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Record of Proceedings

City of Delaware Civil Service Commission Meeting - November 5, 2025

Meeting Portal — Wednesday, November 5, 2025
BodyDelaware, Ohio
SessionMeeting Portal
DateWednesday, November 5, 2025
StatusFILED
Video Record
0:00 / 10:23

Original source
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0:00

Good afternoon.

0:01

It's 3 30, and I'm gonna call the uh City of Delaware Civil Service Commission meeting to order.

0:09

And I would ask Sarah to please call the role.

0:11

Ms.

0:11

Hollingshead Mansell.

0:14

Yeah.

0:14

Vice Chair Hurley.

0:16

Here.

0:17

Chair Santos.

0:18

Here.

0:20

Next item on the agenda is the Pledge of Allegiance.

0:22

All those who are able, please stand.

0:27

I pledge allegiance to the flag of the United States of America and to the Republic for which it stands.

0:35

One nation under God.

0:37

Divisible with liberty and justice for all.

0:41

Thank you.

0:46

Sarah, would you please read item three into the agenda?

0:50

Approval of the motion summary from the Civil Service Commission meeting held on October 1st, 2025 as recorded and transcribed.

0:58

Thank you.

0:59

You should have received those minutes by email.

1:01

There are any questions or concerns.

1:03

I have one minor update.

1:05

Okay.

1:06

First sentence is Chairman Ribka called the meeting to order.

1:10

Right.

1:10

I did amend that.

1:11

You should have got a second email.

1:13

Oh, I didn't.

1:13

I apologize.

1:14

Okay.

1:14

I didn't I didn't see the second email.

1:16

Okay.

1:16

Thank you for Chief Mo.

1:17

Um Chief Isle.

1:18

Explain that out.

1:20

Any other comments, questions, or concerns?

1:24

Hearing none, I would ask for a motion to approve the motion summary of October 1st.

1:31

Is there a second?

1:32

Second.

1:33

Thank you.

1:34

Sarah, would you please call the role?

1:36

Ms.

1:36

Hollingshead Mansell.

1:38

Yes.

1:38

Vice Chair Hurley.

1:41

Yes.

1:41

Chair Santos.

1:43

Yes.

1:44

I don't see anybody here except our fire, our wonderful fire department.

1:50

Sarah, do we have any emails, letters, or petitions from the public?

1:54

No, ma'am.

1:55

Thank you.

1:56

Would you please read item 5A into the record?

2:01

November 2025 fire captain promotional list.

2:05

Thank you.

2:06

Chief Pyle.

2:08

Thank you, Madam Chair.

2:09

Earlier this month we held the assessment center for our captain promotional candidates.

2:16

You will see that uh all three had uh good scores of mid-80s.

2:22

Um it was uh it's it's a stressful day for them, a half day for them.

Discussion Breakdown — Share of Meeting
Personnel Matters█████████████████████████████████████████████56%
Procedural███████████████████████████34%
Veterans Affairs████████10%
Summary of Proceedings

City of Delaware Civil Service Commission Meeting - November 5, 2025

The City of Delaware Civil Service Commission met on November 5, 2025 at 3:30 PM in City Hall Council Chambers. The Commission approved the October 1, 2025 meeting minutes, the November 2025 Fire Captain promotional list, and unanimously approved updates to both the Firefighter and Police Officer recruitment processes. Staff reported four vacancies in the police department with six recruits in training and provided an update on hiring.

Consent Calendar

  • Approval of Motion Summary (October 1, 2025): The Commission approved the motion summary from the October 1, 2025 meeting with a minor correction (first sentence amended from "Chairman Ribka" to the correct name) by a 3-0 vote (Motion: Vice-Chair Hurley; Second: Commissioner Hollingshead Mancil; Vote: 3-0-0).

Public Comments & Testimony

  • No members of the public were present, and no emails, letters, or petitions were received.

Discussion Items

  • November 2025 Fire Captain Promotional List: Fire Chief Pyle reported that an assessment center was held earlier in the month for captain promotional candidates. All three candidates scored in the mid-80s and were placed on the certified list. One vacancy exists, and Chief Pyle expects to make a recommendation later that week. The Commission unanimously approved the list (Motion: Commissioner Hollingshead Mancil; Second: Vice-Chair Hurley; Vote: 3-0-0).
  • Firefighter Recruitment Process Update: Staff member Whitney presented several revisions to the recruitment process, including: (1) adding language to specify that candidates on the certified list who return for a retest and subsequently fail the interview will be removed from the list; (2) adding a call-out for the employment application after the NTN test; (3) changing the physical agility test language from two practice sessions to "may" offer up to two sessions; (4) updating the interview panel in Section 7E to reflect current staffing (removing assistant fire chiefs from the initial panel—they now participate in a separate chief interview). The Commission unanimously approved the update (Motion: Vice-Chair Hurley; Second: Commissioner Hollingshead Mancil; Vote: 3-0-0).
  • Police Officer Recruitment Process Update: Similar changes were made to align with the firefighter process: added language for removal of candidates who retest and fail the interview; updated interview panel in Section 6F to allow other staff to step in if Chief Moore or others are unavailable. The Commission unanimously approved the update (Motion: Commissioner Hollingshead Mancil; Second: Vice-Chair Hurley; Vote: 3-0-0).

Key Outcomes

  • Approvals: All three agenda items (minutes, captain promotional list, recruitment process updates) were approved unanimously (3-0).
  • Staff Report: Police Chief Moore reported that the department has four current openings, with six recruits in training—three at the Ohio State Highway Patrol Academy and three at the Delaware County Sheriff's Office Academy. He also noted he has requested additional officer positions in the 2026 budget, pending the budget process.
  • Commissioner Comments: Chair Santos congratulated the mayor on her re-election to City Council, noted attendance at the Veterans Day Parade, and thanked Margo Litke for organizing the event.
  • Adjournment: The meeting was adjourned at 3:41 PM.

Meeting Transcript

Good afternoon. It's 3 30, and I'm gonna call the uh City of Delaware Civil Service Commission meeting to order. And I would ask Sarah to please call the role. Ms. Hollingshead Mansell. Yeah. Vice Chair Hurley. Here. Chair Santos. Here. Next item on the agenda is the Pledge of Allegiance. All those who are able, please stand. I pledge allegiance to the flag of the United States of America and to the Republic for which it stands. One nation under God. Divisible with liberty and justice for all. Thank you. Sarah, would you please read item three into the agenda? Approval of the motion summary from the Civil Service Commission meeting held on October 1st, 2025 as recorded and transcribed. Thank you. You should have received those minutes by email. There are any questions or concerns. I have one minor update. Okay. First sentence is Chairman Ribka called the meeting to order. Right. I did amend that. You should have got a second email. Oh, I didn't. I apologize. Okay. I didn't I didn't see the second email. Okay. Thank you for Chief Mo. Um Chief Isle. Explain that out. Any other comments, questions, or concerns? Hearing none, I would ask for a motion to approve the motion summary of October 1st. Is there a second? Second. Thank you. Sarah, would you please call the role? Ms. Hollingshead Mansell. Yes. Vice Chair Hurley. Yes. Chair Santos. Yes. I don't see anybody here except our fire, our wonderful fire department. Sarah, do we have any emails, letters, or petitions from the public?

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