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OPENPUBLICA · PUBLIC MEETING RECORD

Record of Proceedings

Special City Commission Meeting - October 19, 2026

City Commission & Boards — Monday, October 19, 2026

BodyDeltona, Florida

SessionCity Commission & Boards

DateMonday, October 19, 2026

StatusFILED

Video Record

0:00 / 5:23

Transcript — VerbatimClick a timed line to jump · ⧉ to share it

Speaker numbers apply only to this recording.

Unassigned speaker

1:20

Good

Speaker 1

1:20

evening.

1:20

At this time, we're gonna get started with the special city commission meeting for Monday, October 19th, 2026.

1:26

If I can please have the clerk call the roll.

Speaker 2

1:32

Commissioner Calwell.

Speaker 1

1:33

Here.

Speaker 2

1:33

Commissioner Harriet.

1:35

Commissioner Howington?

1:36

Here.

1:36

Commissioner Nobick.

1:38

Commissioner Santiago?

1:39

Here.

1:39

Vice Mayor Villa Vasquez.

1:41

President.

1:41

Mayor Villa.

Speaker 1

1:42

Here.

1:43

If we can please stand for the pledge, and I'm gonna ask Commissioner Nobick if he can lead us in the Pledge of Allegiance.

2:07

Thank you.

2:07

At this time we have one action item, which is a request approval resolution number 2026-95.

2:16

If I can have the city attorney read the resolution and then we'll go to Phyllis.

Speaker 3

2:27

Yes, Mayor.

2:28

This is uh resolution pursuant to a recent bid.

Unassigned speaker

2:31

This is resolution number 2026-95, a resolution of the city of Deltown, Florida, authorizing the city manager or designee to execute the agreement with GPS, Civil Construction Incorporated, in the amount of one million three hundred and nine thousand three hundred and ninety-one dollars for the Lake Windsor stormwater force main relocation, pursuant to invitation to bid number two six zero two seven, providing for implementation and an effective date.

Speaker 1

3:02

Thank you.

3:03

Uh Commissioner Nobick, you were up.

3:04

Did you want to do a motion?

3:06

Go ahead, please.

3:07

And then we'll go to Phyllis.

Speaker 4

3:08

I make a motion to approve resolution number 2026-95.

Speaker 1

3:13

There's a motion by Commissioner Nabe.

3:15

Commissioner Santiago, are you on the board?

3:16

Second.

3:17

There's a second by Commissioner Santiago.

3:18

Phyllis, you're

Unassigned speaker

3:19

up.

Unassigned speaker

3:22

Good

Speaker 3

3:23

evening, Phyllis Wallace Public Works.

Speaker 5

3:25

Um for what is called known as the Lake Windsor Force Main Relocation Project.

3:33

For those that aren't familiar with this, it starts down at Windsor Heights and

Unassigned speaker

3:38

just

Speaker 5

3:39

my friend, excuse me.

3:40

Um Courtland Boulevard runs north behind people's properties in the twin in the ten foot drainage and utility easements and eventually uh ends up near Belkin Court.

3:51

This is a system that is 25 plus years old.

3:53

We inherited it from some uh excuse me from Volusia County, excuse me.

3:56

I'm really dating myself.

3:59

Um it has more than outlived its uh useful life, and uh we were fortunate enough that with uh some of the remaining ARPA money combined with our stormwater money, we were able to expedite this.

4:12

We were able to get it designed engineered permitted in record time in about 90 days, so we went out for bid, and we were um very pleasantly surprised.

4:20

We had nine bidders, they ranged in price from the lowest of GPS civil and to a little bit higher of a little bit over two million, but all of them were below our um engineers' estimate of about two point two million dollars.

4:31

So at this point, I'm looking for the commission's approval to proceed with executing contract with GPS.

Unassigned speaker

4:37

Thank

Speaker 1

4:37

you, Miss Wallace.

4:38

Is there any public comment?

Unassigned speaker

4:40

No.

Speaker 1

4:41

All right.

4:42

Well, nobody's uh lit up on the podium, so if we can just vote, please

Speaker 2

4:48

Commissioner Calwell.

Unassigned speaker

4:50

Yes,

Speaker 2

4:52

Commissioner Howington,

Speaker 5

4:53

yes,

Speaker 2

4:54

Commissioner Nobek.

Discussion Breakdown — Share of Meeting

Procedural█████████████████████████████████████████████70%

Stormwater Management███████████████████30%

Summary of Proceedings

Special City Commission Meeting - October 19, 2026

The City of Deltona Special City Commission Meeting was called to order on October 19, 2026, at 5:00 PM. The single action item on the agenda was the approval of Resolution No. 2026-95, awarding a contract for the Lake Windsor Stormwater Force Main Relocation. Commissioner Heriot was absent. No public testimony was offered, and the meeting concluded shortly after the vote.

