Board of Awards Meeting – June 17, 2026

Okay, this is the Board of Awards for Wednesday, June 17th, 2026, calling the meeting order at 10.02 a.m.

My name's Chip Bolkey.

I'm the purchasing agent.

We have one of us in attendance today, Mr.

Viesna, or is it Roman?

Rolling Rowan, the Deputy Director of Community Health, and Mr.

Sean Hanley, Superintendent of Public Buildings.

We have Mr.

Kent Higgins, our assistant superintendent of public utilities.

We have attorney Tracy Norris, our assistant corporation counsel.

And we have Mr.

Dan Garrick, our finance director.

We have 11 items on the agenda, and we have an item we're going to add at the end.

The first item is the bid for advisor to the Lake Kenosha Commission for the Health and Human Services Department.

And for the record, the previously ordered these services to Mr.

Edward Sergey for the period July 2025 through June 2026.

The billing rate was 45 an hour.

The agreement that was executed with Mr.

Sergey allows for an additional one-year renewal by mutual consent.

And Mr.

Sergi has corresponded that he is okay with maintaining the 45 an hour rate.

So we need a motion from you to expand.

I make motion to extend.

Mr.

Okay.

So second by Mr.

Garrick.

Any discussion?

Seeing none, all in favor.

Thank Garrett in favor.

Tracy Norris and vote in favor.

Motion carries unanimously.

You're all set.

You're welcome to study.

Moving on, item number two.

This is RFQ for generator preventive maintenance, public buildings and fire departments.

And for the record, this is an annual bid.

It was awarded to A generator.

And A and J generator.

The current award period expires on June 30th, 2026.

The bid allows for an extension for an additional year by mutual consent.

And A and Jay has corresponded that they will hold their current uh bid rates for another year.

Make a motion to award the uh preventative maintenance for the generators of public buildings in the fire department to uh second by Mr.

Garrett, user purchase orders.

Any discussion?

Seeing none, all in favor.

Tracy Norris say one in favor.

Sean Henry will do.

Okay, motion carriers unanimously.

Moving item number three.

Uh RFQ for HVAC systems water public buildings.

For the record, this bid was previously awarded to Clearwater Industries at an annual cost of $19,200 for all locations.

Uh that current uh award period expires June 30th, 2026.

Uh, the bid also allows for a one-year renew, renewal by mutual consent, and clear order has corresponded that they will hold their bid pricing for another year.

Make the motion to award the order treatment for the HVAC systems and public buildings to clear water.

Okay, so I can second it by Mr.

Garrick, use purchase orders.

Any discussion?

Say none, all in favor.

Sean Henley vote in favor.

Okay, motion carries unanimously.

Moving item number four.

This is the bid RRQ for emergency H factory Welding Repair Work.

Uh this is an annual time and material bid you know for work is needed.

Award the McKenney Mechanical.

Uh that current award period expires June 30th, uh, 2026.

Uh, the bid allows for a renewal by a year by mutual consent.

And McKenney has corresponded that they will hold their current rates for another year.

You make a motion to award the emergency HVAC and welding services to McKenna McKill.

Okay.

Second by Mr.

Barrick.

Any discussion?

Seeing none all in favor.

Thank Girl in favor.

Sean Henley vote in favor.

Right.

Motion cares unanimously.

Moving on item number five.

Uh the CRQ for welding services, various city departments.

And this is also an annual time and material bid for work as needed.

Uh, it was awarded to Jim's welding.

The current award period expires June 30th, the 26th.

Uh, the bid allows for renewal renewal by mutual consent.

Uh, Mr.

Jim Beckman, who's the owner of Jim's Welding, has corresponded that he is okay to extend, but he is requesting an increase in the labor rate uh from $54 an hour to $64 an hour.

Uh I'll just note that Jim has been providing these services for many consecutive years.

He's a local Danbury vendor, highly regarded by all requisitioning departments.

Uh, that $54 rate has been in place for the past two years.

Uh, the rates bid by Jim over the years have always consistently been uh extremely fair compared to the market.

Uh, he was the only bidder on this current bid, and uh we compared him to the uh state of Connecticut welding rates, and he's about half the price.

So if you're okay, Mr.

Hale, we need to make a motion to award the uh welding services or the various departments to Jim Bowden.

That allow for the law for the ready second by Mr.

Garrick.

Any discussion?

Saying not all in favor.

Garrett all in favor.

Tracy Norris.

Sean Hannley.

Okay, motion carries unanimously.

Uh moving on item number six, uh, radio repair services, various city departments, and this was an annual time of material uh bid that was awarded to uh northeastern communications slash Nordcom CT.

Uh the current award period expires June 30th, 2026.

Uh, we have an option to renew for an additional year by mutual consent and uh Norcom CT's correspondent that they will hold their current uh rates for an additional year.

Sure, I'll do that.

Okay, make a motion to award the uh radio repair services in Northcom.

Okay.

Seconded by Mr.

Garrick, uh purchasers as needed.

Any discussion?

Any none all in favor?

Okay, Garrett, all in favor.

Tracy Harris I want in favor.

Sure, I vote in favor.

All right, motion carries unanimously.

Move on to Canada.

Uh item number seven, uh purchase of rouse C90 HD CCC, CC TV sewer inspection system with aggressive track traction wheels.

This is an amendment to add electric lift for rear view camera, public utilities.

