Good evening everybody.

Alright, uh good evening everyone.

I'm calling the meeting to order.

It is 632 here on Tuesday.

This is the quite on set.

Please.

Thank you.

This is the government one ad hoc committee for the budget.

I'm Joe Britain.

I am chair of this committee.

I have 100% attendance for 100% attendance for the committee with Councilman Flanagan, Councilman Winkler, and the Councilman Calliser, Councilman Henry.

We had a good showing of members exhibitio.

Departments are all here.

Council members.

Oh, there she's high.

Councilman's standard federal.

Okay, uh, we're gonna get this going.

Uh just on the onset, but I just want to friendly reminder to the committee members and the ex officio members to keep your questions pointed to the dollars and cents in the budget.

Um questions outside the scope of the budget program or anything like that, I will bring you in.

So just keep that mindful so we can be um reasonable's time and the hard work that the appointments did on their budget.

So that being said, um roadmap for tonight.

We will start off with the probate report, and we the honorable judge is here.

Um so open it up to committee members.

Do we have any questions judge of the Soda on page one item?

We are on page 67 of the budget books.

There you go.

Is there any ask the proposed uh loss for the 5005?

So the overall ask for services as well.

Other than the budget experts of the department's office as well.

We'd be happy to remove that budget works for credit working on the budget for watching.

We have to give you anything to that, or if there's a title.

Not in the act down the budget call, either it's the easy line.

Right, the appropriation is correct, corporations.

Excellent.

Uh questions for the judge from the ad hoc community members.

Um can you just throw up the last exchange please?

I don't I didn't have any okay.

If one were working budget, there's a line item along the top of the office.

That's just that.

Well that's just in the proposal, so the proposed budget for the public service.

We are fine with the proposed appropriate 2020.

Okay, so we're currently under, we're working under we're coming under budget from less.

So we'll show you.

Um that's kind of where one of those usually usually we don't see negative help is very often.

Um, there's a couple of different television changes and all the things.

We used to have a large buy in the publication.

That's obviously the transition house.

Um, it's just difficult for our state budget.

We'll work with it.

Or as of right now is number assuming the post office is up.

Assuming all things are we should probably.

Thank you for the response.

Thank you, Councilman.

Any other members of the committee for the judge?

See none.

Members exhibitio, any questions for judge.

Seeing none, we will not.

Thank you, Your Honor.

Thank you, Paul.

Okay, next, let's go to the uh authorities in the commissions.

We'll kind of work on the bottom up here.

Um questions from the ad hoc committee for the handle bait authority that is on page 1194.

So we go work to your car.

Thank you.

I'm the executive director of the Wake Authority.

And so the status of the GrassCard is that we're still working with the state to do some targeted small removals of the art.

They are doing some again this spring.

They have averaged about 200 car removed each past three seasons.

And they hope to get that same number this year.

But it is a little bit hard to tell because we know the number we started with.

We don't know how many of the removed and in between there is sort of an attrition rate that is calculated based on the best available data.

So there's a little bit of an unknown factor there.

But we're still moving forward with that, and we hope to see some positive regrowth of the vegetation, some balance to the vegetative environment in the very near future.

Which is just a follow up.

I'm gonna, before you ask me, follow and redirect you back to make it about the budget.

So I gave you 3B up the part.

That wasn't about the budget because I my next question was if that money comes out of their budget or if that's something that's something that is.

Yeah, so that is something we we do have a line in our in our uh reserve budget for future um small targeted stockings that will hopefully once we get the remote, we can keep things as balanced as possible.

Um so that is in our budget.

It is not funded by deep, although a lot of the original stockings, those were uh funded um in large part by the power called your pick back by 1012 years.

So thank you.

Any other members up on the app?

None members exhibition.

Yes, sir.

Um the chair uh question about the 32,000 dollar uh budget item.

Do any of those dollars do the first way?

No.

Oh, do they first contribute into the budget?

Or do we better so our allocation to uh the candle authority of this our 32,000 dollars?

Is any of that funding go to first life or permitting?

I know they'd like to have charge for targets and licenses and things like that.

So it's curious.