Discussion Items

Lake Windsor Force Main Relocation: Deputy Public Works Director Phyllis Wallace explained that the project involves an aging, 25-year-old 8-inch force main inherited from Volusia County. Located in easements behind homes, it has become difficult to access for repairs during storms. Staff expedited the design and permitting in about 90 days.
Funding and Bid Process: The project relies on Stormwater funds and American Rescue Plan Act (ARPA) funds, which must be spent by December 31, 2026. Staff reported a competitive bidding process. A discrepancy between the agenda and the meeting transcript exists regarding the exact number of bidders: the agenda notes ten qualified bids were received, while Ms. Wallace stated during the meeting that there were nine bidders. All bids came in under the engineer's estimate of roughly $2.2 million.
Motion: Commissioner Nabicht made a motion to approve Resolution No. 2026-95, which was seconded by Commissioner Santiago.

Key Outcomes

Unanimous Approval: The commission voted 6-0 to approve Resolution No. 2026-95. Voting in favor were Mayor Avila, Vice Mayor Avila-Vazquez, Commissioners Colwell, Howington, Nabicht, and Santiago.
Contract Award: The resolution authorizes the City Manager to execute an agreement with the qualified low bidder, GPS Civil Construction, Inc. of Ormond Beach, Florida. A notable discrepancy exists regarding the exact bid amount: the official agenda lists the low bid as $1,059,391.00, whereas the meeting transcript records the city attorney reciting a figure of $1,309,391 ("one million three hundred and nine thousand three hundred and ninety-one dollars"). The total project budget, including contingencies, is not to exceed $1,618,770.
Next Steps: The City Manager is directed to proceed with the contract. Staff indicated that failure to execute the agreement with GPS would have resulted in moving to the second-lowest bidder, Carr & Collier, Inc., to meet the ARPA spending deadline.
Adjournment: The meeting was adjourned. The official minutes state the meeting concluded at 5:04 PM. The raw transcript of the meeting records the Mayor saying, "Meetings adjourned till 5:30," a discrepancy in the recorded conclusion time.

Meeting Transcript

Good evening. At this time, we're gonna get started with the special city commission meeting for Monday, October 19th, 2026. If I can please have the clerk call the roll. Commissioner Calwell. Here. Commissioner Harriet. Commissioner Howington? Here. Commissioner Nobick. Commissioner Santiago? Here. Vice Mayor Villa Vasquez. President. Mayor Villa. Here. If we can please stand for the pledge, and I'm gonna ask Commissioner Nobick if he can lead us in the Pledge of Allegiance. Thank you. At this time we have one action item, which is a request approval resolution number 2026-95. If I can have the city attorney read the resolution and then we'll go to Phyllis. Yes, Mayor. This is uh resolution pursuant to a recent bid. This is resolution number 2026-95, a resolution of the city of Deltown, Florida, authorizing the city manager or designee to execute the agreement with GPS, Civil Construction Incorporated, in the amount of one million three hundred and nine thousand three hundred and ninety-one dollars for the Lake Windsor stormwater force main relocation, pursuant to invitation to bid number two six zero two seven, providing for implementation and an effective date. Thank you. Uh Commissioner Nobick, you were up. Did you want to do a motion? Go ahead, please. And then we'll go to Phyllis. I make a motion to approve resolution number 2026-95. There's a motion by Commissioner Nabe. Commissioner Santiago, are you on the board? Second. There's a second by Commissioner Santiago. Phyllis, you're up. Good evening, Phyllis Wallace Public Works. Um for what is called known as the Lake Windsor Force Main Relocation Project. For those that aren't familiar with this, it starts down at Windsor Heights and just my friend, excuse me. Um Courtland Boulevard runs north behind people's properties in the twin in the ten foot drainage and utility easements and eventually uh ends up near Belkin Court. This is a system that is 25 plus years old. We inherited it from some uh excuse me from Volusia County, excuse me. I'm really dating myself. Um it has more than outlived its uh useful life, and uh we were fortunate enough that with uh some of the remaining ARPA money combined with our stormwater money, we were able to expedite this. We were able to get it designed engineered permitted in record time in about 90 days, so we went out for bid, and we were um very pleasantly surprised. We had nine bidders, they ranged in price from the lowest of GPS civil and to a little bit higher of a little bit over two million, but all of them were below our um engineers' estimate of about two point two million dollars. So at this point, I'm looking for the commission's approval to proceed with executing contract with GPS. Thank

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