OPENPUBLICA · PUBLIC MEETING RECORD
Record of Proceedings

Mass Transit Department Board Meeting - November 4, 2025

City Council — Tuesday, November 4, 2025
BodyEl Paso, Texas
SessionCity Council
DateTuesday, November 4, 2025
StatusFILED
Video Record
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Transcript — Verbatim
0:17

Good morning, everyone.

0:18

This is the Mass Transit Department Board meeting.

0:22

Today is November the 4th, 2025.

0:25

It is 1142 a.m.

0:28

President Council Chambers is Chair Mr.

0:32

Johnson, Ms.

0:34

Chavez, Mr.

0:35

Aceavelo, Ms.

0:36

Rocha, Ms.

0:36

Borriar Grejo, Mr.

0:38

Nino, Mr.

0:40

Fierro, Ms.

0:41

Limon, and Mr.

0:42

Canales.

0:44

And we have on the consent agenda the approval of minutes for October 14, 2025.

0:53

Move to approve the consent agenda.

0:54

Give me a second.

0:55

Let me just read the uh notice to the public.

0:58

All matters listed on the consent agenda, including those on the addition to the agenda, will be considered by Mass Transit Department Board to be routine and will be enacted by one motion unless separate discussion is requested by board members.

1:11

Prior to the vote, members of the audience may ask questions regarding items on the consent agenda when the vote has been taken.

1:19

If an item has not been called out for separate discussion, the item has been approved.

1:23

The master set department board may, however, reconsider any item at any time during the meeting.

1:32

Okay.

1:33

Is there a motion of the consent agenda?

1:35

Okay, there's a motion and a second.

1:37

Please call for the vote.

1:39

Mr.

1:39

Canales made the motion.

1:41

Who second that?

1:41

Representative Limon.

1:42

Ms.

1:43

Limon.

1:54

Give me a second.

1:55

Give me a second.

2:07

Okay.

2:08

Go ahead.

2:15

Okay, go ahead.

2:17

Try again.

2:27

I mean, I see I see it.

2:40

Okay.

2:40

The motion passes with Mr.

2:42

Fierro not present.

2:44

Okay, the sake of regular agenda item number three.

2:47

Um item number three is on the regular agenda is discussion and action on the request that the director of purchasing and strategic sourcing.

2:55

Excuse me, be authorized to issue a purchase order for solicitation 2026-0092 for Cummins CNG engines and generator parts and service to cumin sales and service DBA cumens in the Seoul authorized distributor for a term of three years for an estimated amount of four million four hundred and eighty-five thousand.

3:20

Supplier will be required to provide an updated sole source letter and affidavit each year.

3:26

This contract will provide Sun Metro with essential support to maintain both vehicle propulsion system and CNG power generation equipment, ensuring reliable fueling operations and continuous transit service.

3:40

Chairman Johnson.

3:41

Yes, ma'am.

3:42

I wish to make a mouse.

3:45

I wish to make a motion on item number three.

3:48

This is a sole authorized distributor.

3:51

Make the motion to approve.

3:52

Okay.

3:52

Is there a second?

3:54

Second.

3:54

All right.

3:55

Represent Canales.

3:57

Yeah.

3:58

Yeah, just a quick question.

3:59

Um I know we we've but we use Cummins products uh for the buses, uh, for the specifically for the CNG engines.

4:09

These uh this is a three-year term.

4:12

The contract that it's replacing with Cummins, do you know what the term of that agreement was?

4:17

Three years.

4:18

Was it three years as well?

4:23

It was three years as well.

4:25

Okay.

4:25

I ask because it's on a sole source.

4:28

This stands out to me.

4:29

It's a fairly significant increase of like a 45% increase.

4:32

I know we've seen cost escalation everywhere.

4:34

Is this pretty standard in the industry for for engines and related parts?

4:40

It might be for the department.

4:45

Jerry DeMiro, Deputy Transit Officer for Sun Minister of Metro.

4:48

Yes, the previous contract was awarded in 2022.

4:52

So during that period, three years, the escalation is 40% over time.

4:57

The other thing to remember is this is not a guaranteed contract.

5:01

This is an as needed contract.

5:03

So the max we may not encounter the maximum amount of the contract over the life of the contract.

5:09

It just allows us that flexibility should we need that capacity to be able to access it.

5:13

But the the the cost per part, we've seen escalation around that 45%, and that's why you've built in that extra 45% capacity.

5:20

Yes, it's been anywhere between 10 and 20 percent per year since 2022.

5:25

Okay, understood.

5:26

Thank you, Mayor.

5:27

Okay.

5:28

Any further discussion on regular agenda item number three?

5:32

Okay, Miss Bryan?

5:34

I mean, sorry.

5:38

Okay, and there was a motion by Ms.

5:40

Limone, seconded by Ms.

5:48

Motion by Representative Limon is second by Representative Canales.

5:52

Uh Represent Trail.

5:54

Okay.

5:55

Uh we are very holding.

5:57

Yes.

5:58

And it is open.

6:08

Go ahead.

