Welcome over to the May twelfth um uh workshop meeting of the Egan City Council.

Um we are here in public works night, unfortunately, uh Councilmember Fields uh couldn't join us for the momentus activity uh tonight, but I'm sure she uh is missing it greatly.

Um that said uh we have a very uh update focused uh agenda tonight.

Um Ms.

Miller they change the agenda.

No, Mr.

Mayor.

Move adoption of the agenda of the second.

Any further discussion of the agenda.

Seeing none, all in favor aye, closed nay, motion carries, and we have an agenda.

Uh let me check in and see if there are any visitors to be heard on items not on tonight's agenda.

Seeing none.

Uh we'll jump right in to our first item.

Uh and it is the electric vehicle transition study.

Uh and Tim, I believe you're gonna lead us into this.

So mayor, members of the council.

Um the climate action plan includes a goal of converting twenty-five percent or more of our gasoline vehicle vehicles and our fleet to electric vehicles by twenty thirty-five.

And in order to achieve that goal, um, a team of city staff, including Jeff Brooker, our superintendent of streets and fleet, Julian Costano, our sustainability manager, Brian Thom, Chief Mechanic and Shop Supervisor have been working with the consultant, Mercury Associates to uh identify a strategy and put together a plan to achieve that goal.

So with us this evening is Marcella Boyd and Dan Reichman from Mercury Associates.

They're gonna be joining us here um virtually to provide an update on the status of that report and receive any feedback from the council that you may want to have incorporated into that plan.

So I'll turn it over to Marcella and Dan for our presentation.

Hi, yeah, good evening.

Thank you all so much.

Can everyone see the screen okay?

Yes, we can.

Okay, perfect.

So uh my name is Marcella, I'm a consultant with Mercury Associates.

Again, I'm joined by Dan and I'll let him introduce himself.

Uh good evening, I'm Dan Reichman, um Mercury Associates Director of Advisory Services and uh thank you for the opportunity.

And I will let Marcella do the rest of the speaking, hopefully.

So it's back to you, Marcella.

All right, perfect.

So for those of you who don't know, uh Mercury is a fleet consultancy that was engaged by Egan.

Uh we partnered with Swatch Labs for this project, which is a fleet electrification software firm to assess where the city is at in terms of fleet electrification and their actual charging readiness.

What we'll walk through today is where the city stands, what kind of opportunities exist, and how to move forward in a way that is practical.

If you have any questions throughout the presentation, feel free to stop me because my plan right now is just to run straight through.

So feel free to interrupt.

The purpose of this assessment, though, was to evaluate how ready the city is to transition part of its fleet to electric and to support the city's climate action plan goal of electrifying 25% of the light duty fleet by 2035.

So to do this, we reviewed fleet operations, we reviewed the vehicle suitability, uh, infrastructure readiness, financial impacts, and any long-term operational considerations.

So the result that we came up with is a phase plan that shows how the city can transition vehicles while making sure the infrastructure infrastructure and operations are ready to support it.

So what we evaluated, um we approached this from a really real world practical perspective.

So for us, that meant understanding how the fleet is actually used, um, identifying what vehicles are good candidates for electrification, uh and determining what infrastructure is needed to support them, including looking at the electrical capacity at each facility.

During this process, we met with departments, we conducted site visits to see how things are functioning on the ground.

And then because the city doesn't currently have any telematics, uh we used fuel transaction data from the last year to analyze the different vehicle utilization and usage patterns for them.

Uh, we also looked at cost and emission impacts associated with electrification.

And here is what we found.

So at a very high level, electrification is very achievable for the city, especially based on how the different light duty vehicles operate.

Uh, we identified 24 vehicles as strong EV candidates, with 17 of those potentially being able to be replaced by 2030 just based off of their age alone.

Uh by transitioning these vehicles, the city is projected to save about 201,000 in life cycle savings, along with a reduction of about 54 tons of CO2 emissions.

So the good news is this can all be done through more of a phased approach where we can target specific vehicles and locations without requiring a large upfront investment from the city.

However, there are a couple challenges that we came across and want to make the city aware of.

One of those challenges is that some of the facilities have limited electrical capacity, which is going to make adding uh some of the chargers more difficult.

Also, at this point in time, there's no centralized charger management system.

Uh so right now, data for the chargers is spread across a couple different platforms.

Um, there's Tesla, there's ChargePoint, there's Ford, and overall, just the oversight on those programs is pretty fragmented.

Right now, uh the sustainability director currently oversees all charger-related issues, and that's not going to really be sustainable long term for the city.

Um, from an operations standpoint, fleet staffing is already pretty constrained, and electrification is going to add another layer of complexity.

And then departments are going to need to share chargers.

So clear policies around the use will be important, especially as more vehicles transition.

And then with EVs, maintenance is going to be a little different.