OPENPUBLICA · PUBLIC MEETING RECORD
Record of Proceedings

Danbury Board of Awards Meeting – June 28, 2026

Meeting Portal — Sunday, June 28, 2026
BodyDanbury, Connecticut
SessionMeeting Portal
DateSunday, June 28, 2026
StatusFILED
Video Record
0:00 / 11:19

Transcript — Verbatim
1:00

Okay, this is the Board of Awards for Wednesday, May 27th, 2026, calling the meeting to order at 10 a.m.

1:07

Uh, my name's Chick Volpe.

1:08

I'm the purchasing agent.

1:09

Uh we have with us in attendance today.

1:11

Ms.

1:11

Ginny Warner, our director of human resources.

1:14

Uh Mr.

1:15

Tim Nolan, Superintendent of Public Services.

1:18

We have Acting Chief Lensbury from the Danbury Fire Department.

1:21

We have Ms.

1:22

Debbie Natale, assistant purchasing agent.

1:24

We have Ms.

1:25

Caitlin Rouse, our uh assistant corporation counsel.

1:30

Uh we have Mr.

1:31

Dan Garrick, our finance director, and we have Mr.

1:34

Dan Riser, construction manager from construction services department.

1:38

And remotely, we have Mr.

1:40

Sean Hamley, Superintendent of Public Buildings.

1:43

Uh, seven items on the agenda.

1:44

The first item is renewal of an annual employee assistance program for human resources.

1:50

And for the record, uh human resources submitted proposal uh from the employees assistance group.

1:56

Uh, this is to renew their employees assistant program.

2:00

This is for uh City of Danbury Police and Fire Department employees.

2:03

Uh the period is July 1st, uh, 2026 through June 30th, 2027.

2:09

Uh, the cost is 20 and 50 cents per employee.

2:12

Uh, the total is 9,204 and 50 cents for the 449 employees covered.

2:19

Um we uh the employee assistance uh group was the incumbent provider of this, and they've agreed to hold their current prices for the renewal year.

2:28

Uh we also uh uh looked at the uh state of Connecticut contract for their employee system program and the uh pricing and the uh services provided uh by the employee assistance group uh compared favorably.

2:41

So we need a motion, please.

2:42

Okay, make a motion to renew EAP programs contingent on the uh contract.

2:47

Okay, so second by Mr.

2:49

Garrick.

2:49

Uh any discussion.

2:51

Seeing none all in favor.

2:52

Jane Garrick, I vote in favor.

2:54

Jane Rick.

2:55

Gail Grues, I vote in favor.

2:57

Motion there is unanimously, thank you.

3:02

All right, yeah.

3:02

Uh next item furnishing stall new scoreboard and planus field for the construction services.

3:09

And for the record, the construction services department submitted a requisition.

3:13

Uh this is made out to NEVCO Sports.

3:16

Uh, this is to furnish uh install a multi-uh use school board at the field.

3:22

Uh the total quoted cost 36, 319 dollars and 61 cents.

3:28

And NEVCO quoted this for their current source while government cooperative contract.

3:33

So we need a motion.

3:34

I'd like to make a motion to uh accept the from uh contract.

3:42

Second by Mr.

3:43

Garrick, this will be a purchase order.

3:45

Any discussion?

3:47

See none all in favor.

3:52

All right, motion carrying you're all set.

3:55

Okay, welcome set.

3:57

Uh moving on to item number three, uh purchase software subscription license for rapid SOS United emergency communications platform for the fire department.

4:07

And for the record, the fire department submitted a requisition, it's made out to Rapid SOS.

4:12

Uh, this is for a one-year subscription to the Unite Emergency uh communications platform.

4:19

Uh the cost is $13,000, uh, plus a one-time implementation fee of $4,000.

4:27

Uh Rapid SOS quartered this per their current HGAC government cooperative contract.

4:34

So we need a motion from you.

4:36

Like to make a motion that we award the uh communication software to rapid SLS or an HGAC grant email 17,068.

Discussion Breakdown — Share of Meeting
Procedural█████████████████████████████████████████████66%
Engineering And Infrastructure███████████████████████34%
Summary of Proceedings

Danbury Board of Awards Meeting – June 28, 2026

The meeting was called to order at 10 a.m. by Purchasing Agent Chick Volpe. In attendance were Ginny Warner (HR), Tim Nolan (Public Services), Acting Chief Lensbury (Fire Department), Debbie Natale (Assistant Purchasing Agent), Caitlin Rouse (Assistant Corporation Counsel), Dan Garrick (Finance Director), Dan Riser (Construction Services), and remotely Sean Hamley (Public Buildings). Seven agenda items were considered and all were approved unanimously.

