or resources that we can provide them with to help start their recovery or their healing journey.

Um, our unit is also um auditing domestic related case reports.

We're advising on department policies related to domestic and gender-based violence, um, helping to develop any training for CPD members.

And then we're also doing community engagements, partnerships with the organizations to raise awareness about uh domestic violence and ways to safely report and what available services there are for victims and survivors.

Our process is when an incident occurs, our victim specialists will identify that incident through our case report.

Um, and first and foremost, reach out to that person and make sure that they know about what their rights are and what available services there are for them.

Our number one goal is to always try to provide a connection or a warm handoff between a victim or a survivor and a community-based agency who we know the CBOs in the community really are doing the great work and the more long-term uh work that folks may need.

Um, so we always our number one goal is to always inform a victim or survivor about what their rights are and options and try to make a warm handoff between them and a community organizer or community organization.

In cases where a victim denies or does not want to be connected to a community-based agency, our team, our victim specialists can go through a list of same things that we can help provide them with or help support them with.

Um, and if that person does say yes, you know, I'd love for that help, then we will try to provide whatever services that we can.

Um, and we'll continue to try to connect them with a community-based agency when they're ready, but we'll at least help start that process with them of whatever they need.

Um, and then obviously there are cases when we have victims who deny all services.

They say, I know what I'm good for now.

Thank you.

We say okay, not a problem.

And then if additional incidents occur, you know, following, we will continue to reach out and try to re-engage with them at those points.

Um, our team is able to help again inform victims of survivors, victims and survivors of their rights and options, refer and connect victims and survivors to community-based agencies.

Um, we can do some immediate crisis support.

We can help in this in safety planning.

We'll help folks obtain orders of protections or navigate the justice system.

Uh, we'll be liaisons between victims and detectives assigned to their cases, help them file for any compensation opportunities, um, and really other services as needed or requested.

All of our staff are uh required to receive the 40-hour domestic violence training, and all of them have backgrounds in social work and social services as a requisite for uh the job.

Um, we also highlighted um our multidisciplinary team partnership.

This is a partnership between CPD, the Cook County States Attorney's Office, lifespan, family rescue, and connections for abused women and children.

Uh, this is a coordinated response to move beyond the traditional police only response and integrating law enforcement, prosecution, and services by community-based providers.

Um, as part of this MDT, we created a domestic violence assessment.

This is very similar to what folks may be familiar with as like a um lethality assessment.

Um, we don't use it as for lethality.

We think about it more as a risk assessment.

Um, but it's essentially a um a questionnaire or an assessment that officers will do on scene when they respond to a domestic incident, um, they'll ask that victim or survivor a series of questions, things around, you know, is there history of strangulation, other threats of weapons, have there been coercive control behavior, stalking or isolation or other escalating violence risk factors.

That victim will fill out those questions on scene.

Um, on that assessment, the victim does have the ability to authorize CPD to share this assessment with the different partners within the MDT.

Um, and then in four of our districts, if someone, if a victim does authorize CPD to share that form, we will share that form with whoever is the designated community-based agency partner.

They get that form and um can do the outreach to provide services to that victim.

So example here is our third district.

In the third district, we are partnered with family rescue.

And so whenever we do a case report for a domestic incident in the third district, if the victim does the assessment form and authorizes us to share that form with family rescue, family rescue goes and they get it, and then they have an advocate reach out to the victim to try to engage them with services.

This is a great program that we've been working with for quite a long time now and are always looking at ways to try to expand this more to additional districts.

I'm going to pause real fast in case anybody has any questions so far before we move into Korean's law part.

I know that was kind of skimming through a lot of this, but any questions that anybody has so far.

I yeah, I just had a couple.

So yeah, so the policy around the stocking contact.

So that's something that we've been, you know, kind of working with too.

And I think this is more of a state legislation.

Um, but is the stocking policy that something needs to happen twice in order for someone to get an order of protection because it has to be a pattern, or how does how does that work?

