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Record of Proceedings

Board of Awards Meeting – March 8, 2026: Approval of Elevator Control System for Rogers Park School

Meeting Portal — Sunday, March 8, 2026
BodyDanbury, Connecticut
SessionMeeting Portal
DateSunday, March 8, 2026
StatusFILED
Video Record
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Transcript — Verbatim
0:09

Okay, this is the Board of Awards for Wednesday, March 4th, 2026.

0:13

Calling the meeting to order at 1003 a.m.

0:16

My name's Chick Polken, the purchasing agent.

0:18

We have with us some tenants today.

0:20

Mr.

0:21

Sean Hanley, Superintendent of Public Buildings, Ms.

0:23

Debbie Matali, Assistant Purchasing Agent, Ms.

0:26

Joanne Stirk, Assistant Finance Director.

0:28

And remotely, we have attorney Robin Edwards, our deputy corporation counsel.

0:34

We only have one item on the agenda.

0:36

The second item has been withdrawn.

0:38

So item one is first install a microprocessor-based hydrofit MOD control system for Rogers Park School Elevator.

0:47

Public Building Department.

0:48

And for the record, the public building department submitted a requisition.

0:52

This is made out of Otis Elevator.

0:57

The total proposed cost is $178,000 even.

1:02

And that cost uh was uh provided from OTIS based on their omni government cooperative contract.

1:08

It includes state uh of Connecticut wages, and it also includes the cost of a bond.

1:14

So we have a motion from your place.

1:31

Okay.

1:32

I second.

1:33

Second by Ms.

1:34

Sturk.

1:34

Any discussion?

1:36

Say not all in favor.

1:38

Joanne Sirk, I vote in favor.

1:40

Robin Edwards, I vote in favor.

1:43

Sean Hanley, I vote in favor.

1:44

Okay, motion carries unanimously and motion to adjourn.

1:47

I didn't vote.

1:49

Second of time, Mr.

1:51

All in favor?

1:52

All right.

1:53

Wonderful.

1:55

Thanks, Rob.

1:56

Thanks, everybody.

1:57

Have a good day.

Discussion Breakdown — Share of Meeting
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Summary of Proceedings

Board of Awards Meeting – March 8, 2026

The Board of Awards convened on March 8, 2026, at 10:03 a.m., chaired by Purchasing Agent Chick Polken. The sole agenda item was the approval of a $178,000 purchase for a microprocessor-based hydrofit MOD control system for the Rogers Park School elevator, sourced from Otis Elevator via an Omni government cooperative contract. The second agenda item was withdrawn before the meeting. The motion to approve passed unanimously.

Discussion Items

  • Purchasing Agent Chick Polken presented the requisition from the Public Building Department for the elevator control system. The proposed cost of $178,000 includes state of Connecticut prevailing wages and the cost of a bond. The purchase is made through Otis Elevator under their Omni government cooperative contract.

Key Outcomes

  • The Board voted unanimously to approve the purchase of the elevator control system for Rogers Park School. Voting in favor: Sean Hanley (Superintendent of Public Buildings), Joanne Stirk (Assistant Finance Director), and Robin Edwards (Deputy Corporation Counsel, participating remotely). The motion carried without dissent.

Meeting Transcript

Okay, this is the Board of Awards for Wednesday, March 4th, 2026. Calling the meeting to order at 1003 a.m. My name's Chick Polken, the purchasing agent. We have with us some tenants today. Mr. Sean Hanley, Superintendent of Public Buildings, Ms. Debbie Matali, Assistant Purchasing Agent, Ms. Joanne Stirk, Assistant Finance Director. And remotely, we have attorney Robin Edwards, our deputy corporation counsel. We only have one item on the agenda. The second item has been withdrawn. So item one is first install a microprocessor-based hydrofit MOD control system for Rogers Park School Elevator. Public Building Department. And for the record, the public building department submitted a requisition. This is made out of Otis Elevator. The total proposed cost is $178,000 even. And that cost uh was uh provided from OTIS based on their omni government cooperative contract. It includes state uh of Connecticut wages, and it also includes the cost of a bond. So we have a motion from your place. Okay. I second. Second by Ms. Sturk. Any discussion? Say not all in favor. Joanne Sirk, I vote in favor. Robin Edwards, I vote in favor. Sean Hanley, I vote in favor. Okay, motion carries unanimously and motion to adjourn. I didn't vote. Second of time, Mr. All in favor? All right. Wonderful. Thanks, Rob. Thanks, everybody. Have a good day.

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