Discussion Items

  • Renewal of Employee Assistance Program (HR): Renewal of annual EAP for Police and Fire employees from July 1, 2026 to June 30, 2027. Incumbent Employee Assistance Group held current price of $20.50 per employee, total $9,204.50 for 449 employees. Pricing compared favorably to state contract. Motion to renew passed unanimously.

  • Scoreboard Installation at Planus Field (Construction Services): Award to NEVCO Sports for furnishing and installing a multi-use scoreboard at $36,319.61, via cooperative contract. Motion passed unanimously.

  • RapidSOS Software Subscription (Fire Department): One-year subscription to the Unite Emergency Communications Platform at $13,000 plus $4,000 implementation fee, via HGAC cooperative contract. Motion to award passed unanimously.

  • Paving in Place and Related Services Bid: Originally awarded to Asphalt Repair Solutions and American Pavement Specialists. American Pavement Specialists declined due to bond issue. Board rescinded award to them and awarded to next lowest bidder, A&J Construction, contingent on contract. Both motions passed unanimously.

  • Road Paving Related Reclamation Bid: Similar situation; American Pavement Specialists declined. Board rescinded award to them, with no new award to another vendor. Motion passed unanimously.

  • Panic Button System for City Hall (Public Buildings): Award to Mutualink for a five-year agreement to furnish and install panic button system. Total quoted cost $43,408.08, with annual recurring costs of $8,794.88 for software, licensing, support, and monitoring. Based on cooperative contract. Motion passed unanimously.

  • Westlaw Subscriptions (Corporation Counsel): Authorization for two 36-month subscriptions: Westlaw ProFlex at $2,450/month (5% annual increase) and Westlaw Complete at $430.42/month (6% annual increase). Sole source justification due to copyright. Motion to award passed unanimously.

Key Outcomes

All seven agenda items were approved by unanimous votes. No discussion or opposition recorded.

Meeting Transcript

Okay, this is the Board of Awards for Wednesday, May 27th, 2026, calling the meeting to order at 10 a.m. Uh, my name's Chick Volpe. I'm the purchasing agent. Uh we have with us in attendance today. Ms. Ginny Warner, our director of human resources. Uh Mr. Tim Nolan, Superintendent of Public Services. We have Acting Chief Lensbury from the Danbury Fire Department. We have Ms. Debbie Natale, assistant purchasing agent. We have Ms. Caitlin Rouse, our uh assistant corporation counsel. Uh we have Mr. Dan Garrick, our finance director, and we have Mr. Dan Riser, construction manager from construction services department. And remotely, we have Mr. Sean Hamley, Superintendent of Public Buildings. Uh, seven items on the agenda. The first item is renewal of an annual employee assistance program for human resources. And for the record, uh human resources submitted proposal uh from the employees assistance group. Uh, this is to renew their employees assistant program. This is for uh City of Danbury Police and Fire Department employees. Uh the period is July 1st, uh, 2026 through June 30th, 2027. Uh, the cost is 20 and 50 cents per employee. Uh, the total is 9,204 and 50 cents for the 449 employees covered. Um we uh the employee assistance uh group was the incumbent provider of this, and they've agreed to hold their current prices for the renewal year. Uh we also uh uh looked at the uh state of Connecticut contract for their employee system program and the uh pricing and the uh services provided uh by the employee assistance group uh compared favorably. So we need a motion, please. Okay, make a motion to renew EAP programs contingent on the uh contract. Okay, so second by Mr. Garrick. Uh any discussion. Seeing none all in favor. Jane Garrick, I vote in favor. Jane Rick. Gail Grues, I vote in favor. Motion there is unanimously, thank you. All right, yeah. Uh next item furnishing stall new scoreboard and planus field for the construction services. And for the record, the construction services department submitted a requisition. Uh this is made out to NEVCO Sports. Uh, this is to furnish uh install a multi-uh use school board at the field. Uh the total quoted cost 36, 319 dollars and 61 cents. And NEVCO quoted this for their current source while government cooperative contract. So we need a motion. I'd like to make a motion to uh accept the from uh contract. Second by Mr. Garrick, this will be a purchase order. Any discussion?

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