City of Delaware Civil Service Commission Meeting - November 5, 2025

The City of Delaware Civil Service Commission met on November 5, 2025 at 3:30 PM in City Hall Council Chambers. The Commission approved the October 1, 2025 meeting minutes, the November 2025 Fire Captain promotional list, and unanimously approved updates to both the Firefighter and Police Officer recruitment processes. Staff reported four vacancies in the police department with six recruits in training and provided an update on hiring.

Consent Calendar

• Approval of Motion Summary (October 1, 2025): The Commission approved the motion summary from the October 1, 2025 meeting with a minor correction (first sentence amended from "Chairman Ribka" to the correct name) by a 3-0 vote (Motion: Vice-Chair Hurley; Second: Commissioner Hollingshead Mancil; Vote: 3-0-0).

Public Comments & Testimony

• No members of the public were present, and no emails, letters, or petitions were received.

Discussion Items

• November 2025 Fire Captain Promotional List: Fire Chief Pyle reported that an assessment center was held earlier in the month for captain promotional candidates. All three candidates scored in the mid-80s and were placed on the certified list. One vacancy exists, and Chief Pyle expects to make a recommendation later that week. The Commission unanimously approved the list (Motion: Commissioner Hollingshead Mancil; Second: Vice-Chair Hurley; Vote: 3-0-0).
• Firefighter Recruitment Process Update: Staff member Whitney presented several revisions to the recruitment process, including: (1) adding language to specify that candidates on the certified list who return for a retest and subsequently fail the interview will be removed from the list; (2) adding a call-out for the employment application after the NTN test; (3) changing the physical agility test language from two practice sessions to "may" offer up to two sessions; (4) updating the interview panel in Section 7E to reflect current staffing (removing assistant fire chiefs from the initial panel—they now participate in a separate chief interview). The Commission unanimously approved the update (Motion: Vice-Chair Hurley; Second: Commissioner Hollingshead Mancil; Vote: 3-0-0).
• Police Officer Recruitment Process Update: Similar changes were made to align with the firefighter process: added language for removal of candidates who retest and fail the interview; updated interview panel in Section 6F to allow other staff to step in if Chief Moore or others are unavailable. The Commission unanimously approved the update (Motion: Commissioner Hollingshead Mancil; Second: Vice-Chair Hurley; Vote: 3-0-0).

Key Outcomes

• Approvals: All three agenda items (minutes, captain promotional list, recruitment process updates) were approved unanimously (3-0).
• Staff Report: Police Chief Moore reported that the department has four current openings, with six recruits in training—three at the Ohio State Highway Patrol Academy and three at the Delaware County Sheriff's Office Academy. He also noted he has requested additional officer positions in the 2026 budget, pending the budget process.
• Commissioner Comments: Chair Santos congratulated the mayor on her re-election to City Council, noted attendance at the Veterans Day Parade, and thanked Margo Litke for organizing the event.
• Adjournment: The meeting was adjourned at 3:41 PM.