Yeah, I think our policy, I think it's consistent with state law right now, where right, we would say that I think our policy says um someone reports stalking, typically the first case report is going to be um either non-criminal or depending on what it is, could be a criminal stalking report.

And then um they can come back if there's another incident, then that pattern is established by two case reports um to your point.

Yes.

Okay.

And okay.

So that's that's good to know.

And then um, in the outreach program that you were talking about, like when someone comes in, how many people are like I guess advocates?

Do you know how many people are in there to do math on a Monday morning?

Okay.

Um, no, you're good.

No, no, yeah.

Um, I think right now I have 16 domestic violence specialists.

Okay.

Um, once we are fully staffed, we probably will have about 30 to 35.

The intent is that we would have at least one per every district, and CPD has 22 districts.

Um, some districts that have higher volume of domestic incidents are going to have two or three different domestic specialists in one district as well.

But um, we are in the process right now of hiring some more additional staff.

I'm hoping to have more folks coming on board next month.

Um, yeah, right now we're about halfway filled.

Okay, great.

And then last thing, this is more just um like how the county kind of works with you and sit in like the sheriff's office.

So, Sarah, I don't maybe Sarah, you could do a presentation on like kind of this is what the county does in this similar situation.

But is there a lot of overlap or is there a lot of, you know, like how how does how does that work?

Like how you work with the county if they're coming in and getting these um people are asking for high priority orders or or orders of that sort.

Yeah, I mean, it'll obviously depend on each situation.

Um, I mean, in certain cases, you know, we do work with the state attorney's offices, victims assistance team.

Um, if there are more high profile or high priority things, you know, we can reach out to the court directly um to see how we can work together in those cases.

Okay.

Most of our collaboration, at least right now, is mostly on just making sure that there's good connections for victim and other partners on the county side when they have to navigate that system.

Okay, so kind of like next steps on what they do, both just reaching out for resources.

Okay, okay, that makes sense.

All right, go ahead.

Thank you.

Yeah.

I appreciate that.

Any other questions before we end to the Karina's law stuff.

Okay, great.

Um, so um this slide here just kind of um very briefly highlights um our process at CPD on um would mean getting Karina's law warrant.

Essentially, you know, it starts off with the court system.

Um, someone goes in, petitions for um the warrant.

Um CPD will get it from the clerk's office.

It'll go directly to our CPIC center.

CPIC stands for our crime prevention information center, which is essentially um like our 24-hour fusion center.

Um, it's always available.

We have a specific email when we get a uh a warrant, it'll go directly to our CPIC team.

Um and we do that because of their 24-7, they always are able to receive and respond.

When CEPA gets it, they will then send that warrant over to our Bureau of Counterterrorism who will review it, and then they will assign it to our fit team.

Fit team is our firearm investigation team.

They are the folks within CPD who are executing um or servicing any and all search warrants for the department.

Um, we don't have you know, folks anywhere doing search warrants.

We only have one designated team right now that does um search warrants.

And so um that team is our fit team.

And so when the warrant comes in, it'll go through our process of vetting and goes over to the fit team for assignment.

Um this is just an uh example of some of the forms.

I think I'm hoping most folks have seen these, I'm sure.

Um the one that's unique is uh CPD did create an information sheet.

This is just helpful for us um to just do a more vetting on um the warrant, um, more questions that are helpful for us um in advance of actually executing or servicing that warrant.

So these are all forms that obviously that petitioner will um come in, they'll fill out.

Um it's I think as we all can agree, a very lengthy and unfortunately a very cumbersome set of documents.

Um this is kind of what we hopefully will discuss more is uh, you know, just ways to make this easier.

But these are a lot of forms um, and there's an additional form that CPD does um have petitioners fill out just for our purposes to do more vetting on that warrant.

Um thing that I'll always like to note is that our search warrants are covered in CPD's consent decree.

So folks who are not familiar, CP is under a consent decree, which is a federally um uh monitored um legal agreement between CPD and the state attorney general's office that it has a list of requirements for CPD.

Search warrants is part of our consent degree, and so there are requirements that we have on how CPD um reviews search warrants, vets search warrant, and actually execute our services search warrant.

