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OPENPUBLICA · PUBLIC MEETING RECORD

Record of Proceedings

Evansville Board of Public Works Meeting – September 24, 2026

City Council — Thursday, September 24, 2026

BodyEvansville, Indiana

SessionCity Council

DateThursday, September 24, 2026

StatusFILED

Video Record

0:00 / 17:35

Transcript — VerbatimClick a timed line to jump · ⧉ to share it

0:08

Well, I've already banged the gavel.

0:11

It's so exciting.

0:45

We're on.

0:46

Okay.

0:47

Having banged the gavel, we will call this meeting of the Board of Public Works to order.

0:52

We'll get started with old business.

0:56

Can I get a motion for approval of the September 10th, 2026 BPW minutes?

1:01

Motion to approve.

1:02

Second.

1:03

All in favor?

1:04

Aye.

1:04

Aye.

1:05

And next up, the City of Evansville City Cemeteries requests approval to open bids for paving at Oak Hill and Locust Cemeteries.

1:14

Can I get a motion for approval for opening those bids?

1:17

Motion to approve.

1:18

Second.

1:19

All in favor?

1:20

Aye.

1:20

Aye.

1:20

And those will be open now, and we will come back in other business to review.

1:28

Moving on to new business, the City of Evansville City Engineers requests approval of the agreement with Norfolk Southern Railroad Railway Company regarding the railroad tracks at the crossing at or near MP3.71 EB at North Green River Road.

1:46

This is DOT number 719911U in Evansville, Indiana.

1:51

Because the railway is not currently operating rail traffic over the tracks at this crossing, city has requested that the railway work with the city to temporarily pave over the railroad tracks at the crossing to allow for more efficient vehicular movement across the crossing.

2:08

This is a part of the 2026 paving project.

2:11

Closing the crossing would also require approval from NDOT and the Federal Highway Administration.

2:16

Brian Mundy, what else can you tell us about this?

2:18

Um just that we've been working on this agreement for several months.

2:22

We finally got it uh straightened out.

2:24

Marco's reviewed it, and um, if we can get this signed, um we're gonna do everything we can to get this crossing removed and paved over by the end of the paving season, which will be the end of November.

2:36

That is great work.

2:38

I know that's uh difficult thing sometimes.

2:40

Uh any other questions from the board?

2:42

No.

2:42

No.

2:42

Thank you for doing that.

2:43

Yeah.

2:44

I appreciate it.

2:46

Can I get a motion for approval?

2:47

Motion to approve.

2:48

Second.

2:48

All in favor?

2:49

Aye.

2:50

Aye.

2:51

And the City of Evansville City Engineers next requests approval for the agreement with Norfolk Southern Railway Company regarding railroad tracks at the crossing at or near MP4.75 EB at North Burkhart Road.

3:04

This is DOT number 719908L, Evansville, Indiana, because the railway is not currently operating, rail traffic over the tracks at the crossing, and cities requested that the railway work with the city to temporarily pave over the railroad tracks at the crossing to allow more efficient vehicular movement.

3:21

And this is a part of that same 2026 paving project.

3:25

This would also require approval from NDOT and the Federal Highway Administration.

3:30

Do I hear a motion for approval?

3:32

Motion to approve.

3:33

Second.

3:33

All in favor?

3:34

Aye.

3:34

Aye.

3:35

Next up, the City of Evansville City Engineers requests approval of change order number one for project number 24-012 with JBI construction for cross point and Indiana RAB for an increase of $31,941.85s.

3:53

New total cost is $2,536,932 and 47 cents.

3:58

Brian Monday, what's this about?

4:00

Yeah, so um this was uh we the original contract called for uh temporary asphalt for temporary traffic control while they're constructing the roundabout.

4:11

Um in lieu of that, we decided in order to keep the project on track to use uh what's called Class C concrete, which is high early strength concrete, so that we could um go ahead and construct half of the roundabout, move traffic over to that half of the roundabout rather than do the temporary asphalt.

4:30

So yes, it is an increase of 31 almost 32,000, but at the end of the project, we're gonna be taking off about $50,000 worth of asphalt.

4:39

So um in the end it'll be a net deduct.

Discussion Breakdown — Share of Meeting

Infrastructure███████████████████████████████████████39%

Procedural████████████████████████████████████36%

Land Use Planning█████████████████████████25%

Summary of Proceedings

Evansville Board of Public Works Meeting – September 24, 2026

The Board of Public Works met on September 24, 2026, at 1:30 p.m. (agenda time) to consider routine approvals, several agreements with Norfolk Southern Railway, a change order, a property sale discussion, and a bid opening for cemetery paving. All votes were unanimous.