No, but they they they do contribute to our budget.

They they contribute a voluntary um receipt of the 50,000 line 902, it was a $50,000 contribution, plus they um had helped out with some uh significant purchases for vessels and things like that in the past.

So um typically that that way there was some sort of an application that we needed to do for something on the shoreline, it is a there is a further requirement that you know as part of the show I mean, there are application fees.

We have not had that come up, but there is a potential for some for something like that in the future.

That would be untopic.

Okay, you're welcome.

Councilman, President David.

Thank you.

Thank you.

Um I just have a quick question about our neighboring towns that are also members of the authority.

Um contributions pretty much set.

Um there any issues getting contributions from any of the neighboring towns that are part of the candidate.

No, and uh I'll say for starters, um, we're very thankful that all of our member municipalities have been very supportive of our budget.

Um and um just a little bit of the history of it.

So um the way it works is that um the three municipalities that come closest to our ass.

Um that number is averaged, and that is what all five are required to have.

So if three come in at our ask, all five are required.

So thankfully we have had to really go back through baby.

We've got them to support.

Okay, thank you.

Um do the chair follow up on that.

Uh the ask, what is that one that they contribute?

The other town.

The other towns contribute equally, so it's the 132850.

Each town contributes equally, yes.

Okay.

Well, any other members exhibit though?

See none.

We'll not very much.

All right, we will go up.

We'll do uh conservation commission X.

That's on page 111 in the budget books and questions, um, and the ad hoc committee on conservation commission.

See none members ex officio.

See none, we will continue forward.

Um just knock out the fair rank as well.

That one's pretty nominal and 45 dollars.

Um questions on that from the committee.

Members ex officio.

Um we will do two libraries.

So we've got long ridge and public library that will be those two together.

Um figured well, I know they're separate button.

Any questions I guess we'll want to see button on language?

Um they they too have a good that they cherish uh that one is like your uh counter.

Any other questions in the committee?

I think so uh members exhibitio for language.

Uh we uh question from the ad hoc committee for the library.

That is where it's common one, that is on the choosable numbers exhibitious and sheets, please.

Um what's not gonna be the thing that's not good for so all of our programming that the library does is paid by our friends, or that's not the other city.

All of our library programming is not paid by the city, it's made by our friends organization.

So here, but why don't we ask for this question?

Everything I ask for is like yes.

Any members ex officio for the library?

Um what is your um say project?

What we can do we get from the friends this year as opposed to you guys in the last five hundred um so um we got 135,000 in the funds this year.

Um that's about what we got last year as well.

Um we have permit little by little over the last five years.

Um I think it was 100,000 five years ago, so I can't complain.

I just wanted to comment like uh following on Facebook made to our C OK all the other programs are doing just multiple services, so it's not sure.

Okay, uh any questions?

Okay, thank you very much.

Alright, moving on.

Let's do it, let's do planning.

Um we are on page 207 in the budget votes.

And questions on the planning budget when you have members exhibitio in hand sheets.

Regarding the scanning of the pen documents, I think with the software we do actually put what we have for the screen.

Um where are we on that and that cost here?

Increases in cost for the screen.

Okay.

So you ask me about two questions.

It's not coming on this budget, it came from a different item as EO.

And once we are loaded as your scanning, we would be having all our form qualification.

It's on load as well.

And it's not common on this budget, it's a development.

And then your question numbers execution there.

I believe it's with your part of the lecture that we have to show that we um make sure that something that we'll kind of turn in our data mining levels as far as map creation.

Not quite sure about a certain individual.

But to the point, we started the project of CIS last year.

It's not specific for anyone, it's about the list.

Oh was the part of the internship program?

Or was it a full-time reporting?

Okay.

If it was done by consultant, a common full C AI.

We don't have a full client setup dedicated to GIS.

But that's something that if you could have a wish list, then we would have a worse list for that.

Any other questions official?

Oh shit.

Alright, uh, what's that in this one?

Um see it looks like you're relatively small.

Uh plus official.

Alright, uh current coordination, page one or four in the books.

Well yeah, I just want to give one myself to the committee.