Um some of the current provisions in there are you know, requiring the presence of a department supervisor and a female officer on site when we do a search warrant, um, as well as um limitations on no knock warrants.

Part of our new policy that we have on search warrants also includes conducting an independent investigation to verify and corroborate or gather additional information, such as any history of violence by the subject, possible locations of firearms, presence of vulnerable individuals, such as children, people with disabilities, presence of pets, potential security features, or when the subject of the warrant is most likely to be at the location.

Um, this is kind of what we got into some discussion during the executive meeting a couple of weeks ago is just how CPD does these um independent investigations.

Um can sometimes just create more challenges on our end.

Um we are required to do these independent investigations to verify and corroborate the information uh before we actually execute that warrant.

Sometimes these investigations do take a little bit more time than um others.

In some cases, we have had to ask for extensions of women can actually service that warrant um as a result of the I think the 96 hour rule with Karen's law.

Um, but I I highlight that just because that is something that we're trying to grapple with and figure out is how do we um build this system into um you know the Korean is all requirements, recognizing that this is also a requirement of the CPD has as a result of our consent decree.

Um just some numbers, and these are as of February 2026.

Um between May 2025 and February 2026, we have been given CP has been given 60 uh Korean's law search warrants, 41 of those were extended or requested to be extended.

Um two of them were actually executed and one was returned.

Um what I want to highlight here is that even though two were only or said as executed meaning that we actually only two of these we actually went out and conducted the search warrant, the vast majority of these actually um were negated because the um respondent on the search warrant actually ended up handing over their weapons prior to the warrant actually needing to be served.

Um and so even though you only executed two warrants, we still recovered 30 firearms out of those 60 search warrants that have come to us because the majority of them, even if they have been extended, um they are still being negated afterwards, or many of them are still being negated afterwards because that respondent um does not want to actually go through with the warrant and is just willing to hand over the weapons um as a result um of the warrant being issued.

So um we've only had to execute two um again because majority of these have been negated due to the respondents um complying with it before the warrant has to get served.

Um I think that was my last slide.

Yes.

So I will pause there and open it up.

Yeah, please sorry, go ahead, Katie.

Uh, this is Katie.

Can you talk a little bit more about like what you get and how you get the warrant?

The finest warrant.

Like, would someone like if someone came in was like, okay, I think there's a gun in the house, does that right away get you a warrant to go to go search it?

Yeah, can you explain that a little bit, just like the process of that?

Yeah, I mean, we can only execute a warrant after we get the forms from the court.

Um, so that victim would still need to go to the courthouse.

Um, you know, petition for the warrant.

Um, the judge would have to sign it, and then we can only execute the ones that we are getting directly from.

I think it's a clerk's office of the court.

Um, so those are the only ones that we're able to actually serve.

Is it coming to us from the court?

And can you yeah, and are you able to search like the entire premises?

Because I remember hearing something that like if someone was like, Oh, I I think the gun is like under the bed, like can you only search under the bed then?

Or like are you able to search like the entire area?

Like, how does that work?

It really depends on how the order is written.

Okay.

Um sometimes orders can be written as saying, you know, must search here or you know, the gun is located here.

Um typically it'll really depend on how the order is written as to what we can and can't search.

Okay.

Obviously, we don't write those orders, it's just based on what we get.

Um, sometimes if we are able to corroborate, um, you know, to verify in advance, you know, through any investigations that maybe you know, we can verify that the weapons located in a different place.

We could potentially search there too.

Um, it really kind of depends on what the order says and what information we have going into that warrant as to what we can and can't search.

And the judge writes that warrant, correct?

The judge writes all that.

Correct, right?

Okay.

And then Mike, um, can I can you talk a little bit about like do you what paperwork you get?

Um, I think it's our understanding, you don't get access to the civil system or the um the case file.

Is that still correct?

Correct.

All we get is um those three documents that I share on the screen, which is that um search warrant procedure firearm, the court documents, the information sheet on search warrants, and then the CPD information sheet.

Those are typically the that's the packet.