Consent Calendar

Approve September 10, 2026, BPW Minutes – Approved.
Open bids for paving at Oak Hill and Locust Hill Cemeteries – Approved. (Bids were later opened and taken under advisement.)
Right-of-Way Permits 3190–3218 – Approved as submitted, with maintenance-of-traffic and utility cut repair requirements.
Agreement with Bowen National Research, LLC – $9,000 for a socioeconomic study update (CDBG-funded). Approved.
YMCA of Southwestern Indiana Forward Together Go Grant – $18,000 for camp youth wellness & support initiative. Approved.
Hope of Evansville Forward Together Go Grant – $25,000 for Phoenix Apartments Beautification Project (exterior landscaping). Approved.
Konica Minolta maintenance agreement – Support for 11 new printers; contract ends August 8, 2031; cost based on volume. Approved.
VenueWorks agreement – $27,159.45 for Human Relations Commission annual dinner and Mayor’s Celebration of Human Rights Awards (October 1–2, 2026). Funded by sponsorships, no general fund dollars. Approved.

Discussion Items

Norfolk Southern Crossing at North Green River Road (MP 3.71) – City Engineer Brian Mundy reported the agreement was finalized after several months; paving over the crossing will allow more efficient vehicular movement. Closing requires INDOT and FHWA approval. Approved.
Norfolk Southern Crossing at North Burkhardt Road (MP 4.75) – Same rationale as Green River Road crossing. Approved.
Change Order #1, Project 24‑012 (Cross Pointe and Indiana RAB) – Increase of $31,941.85 to use high‑early‑strength concrete instead of temporary asphalt, keeping the roundabout project on track with INDOT. Net deduct of ~$50,000 at project end. New total $2,536,932.47. Approved.
Revised Signatory Authority for INDOT agreements – Revises wording so that only the City Engineer or Traffic Engineer (not both) must sign; needed for CGMG submittal. Legal reviewed. Approved.
Sale of 418 South Linwood Avenue – Jalen Chestnut, an abutting property owner, requested to purchase this vacant parcel owned by BPW since 1968. The board discussed the process; legal counsel advised a formal procedure (e.g., auction or bids). The board voted to proceed with next steps per legal advice and to coordinate with Evansville Water & Sewer Utility. Approved.

Bid Opening (Cemetery Paving)

After new business, the board opened bids for paving at Oak Hill and Locust Hill Cemeteries. Three bids were received:

EV Paving LLC: $70,001.66
Black Arts Paving: $92,520.00
David Enterprises Inc.: $92,300.00

The bids were taken under advisement for later award.

Key Outcomes

All voting items were approved unanimously.
The Norfolk Southern crossing agreements allow temporary paving over inactive rail tracks to improve traffic flow.
The change order is expected to result in a net cost reduction by the project’s end.
The property sale at 418 South Linwood will follow a formal city process; next steps will be determined by legal counsel.
Cemetery paving bids are under advisement pending further board action.

Meeting Transcript

Well, I've already banged the gavel. It's so exciting. We're on. Okay. Having banged the gavel, we will call this meeting of the Board of Public Works to order. We'll get started with old business. Can I get a motion for approval of the September 10th, 2026 BPW minutes? Motion to approve. Second. All in favor? Aye. Aye. And next up, the City of Evansville City Cemeteries requests approval to open bids for paving at Oak Hill and Locust Cemeteries. Can I get a motion for approval for opening those bids? Motion to approve. Second. All in favor? Aye. Aye. And those will be open now, and we will come back in other business to review. Moving on to new business, the City of Evansville City Engineers requests approval of the agreement with Norfolk Southern Railroad Railway Company regarding the railroad tracks at the crossing at or near MP3.71 EB at North Green River Road. This is DOT number 719911U in Evansville, Indiana. Because the railway is not currently operating rail traffic over the tracks at this crossing, city has requested that the railway work with the city to temporarily pave over the railroad tracks at the crossing to allow for more efficient vehicular movement across the crossing. This is a part of the 2026 paving project. Closing the crossing would also require approval from NDOT and the Federal Highway Administration. Brian Mundy, what else can you tell us about this? Um just that we've been working on this agreement for several months. We finally got it uh straightened out. Marco's reviewed it, and um, if we can get this signed, um we're gonna do everything we can to get this crossing removed and paved over by the end of the paving season, which will be the end of November. That is great work. I know that's uh difficult thing sometimes. Uh any other questions from the board? No. No. Thank you for doing that. Yeah. I appreciate it. Can I get a motion for approval? Motion to approve. Second. All in favor? Aye. Aye. And the City of Evansville City Engineers next requests approval for the agreement with Norfolk Southern Railway Company regarding railroad tracks at the crossing at or near MP4.75 EB at North Burkhart Road. This is DOT number 719908L, Evansville, Indiana, because the railway is not currently operating, rail traffic over the tracks at the crossing, and cities requested that the railway work with the city to temporarily pave over the railroad tracks at the crossing to allow more efficient vehicular movement. And this is a part of that same 2026 paving project. This would also require approval from NDOT and the Federal Highway Administration. Do I hear a motion for approval? Motion to approve. Second.

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