The meeting on September 3, 2025, focused on two major topics: an update on the Phase One Public Safety Complex (fire department service garage) and a proposed bond issuance to fund the Miller Brothers project. Council members debated the scope, cost, and financing structure, ultimately reaching an informal agreement to limit project funds to $30 million while proceeding with the existing ordinance.
Public safety complex. We'll open this discussion with the administration. No. Okay. We're going to start with Rob Mars. Okay. And then we'll move into PNCN office. All right. Good to know. Thank you. Yeah, good afternoon. I'm Bob Mars and I have Adam Trott with me. And Adam prepared the schedule of activities that went on starting back in March. Why don't you go through your scheduler now? Yeah, thanks for having us. So the project started in March when March when the city uh brought us on board. Uh we went through preliminary design development, construction documents. The project went out to bid in parts. Um with the impending season of winter coming, uh, we broke out the roof from the rest of the project, and we bid that out separately and got bids in July. And uh we have since signed contracts, had a pre-construction meeting just today. Uh and so they're off and running. The idea is to replace the roof ahead of the rest of the project, because if we get the roof on, then the rest of the project can continue on when the winter comes. So that's that's what we're doing right at the moment. Um the we'll go over numbers here for a second. Um the we had two estimates done on the phase one Erie Fire Department service garage project, 22,000 square feet plus or minus. And uh the initial estimate from preliminary design was up around 9 mil. Um we have since then taken the project through design development, had another estimate, and that estimate came in at 8.4 mil. When we broke out the roof, uh if if you take the trophy point estimate and you break out the scope of work that we have bid right now for the roof that we have under contract, uh their estimate was a little over 1.4 million. Um the bids for that work ranged between 1.1 million and 650,000, give or take. Okay. We vetted the low bidder, we took the low bidder because they they met all the requirements. Um we're ahead of the game on this first phase uh cost-wise. Um if you look at the other bids, the this this low bid was an outlier, so it they got vetted pretty heavily, right? Um if you look at the other bids, they're around one point one million trophy points estimate was 1.4. So we're coming in ahead of the costs. Um if if you look at uh the low bid was 738,000 less than the estimate, the other bids that were close together were still 375,000 below the estimate. So our early indications are that so far we're doing well compared to the estimate. Um, as it stands right now, so if we take trophy points 8.4 mil estimate, and we replace the roof repair that we just bid out and have contracted for, um, it reduces trophy points estimate using all their other figures from 8.4 to 7.7 mil. So we're pushing, we're pushing the number downward. Um we won't know how the rest of phase one does until we get the bids. And the bids are due October 2nd. The bids will go out at the end of this week, and we have a pre-bid on site on uh September 11th, and then bids are due on October 2nd. At that point, then we'll know what the rest of phase one costs. And so that's where we're at with within. Can you give us the Ruby's digest from phase one? What does it include? So phase one is the Erie Fire Department service garage. And that is getting everything that the fire department, with exception of a few offices, it gets all their garage functions out of Marsh Street and into the facility at 23rd and French. They have to compromise, they don't have height and all that stuff, so they do what they do to get their job done. This will enable them to do all their job under roof.