OPENPUBLICA · PUBLIC MEETING RECORD
Record of Proceedings

Board of Awards Meeting - April 26, 2026

Meeting Portal — Sunday, April 26, 2026
BodyDanbury, Connecticut
SessionMeeting Portal
DateSunday, April 26, 2026
StatusFILED
Video Record
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Transcript — Verbatim
0:01

Okay, this is the Board of Awards for Wednesday, April 15th, 2026, calling the meeting to order at 10 o'clock at 10 a.m.

0:09

Uh my name's Stu Popeyam, the purchasing agent.

0:11

We have with us an attendance today, attorney Tracy Norris, our sister corporation counsel.

0:16

We have Mr.

0:17

Tim Nolan, our superintendent of public services, Ms.

0:20

Debbie Natalie, our assistant purchasing agent, Mr.

0:22

Ken Higgins, our assistant public utilities superintendent, and Mr.

0:26

Dan Garrick, our finance director.

0:28

Just have two items on the agenda.

0:30

First item is the bid for road maintenance service uh surfacing.

0:36

And for the record, this was a steel bid.

0:38

This is an annual unit price bid for work to be performed on a NAS directive basis.

0:43

We only received one bid.

0:45

That was from all states construction.

0:51

And I will note that the unit prices didn't increase anywhere from five to 17%.

0:56

And a big part of that is the cost of oil, which is gone up, and that's a component of the material uh cost.

1:03

That being said, Mr.

1:04

Nolan.

1:05

I'd like to uh motion that we make the award to all state ADA Corman, I believe.

1:12

Uh yeah, DBA Gorman construction DBA for construction for the competitive bid new payments.

1:21

Sorry, that'd be contingent on a contract because contracting on a contract.

1:25

Okay, second by Mr.

1:27

Garrick.

1:28

Any discussion?

1:29

See none all in favor.

1:32

Tracing the resignation.

1:33

Tim Nolan, I vote in favor.

1:35

All right.

1:35

Motion carries.

1:51

Tim.

1:52

Okay, yeah.

1:54

Everybody enjoy your time.

1:55

Me too.

1:56

All right, take care.

2:00

Okay.

2:01

Second and last item.

2:02

This is the bid from Marjorie Water Camp and Fuel Tank System Replacement.

2:06

This is a rebid.

2:08

And for the record, we can receive three bids.

2:12

And the apparent low bidder with alternates uh one and two included that were desired was uh red technologies at a summation of 384,400.

2:23

Uh the bids were reviewed by Mr.

2:25

Sean Lordon, who's a principal engineer with TRC engineers who were the project engineers, uh, along with Mr.

2:32

Higgins, uh, Mr.

2:33

James Rogan Rosenberg, the chief operator of public utilities, and Mr.

2:37

Will Keenan, the lead uh utility mechanic.

2:40

Uh Mr.

2:41

Lord was sent a letter, April 13th, 2026, uh, which he indicated that red uh red technologies of low bidder.

2:49

Uh included an alternate above ground uh tank system, which was materially different from the one that was specified.

2:57

Uh Mr.

2:58

Lord indicated he had given them an opportunity to uh rectify the uh tank system and see if he could do it for the same bid price.

3:06

And red tech uh did not uh was not able to accommodate that request.

3:11

So uh Mr.

3:12

Lord and his uh uh April 13th uh letter, uh his recommendation was that we uh consider the red tech bid to be non-responsive and reject it.

3:23

Uh Mr.

3:24

Lord sent a second letter on April 13th, 2026.

3:28

And in that letter, he recommended that the bid be awarded to ETT Environmental Services.

3:34

They were the second low bidder.

3:35

Uh their bid was determined to be responsive, and he found the company to be qualified.

3:41

So that being the case, we need a motion from you.

3:44

I'd like to make a motion to award the marjorary water treatment plant fuel tank uh system replacement to ETT environmental services.

3:53

Okay, and you want to do that for alternates one and two.

3:56

Include alternates one and two.

3:57

Okay, so just for the record, that's that's a total of 518,700, and you want a 10% contingency, I believe.

4:05

That's correct.

4:06

That also so that'll make the uh total award amount.

4:10

Uh 575.

4:12

That's right.

4:12

577.

4:13

Yes, 570.

4:14

Yeah, and that's contingent on a contract.

4:16

Contingent on a contract.

4:18

Okay.

4:18

So second by Mr.

4:20

Garrett.

4:21

I just know uh read this into the record.

4:23

The uh charge codes for this will be CP 2122 W dot 98 14 7,000 dot 0794, and then also water 2023 dot 9814, 7000.0599.

4:44

Okay.

4:45

Any discussion?

4:46

See none all in favor.

4:48

Thank you.

4:48

I'm in favor.

4:50

Ken Higgins, I vote in favor.

4:52

Okay, motion we carry unanimously.

4:56

Sign for your initial please.

