Okay, this is the Board of Awards for Wednesday, February 11th, 2026.

Following the meeting to order at 10 or 2 a.m.

Uh, my name's Chick Volpe.

I'm the purchasing agent.

We have with us attendance today, attorney Tracy Norris, Assistant Corporation Counsel.

We have Mr.

Tim Nolan, Superintendent of Public Services, Ms.

Debbie Natale, our assistant purchasing agent, Mr.

Frank Teal, our director of technology services, and Mr.

Dame Derrick, our finance director.

I think I'm unmuted, right, Frank?

I think I am myself.

Okay, good.

We have six items on the agenda.

The first item, uh repair replacement of truck springs for equipment maintenance.

And for the record, we have previously previously should have purchased at Danbury Auto Spring and Welding.

Uh this was to have uh spring work performed on an as needed basis.

Was issued to Danbury Auto Spring based on their current state of Connecticut contract award.

We received a request from equipment maintenance to amend that previous purchase order by additional 22,000 dollars.

So that cost will not exceed the limited my authority, which is 35,000.

So we need board approval for the amendment and any additional purchases for the balance of the fiscal year.

We extend the additional 22,000 to Danbury Auto Spring and Welding, as well as any additional required uh spending for the remainder of the fiscal year.

Okay, second second by Mr.

Garrick, this is the purchase order.

Any discussion, none all in favor.

Tracy Norris, I vote.

Tim Nolan, I vote in favor.

Moving on, item number two.

This is our bid for automotive batteries, various departments.

Just some background on this.

So this was uh this is an annual unit price bid for batteries to be purchased on an as needed basis.

Uh, we received four bids, uh, two of the bidders, Green Dream International and Northeast Battery, uh, no bid on a number of items.

Uh, so we're considering them non-responsive.

Uh, the two responsive bidders were interstate batteries and parts authorities, and based on the extended totals, parts authority was low and a uh total cost of 32,609 81.

Uh the interstate battery bid totaled 32,829.12 cents.

It was a difference of 219 dollars and 31 cents or approximately 0.67%, less than one percent.

Uh under city code 2.202B, uh, the award is based not only on price, but it's all there are uh determining the lowest responsible bidder, uh considering factors such as quality, suitability, past performance, and the bidder's ability to meet the city's operational needs.

Uh with that in mind, we did uh uh receive uh uh written operational input from the fire department and apparatus department and also from uh public buildings corporate maintenance department.

Um in those in the input that was provided, stated that their experience uh with the interstate batteries had consistently delivered superior reliability, fewer no start incidents, better cold weather performance, and strong uh warranty support.

Uh these factors relate to the quality, suitability, and past performance that's noted under section 2-202.

Uh also the parts authority had proposed supplying the DECA brand.

However, this brand has not previously been used by the city's fleet, so there's no operational history regarding its reliability performance or emergency uh under under heavy duty applications.

Um it's stated under section two-202.

This lack of demonstrated quality, suitability and past performance would present a concern when comparing them to the interstate battery whose product has a proven record of service in the city vehicles.

So if I said that correctly, yeah, yeah, motion for you, Mr.

Move toward the interstate batteries as the lowest responsible in accordance with section two oh two b of the city code based on documented operational evaluations regarding product quality, suitability for departmental requirements, and past performance.

Okay, second second by Mr.

Garrick, and these are will issue purchase orders as needed.

Uh any discussion.

Seeing not all in favor, taking our favorite title.

Tim Nolan, I vote in favor.

I need you to initially please corporation council Tim.

This is an authorization to amend the city's existing civic plus uh contract to add audio eye and doc access accessibility solutions for website and document compliance for technology services department.

And for the record, Mr.

Gentiles and two requisitions.

These are both made out to Civic Plus.

This is to add the audio line and doc access accessibility solutions to the city's existing Civic Plus website system.

The prorated first year cost for Audio I was 250.

Annual cost or renewal cost was 2500.

The prorated first year cost for the dock access, 5,000, 429.24 cents.

Annual renewal cost $16,243.