And for the record, we just previously awarded this uh equipment on June 3rd, 2026 to sanitary sewer equipment as a sole source.

Uh the amount of the initial award, uh the previous award was 59,730 and 75 cents.

Uh, after the award was made, the public utilities corresponded uh that they had learned that the awarded system did not include uh an electric lift and a rear view camera.

That was uh I guess assumed at the time.

Yes.

Uh sanitary sewer has since provided an updated uh quote, uh which indicated that the cost of the electric lift would be $5,604, and the cost of the rear view camera would be $2,240.

I'd like to make a Victor, I'd like to make a motion to award the amendment to Sanitary Sewer Equipment to add the rear view camera and electric lift to the previous purchase from June 3rd.

Yes, that's second second by Mr.

Garrick, Mrs.

Purchase Order.

No discussion.

See none, all in favor.

Say Garrick in favor.

Uh Kent Higgins, I would vote in favor.

All right, motion carriers manimously moving on to number eight.

Uh the Sarah Q for on call electrical contractor for the public utilities department.

And for the record, this is why it's an annual time of material bid that was uh previously awarded to ACON Electric for one year period.

That uh word period is expired June 30th, 2026.

Uh the bid allows for an option to renew by mutual consent.

And the corn electric uh is corresponded and hold their current rates for another year.

I'd like to make a motion to award to Acorn Electric to continue using them as an on-all electric contractor.

Okay, second seconded by Mr.

Garrick, his PO's is needed.

Any discussion?

Seeing none, all in favor.

Captain Higgins, I vote in favor.

Okay, motion carries unanimously.

Public utilities department, and this is also an annual time of material bid.

The work is needed.

Uh previously awarded the Harper Haynes.

Uh the current award period expires June 30th, 2026.

Uh, the bid allows for an option to renew by mutual consent.

And Harper Haynes has corresponded that they will hold their current rates for another year.

I'd like to make a motion to renew the pressure reducing valve, control valve, and check valve maintenance and repairs contract with Harper Haynes.

Okay.

Seconded by Mr.

Garrick, and these are PO's is needed.

Any additional discussion.

Saying not all in favor.

Okay, motion carries unanimously.

Moving on it number 10.

Uh engineering services, margery, water treatment plant, fuel oil storage, tank system replacement, uh change order for public utilities department.

For the record, uh we're previously awarded the engineering services uh for this project to TRC engineers.

That was per their on-call contract with the city.

Uh the initial award amount was 98,500.

Uh, Mr.

Higgins has submitted a request now to amend that previous award amount by an additional 29,000.

29,000 is to cover additional administration services and also to provide a reserve should oil contamination uh be discovered.

I'd like to make a motion to award uh the change order to TRC and increase the 29,000 to the PO if needed.

Okay, just for the record, the charge code.

I could I don't know what to bring, but the charge code for the additional is uh water 2023.9814-7000.0599.

Okay.

So motion we have a second second by Mr.

Garrick.

Any discussion?

None all in favor.

Tracy Norris I will in favor.

All right, motion carries unanimously.

Moving item number 11.

This is a bid for man both framing covers.

Uh this is an annual unit price bid for items to be purchased as needed.

It was previously awarded to Corinne Maine.

Uh the uh previous award period has expired.

We had an option to renew for an additional year.

Uh Corn Maine corresponded that because of the current business climate, uh, they cannot hold the prices.

They asked for some uh price increases on the unit.

And they also are advising that they can only hold their price for six months.

Uh we could compare their price increases and they uh reasonable to the market at this time.

Like to make a motion to renew the manhole frames and covers contract with court main.

And that'll just be for six months.

Oh, for a six-month period.

Yeah, second.

Second by Mr.

Garrett is purchase orders.

Any discussion.

Seeing not all in favor.

Tracy Norris I will.

Centon Higgins, are we in favor?

All right, motion barriers unanimously.

And this time we need to uh make a motion to add one item.

This is the uh Westlake Water Treatment Plan group system design services for public utilities department.

So I'll make that motion to add it.

Okay, second it and uh the reason for adding this is that the uh public utilities department has submitted a change order request in April, April 27th, 2026, but it's been on hold because we're waiting for some backup information.

That backup information came yesterday afternoon.

Uh, we need to use the change orders out of the system because uh closing year end and the switch over to Munis.

So um in agreement, I guess it's all in favor to add this item as a not as an as an additional item to the agenda.

Good.

I'm just uh all in favor of the case.

Uh so the background on this is we uh previously awarded these services to um HP Fishman.

Um the amount of the time uh was $33,400.

Uh subsequent to the award, uh contract was executed and a purchase order was issued in the amount of $32,800.

And we have just received this.

Uh we received an amendment request for public utilities to increase the uh $328 by an additional six thousand dollars.

And that's the cover final site visit, punchless work, and close out paperwork.

And apparently there was some delay with the contractor uh doing the work, which ate up some of the upfront work that uh HB Fishman's had originally included in their proposal.

That's right.

I'd like to make a motion to change change the contract with HP Fishman to award an additional six thousand dollars.

Okay, second second by Mr.

Garrick.

Any discussion?

See none, all in favor.

Okay, Garrett in favor.

Tracy Norris I go in favor.

Captain Higgins, I'm gonna motion carries unanimously and a motion adjourned.

Second by Mr.

Garrett, all in favor to adjourn.

Opposed.

Thank you.