Okay, this is the Board of Awards for Wednesday, February 25th, 2026, calling the meeting to order at 10.05 a.m.

Uh my name is Chick Volpe.

I'm the purchasing agent.

We have with us in attendance today.

We have Ms.

Virginia Werner, our director of human resources.

We have Mr.

Tim Nolan, our superintendent of public services.

We have Mr.

David Simone, our assistant recreation director.

We have uh Miss Debbie Matali, assistant purchasing agent.

We have Mr.

Sean Hanley, Superintendent of Public Buildings.

We have Mrs.

Joanne Stirk, our assistant finance director, and remotely, we have attorney Tracy Norris, assistant corporation counsel.

We have everybody, we got seven items on the agenda.

The first item on the agenda was our bid for request for proposals, uh medical services provider for public safety and all City of Danbury positions.

And for the record, um, I think the sheet I put out, I had the wrong sheet that I put out showed three people.

So there's only two responses to this.

So two firms uh responded with proposals.

That was occupational medicine on the go and AFC urgent care.

Uh three members of the HR department staff uh reviewed and scored these proposals on criteria that was set forth in the uh bid documents and occupational medical uh medicine on the go score the highest.

I also want to note that uh Miss Werner's uh sent me an email on February 18th, and she advised that the HR department was recommending award to occupational medical on the go uh based on their specialization in the occupant uh occupational medical field.

Uh it was indicated that AFC urgent care is primarily a uh urgent care uh operation.

Uh the city has experience with them in the past doing occupational medical, and we've had issues uh in particular with uh communication, uh inadequate follow-up, uh delayed care for employees, failure to follow established city uh uh protocols.

Uh also indicated that the fee scheduled for the two firms were comparable.

Uh that being the case, if we need a motion from you and it'll be contingent upon execution of the agreement.

So I make a motion to award the bid to occupational medical on the go contingent upon uh sign.

Okay.

All right, second by Ms.

Stirk.

Any discussion?

Seeing none, all in favor.

Joanne Sir, I vote in favor.

Jenny Warren.

I vote in favor.

Okay, motion carries you hands.

You're all set.

Thank you.

Thank you.

All right, moving on, item number two.

Emergency repair services to water damage in the technology services department, public buildings department.

Uh for the record, it was discovered on February 17, 2026, after the long holiday weekend that a water pipe had broken in the uh ceiling of the tech uh department in the city hall, uh, caused significant uh water damage.

Uh public buildings department reached out to me to do determine who they would call for emergency restoration work.

I advised them that they should call Belfort Restoration because we use them under an Omni at government cooperative that we participate in.

Uh public buildings did contact Belfort, and they submitted a requisition.

The initial amount was not to exceed $3,000.

After discussions uh with Mr.

Hanley, uh it's been uh indicated that the uh damage is more uh significant than originally thought.

We don't have any numbers yet, but we know it's going to be significantly more than 3,000.

So we did want to bring this to the board and uh make an official award to bell for and maybe cap the amount and not exceed.

Yeah, I would expect a cap and not to exceed 75.

Okay, so if you make a motion then to award the belfort for the on the uh make a motion to award the belfour on the account not to achieve 75,000 for the uh mediation of damage on says in the IT department caused by the uh leave conductor.

Okay.

Second by Ms.

Stirk.

And you've had conversations with Mr.

Garrick about the funding, so he's aware that he knows it's okay.

All right, any further discussion on the restoration work for tech department.

Seeing none, all in favor.

Joanne Sterk, we vote in favor.

Tracy North, I vote in favor.

All right, motion carries unanimously.

Thank you.

Moving on, item number three, emergency purchase of road salt for the highway department.

And for the record, uh, we previously uh awarded the purchase of treated road salt in the 2026 season uh to Morton Salt.

This was for the Capital Region Council of Government's uh uh bid that they had put out cooperatively.

Uh that award uh delivered cost of 89.66 cents a ton.

Uh, due to the number of storms this winter, there's been a shortage of treated road salt.

We received an email from uh capital region council of governments and Prague as they're known on February 18th.

And it was sent to all participating cities and towns, advising them that uh a shipment of salt uh was due into more and salt within the next two days.

Uh once the shipment came in, more would have to blend the salt, and then they would be resuming their deliveries within a week or two after.

Uh Crog uh concluded that email by saying that cities could reach out to Morton Salt and order straight white salt on a priority basis if they chose.

And we did reach out to uh uh Mr.

Andrew Lorenzine, he needs the Morton Salt Sales Rep.

And he provided a uh quote uh for the straight white salt of 8186 a ton delivered.

And Mr.

Nolan, after conferring with Mr.

Antonio Antonio Doro, the public works director, city engineer elected to purchase a thousand tons of the straight white salt.

Because the white salt was not part of the bid, and because the total being ordered to be over $35,000, this would normally need to be put out for sealed bid, so we had to declare this purchase an emergency and waive the formal bidding requirements.

Uh that same day, I sent an email to Mr.

