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Record of Proceedings

Evansville City Board Approves Projects, Bids, and Event Closures on October 15, 2026

City Council — Thursday, October 15, 2026
BodyEvansville, Indiana
SessionCity Council
DateThursday, October 15, 2026
StatusFILED
Video Record
0:00 / 10:47

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it

Speaker numbers apply only to this recording.

Speaker 1

1:17

So move.

Speaker 2

1:18

I will second that.

1:18

All in favor?

Speaker 1

1:19

Aye.

Speaker 2

1:20

Aye.

1:20

Moving on to new business.

Unassigned speaker

1:22

The

Speaker 2

1:22

City of Evansville City Engineers request to open bids for the 2026 mill and overlay phase four project.

1:30

This is project number twenty-six-ero eighteen.

1:34

Karen Barnhill, anything further?

Unassigned speaker

1:36

No, I believe Michael has

Speaker 2

1:40

during other business and move forward.

1:41

Can I get a motion to approve the opening of those bids?

Speaker 3

1:45

So move.

Speaker 2

1:45

I will second that.

1:46

All in favor?

Speaker 3

1:47

Aye.

Speaker 2

1:47

Aye.

1:49

Moving on to item B, the City of Evansville City Engineers request approval to obtain tree removal quotes for two one two Cherry Street and the northeast corner of Lincoln Avenue and Garvin Street.

2:04

Karen Barnhill, anything further?

Speaker 4

2:06

No, these are going to be paid out so that we can get our

Unassigned speaker

2:10

project.

Speaker 2

2:11

Okay.

2:12

I know personally I'm sad to hear two one two Cherry Street is on there.

2:16

That is a beautiful block with some huge trees, but I know trees have a limit sometimes.

2:25

Can I get a motion for approval of the obtaining the quotes?

Unassigned speaker

2:29

So

Speaker 1

2:29

move.

Speaker 2

2:30

I'll second that.

2:31

All in favor?

Speaker 1

2:31

Aye.

Speaker 2

2:32

Aye.

2:32

Thank

Unassigned speaker

2:33

you.

Speaker 2

2:33

And item C, the City of Evansville purchasing requests approval of the amendment of the agreement with BFI Waste Services of Indiana, LP, doing business as Republic Services of Evansville to change out the existing six-yard dumpster

Unassigned speaker

2:49

at

Speaker 2

2:50

the animal care and control for an eight-yard dumpster.

2:52

Total contract cost varies.

3:34

Moving on to item D, the City of Evansville Finance requests approval of a 2026 forward together go grant agreement with Youth Resource of Southwestern Indiana for the Teen Advisory Council program led by youth resource.

3:48

This is across 14 schools and used for activities and guest speakers and powering change and youth that may experience mental health substance use and risky behaviors.

4:03

Total cost is fifteen thousand dollars.

4:06

And Holly Travit no uh Dash Nay Streeter.

4:08

Uh what can you tell us about that, Dash Night?

Speaker 1

4:10

Hi yes, and I'm here on behalf of Holly.

4:12

Um this is just the last of the grant recipients for that forward together go grant.

4:16

Um

Unassigned speaker

4:17

I

Speaker 1

4:17

don't have a lot more information to add.

4:19

It was pretty much right here, but if you need any other information, I can obtain that um from Holly when she returns.

Speaker 2

4:26

Certainly familiar with Ruth Youth Resource and the existing context of these grants.

4:30

This sounds like a good one.

4:31

Any questions from the board?

Speaker 1

4:33

No, so move.

Speaker 2

4:34

Second, all in favor?

Speaker 1

4:35

Aye.

Speaker 2

4:35

Aye.

4:36

Thank

Speaker 1

4:36

you.

4:36

Thank you.

Speaker 2

4:38

Moving on to item E, the City of Evansville Cemeteries request approval of an agreement with E and B paving LLC for the 2026 Oak Hill Cemetery Paving Project.

Discussion Breakdown — Share of Meeting
Procurement█████████████████████████████████████████████70%
Event Planning████████████19%
Tree Management███████11%
Summary of Proceedings

Evansville City Board Approves Projects, Bids, and Event Closures on October 15, 2026

The Evansville City Board met on October 15, 2026, and approved routine engineering, purchasing, cemetery, right-of-way, and special event items. All motions were made, seconded, and passed by voice vote with no opposition noted. The board also opened bids for the 2026 mill and overlay phase four project.

