Okay, this is the Board of Awards for Wednesday, May 27th, 2026, calling the meeting to order at 10 a.m.

Uh, my name's Chick Volpe.

I'm the purchasing agent.

Uh we have with us in attendance today.

Ms.

Ginny Warner, our director of human resources.

Uh Mr.

Tim Nolan, Superintendent of Public Services.

We have Acting Chief Lensbury from the Danbury Fire Department.

We have Ms.

Debbie Natale, assistant purchasing agent.

We have Ms.

Caitlin Rouse, our uh assistant corporation counsel.

Uh we have Mr.

Dan Garrick, our finance director, and we have Mr.

Dan Riser, construction manager from construction services department.

And remotely, we have Mr.

Sean Hamley, Superintendent of Public Buildings.

Uh, seven items on the agenda.

The first item is renewal of an annual employee assistance program for human resources.

And for the record, uh human resources submitted proposal uh from the employees assistance group.

Uh, this is to renew their employees assistant program.

This is for uh City of Danbury Police and Fire Department employees.

Uh the period is July 1st, uh, 2026 through June 30th, 2027.

Uh, the cost is 20 and 50 cents per employee.

Uh, the total is 9,204 and 50 cents for the 449 employees covered.

Um we uh the employee assistance uh group was the incumbent provider of this, and they've agreed to hold their current prices for the renewal year.

Uh we also uh uh looked at the uh state of Connecticut contract for their employee system program and the uh pricing and the uh services provided uh by the employee assistance group uh compared favorably.

So we need a motion, please.

Okay, make a motion to renew EAP programs contingent on the uh contract.

Okay, so second by Mr.

Garrick.

Uh any discussion.

Seeing none all in favor.

Jane Garrick, I vote in favor.

Jane Rick.

Gail Grues, I vote in favor.

Motion there is unanimously, thank you.

All right, yeah.

Uh next item furnishing stall new scoreboard and planus field for the construction services.

And for the record, the construction services department submitted a requisition.

Uh this is made out to NEVCO Sports.

Uh, this is to furnish uh install a multi-uh use school board at the field.

Uh the total quoted cost 36, 319 dollars and 61 cents.

And NEVCO quoted this for their current source while government cooperative contract.

So we need a motion.

I'd like to make a motion to uh accept the from uh contract.

Second by Mr.

Garrick, this will be a purchase order.

Any discussion?

See none all in favor.

All right, motion carrying you're all set.

Okay, welcome set.

Uh moving on to item number three, uh purchase software subscription license for rapid SOS United emergency communications platform for the fire department.

And for the record, the fire department submitted a requisition, it's made out to Rapid SOS.

Uh, this is for a one-year subscription to the Unite Emergency uh communications platform.

Uh the cost is $13,000, uh, plus a one-time implementation fee of $4,000.

Uh Rapid SOS quartered this per their current HGAC government cooperative contract.

So we need a motion from you.

Like to make a motion that we award the uh communication software to rapid SLS or an HGAC grant email 17,068.

But then this is contingent on the agreement also.

Okay.

Second by Mr.

Garrick, any discussion?

Seeing none all in favor.

All right, motion community unanimously.

Moving on number four.

This is the bid for paving in place and related services.

And for the record, it's an annual unit price bid.

We previously awarded this to two vendors, asked for all repair solutions and American pavement specialists.

They were the two calculated lowest bidders.

The award was contingent on contract.

On May 15, 2026, I received an email from uh Mrs.

Colleen Stanley.

She's the managing member at American Payment Specialists.

And she indicated that they were going to be declining their bid award because they had an issue with the labor material bond that was required.

So this first step is we need a motion to rescind the award to America.

I motion that we rescind the award to American payment specialists for this current contract.

That's requested as they requested as requested by their management partner.

So second by Mr.

Garrick.

Any discussion on rescinding the award?

See not all in favor.

Tim Nolan, I vote in favor.

Kate Linkers have all in favor.

Okay, motion carries unanimously.