And it's indicated that the addition of these two will provide the city with enhanced website and document accessibility tools to ensure ongoing ADA compliance and to improve public access to online information.

I make a motion to award under contract amendment to Civic Plus.

Okay.

Second by Mr.

Garrick.

Any discussion?

This uh this work is an effort to uh comply with uh new federal guidelines and regulations in regards to accessibility for our website.

And um civic plus was aware of um those regulations and was already uh making changes.

Unfortunately, they have a lot of customers, and um you know to get the main site um set up is gonna take some time, probably eight months.

Um the big um item here would be the dock access because that module will permit us to have our legacy PDFs to be in compliance.

Okay, uh any further discussion.

See not all in favor.

Take care, come in favor.

Tracy News vote in favor, frankly, gentility vote in favor.

All right, votion carry unanimously.

Uh moving on it number four.

This is our bid for heating fuel for public buildings.

And for the record, we received three bids.

Uh Normady Mitchell Company uh was a current low bidder at a fixed price of 2.4686 per gallon.

This is for the period July 1, 2026 through June 30th, 2027.

Uh, just note that Normarty Mitchell is the incumbent uh supplier for heating fuel.

Uh the current price that we're paying is 2.649 per gallon.

Uh Mitchell indicated in their bid that that fixed price was only good to 2 p.m.

on the day of the bid opening, which was yesterday, February 10th.

Uh, after uh corresponding uh with the affected uh parties.

Uh it was deemed to uh lock in the price and take advantage of the cost savings that we would get for the next fiscal year.

So I uh based on that.

I did reach out to Mitchell via email uh before two o'clock and locked in that price.

So I think at this point I make a motion then to ratify the action I was taking to lock in the price uh with Mitchell as a low bid at 2.4686 per gallon.

Second second by Mr.

Garrick.

Uh this is gonna be contract.

Okay.

Uh any discussion.

Seeing none all in favor.

Take our one in favor.

Tracy.

Next is our bid for motor fuel city departments and agencies, and again for the record here.

This was a sealed bid.

We received three bids.

Uh the apparent low bidder was Norbandy Mitchell.

Uh they have fixed price for the unleaded gas at 2.2275 per gallon.

And on the uh diesel, they were low at 2.4691 cents per gallon.

And this again would be for the period July 1, 2026 to June 30th, 2027.

Uh Mitchell again is our incumbent supplier of both of these fuels.

Uh, the current prices are higher.

Uh, so the uh unleaded, we're currently paying 2.503 per gallon, and the diesel we're paying 2.669 per gallon.

And again, this was also what indicated in the bid that those prices because of the volatility of oil, we've got to 2 p.m.

yesterday.

Did correspond with all the affected parties, and the decision was made to uh lock in the uh low prices and uh take advantage of the savings for next fiscal year.

I did reach out to Mitchell by email and locked in those prices.

So I think at this point, uh I'll make a motion to ratify that action that was taken to award to Mitchell as a low bidder for those two products.

Second second by Mr.

Garrick, uh this contract.

Any discussion?

See none all in favor.

The last item is the bid for propane auto gas for Gamberg Public Schools bus fleet.

And this was a sealed bid.

Uh we only received one bid, and that was from Normandy Mitchell.

Uh fixed price of 1.119 cents per gallon.

Again, this is for the period July 1, 2026 through June 30th, 2027.

And uh Mitchell was also the incumbent supplier of this product, and we're currently paying 1.30, one dollar 30 per gallon.

So I did reach out to the affected uh parties.

And uh again, this product price was only good till two o'clock yesterday because of the volatility.

Uh, and it was determined it'd be in our best interest to lock it in.

I reached out to Mitchell and I did that via email.

Uh so at this point, I'll make a motion to ratify the action that was taken to lock in the price at 1.119.

Second by Mr.

Garrick.

Um any discussion?

This a contract to see none all in favor.

Thank you very much.

Initially again, please.

So that's good savings for the board event.

And what's your adjourn?

I got by Mr.

Garrett.

All in favor, adjourn.

Opposed.

Thank you.