The Board of Public Works met on September 10, 2026 at approximately 1:40 PM to consider a range of agenda items including approval of minutes, a major IT services contract, eight Forward Together Go Grant agreements, engineering contracts, right-of-way permits, METS security and fare system updates, and nine event street closure requests. All items were approved unanimously.
Note: The agenda initially listed the grant amount for Item A (University of Evansville) as $500,000, but the correct amount is $10,000 as clarified during the meeting.
After some technical difficulties, we will call this meeting of the Board of Public Works to order at 140 p.m. And we will get started with old business. Can I get an approval? Uh a motion for approval for the September 3rd, 2026 BPW minutes. Motion to approve. I will second that. All in favor? Aye. Aye. Moving on to item B, computer services requests approval to award RFP 948-03-2026. The managed service provider MSP for IT services and support to Sondy Solutions LLC doing business as Exos. And Vernon Lutz is here, Chief Information Officer for Computer Services. Good afternoon, board. Uh appreciate your time. Um so yeah, as you read there, we're we went through a process of an RFP with uh purchasing department and the uh purchasing department is recommending that the uh RFP for our uh IT services be awarded to Sondi Solutions LLC uh doing business as uh exos and we are seeking board's permission to move forward. And what is that total contract amount? So the total contract amount over the five years is uh 20 million six hundred forty-four uh thousand six hundred and sixty-six dollars and eighty-four cents over five years. Um questions from the board? No. Motion to approve. I'll second that. All in favor? Aye. Aye. Vernon, congratulations. Thank you. Appreciate it. Big project, and you worked hard on it. Yes, it was a uh a very long process. The committee did a really good job at reviewing this, and uh I'm glad to see what we we can do to approve services and reduce costs. And there's there's about a five million dollar annualized savings uh by doing this. So the the city county government's gonna realize a huge savings. Outstanding thank you. Moving on to new business, item A, the City of Evansville Finance requests approval of an agreement with the University of Evansville for the 2026 forward together go grant to support the rhyme, sorry, the rhythm and rise promise neighborhood youth dance company after after school wellness initiative in the Evansville Promise Neighborhood Schools twice a week for 10 weeks. This is Finance Ordinance F 2026-10 grant amount is 500. That's eight thousand correct. Is that yeah, that right there is not the right amount. What is the correct amount? I don't know. I'd have to say the CAS. I have them all together, so I don't know. Give me come look for it, She Lane. Yeah, that sounds more like it. Yeah, the whole program was 500,000. So this is the Rhythm and Rise Promise Neighborhood Youth Dance Company after school wellness initiative and the Evansville Promise Neighborhood Schools. This is twice a week for 10 weeks. Finance ordinance F 2026-10. And the grant amount is 10,000. Yes, sir. Thank you.