Okay, therefore, uh that's the show.

Uh not only time.

Yes, we never found the page 61.

Is you're talking about it seems to be one.

Yeah, can I take a clear easier?

Yes.

Thank you.

Um, so the it should have been titled economic development, it's part of the mayor's office budget.

Um is a sixty versus the mayor's budget, and we'll see it as a subsection of the mayor's budget.

Um if you'd like even discuss it during the years.

Yeah, although we'll defer that one when we go to uh mayor's office which I'm gonna do um ask for this out.

So we would defer that one.

Um back to permitts.

Questions and coordination.

And then up here over to numbers expedition.

Okay.

Alright, next we go to let's do what's keep on as uh retro 69 reports.

Questions on the three for the other strike number.

Okay, memory execution.

I have not so I can hold first missions.

Thank you, three chat to push uh as uh so question just more source of framework service that I have speculated.

Um to plan for every possible primary that might be coming up when you budget, or say if the primary comes up and it's not budget for that might just like allocate the broad.

And I'm just curious how that's created.

Actually, we sort of talk back and forth on that model.

Something like this happened in the budget for budget this season in 26 because we know there will be a primary.

We don't know how big it will be offering both parties, or if you want party who don't know what we've done in the past we end up having finally every evening here, so I'll do budget for that.

And I sit back and play when I got that the Secretary of State doesn't say you have this system as well.

We have to otherwise otherwise I get to write myself to the council and say whoops covered up.

Okay.

Referendums we don't budget for don't know when we're going to have a reference.

And if we do really question how you know power, and it saves us a whole lot of time and saves the city number.

Is uh one on the what is the line item 54301?

Is that office equipment?

Office movement is not there.

Oh yeah, the office of course.

Yeah, we um we were doing the company called elections systems and software.

And they have all kinds of charges for us, so we're universe.

It was a surprise.

So we are dealing with that, we have to go from 150 or stage power machine to maintenance and software that we're branding in another uh department we had to do with there, and they um they send us all kinds of fun things.

Actually, it's sending to the finance department, the finance department comes over someone because it's on the contract.

Well done for the state contracts.

But it's based on what I have controlled last year for our charges or maybe this year, and it should be seen because they they come back with really things are we all do lay out with that, yes, we scored it up twelve times.

But that's what's coming from the term state contract.

We have a little jurisdiction over there.

So we should find a lot to get the mayor's office in general.

Now normally we do a three percent increase this budget for the regular election.

So is that going to be for the Lac and for the continuation?

Is it recommendations of the three percent members of the board?

No, it's it's the question's in the fourth place not in the office.

Yeah, so actually I think I can.

So count me and answer that, so I think it just doesn't matter, we've done it in the past 30% of the count from the ad hoc community to make the meet that application on the main motion for that.

Any other questions after the register are from members next this year?

Thank you for uh putting up and still we will uh stay in St.

Ballpark with a counter next to page 100 in the website.

Yes, comment.

Um correctly find one, but because the angry has the hospital, all of the votes and deaths in the household that's been a wrong time.

Yes.

So the council models that don't have a hospital, we don't have that work on the right.

Oh team is gonna get the one in the hospital.

Yeah, well, unless the point they're coming from retirement, but you're responsible for that, right?

Yes.

Um I know I looked at the reasonable top or had a high expanding, but they were training all of their gold records to come about town and do is that something that is happening exclusive to see?

Yes, and recently just got a grant for that, and we had a whole um that's on and we have uh new buyers as well.

And I think we're gonna counter anyway.

Use a house or absolutely balance we should have heard anymore.

No, no.

So it's more effective for you to use closer to Europe.

So that's been uh topic of discussion now is on the main and we'd like to have a post-mission.

So we try to start like that before.

So it's all that's correct.

Um so you don't have the own machine now.

No.

Because of the reasons.

And I heard that other people have had more than one time, and then I guess it can be used as often, so it was too expensive, and that's gone now, so I don't think they send it to the time.

Uh you all inspectors are using new software tools for office and so on the project community's like we are basically using the same uh US, which is what Jim was talking about as well, and we have more called total vote that you have to use.

