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Record of Proceedings

Dormont Recreation Board Meeting - August 19, 2026

Borough Council & Boards — Wednesday, August 19, 2026
BodyDormont, Pennsylvania
SessionBorough Council & Boards
DateWednesday, August 19, 2026
StatusFILED
Video Record
0:00 / 53:49

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it

Speaker numbers apply only to this recording.

Speaker 1

0:00

December 6th.

0:05

No problem.

Speaker 2

0:06

Repeat everything you said.

Speaker 1

0:08

So that's December 6th.

0:10

And we will typically participate in the parade first.

0:13

And then I did confirm with Northway that they can host us to do the cookies in the sanctuary and confirm with John.

0:20

He was the person that played Santa last year and he will be Santa again this year.

0:24

And he will also make sure that he has the costume and everything like that.

0:27

Uh the thing that I'm just looking at my notes from last time that I think we needed

Unassigned speaker

0:31

to

Speaker 1

0:31

determine was wait to find

Unassigned speaker

0:34

it.

Speaker 1

0:36

Uh cookies.

0:40

So we kind of talked a little bit about this last time, but I don't know if we ever came to like a consensus in terms of what we were gonna do.

0:49

Like we talked about baking the cookies, talked about buying them, we talked about decorating cookies.

Speaker 3

0:54

Did you get a sense from Northway on like what activities they were trying to do?

0:58

So we're not like both doing cookies or they

Speaker 1

1:01

know that we're gonna do the cookies, so they're not gonna do anything with cookies.

1:04

So they talked about combining it with their like kind of what they call jingle jam, which is like a dance party type thing, but she didn't confirm that they were gonna do that or not.

1:13

She just basically said we

Unassigned speaker

1:15

could

Speaker 1

1:15

have the cookie with Santa in there again.

1:17

So I think it'll just probably be like we did last year.

Speaker 3

1:20

Because we talked last time that the activity that we might be doing is like decorating cookies, right?

1:24

Not just like giving them.

Speaker 1

1:26

Correct.

1:26

We talked about decorating cookies, we talked about painting snowmen,

Unassigned speaker

1:30

we

Speaker 1

1:30

talked about all kinds of stuff, but we didn't really like it, I don't think.

Speaker 4

1:34

I I thought someone was reaching out to a local high school home at class about cookies.

1:38

Was that still something?

Speaker 1

1:40

It says Sarah on here.

1:41

I don't know if she was able to.

1:42

Okay.

1:42

I personally think at this point.

1:44

You're speaking too at the uh at North

Speaker 5

1:47

Ray.

1:47

Uh Christina Schaefer.

1:49

Yeah, because she she sent me an email today asking if we were still interested in doing that.

1:53

That's because I was talking

Speaker 1

1:55

and I just want to just double check.

1:57

She was asking me who the contact was at the city, and I said Melinda typically.

2:02

I don't know if she tried to reach out to me.

2:03

She got all three, both of us, but uh yeah.

2:07

So thanks.

2:08

So she's the person that I work with.

2:10

So I also attend there, so I talk to her all the

Unassigned speaker

2:13

time.

Unassigned speaker

2:15

Yeah,

Speaker 2

2:16

I don't know.

2:16

I can reach out to um shop and save like we always do, but it would be too late because they have to put their orders in in advance that I can see.

Speaker 1

2:26

For the cookies?

2:28

Did we know did we get them for shop and save or

Speaker 2

2:31

we've always gotten them from shop and save, they've always donated

Speaker 4

2:33

them.

Speaker 1

2:34

Okay.

Unassigned speaker

2:36

I

Speaker 2

2:36

mean the other option would be to go Teaton Park, but they usually do like they'll donate like two dozen, and then we pay for the rest.

2:45

Um we could if you if we want to do the decorating, they will do it.

2:49

I've seen them do that.

Discussion Breakdown — Share of Meeting
Community Engagement█████████████████████████████████████████████73%
Public Engagement█████████████21%
Transportation Safety██4%
Procedural█2%
Summary of Proceedings

Dormont Recreation Board Meeting - August 19, 2026

The Dormont Recreation Board convened on August 19, 2026 to finalize plans for the December 6 holiday parade and Cookies with Santa event, launch a new holiday house decorating contest, and discuss board membership. The meeting covered logistics, giveaways, contest categories, and volunteer recruitment.

