OPENPUBLICA · PUBLIC MEETING RECORD
Record of Proceedings

Board of Awards Meeting – August 10, 2026: Contract Awards and Approvals

Meeting Portal — Monday, August 10, 2026
BodyDanbury, Connecticut
SessionMeeting Portal
DateMonday, August 10, 2026
StatusNEW · FILED
Video Record
0:00 / 17:33
Transcript — Verbatim
0:05

Okay, this is the Board of Awards for Wednesday, August 5th, 2026.

0:10

Calling the meeting order at 1001 a.m.

0:13

Uh my name's Chip Opie.

0:14

I'm the purchasing agent.

0:15

We have with us in attendance today, Mr.

0:17

Ken Higgins, our assistant superintendent of public utilities.

0:20

We have attorney Tracy Norris, assistant corporation counsel.

0:24

We have Mr.

0:24

Tim Nolan, our superintendent of public services.

0:27

We have Ms.

0:28

Debbie Natalie, our sister purchasing agent.

0:30

We have Mr.

0:30

Frank Genteel, our director of technology services.

0:33

We have Mr.

0:34

Dan Garrick, our finance director.

0:36

And remotely, we have Mr.

0:37

Sean Hanley, our superintendent of public buildings.

0:40

We have nine items on the agenda.

0:42

We're going to have an add-on at the end for uh technology services.

0:46

Uh the first item is furniture and stole a rotary vehicle lift for the equipment maintenance department.

0:52

For the record, for the maintenance department submitted a requisition.

0:55

This is made up the vehicle services group.

0:58

This is to furnish and install a new rotary solutions uh vehicle lift.

1:03

Uh the total quoted cost 245,258.06.

1:09

And uh vehicle services group ordered this per their current GSA uh federal contract.

1:16

I motion that we uh award uh vehicle services group for the cooperative contract mentioned and um and at the dollar amount mentioned.

1:25

Okay, second by Mr.

1:27

Garrick.

1:28

You know, I printed the uh record.

1:30

I don't have the charge code, but it's encumbered.

1:32

Okay, whatever it is.

1:34

Uh all right, this will be a purchase order.

1:37

Any further discussion on the vehicle lift?

1:39

The only discussion is that uh both lifts have um outlived their um their usual life.

1:44

Uh this is to replace the first one, and we hope to uh to be awarded some capital next year to get the second one replaced.

1:53

There is a third, but it's actually uh not as used, smaller, and um under pneumatic control, where these are oil controlled, so we want to make sure we uh we eliminate the the uh what's the life on what's the life on the lift?

2:08

Well, it depends on the on the piping underground.

2:12

That depends on the uh there's new uh uh requirements for reservoir double containment, which uh this is not meet.

2:21

So um it's time to update and uh move on so that we don't have any uh problems with the future.

2:29

Okay, any further discussion on the vehicle left.

2:32

Seeing none all in favor.

2:36

Pim Nolan, I vote in favor.

2:38

All right, motion carries unanimously.

2:39

You're all set, Tim.

2:41

It's a very good day, everyone.

2:42

Uh Sean, you're all public.

2:45

I'm there.

2:47

Uh item number five.

2:49

Yep, item number two, uh annual train annual train HVAC service agreements for the public department.

2:56

And for the record, the public buildings department submitted eight requisitions.

3:01

Uh, they were all made out to train technologies.

3:04

Uh this was to uh have annual HVAC service at the following locations, and I'm gonna read them in for the record.

3:12

Uh we have city hall at 11,087, public library at 10,411, Danbury High School at 3,935, Head Start School at 12,263, Beaver Brook Administration Building at $9,863, career Academy and $9,112.

3:37

Uh Western Connecticut Academy of International Studies at $6,112.25 cents, and finally Mill Ridge Elementary School at $2,469.

3:50

Uh train quoted these all per their Omnia cooperative contract.

3:55

So we need a motion from you, please, Mr.

3:58

Hanley.

3:59

I make a motion to award the contracts to train for the chillers at the different locations and the big unit at the auditorium at Danbury High School based on the Omnia Contra.

4:11

Okay.

4:12

Second by Mr.

Discussion Breakdown — Share of Meeting
Technology and Innovation█████████████████████████████████████████████58%
Procurement█████████████████████████████37%
Water And Wastewater Management████5%
Summary of Proceedings

Board of Awards Meeting – August 10, 2026

(Note: The transcript records the meeting date as August 5, 2026, but the provided date is August 10, 2026.)

The Board of Awards met on August 10, 2026, at 10:01 a.m. chaired by Purchasing Agent Chip Opie. Members present included Ken Higgins (Assistant Superintendent of Public Utilities), Attorney Tracy Norris (Assistant Corporation Counsel), Tim Nolan (Superintendent of Public Services), Debbie Natalie (Assistant Purchasing Agent), Frank Genteel (Director of Technology Services), Dan Garrick (Finance Director), and remotely Sean Hanley (Superintendent of Public Buildings). The board considered nine agenda items and one add-on, all of which were approved unanimously.