Um that's through the state, so I'm not really sure how that's gonna unfold for a predictor, as she said.

Okay.

Counselor?

Yes.

Um questions from the committee?

So the the reason why the postage increased is because the elections came up, you have to see ballots.

Yes.

I think because I guess the state is operating uh scheme size as we wallet, and that's gonna increase the possible on the legal notices and publications.

I mean if you look back the last two years, we explained over 3,000 notices.

Got a reason for that.

So what the state has done is needed so that we have to have not only the roses in English, but also translating in Spanish, but there's still this.

But there's the we have to have a professional uh person, and then we have to have that document that goes through uh another place called the TAC committee, which they um look at everything and make sure that it's fine, and then we'll make it up for that.

So we have depending on the publication and time more than what we usually do for the notices.

So how does this as outsource?

Do first.

Yes.

Okay.

Any other questions for members of the show?

Yes, yes, and this this is for uh the chief of staff.

If I could, uh the town clerk, in addition to being expense, is also a source of uh revenue, is it not?

That's correct.

And then that revenue was found on page 49 of the book.

That is correct.

So I I noticed that that this year uh the department is expected to bring in about 5.8 million dollars.

Is that is that correct?

I rejected this yes, I think.

And I see that the mayor believes the mayor's office or believes that that will increase uh to 6.2 next year.

Yes.

Is that because they they increase the courtyard fees and other fees by state law?

Yeah, sorry.

Um if you go to page 48 years, that final number is that I apologize.

That's not a correct thing.

Thank you.

I appreciate that.

I withdraw my question.

Thank you.

Thank you, Mr.

President.

Any other questions, members that's an issue?

Thank you.

Um to the chair.

Um, so I the budget differential from your request to the um budget item is that's 27,000 class.

Um, I understand some of the budgetary decisions.

Do you feel you can have the staff and provide services with the budget as presented by the mayor for your department?

Well, I guess that will depend on the future elections and different things that we can.

So we'll have to see this on the thank you.

I appreciate it, Kendall.

Any other questions for members of ex-official or not click?

All right, let's jump up to over the top 4D together.

So the system is in the city council.

So those are 55 ordinance in the city council and 63 in your budget reports.

And the time on the committee or the city council?

Okay.

Members ex official and all right.

Now let's say the assistant, same thing, that's on page 63.

So what more?

Members of the committee.

Okay.

We will then jump down to corporation council, page 96 in your budget books.

Any question for counsel?

Okay, we're up.

We don't have to time have a refraction of funding come across our address for um location.

Do you have to anticipate that being already reflecting the budget or well uh the good news is we have new attorneys at our office that we've hired and we're doing a lot more work in-house now?

Um so that I think is very positive, and we did not come back last year for additional funds.

We anticipate, we hope that we will be able to work within these numbers that have been presented by the mayor's office.

The bad news is you never know what's going to come up.

You never know what's going to come up in terms of litigation.

Uh, that could completely blow things out of the water.

But uh the good news is that we're we're doing well, we're on target, and I do believe we're saving money on outside services that an attorney side do have.

And just uh just uh understanding would be uh about two different toys or just one.

So we have well actually so if you remember when I was here last year, I was kind of explaining how we were staffing our office, and we're happy to say now that the two new attorneys have replaced the attorneys who retired, so we're still working at the same size as we were before.

But they're doing numerous things.

Lots of good work for you're welcome.

Thank you, Councilman.

I'm actually gonna jump in and ask a question um on topic of the staff.

So that's in the line.

I know what maybe this might be direct towards the mayor's office, but I know in the last couple budgets there was conversations about potentially spanning the office, bringing in more attorneys to keep more of that working house.

I guess the question is in the mayor's office.

Um is that conversation still ongoing?

Is the vision still there to expand that office?

Uh yeah, okay, Mr.

Chairman.

The vision is definitely still there as we brought up to the attorneys, though we're quite focused on making sure they are just getting to say rather than how it's done a fantastic project.

And in the mayor, they've been taking out a tremendous amount of work, but uh our goal with both of them to relate to transition out of our outside um service.

