Board of Awards Meeting – April 5, 2026
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Board of Awards Meeting – April 5, 2026
The Board of Awards met on April 5, 2026, at 10:04 AM. The meeting was called to order by Chip Volpe, Purchasing Agent. Attendees included Attorney Tracy Norris (Assistant Corporation Counsel), Superintendent Tim Nolan, Acting Fire Chief William Longsberry, Assistant Purchasing Agent Debbie Natalie, and Finance Director Dan Garrick. Two items were considered and both were approved unanimously.
Discussion Items
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Purchase of VACCON Sewer Cleaner: The highway department requisitioned a VACCON Model V312N/1300 combination jet/vacuum sewer cleaner for sanitary sewer use. The total cost was $693,872 from Sanitary Sewer Equipment, procured via the Sourcewell cooperative contract. A motion was made to award, seconded by Mr. Garrick, and the board voted unanimously in favor.
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Renewal of First Due Software: The fire department requested renewal of the First Due Fire and EMS operations software subscription at a total cost of $50,197.61. A sole source justification was provided, noting that First Due is the developer of proprietary software used since 2024 for incident reports, asset management, and fire marshal inspections. A motion to renew was made, seconded, and carried unanimously.
Key Outcomes
- Both items were approved unanimously. The meeting adjourned shortly thereafter.
Meeting Transcript
Okay, call uh this is the Board of Awards for Wednesday, March 25th, 2026, calling the meeting to order at 1004 a.m. Uh my name's Chip Volpe. I'm the purchasing agent. We have with us in attendance today, attorney Tracy Norris, our assistant corporation counsel. We have Mr. Tim Nolan, Superintendent of Public Services. We have Acting Chief William Longsberry from the fire department. We have Ms. Debbie Natalie, assistant purchasing agent, and we have Mr. Dan Garrick, our finance director. Just have two items on the agenda. The first item is the purchase of VACCOM. Model V 312N slash 1300 combination jet slash vacuum sewer cleaner for the highway department. And for the record, the highway department submitted a requisition. This is made out of sanitary sewer equipment. This is to purchase the subject vehicle truck. The total quarter cost was $693,872. And sanitary sewer quarter just for the current VACCON source ball government contract award. Yeah, make a motion we award to sanitary sewer for the stated price per source call cooperative. Okay, second, second by Mr. Garrick, and this will be a purchase order. Any discussion? Say not all in favor. And Garrick up in favor. Tracy North Tim Nolan, I vote in favor. Right. Motion carries unanimously. And moving on to the second last item, annual subscription renewal of first due fire and EMS operations software fire department. And for the record, the fire department submitted a requisition. This is made out the first due. This is for the subject software renewal. The total cost $50,197.61 cents. And along with the requisition, the fire department included a sole source justification, which indicated that first due is the developer of the proprietary software that's been uh utilized since it was first installed back in 2024. And the fire department uses it for incident reports, asset management, and fire marshal inspections. Make a motion that the uh renew the software agreement, the first due in the amount of 50,000 one link 761, uh based on sole source for uh current and operating software. Okay, second second by Mr. Garrick, this will be a purchase order. Any discussion? Say none all in favor. Tracy Norris all in favor. Bill Lost Verable. Okay, motion carries unanimously, motion adjourned. Second by Mr. Garrick, all in favor in favor. Aye, opposed, apparently.
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