Discussion Items and Awards

  • Vehicle Lift Replacement (Equipment Maintenance Department): The board approved a $245,258.06 purchase from Vehicle Services Group under a GSA federal contract to furnish and install a rotary vehicle lift. Discussion noted that the existing lifts have outlived their useful life and that the replacement addresses new environmental requirements for reservoir double containment.

  • Annual HVAC Service Agreements (Public Buildings Department): Eight requisitions totaling $65,252.25 were awarded to Trane Technologies under their Omnia cooperative contract for chiller service at City Hall ($11,087), Public Library ($10,411), Danbury High School ($3,935), Head Start School ($12,263), Beaver Brook Administration Building ($9,863), Career Academy ($9,112), Western Connecticut Academy of International Studies ($6,112.25), and Mill Ridge Elementary School ($2,469).

  • Purchase of 2026 Chevrolet Traverse (Public Utilities): The board approved $39,240 to Northwest Hills Chevrolet under a state of Connecticut contract for an all‑wheel‑drive vehicle.

  • Bar Rack Replacement at Water Pollution Control Plant (Public Utilities): The board approved $52,921 to Veolia Water, as part of their operating agreement with the city, for bar rack replacement at the wastewater treatment plant.

  • Lagoon Dredging, Dewatering, Hauling and Disposal (Public Utilities): A sealed bid project for the West Lake Water Treatment Plant lagoon. Three bids were received; the low bidder was Denali Water Solutions at $814,713. GHD, the project engineer, reviewed the bids and recommended award to Denali. The board approved the award contingent on contract.

  • OpenGov Permit Management Software Renewal (Technology Services): Annual renewal of the community development software system at $71,190.65 under a sole‑source justification. Frank Genteel noted that next year’s renewal will increase by approximately $29,000 because the prior renewal was co‑termed.

  • Tyler Technologies ERP Software Renewal (Technology Services): Annual renewal for the Munis enterprise ERP hosting, usage, and software support at $299,274.89, approved as a sole‑source procurement.

  • EagleView GIS Flight and Imagery – Final Phase (Technology Services): Optional project #6 under the existing Pictometry International contract, costing $48,988.90. This marks the final flyover under this contract; the city will seek other vendors for future imagery needs.

  • Nearmap GIS Imagery and Application Subscription (Technology Services): A three‑year subscription replacing EagleView, with costs: Year 1 – $45,487, Year 2 – $47,761.35, Year 3 – $50,149.43, under a GSA federal contract. The software will help the Assessor’s Office compare year‑to‑year property changes.

  • Add‑on: Casey Help Desk Management System Renewal (Technology Services): The board added a three‑year renewal at $14,369.05 per year, following a discrepancy from a previous auto‑renewal that increased the price from $14,095. The vendor cited development costs. The board approved the current rate and the upcoming year.

Key Outcomes

All items received unanimous approval with motions and seconds from board members. Purchase orders were authorized for each award. The meeting adjourned after the add‑on item.

Meeting Transcript

Okay, this is the Board of Awards for Wednesday, August 5th, 2026. Calling the meeting order at 1001 a.m. Uh my name's Chip Opie. I'm the purchasing agent. We have with us in attendance today, Mr. Ken Higgins, our assistant superintendent of public utilities. We have attorney Tracy Norris, assistant corporation counsel. We have Mr. Tim Nolan, our superintendent of public services. We have Ms. Debbie Natalie, our sister purchasing agent. We have Mr. Frank Genteel, our director of technology services. We have Mr. Dan Garrick, our finance director. And remotely, we have Mr. Sean Hanley, our superintendent of public buildings. We have nine items on the agenda. We're going to have an add-on at the end for uh technology services. Uh the first item is furniture and stole a rotary vehicle lift for the equipment maintenance department. For the record, for the maintenance department submitted a requisition. This is made up the vehicle services group. This is to furnish and install a new rotary solutions uh vehicle lift. Uh the total quoted cost 245,258.06. And uh vehicle services group ordered this per their current GSA uh federal contract. I motion that we uh award uh vehicle services group for the cooperative contract mentioned and um and at the dollar amount mentioned. Okay, second by Mr. Garrick. You know, I printed the uh record. I don't have the charge code, but it's encumbered. Okay, whatever it is. Uh all right, this will be a purchase order. Any further discussion on the vehicle lift? The only discussion is that uh both lifts have um outlived their um their usual life. Uh this is to replace the first one, and we hope to uh to be awarded some capital next year to get the second one replaced. There is a third, but it's actually uh not as used, smaller, and um under pneumatic control, where these are oil controlled, so we want to make sure we uh we eliminate the the uh what's the life on what's the life on the lift? Well, it depends on the on the piping underground. That depends on the uh there's new uh uh requirements for reservoir double containment, which uh this is not meet. So um it's time to update and uh move on so that we don't have any uh problems with the future. Okay, any further discussion on the vehicle left. Seeing none all in favor. Pim Nolan, I vote in favor. All right, motion carries unanimously. You're all set, Tim. It's a very good day, everyone. Uh Sean, you're all public. I'm there. Uh item number five. Yep, item number two, uh annual train annual train HVAC service agreements for the public department. And for the record, the public buildings department submitted eight requisitions.

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