But at this point, we're still working with unhandling.

Also that they uh paralegal has been absolutely taking on some more work that we uh could have matches a lot.

So we're very very happy on Thankee Taylor.

We're we're we're very happy um the way things are shaping up.

And I think there is a lot of training um uh as one would expect, but I think things are going very well.

So thank you to you, and thank you to the mayor's office for your support and I record.

Absolutely, thank you.

And you know, I tell folks that how many attorneys does that think we have when we tell them mostly like only three in-house with corporation council working um not as the in-house position.

I was like, how how do you do that?

So I think that's just a custom to just how hard it is to do all of that with the work that we have with the staffing that we have, so it'd be an honorable to see that office explain how to see the office.

Okay, thank you.

So I think we do a great job.

So I will take that um that all that I uh passed on.

Um so any other questions from the new members on version.

Excitious question for the country.

Thank you.

Um chair to turn the words.

Can you explain what is the professional services and then people's services?

So thank you, Council High.

So uh the professional services are essentially um the services that are paid for outside of those services to Craig Worth Anderson, who does the bulk of our outside services work, litigation, specialized matters, tax appeals.

The other one is like technology, if you all call that, and those are additional firms that we use.

Um we use attorney codshawk for outside services who is retired.

There's a tremendous service for us.

The law firm of C Corpassing Department uh from Waterbury and Fort Harrison uh does legal matters for us as well, personnel matters and attorney Diane Rosemark does some things for us as well.

So those are captured in the thank you.

Um you wrong, can I follow up?

I'm just wondering because your salaries in the rock are 55 taxes, and those other services that you're hire are 800 instead of tax.

And so does it make sense to send over work for people.

So that's the age-old question.

But those are most of the work that goes out are very specialized matters, and lots of those matters are are litigation, complex litigation matters, and that's sort of what I alluded to in my response to council McParkins.

You can be holding a long rate, and then all of a sudden a lawsuit comes out of nowhere where I really does require specialized counseling and the devotion to the matter.

Thank you.

Thank you.

Councilman, any other questions from the group that exposure?

Okay, it's good.

Thank you.

Thank you, Arsenal.

Okay, um, I think we are at the last chunk here, which is the five items related to the mayor's office.

So they are, I'll just read them out.

We got mayor's office, mayor's discretionary fund, the annual report, city memberships, and um to go round office that we just happy to see are all moving into the mayor's office.

So um you can see the budget book page numbers there for each line item.

So I'm just gonna open it up for questions.

Um just when you ask it directly as to what section of the budget you're looking for, just to keep everything.

So members of the committees mayor's office and questions on those particular line.

Councilman Perkins.

I just wonder if all of us present salary rates are good and still number of 26.

Salaries, yeah.

So there's no one in uh in our office.

Is that what you're asking?

Okay.

Yes, those are closer.

Okay.

I'll put it to members ex officio.

And when you ask your question, just uh tell us what mine and those five we're looking at.

So um we've spoken down with the board bed.

But so this year might be 30 to 60,000.

This is correct.

So thank you for asking.

Um I said want to find this out.

We are getting reimbursed by the board of that.

It does not show in the mayor's book.

Um we've had when it's issues, but um, just inconsistencies in the payments for our two lobbyists coming from us and point from the board ed, so just to streamline that we're going to be paying for the far finance department and then getting $30,000 reimbursed from the board of ed.

So this will moving forward.

So we're actually going to be able to do or oh yes.

Yes.

Yeah, so absolutely got it.

Because I know I'm asked when we asked this question before we get updates on the lobby to see where they're all what we're working on, but we have that one those updates in quite a while.

That is fair.

Um, so I think I would say two weekly when we're in session, uh, whatever lobbyists does do a full tracking method.

I could share that with you each week if you'd like.

Uh Louisa actually, and I'll have her forward to the council.

Um, and then our other lobbyist, um, the capital capital group will give us sort of um breakdowns of each piece that we ask, so it's a little different, but I think the one that we get from solid shape might be worthwhile so you can sort of see what we're tracking.

Thank you.

Council, any other members exit push council who has joined us.

