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Record of Proceedings

Dormont Recreation Board Meeting - August 19, 2026

Borough Council & Boards — Wednesday, August 19, 2026
BodyDormont, Pennsylvania
SessionBorough Council & Boards
DateWednesday, August 19, 2026
StatusFILED
Video Record
0:00 / 1:00:34

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it

Speaker numbers apply only to this recording.

Speaker 1

0:01

Okay, so this is the October 13th meeting of the Dormont Rec board.

0:05

Uh call to order.

0:07

Any guests present?

0:09

Danielle.

Unassigned speaker

0:12

So

Speaker 1

0:13

we'll start off with just um some event debrief.

0:16

So trunk or treat was our first event that we did this month.

0:20

Uh any thoughts or feedback that anybody

Unassigned speaker

0:22

has.

Speaker 2

0:27

I think it was fantastic.

0:30

Um like I think at this point you can call it a tradition now that it's been done twice.

0:36

And we could continue to do it and expand it.

0:39

Um I think everyone was seemingly happy.

0:44

I think we got more people than we were expecting because I know the fire department ran out of treats pretty early, and we even I think we blew through most of our, if not all of our backup treats.

0:53

So I think that's an indic indicative indicative of attendance.

0:59

So

Speaker 3

1:03

yeah, I wasn't able to attend, but from what I saw, it looked like it was well attended.

1:07

And I think keeping it earlier in season is probably a good way to go because as we get towards the end of the season, people get busier with parties and other trunk retreats and other activities.

1:17

So it's kind of nice that it was like earlier in the season.

1:20

I know a lot more people that I spoke to that didn't go in previous years or last year said that they were going, they were really excited about it.

1:30

So

Speaker 1

1:32

awesome.

Speaker 4

1:34

Yeah, I thought it was great.

1:35

I think we got a great turnout.

1:37

Um the only

Unassigned speaker

1:39

like

Speaker 4

1:40

feedback I got was people were like, oh, there aren't gyros for at NASA's, like there wasn't like a meat food I think people supported, but other than that, I think it was incredible.

1:49

And yeah, it seemed like it was a very well attended.

1:53

A lot of people stayed for the movie, which I was impressed by.

Unassigned speaker

1:56

I

Speaker 4

1:57

think the weather was warmer, so that also helped play into

Unassigned speaker

2:00

it.

Speaker 4

2:00

Um yeah, I think I mean there was like just a handful of candy left at the

Unassigned speaker

2:06

end.

Unassigned speaker

2:07

Okay.

Speaker 1

2:08

Yeah, so we could certainly explore like having a different food option.

2:11

I know I talked to them, they were just trying to kind of get their thing off the ground, right?

2:14

So um

Unassigned speaker

2:15

the

Speaker 1

2:15

food they did have was good.

2:17

I ate pierogis, it was they were delicious.

Speaker 5

2:19

What food?

2:20

Oh, sorry, because I wasn't there.

2:21

What what did we have?

Speaker 1

2:23

Uh NASOS.

2:24

Oh, we did have NASA's, yeah, they came.

2:26

But they didn't bring Euros.

2:28

Euros.

2:29

They just brought pierogies, ice cream, some other things, I

Unassigned speaker

2:32

think.

Speaker 1

2:33

And so I think it was people needed them for this, and they couldn't get the certain thing they knew them for, you know.

2:38

Got it, okay.

2:39

So but we could certainly look to add, like ask some food trucks.

2:42

Like I did contact Millie's, but they were it was too late.

2:44

They had already been booked somewhere else.

2:46

But then the fifth graders, I think, were selling like water ice.

2:49

So it might have been good that we didn't have them come.

Speaker 3

2:51

Did they um like was it worth their while to come?

2:54

Like would it

Unassigned speaker

2:55

make

Discussion Breakdown — Share of Meeting
Community Engagement████████████████████████████████████████40%
Public Engagement█████████████████17%
Parks and Recreation████████████████16%
Arts And Culture███████████████15%
Procedural██████6%
Technology and Innovation████4%
Personnel Matters██2%
Summary of Proceedings

Dormont Recreation Board Meeting - August 19, 2026

The Dormont Recreation Board held a hybrid meeting on August 19, 2026, to debrief recent events, plan upcoming activities, and discuss board administration. No members of the public provided testimony.

Event Debriefs

  • Trunk or Treat: The board reviewed the recent Trunk or Treat event, noting strong attendance (estimated 200–300 people) and positive community feedback. Costume contest prizes ($20 Moonlit, $10 Dandelion) were awarded. Issues included a shortage of candy (fire department ran out early), power supply limitations (needed longer cords), and a need for earlier food truck outreach. A DJ was hired for $80. One online comment about feeling unwelcome was acknowledged; the board discussed strategies to improve inclusiveness, such as more active board member mingling.
  • Street Fair Kids Zone: The pumpkin painting and face painting activities ran smoothly with steady participation. The board identified a need for a banner to brand the area and clearly indicate activities were free. Timing was discussed; some children were still engaged when the zone closed at 5 pm, and the board considered extending hours in future years.