There's a lot of forms in there.

Um, but those are really the only documents that we get to your point.

We don't have access to the civil system.

Okay, and Katie, that's kind of what you and I were talking about, correct?

Was the civil system?

Okay.

Yeah, absolutely.

So just for people on the call, and Mike can correct me if I'm wrong, but this is the first time local law enforcement um has been asked to serve civil court um matters.

So this is this is kind of a new process and the inform data and information sharing really um has not been put in place or approved by the state or by legislators um to allow for local law enforcement to get um the entire packets or access to civil system.

So for uh CPD who has CPIC and the capabilities, you know, to do with their own investigation, um, that differs greatly throughout the county and other local agencies that are also getting these.

Um so that's one of the concerns we'd really like to address.

Um, so Mike, I really appreciate you kind of coming in and giving your perspective again.

Um, but um, you know, I think everybody on the this call is kind of the the change makers in their own office.

So I think the more information the better.

Um and just for everybody to get on the same page.

Um I don't know if there's anyone on here that wants to speak to like the court process of victim walking in and get filling this out and and who helps them and if maybe not on this call, the next call.

Um, but criminal warrants and these civil warrants are are are very, very different.

Um, you know, legal processes and there's different um, you know, people on the criminal side that will help.

And so um, so I I think it'd be really interesting to just kind of hear more about what the process is in in place right now for these.

So I don't know if there's anyone on the call that wants to do that now, or if we can get somebody for uh next month's meeting to kind of walk us through that.

Hi um this is the treaty.

I can only uh attest to the the portion that the court clerks in the clerk's office does far as when um the search warrant is issued, the judge signs it.

And once the search warrant and information sheet in the packet is filled out, uh we instruct the court clerks to actually send the petition, the whole packet, the petition, the emergency and the search warrant information to CPIC.

So uh let us know if you're not getting that whole packet uh because we've instructed them to do so.

Yeah, thank you for that.

Yeah, I should have clarified.

Yeah, we did I when I said packet that we do get the whole petition in there.

Um for like the criminal side though.

Um and we obviously still have access to leads and can still look at um, you know, petitions that are in the disorder protections in these as well.

Uh Brian, did you have a question?

Yeah, uh quick question on I think it was the last slide related to the Karina's law search warrants.

You had mentioned that um a majority of them the uh person who the warrant would be served on turns in their firearm prior to the warrant being served.

But I guess my question is what happens then or what position are they in from a legal standpoint then since the warrant is not executed?

Are they just what happens, I guess?

Yeah, um the warrant gets negated, so it gets back sent back or just is is negated at that point because we've a tree, we've obtained the weapons that are listed in the warrant.

Okay, so there's no other legal ramification once it's negated.

I mean, I don't know, like are they is there a subsequent or it would have to be a subsequent request before another warrant would be put forth?

Right.

Okay.

Great.

Okay.

And then um, I think people from the sheriff's office.

I think it would be really good if we could do a presentation kind of like on your side of of how this process goes and just seeing, you know, um like where there's overlap and you know, things like that.

Um, but we can we can talk about that uh at a later time.

Sarah, would that be something I can take it?

I can take it, excuse me.

I can take it back to the bosses.

Okay, let you know.

Okay.

Yeah, that would be that would be great.

Um sorry, sorry to butt in just really quickly.

But um, Mike, do you mind just explaining the difference between the order like the order has to be served by somebody else?

You guys are just doing the the civil warrant.

Is that correct?

I'm sorry, I say that one more time.

So the actual order of protection is you is being served by the sheriff.

You're just doing the civil warrant.

Correct.

So basically the local law enforcement agencies are just getting um these Karina's law warrants at um to serve.

But um, Mike, is there a process in place of of like working around when the order is served?

Um I mean, obviously, like you know, we do short form.

So if you know we get on scene and um we find that there is an active order protection that's not been served, you know, our um officers will have a supervisor come on and see the or issue the short uh short form to serve them on scene there.

Um I don't know if that answers your question.

Yeah, I just wonder if there's coordination.