Thank you, Mr.

Chair.

For you, um, I'm looking at page 60.

Um, and I'm looking at three line items.

One is educational credits, five, two, nine, zero, one, two, one is treating courses, five, five, nine, nine, zero, four, and a conference, which is five, five, nine, nine, zero, five.

I I guess I'm wondering what is the difference between those, especially because it looks like we haven't had a traditional credit for training courses for the last level year for evidence for the last two years, and now we're asking for 5,000 on each project at each line.

So I think there's no data from yeah, good question.

I don't think we've come up to this yet uh in project process.

Educational credits are if we um have somebody in office going into higher education and they get credited back.

We have um someone who's expressed interest, so we are putting it there.

Um, but if that isn't the case, training courses uh is a good capture of some of the uh other outside courses that wouldn't say necessarily resolved to agree, but that is all the certification.

Uh so we do encourage our staff to do that.

Uh we have a few that come out throughout the year, so uh we put that in there for um different certifications that they would need that comments.

I guess separate general conferences.

Yeah, yeah, I'll cover um basically going to conferences.

I did I do want you guys to make sure you were looking at these budgets together because we did make some adjustments like moving sort of economic development out into mayors.

So when you see the difference, like you'll see there was like travel mileage going down by 4,000 in economics well in but then it only went up by a thousand and in the mayor.

So we're trying to make sure we look at it as like a full picture.

Any other questions council?

Thank you to the chair.

Um 61 together or far and clarify a couple things.

Looks like some stuff slid from one column to another professional services versus communication services.

Yeah, we're gonna have great I am um we have been engaging with a website developer, and now that they are going to be on regularly, it will be our maintenance.

Um, and I don't have a random there's our office equipment as we've described as software maintenance, but uh we're using communication and contractual as our captures for all the web services and then marketing and other um incentives that uh Mr.

Santos has uh determined rubber card map development from an outreach marketing perspective.

So the website uh doing DMB we've mentioned a few times that will be coming out of that budget.

So thank you.

So professional services versus communication, I think we're setting the websites and communication third party, as opposed to what we're doing before the professional services in house.

Uh we were contracting them originally.

Um we were going up to bid with it, so we have that funding in professional services when we're seeking the website developer.

Now we are actually no, I'm sorry, that would be contractual services.

Professional services is if we're going out to um like different sources of organizations or businesses that we're working with.

I could probably pull like if you phone um to my office if you want to see sort of how we spend those dollars down.

But contractual services when we went out for the website is is how we use that funding.

Now it's going to be an annual fee as like a management fee of the software.

So I did move out professional services because now coming from my comic development, it's just going to be uh marketing related, so that's why we've done vacation.

Okay, so you're professional sort of contractual type.

Yeah, so contractual cover the website and communication will cover uh additional marketing services.

Thank you.

Thank you, Councilman.

Any other questions from the committee on members official?

Okay, so I think that does it for the items.

Um before we get to the action items on the motions, um, I want to thank the mayor's office and all the department heads for putting together on this budget.

Um I'm gonna swim in plan, I feel so I want to credit everybody that's involved in the funding process.

Uh so thank you all for that.

Um as far as the motions, we're gonna have two, and I don't have it printed, but so we're gonna do this and old fashioned over and asking your um the chair.

So first thing we're gonna do is the three percent raises, and then after that, we're gonna do a motion for the budget recommendation full council.

So is there a motion to propose a three percent release for the register of voters to get affected December 1, 2026 and July 127?

So we need some motions on the floor that's second.

So we have discussion on the motion of the 3% rates affected December 1, 26 and July 1 27.

All those in favor of the motion 65 by something aye.

Aye, opposed, and extensions.

Motion carries.

And now we motion on the full budget.

So is there a motion?

One budget.

The full city council as present.

Motion made up second council and point again.

There's motion quote, is any discussion on the motion?

I don't know if I mind to all those in favor say by the same aye.

Aye.

Opposed, and extensions.

Motion is unanimously.

Second.

Alright.

Is there any discussion on the motion to adjourn?

None of time.

All those in favor signify by saying aye.

Thank you all very much.