Discussion Items

Holiday Parade and Cookies with Santa

  • The board confirmed the parade on December 6 followed by Cookies with Santa at Northway Church. John will again portray Santa, and the church will provide the space.
  • For the cookie activity, the board decided to purchase decorating kits from a local vendor rather than pre-made cookies. They will order 12 dozen (144) kits to allow children to decorate cookies at the event.
  • Parade giveaways were debated. The board opted for individually wrapped hot chocolate packets (300 packets for approximately $68) affixed with a Rec Board sticker, rather than traditional candy, to reduce mess and promote the board. Santa will give out scratch art ornament kits (96 pieces for about $8).
  • The parade route stops will be at CVS, Mike and Tony’s, and Moonlit to allow performances and lengthen the parade. The cheerleading squad agreed to perform at three stops.
  • The proposed snowman painting and window decorating activity was tabled due to time constraints and potential confusion with the cookie decorating.

Holiday House Decorating Contest

  • The board introduced a new contest with three categories: ‘Best in Show,’ ‘Most Dormont Spirit,’ and ‘Best Block’ (most street participation). Registration ends December 8, decorating must be completed by December 14, and winners will be announced December 28.
  • Prizes are to be sourced from local businesses; the board will first ask for donations, then negotiate discounts, and finally purchase if needed. The budget allows for gift cards of approximately $50 per category.
  • For participants’ yard signs, the board decided to use generic signs with printed QR codes for the first year to gauge interest before investing in custom signs. The QR code will link to a Google Forms voting page.
  • Social media posts and registration will be promoted on the borough website and at the cookies event. A volunteer interest form will also be available via QR code.

New Business

  • Two board positions are open. A new vetting process will be implemented by early 2027.
  • A board member suggested ordering quarter-zip jackets with the Rec Board logo for consistent identification at events, pending budget approval.
  • The board discussed creating a digital form (using Google Forms or Qualtrics) to collect expressions of interest in joining the board, volunteering, or joining a mailing list.

Key Outcomes

  • The board approved the parade and cookie event plans, including specific parade stops, giveaways, and the decision to purchase decorating kits.
  • The snowman painting idea was tabled.
  • The holiday house decorating contest was formally launched with defined categories, dates, and a prize-sourcing strategy.
  • A motion to adjourn was passed unanimously.

Meeting Transcript

December 6th. No problem. Repeat everything you said. So that's December 6th. And we will typically participate in the parade first. And then I did confirm with Northway that they can host us to do the cookies in the sanctuary and confirm with John. He was the person that played Santa last year and he will be Santa again this year. And he will also make sure that he has the costume and everything like that. Uh the thing that I'm just looking at my notes from last time that I think we needed to determine was wait to find it. Uh cookies. So we kind of talked a little bit about this last time, but I don't know if we ever came to like a consensus in terms of what we were gonna do. Like we talked about baking the cookies, talked about buying them, we talked about decorating cookies. Did you get a sense from Northway on like what activities they were trying to do? So we're not like both doing cookies or they know that we're gonna do the cookies, so they're not gonna do anything with cookies. So they talked about combining it with their like kind of what they call jingle jam, which is like a dance party type thing, but she didn't confirm that they were gonna do that or not. She just basically said we could have the cookie with Santa in there again. So I think it'll just probably be like we did last year. Because we talked last time that the activity that we might be doing is like decorating cookies, right? Not just like giving them. Correct. We talked about decorating cookies, we talked about painting snowmen, we talked about all kinds of stuff, but we didn't really like it, I don't think. I I thought someone was reaching out to a local high school home at class about cookies. Was that still something? It says Sarah on here. I don't know if she was able to. Okay. I personally think at this point. You're speaking too at the uh at North Ray. Uh Christina Schaefer. Yeah, because she she sent me an email today asking if we were still interested in doing that. That's because I was talking and I just want to just double check. She was asking me who the contact was at the city, and I said Melinda typically. I don't know if she tried to reach out to me. She got all three, both of us, but uh yeah. So thanks. So she's the person that I work with. So I also attend there, so I talk to her all the time. Yeah, I don't know.

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