Discussion Breakdown — Share of Meeting
Engineering And Infrastructure█████████████████████████████████████████████65%
Water And Wastewater Management████████████████████████35%
Summary of Proceedings

Board of Awards Meeting - April 26, 2026

(Note: The transcript of this meeting states the date as Wednesday, April 15, 2026, but per instruction the date used here is April 26, 2026.)

The Board of Awards convened at 10:00 a.m. with Chair Stu Popeyam (Purchasing Agent) presiding. Attendees included Corporation Counsel Tracy Norris, Superintendent of Public Services Tim Nolan, Assistant Purchasing Agent Debbie Natalie, Assistant Public Utilities Superintendent Ken Higgins, and Finance Director Dan Garrick. Two bids were considered and approved.

Discussion Items

1. Road Maintenance Service Surfacing Bid

  • This was an annual unit price bid for work performed on an as-needed basis. Only one bid was received, from All States Construction (doing business as Gorman Construction).
  • Unit prices increased by 5% to 17% compared to the previous bid, primarily due to rising oil costs, a key component of material costs.
  • A motion was made by Mr. Nolan to award the contract to All States Construction DBA Gorman Construction, contingent upon a final contract. The motion was seconded by Mr. Garrick and passed unanimously.

2. Marjorie Water Plant Fuel Tank System Replacement (Rebid)

  • Three bids were received for this rebid. The apparent low bidder (Red Technologies) submitted a total of $384,400, including desired alternates 1 and 2. However, the project engineer, Mr. Sean Lordon (TRC Engineers), determined that Red Technologies’ bid included an above-ground tank system that was materially different from the specification. Red Technologies could not adjust the tank system to meet specifications at the same price.
  • In an April 13, 2026 letter, Mr. Lordon recommended rejecting Red Technologies’ bid as non-responsive and awarding to the second low bidder, ETT Environmental Services, which was found to be responsive and qualified.
  • The Board approved a motion to award the contract to ETT Environmental Services for alternates 1 and 2 at a base amount of $518,700, plus a 10% contingency of approximately $51,870, bringing the total award to approximately $570,570 (the transcript quotes $575, $577, and $570; the approximate total is $570,570). The award is contingent on a final contract. Charge codes were read into the record.
  • The motion passed unanimously.

Key Outcomes

  • Award 1: Road maintenance service surfacing contract awarded to All States Construction DBA Gorman Construction (single bidder).
  • Award 2: Marjorie Water Plant fuel tank system replacement awarded to ETT Environmental Services for approximately $570,570 (base $518,700 plus 10% contingency).
  • Both awards are contingent on final contract execution.
  • All votes were unanimous.

Meeting Transcript

Okay, this is the Board of Awards for Wednesday, April 15th, 2026, calling the meeting to order at 10 o'clock at 10 a.m. Uh my name's Stu Popeyam, the purchasing agent. We have with us an attendance today, attorney Tracy Norris, our sister corporation counsel. We have Mr. Tim Nolan, our superintendent of public services, Ms. Debbie Natalie, our assistant purchasing agent, Mr. Ken Higgins, our assistant public utilities superintendent, and Mr. Dan Garrick, our finance director. Just have two items on the agenda. First item is the bid for road maintenance service uh surfacing. And for the record, this was a steel bid. This is an annual unit price bid for work to be performed on a NAS directive basis. We only received one bid. That was from all states construction. And I will note that the unit prices didn't increase anywhere from five to 17%. And a big part of that is the cost of oil, which is gone up, and that's a component of the material uh cost. That being said, Mr. Nolan. I'd like to uh motion that we make the award to all state ADA Corman, I believe. Uh yeah, DBA Gorman construction DBA for construction for the competitive bid new payments. Sorry, that'd be contingent on a contract because contracting on a contract. Okay, second by Mr. Garrick. Any discussion? See none all in favor. Tracing the resignation. Tim Nolan, I vote in favor. All right. Motion carries. Tim. Okay, yeah. Everybody enjoy your time. Me too. All right, take care. Okay. Second and last item. This is the bid from Marjorie Water Camp and Fuel Tank System Replacement. This is a rebid. And for the record, we can receive three bids. And the apparent low bidder with alternates uh one and two included that were desired was uh red technologies at a summation of 384,400. Uh the bids were reviewed by Mr. Sean Lordon, who's a principal engineer with TRC engineers who were the project engineers, uh, along with Mr. Higgins, uh, Mr. James Rogan Rosenberg, the chief operator of public utilities, and Mr. Will Keenan, the lead uh utility mechanic. Uh Mr. Lord was sent a letter, April 13th, 2026, uh, which he indicated that red uh red technologies of low bidder. Uh included an alternate above ground uh tank system, which was materially different from the one that was specified. Uh Mr. Lord indicated he had given them an opportunity to uh rectify the uh tank system and see if he could do it for the same bid price.

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