Like, do you have to wait for the sheriff to serve or do you can you um go ahead with the warrant?

I know it's a 96 hour window.

So I don't think, yeah, I might I believe we don't need the order to be to be served.

I think as long as we get the um order, the warrant from the court, then um we can still proceed.

Um I think Nancy had a question and then uh Colin from the sheriff's office.

You can go, but uh yeah, Nancy go go ahead.

Uh good morning, Nancy Negret, policy director for commissioner and I uh I just want to um I know you talked about the consent decree and just the various limitations that you're under because of the consent decree, but can you talk about what flexibility there is for you to possibly amend processes or go back and you know, after the policy has been implemented for a number of time and you're like, this is not working for us.

Um can we actually change things?

Yes, um, the process is unfortunately challenging as you know all things in government are um because the policies are all mandated by the federal, you know, agreement.

Um, and the the lawsuit, we have to work with both the independent monitoring team, the office of the attorney general for the state, as well as get the judge to approve it.

Um and so um it can happen.

It just it takes unfortunately a lot of negotiation, a lot of conversation, a lot of time.

Um, you know, it's one thing like sometimes like CPD can say, oh, well, this is not working for us.

We then have to be able to prove why it's not working, show everything that's going on as to why we believe it's not working to the attorney general's office and to the monitoring team, they have to agree with us.

Sometimes they do, sometimes they don't.

Um, and then you know, depending on where we land there, you have to take it then to the judge oversee the the agreement.

Um, and then the judge has to also approve of any changes to the consent decree.

Um I would say in the few times that we've had we've been able to make changes to the consent degree, it's taken at least a year to uh maybe about a year, a year and a half before we can even get the judge to weigh in and agree to it.

So unfortunately it takes time.

I think you know, the challenge that we had here was um our search warrant policy and um uh requirements were added to the consent decree before Karina's law came out.

Um and honestly, it came out our it was actually that's gonna maybe about six months before Karina's law came out.

So um we kind of had just missed that mark.

Obviously, I think in a perfect world we would have been able to, you know, saw this coming earlier on and that factor this into the consent decree, but that's kind of where our challenge was is that we added all this to the consent decree before Karina's law came out.

And you know, we I think we're still looking at ways where we can try to make some changes based on Karina's law.

It's just it's a process unfortunately.

Thank you.

That's helpful.

And then Colin, did you want to say something?

Yeah real quick I can just give a little bit of clarity to the search warrant and service aspect of things.

So once the uh search warrant is issued it go gets sent to the local agency by the clerk's office and then the sheriff's office also sends out a courtesy copy that contains like the leads report and background information, the entire copy of the uh service paperwork um so that they have a full copy of the order as well.

But we don't really act on the service aspect of it unless uh CBD wants to do it together or the local agency wants to do it together which is usually pretty rare since uh they're going to work on their own.

If they enforce that warrant and the person is there, they'll short form it and then they'll notify us that they short formed it what happened with the search warrant and whatever.

If it's negated or extended or whatever we have a great um relationship with the the fit team and they notify us and then we will act on it if for some reason it's either enforced and the guy wasn't guy or girl wasn't there or if it's negated.

As soon as we find out it's negated we take that paperwork upload it to our system so that we know that it's negated and then we send out a team to go and serve the paperwork.

But one of the worst things that we can do is step on each other's toes.

So once the warrant's issued we let the local agency take care of it we stay in constant contact with them so that we can find out as soon as we are needed to go and serve the paper.

And then in very rare I think maybe twice we've gotten a standard order protection with a 14.5 remedy that did not include a seizure warrant action which is surrender only then that means our office will go out and do it.

And then after the fact a search warrant was issued after we'd already made attempts and stuff.

And in those very instances we'll work out uh a path forward with the local agency that's the safest for all people involved but typically um to kind of summarize uh and simplify once the warrant is issued the agency that's assigned works it until the warrant is no longer valid for whatever reason and then the sheriff's office will act on service of process um if required as well as uh any search warrant that's issued then turns into a surrender only anyway so then we would be acting as the surrender only to take those firearms from those people if needed I just felt like clarifying that that's all no appreciate it that's really helpful.