Dan Garrick, our finance director, attorney Norris, and attorney Robin Edwards, Deputy Corporation Counsel, to advise them on the situation and to seek their approval to declare this an emergency and waive the formal bidding requirement.

Uh Mr.

Garrick and attorney Edwards uh both agreed to uh emergency declaration and the waiver.

And Mr.

Garrick also advised that the uh salt could be charged with the public works grant.

Uh, with all parties in agreement, we ordered the salt as required.

And at this point, we need to ratify that action.

So yeah, I make a motion that we ratify the uh emergency declaration of the purchase of the straight salt from Morton Salt.

Okay.

Second by Mrs.

Stirk.

Uh, this was a purchase order or it will be a purchase order.

Any discussion?

Other than we've started to receive that white salt, we haven't received any more of our uh previously ordered treated salt.

Okay, good.

All right.

Any further discussion?

Seeing none, all in favor.

Joanne Stirk, I vote in favor.

Gracie Norris, I vote in favor.

M Nolan, I vote in favor.

All right, motion carries unanimously.

Moving on to item number four.

Uh, this is a bid for road related brand repairs.

And for the record, this is uh an annual unit price bid for work to be performed as directed during the paving season.

Uh, the bid was initially um awarded for the 2025 aving season to reliable excavating company and Earth Movers Inc.

Um that bid allowed for renewal for one year and both reliable excavating and earth movers uh confirmed that they would be willing to hold their current prices for the 2026 paving season.

So I motion that we extend the existing bids for both reliable and earth movers for road-related drainage period.

Okay.

Second by Ms.

Stirk.

I mean, this is a contract, so I'll I'll work with your office, uh, attorney to our extension.

No, just uh just uh we'll have to put some language for the file.

All right, any further discussion?

Seeing none, all in favor.

M Nolan, I vote in favor.

All right, motion carries unanimously.

Moving on, item number five.

This is the bid for paving related ADA sidewalk ramps.

And again, for the record, this is an annual unit price bid for work to be performed as directed during the paving season.

Uh, this bid was previously awarded the reliable excavating for the 2025 paving season.

Uh, this bid also allowed for one rear called one year renewal by mutual consent.

And the reliable excavating has indicated that they'd be one of the holding pricing for the 2026 paving season.

So a motion that we extend the existing bid to reliable escavating for paving related ADA sidewalk improvement.

Okay.

Second by uh Mrs.

Stirk.

This is also a contract.

I'll coordinate with corporate counsel on that.

Uh any further discussion.

Seeing none, all in favor.

Joanne Stirk, I vote in favor.

Mercy Norris, I vote in favor.

All right, motion carries unanimously.

Thank you.

Uh moving on to item number six.

Uh facility use agreement between the city of Danbury and Perfect Game.

Rogers Park Athletic Facility for the Recreation Department.

For the record, the recreation department submitted a subject agreement to be placed on the board agenda so that it could be authorized for proper execution.

This agreement would allow perfect games to use certain facilities within Rogers Park for baseball games and or showcases for the period May 21st, 2026 through July 21st, 2026.

A perfect game agrees to pay the city of Danbury.

There's several prices here.

150 per game slot for natural youth ball fields, 175 game slot for turf youth ball fields, 200 a game slot for natural 60 by 90 fields and 225 a game slot for turf 60 by 90 fields.

That being said, we need a motion from you, Mr.

Simone, to allow for execution of this agreement.

I make a motion for perfect game uh to use the build facilities at Rogers Park.

Just approve the agreement for execution and approve the agreement of execution.

Okay.

Joanne Stirk is second.

Second by Ms.

Stirk.

Any discussion?

See none all in favor.

Joanne Stirk, I vote in favor.

Tracy Norris, I vote in favor.

All right, motion carries unanimously.

Thank you.

And moving down to the last item.

This is our bid for license operation of vending truck at City of Danbury Bradley Park.

And for the record, this is a bid for monies to be paid to the city of Danbury for the right to operate a vending truck at any one of three uh designated locations in Rogers Park.

That's for the period April 1st, 2026 through October 31st, 2026.

There were three locations.

Was the uh sole bidder at $4,000?

Location two, this is at the uh playground spray park.

Uh the high bidder was Keith's ice cream truck at $9,100.

And at location number three, which is our volleyball courts, the high bidder was gastronomia patty patty at 20,000.

So Mr.

Simone, we need a motion to you toward to the high bidder at each location.

I make the motion for each high bidder at each location.

And contingent on license of execution.

Okay.

Sorry, first time.

Um second and Joanne Stirk.

Second by Mrs.

Sturk, any discussion?

Seeing none, all in favor.

Joanne Stirk, I vote in favor.

Tracy Norris, I vote in favor.

Hey Simone, I vote in favor.

All right, motion carries unanimously.

I need your initialist, and don't go away.

Next on the bottom left there.

Uh just bottom left.

And uh Tracy, I'll get this to you.

At some point.

Okay, thank you.

Uh okay.

So we voted on that.

Uh motion to adjourn.

Motion.

All right, second by Mr.

Stern.

All in favor to adjourn.

Uh opposed.

Thank you.

Bye, Tracy.

Thank you.