6:14

And that passes.

6:19

Unanimously without Mr.

6:21

Art Bureau present.

6:23

Okay.

6:24

Is there a motion to convene the mass transit?

6:27

Well, no.

6:28

To adjourn.

6:29

To adjourn.

6:30

Sorry.

6:30

So there is a motion to adjourn.

6:32

All in favor?

6:33

Aye.

6:34

Aye.

6:35

Any opposed?

6:37

Thank you.

6:38

All right.

6:38

Thank you.

6:38

Ms.

6:39

Bryan?

6:39

Is there a motion to reconvene the city council meeting?

6:42

So move.

Discussion Breakdown — Share of Meeting
Public Transit█████████████████████████████████████████████50%
Procedural████████████████████████27%
Procurement Processes█████████████████████23%
Summary of Proceedings

Mass Transit Department Board Meeting - November 4, 2025

The Mass Transit Department Board convened on November 4, 2025, at 11:42 a.m. in the President Council Chambers. The meeting featured a unanimous approval of the October 14, 2025, meeting minutes via the consent agenda, followed by the primary deliberation and unanimous approval of a sole-source contract for Cummins CNG engines and generator parts. The session concluded with the adjournment of the meeting, though a brief confusion occurred regarding the reconvening of the separate City Council meeting.

Consent Calendar

  • Approval of the minutes for the October 14, 2025, meeting was passed unanimously (motion by Mr. Canales, seconded by Ms. Limon), with Mr. Fierro absent.

Public Comments & Testimony

  • No public comments or testimony were recorded in the provided transcript segment.

Discussion Items

  • Sole Source Contract for Cummins CNG Engines (Item 3): The Board discussed and voted to authorize the Director of Purchasing and Strategic Sourcing to issue a purchase order for Solicitation 2026-0092 to Cummins Sales and Service (DBA Cummins), the sole authorized distributor.
    • Project Description: A three-year contract with an estimated maximum value of $4,485,000 to maintain vehicle propulsion systems and CNG power generation equipment for Sun Metro.
    • Speaker Positions:
      • Representative Canales: Expressed concern regarding the contract being a sole-source agreement and noted a 45% cost increase compared to the previous contract. He asked if this escalation was standard for the industry.
      • Jerry DeMiro, Deputy Transit Officer for Sun Metro: Clarified that the increase reflects 40-45% cost escalation experienced since the 2022 contract award (approx. 10-20% per year). He emphasized that the contract is "as needed" rather than guaranteed, providing flexibility without obligating the department to the full amount.
      • Board Members: Expressed full support for the contract upon clarification of the cost escalations and sole-source nature.

Key Outcomes

  • Vote on Sole Source Contract: Motion by Ms. Limon, seconded by Representative Canales, passed unanimously (Mr. Borriar Grejo absent). The contract is authorized for a three-year term.
  • Adjournment: The meeting was adjourned by motion (vote tally not explicitly stated, but implied successful motion).
  • Administrative Note: A brief discussion occurred attempting to reconvene the City Council meeting immediately after adjournment, though no formal outcome of a reconvening action was captured in the transcript.

Meeting Transcript

Good morning, everyone. This is the Mass Transit Department Board meeting. Today is November the 4th, 2025. It is 1142 a.m. President Council Chambers is Chair Mr. Johnson, Ms. Chavez, Mr. Aceavelo, Ms. Rocha, Ms. Borriar Grejo, Mr. Nino, Mr. Fierro, Ms. Limon, and Mr. Canales. And we have on the consent agenda the approval of minutes for October 14, 2025. Move to approve the consent agenda. Give me a second. Let me just read the uh notice to the public. All matters listed on the consent agenda, including those on the addition to the agenda, will be considered by Mass Transit Department Board to be routine and will be enacted by one motion unless separate discussion is requested by board members. Prior to the vote, members of the audience may ask questions regarding items on the consent agenda when the vote has been taken. If an item has not been called out for separate discussion, the item has been approved. The master set department board may, however, reconsider any item at any time during the meeting. Okay. Is there a motion of the consent agenda? Okay, there's a motion and a second. Please call for the vote. Mr. Canales made the motion. Who second that? Representative Limon. Ms. Limon. Give me a second. Give me a second. Okay. Go ahead. Okay, go ahead. Try again. I mean, I see I see it. Okay. The motion passes with Mr. Fierro not present. Okay, the sake of regular agenda item number three. Um item number three is on the regular agenda is discussion and action on the request that the director of purchasing and strategic sourcing. Excuse me, be authorized to issue a purchase order for solicitation 2026-0092 for Cummins CNG engines and generator parts and service to cumin sales and service DBA cumens in the Seoul authorized distributor for a term of three years for an estimated amount of four million four hundred and eighty-five thousand. Supplier will be required to provide an updated sole source letter and affidavit each year. This contract will provide Sun Metro with essential support to maintain both vehicle propulsion system and CNG power generation equipment, ensuring reliable fueling operations and continuous transit service. Chairman Johnson. Yes, ma'am. I wish to make a mouse.

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