Colin just am I misunderstanding first of all hi Colin and second um so you is the serving the order of protection on hold until the warrant's executed so yes kind of um the the actual service enforcement we've we don't want to give up the element of surprise of a search warrant because that can cause even more danger right so it's been our practice right now that we're not going to act on the service at all.

However, if for some reason it's it's in leads so if we run across the person uh outside of that or any agency does they can short form that person but we just don't want to give notice that this OP is out there um start knocking on doors and stuff that also has a search warrant included because we don't want to get rid of that element of surprise that's necessary in any search warrant enforcement okay um the uh other question is um Colin I know you mentioned you guys had a great relationship with CPIC um if it's a suburban agency and I've heard that a lot of them have to uh either extend or they're unable to do it because of lack of information or the inability to to verify addresses and things like that.

What's the notification for a suburban agency to let you know that you can go serve or like you know that that the warrant was clashed or extended.

Yeah same thing um as soon as we find out so our clerical staff members in the district offices get the orders from the clerk's office to be entered into leads and then they send it out to our um headquarters whatever's one is is closest.

And then our supervisors that are in the district office will notify that agency hey as a courtesy we got this search warrant we want to make sure that you got everything from the clerk's office.

So regardless of what agency it is if it's CBD it's easy because we have an established relationship with an email we know works and like I can call those sergeants and any time that I need to talk to them.

So that's easy.

The the other agencies we send the email and if we don't hear back within a very short time frame we start calling uh just to verify that we have the right person, the right email and that they're aware of it.

So it's basically the same thing.

It's just sometimes especially if we've never worked with them before um it's just a little bit of a learning curve to figure out who the right person is to talk to.

But the way that the enforcement is done is the exact same.

I will say that I have a lot of agencies chiefs numbers now that I never had before Karina's law started.

Uh, but we're able to communicate with them on a pretty much a daily basis as to the status of that warrant, so that we can make sure that they're going to be enforcing it if it's been uh negated, terminated, or whatever, or we're not enforcing it if it's been extended.

And then a lot of the time those agencies also reach out for advice on how to move forward with these things or get them changed or whatever.

So we also sort of act as an intermediary between uh the local agency and the court system to let them know how they need to go about doing whatever it is they need to do.

Okay, so just um final clarification.

There's not an official process from the clerk to notify the sheriff that something's been executed or quashed.

It's it's kind of more phone calls and and relationships.

I think the clerk's office is finalizing that and uh with the maximized good team with the forms that are being returned.

Um, but there's some issue with that because odysse access and and the like can be somewhat difficult if the order hasn't been finalized, even if the warrant has been finalized.

So right now you're you're pretty much right, but I think the clerk's office is working out a system for notification on those things as well.

Okay, great.

I know with that, we're we're almost out of time, so I'll stop asking questions and let Amy wrap it up.

I was gonna say, um, if anyone has any more questions, let me know.

Um, we can always, you know, email and uh we'll stay on track.

I'll let everyone know about um the next meeting in April.

Probably do it more towards the end of April, um, just because I know we're trying to get like a lot of data and stuff.

So we want to give people, you know, enough time to get on that.

Uh but if there's no other questions or comments, uh Mike, thank you so much for presenting again and thanks to the sheriff's office for all that clarification.

Thank you, everyone too, for always coming and showing up and just being a part of this.

You know, we're we're still learning how how this all works together.

So I just really appreciate your patience and uh your participation.

So thank you.

Um, and then Alderman Tabaras, if you want to adjourn the meeting, and then Katie, if you want to second it.

Uh, and then that should be good.

No, I just want to thank Mike Middle Stein um for presenting again and for coming a couple of weeks ago to the board.

Um thank you, everybody.

This adjourns the high priority and data and research working group meeting for the city and cook county task force against violence against women.

Katie.

Hi second.

Thank you.

Thanks, everybody.

Thank you all.

Thanks, Mike.

Thank you.