Upcoming Event Planning

  • Cookies with Santa (December 2026): The board plans to continue the partnership with North Way church. Discussion focused on maintaining the board’s identity (e.g., providing cookies and crafts) versus integrating with the church’s Jingle Jam. A potential collaboration with the elementary school FCS club to bake cookies was noted. The board agreed to clarify roles with North Way.
  • Holiday Window Painting: An idea to partner with local artists and businesses was raised but tabled due to zoning restrictions on window coverage (currently 15%, pending a possible increase to 25%). The board will revisit after zoning changes.
  • Holiday House Decorating Contest: Due to low participation in the Snowman Contest in recent years, the board voted to replace it with a Holiday House Decorating Contest to be held in December 2026. Registration would open in November, decorations must be up by early December, and winners would be determined by online voting (via Google form and map). The board will use a QR code and social media for promotion.

New Business

  • 2026 Event Planning: The board outlined a tentative calendar for early 2027 (Egg Hunt, Movies in the Parking Lot, Yoga, Story Stroll, Dormont Dash, Trunk or Treat & Movie, Street and Music Festival Kids Zone, Cookies with Santa). Opportunities for additional events were left open.
  • Board Openings: One seat is vacant. The board discussed recruitment approaches, including promoting volunteer opportunities at events and on social media. Terms were noted to be five years; members expressed willingness to continue.
  • Social Media Strategy: The board agreed to post at least twice per week on the board’s Facebook and Instagram accounts, sharing community recreations and event recaps. Access to Instagram credentials is pending. Use of Meta Business Suite for scheduling was suggested.

Other Items

  • Playground Meeting: The board was invited to a community engagement session with Leathers Playground on November 18, 2026, to review design concepts.
  • Equipment Purchase: The board discussed purchasing longer extension cords and speaker cables for the movie setup, using remaining 2026 budget (purchase deadline December 3 or 12, 2026).

Key Outcomes

  • Decisions Made:
    • Replace Snowman Contest with Holiday House Decorating Contest for December 2026 (consensus).
    • Proceed with Cookies with Santa partnership, maintaining board’s role in providing cookies and crafts.
    • Improve social media presence with twice-weekly posts.
    • Obtain a banner for the banner for the Street Fair Kids Zone.
    • Purchase longer cables and cords for movie events.
    • Actively recruit for board opening.
  • Next Steps:
    • Contact North Way church to coordinate Cookies with Santa details.
    • Set up social media accounts and begin posting.
    • Develop promotion and voting system for Holiday House Decorating Contest.
    • Reach out to high school for volunteers earlier.
    • Follow up on cookie donation possibility with FCS club.

The meeting adjourned without formal votes.

Note: The original agenda listed the meeting date as October 13, 2025, but the instructions specify using August 19, 2026. Events are described in relative terms consistent with that date.

Meeting Transcript

Okay, so this is the October 13th meeting of the Dormont Rec board. Uh call to order. Any guests present? Danielle. So we'll start off with just um some event debrief. So trunk or treat was our first event that we did this month. Uh any thoughts or feedback that anybody has. I think it was fantastic. Um like I think at this point you can call it a tradition now that it's been done twice. And we could continue to do it and expand it. Um I think everyone was seemingly happy. I think we got more people than we were expecting because I know the fire department ran out of treats pretty early, and we even I think we blew through most of our, if not all of our backup treats. So I think that's an indic indicative indicative of attendance. So yeah, I wasn't able to attend, but from what I saw, it looked like it was well attended. And I think keeping it earlier in season is probably a good way to go because as we get towards the end of the season, people get busier with parties and other trunk retreats and other activities. So it's kind of nice that it was like earlier in the season. I know a lot more people that I spoke to that didn't go in previous years or last year said that they were going, they were really excited about it. So awesome. Yeah, I thought it was great. I think we got a great turnout. Um the only like feedback I got was people were like, oh, there aren't gyros for at NASA's, like there wasn't like a meat food I think people supported, but other than that, I think it was incredible. And yeah, it seemed like it was a very well attended. A lot of people stayed for the movie, which I was impressed by. I think the weather was warmer, so that also helped play into it. Um yeah, I think I mean there was like just a handful of candy left at the end. Okay. Yeah, so we could certainly explore like having a different food option. I know I talked to them, they were just trying to kind of get their thing off the ground, right? So um the food they did have was good. I ate pierogis, it was they were delicious. What food? Oh, sorry, because I wasn't there. What what did we have? Uh NASOS. Oh, we did have NASA's, yeah, they came. But they didn't bring Euros. Euros. They just brought pierogies, ice cream, some other things, I think.

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