And uh one award to the uh next lowest bidder and that uh next calculated lowest bidder is uh A and J construction.

So I motion that we uh award as the second bidder for the 2026 paving season A and J construction or the paving in place and related surgery.

That's contingent on contract.

Contingent upon a contract.

Okay, second second by Mr.

Garrick.

Any discussion?

Seeing not all in favor.

Okay, Garrick vote in favor.

Tim Nolan, I vote in favor.

Caitlin Gers I want in favor.

All right, motion carries unanimously.

Moving on to item number five.

This is the bid for road paving related reclamation.

And the same background on this.

This is an annual unit price bid.

It was awarded to uh two vendors, America uh fast forward repair solutions and American payment specialists.

Uh both calculated a little bidder contingent on contracts.

Uh the asphalt repair solutions has signed their contract is presently working.

And again on uh May 15, 2026, received an email from Mrs.

Colleen Stanley, the uh managing member for American Pavement Specialist, and she indicated that they were going to decline their bid award because there was an issue with the labor material bid that was required.

So I motion that we rescind the current contract to American paving specialists for the road paving related reclamation.

As they requested as they were seconded by Mr.

Garrick.

Uh any discussion.

Seeing none all in favor.

Tim Nolan, I vote in favor.

Caitlin Grues, I'm all the papers, right?

Motion.

We're not awarding another uh vendor no.

All right, moving on to item number six.

So panic button.

You with us, Sean?

I'm here.

All right.

Uh furnish and install panicked button system for city hall for the public buildings department.

And for the record, the public buildings department submitted requisition to mutual link.

Uh this is uh uh to furnish and install the uh panic button system.

Uh the total quoted cost is 43,408 and eight cents.

Uh that quote is uh uh is based on a five-year agreement.

Uh the annual cost, reoccurring cost for each year, eight thousand seven hundred and ninety-four dollars and eighty-eight cents, and that cost is to cover ongoing software, uh licensing, uh, managed support, maintenance, and monitoring.

And that 8,794 eighty-eight is covered in that initial quote of 43, uh 40808.

Um mutual link quoted this for their tips, government cooperative contract.

So, Mr.

Hanley, we need a motion uh from you, and it's going to be contingent on the agreement.

Make a motion to award the panic alarm system at City Hall, the mutual link for 43,488 cents based upon a contract agreement.

Okay.

Second, second by Mr.

Garrick.

Any discussion?

See none, all in favor.

Uh Sean.

Sean Haley, I vote in favor.

Caitlin Grues, I vote in favor.

All right, both of the carriers unanimously.

You're all set, Sean.

Excellent.

Thank you.

All right.

Uh moving on to the last item.

Uh authorization of a new West Law Proflex Annual Subscription and West Law Complete Annual Subscription.

Corporation Council.

And the background of this, the uh supportion council submitted two proposals from Thomas Reuters.

Uh, they're the publisher of the Westlaw product.

Uh, the first proposal was for a 36-month subscription for their Westlaw Pro Flex Pro Flex product.

The cost is $2,450 a month.

And it has a 5% year over year increase for the term of the subscription.

The second proposal is also a 36-month subscription.

That's for the Westlaw Complete product.

That cost it is at $430.42 cents per month.

And it has a six percent year over year increase.

Along with the proposals, corporation council included a sole source justification, uh, which indicated that these products are copyrighted.

Thomas Reuter is the publisher, and there are no competing products available.

So we need a motion to award to them and uh source and contingent.

I make a motion to award the proposed renewal of the two subscription services, the Westlaw Proflex Annual Subscription and the Westlaw Complete Annual Subscription.

The award of the two subscriptions is contingent on the two proposed agreements.

Okay.

Second by Mr.

Garrett.

Uh any discussion?

Seeing none, all in favor.

Caitlin groups I vote with Gary.

I will vote in favor.

Motion carry unanimously.

Uh motion adjourn.

Uh motion to adjourn.

Second by Mr.

Garrett.

All three adjourned.

Aye.

Opposed.

So fairy.

Thank you, everybody.

Signatures on board and five.