New Business

  • 2026 Mill and Overlay Phase Four — bid opening approval (Project 26-018): The board approved the City Engineer’s request to open bids for the project.
  • Tree removal quotes for 212 Cherry Street and the northeast corner of Lincoln Avenue and Garvin Street: The board approved obtaining quotes. One board member expressed sadness about the Cherry Street trees, calling the block beautiful with huge trees, but acknowledged trees have a lifespan.
  • Animal Care and Control dumpster change with Republic Services: The board approved amending the agreement with BFI Waste Services of Indiana, LP, doing business as Republic Services of Evansville, to replace the existing six-yard dumpster with an eight-yard dumpster. Total contract cost varies.
  • Forward Together Go grant agreement with Youth Resource of Southwestern Indiana: The board approved a $15,000 grant agreement for the Teen Advisory Council program across 14 schools, funding activities, guest speakers, and efforts to address mental health, substance use, and risky behaviors among youth. Dashay Streeter, appearing on behalf of Holly Travit, said this was the last Forward Together Go grant recipient and offered to obtain further information.
  • 2026 Oak Hill Cemetery Paving Project (Project 26-01) with E&B Paving LLC: The board approved the agreement for $70,001.66. Staff said E&B Paving was the lowest bidder and the agreement is for insurance purposes, giving the city recourse if the vendor causes damage and disputes responsibility.
  • Right-of-way permit applications: The board approved Appendix A right-of-way permit applications 3235–3242, 3244–3254, and 3256–3269 with no exceptions as submitted. An exception was taken on application 3243 because the proposed work is in the county. Application 3255 was tabled pending additional information. The approval requires compliant maintenance of traffic procedures per the Indiana MUTCD, possible Board of Public Safety approval before lane restrictions or street closures, and adherence to current city engineering utility repair detail requirements for open pavement cuts.
  • Barricades, signage, and road closures for approved events: The board approved use of barricades and signage for four events previously approved by the Board of Public Safety on October 14, 2026:
    • Evansville Police Department Thunderbolts Education Day on Tuesday, November 10, from 6 a.m. to 2 p.m., with approximately 7,000 students arriving on close to 150 school buses. Closures include the outside lane of MLK Junior Boulevard along the Ford Center from Sycamore to Walnut; 6th Street from Maine to Sycamore; 6th Street from Sycamore to Vine; Vine Street from 6th to 5th; Locust from the Civic Center parking lot entrance to 9th; and 9th from Locust to Walnut.
    • Downtown Evansville Improvement District holiday decorations on the archway at 2nd and Main, closing the 200 block of Main Street on Monday, November 2, from 6 a.m. to 5 p.m.
    • YMCA of Southwestern Indiana Glenwood Neighborhood Festival on Saturday, October 24, from 3 p.m. to 6 p.m., closing South Governor between Ridgway and Sweetser Avenue and Sweetser Avenue between South Governor and the alley behind Caldwell Park.
    • SBBI Enterprise Incorporated, TBJ’s Brands Concessions, Mobile Church, and BEO Ministry and Mission community harvest festival (Trunks of Treats of Blessing) on Friday, October 30, from 2 p.m. to 7 p.m., closing South Governor from Bellmead Avenue to East Chandler.

Bid Opening

  • The board opened bids for the 2026 Mill and Overlay Phase Four project (Project 26-018). Bids received were from J.H. Rudolph & Co. Inc. at $721,070.05 and E&B Paving LLC at $643,645.32. A motion to take the bids under advisement passed.

Key Outcomes

  • All new business items were approved unanimously by voice vote.
  • Bids for Project 26-018 were taken under advisement.
  • The board approved bills and payroll.
  • The board adjourned after no additional public business was brought forward.

Meeting Transcript

So move. I will second that. All in favor? Aye. Aye. Moving on to new business. The City of Evansville City Engineers request to open bids for the 2026 mill and overlay phase four project. This is project number twenty-six-ero eighteen. Karen Barnhill, anything further? No, I believe Michael has during other business and move forward. Can I get a motion to approve the opening of those bids? So move. I will second that. All in favor? Aye. Aye. Moving on to item B, the City of Evansville City Engineers request approval to obtain tree removal quotes for two one two Cherry Street and the northeast corner of Lincoln Avenue and Garvin Street. Karen Barnhill, anything further? No, these are going to be paid out so that we can get our project. Okay. I know personally I'm sad to hear two one two Cherry Street is on there. That is a beautiful block with some huge trees, but I know trees have a limit sometimes. Can I get a motion for approval of the obtaining the quotes? So move. I'll second that. All in favor? Aye. Aye. Thank you. And item C, the City of Evansville purchasing requests approval of the amendment of the agreement with BFI Waste Services of Indiana, LP, doing business as Republic Services of Evansville to change out the existing six-yard dumpster at the animal care and control for an eight-yard dumpster. Total contract cost varies. Moving on to item D, the City of Evansville Finance requests approval of a 2026 forward together go grant agreement with Youth Resource of Southwestern Indiana for the Teen Advisory Council program led by youth resource. This is across 14 schools and used for activities and guest speakers and powering change and youth that may experience mental health substance use and risky behaviors. Total cost is fifteen thousand dollars. And Holly Travit no uh Dash Nay Streeter. Uh what can you tell us about that, Dash Night? Hi yes, and I'm here on behalf of Holly. Um this is just the last of the grant recipients for that forward together go grant. Um I don't have a lot more information to add. It was pretty much right here, but if you need any other information, I can obtain that um from Holly when she returns. Certainly familiar with Ruth Youth Resource and the existing context of these grants.

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