The Fayetteville City Council convened on November 25, 2025, to review and approve a series of administrative and capital items, address zoning and regulatory amendments, and receive updates on city operations including energy costs and utility negotiations. Mayor Keith presided over the session, which featured discussions on fleet replacements, waste management contracts, short-term rental regulations, and the ongoing SWEPCO rate case intervention.
Okay, we're beginning the agenda session. Um, this is the agenda session planning for next week's meeting, which is Tuesday, December 2nd. Is that right? Um first up, we will have next week a couple of council meeting presentations. The first is we'll have the regular sales tax and monthly financial report from Stephen Dotson, our CFO. We will have a housing and community services update from Marley Stark, our chief housing officer. This won't be as lengthy as her first one, we'll, but will be more of uh what will turn into a brief uh highlights uh monthly update. And then I'll get right on to reading our consent agenda. First, we'll have two approvals of the November 4th and November 18th meeting minutes, respectively. A three, a resolution to approve the purchase of an asphalt paver from JA Riggs tractor and the amount of $582,000, $582,984 pursuant to a source well cooperative purchasing contract, plus any applicable surcharges, freight charges, and delivery fees. And in any moment with any of these, particularly on consent because they are on consent. We had not planned agenda session agenda session presentations, but we do have applicable staff for all of these items if you have questions about it. So please let me know. Um A4 is a resolution to approve the purchase of a Kohler generator, an automatic transfer switch from Nixon Power Services and the amount of 79,000 79,295 pursuant to a source well cooperative purchasing contract, plus any applicable surcharges, freight charges and delivery fees. A5, a resolution to approve the purchase of a Bobcat toolcat from Williams Tractor in the amount of $83,269 and 30 cents pursuant to a source well cooperative purchasing contract, plus any applicable surcharges, freight charges, and delivery fees, and to approve a budget adjustment. A6, a resolution to approve the purchase of two work trucks from Randall Ford Inc. in the amount of $88,050 pursuant to ordinance 6491, plus any applicable surcharges, freight charges and delivery fees, and to approve a budget adjustment. A7, a resolution to approve an agreement with Ozark Dumpster Service LLC for the hauling and disposal of solid waste in the city of Fayetteville for a period of two years with automatic renewals for two additional two-year terms. Yeah, Councilmember Moore. Thank you, Mayor. Um, on A6, um, I was just looking on the memo, it talks about that there was an at fault accident and pending insurance total loss for asset 2207 that we're replacing. Um I just wanted to understand um what are our procedures when we do have an at fault um or there might have been you know something where there was an error for operator, knowing that these are expensive pieces of machinery that our taxpayers invest in. I just don't know like what our steps are when things like that happen. Yeah. Typically what we'll do is we'll file an insurance for getting money back on the vehicle and we'll apply that towards what we've collected on the replacement charges for the vehicle and the fleet, and then we'll combine the two and make the purchase. And this probably is not a fleet question. I think what I'm getting at in my question wasn't clear. I apologize is like what um uh corrective actions or remedy are made with staff when they're at fault. I see, I understand more of what you're asking. Keith, can you weigh in on that, please? So to me it's a multiple-level approach. One of it is we have telematics in our vehicles that kind of track and we use it as a coaching mechanism. So if we have uh individuals that we have an access, or you're specifically referring to an accident. The memo says it's an at-fault, is why we're having to do the replacement. I think that that's something that Ross has really brought a lot to the organization by using telematics as coaching. So we have software and GPS and vehicles where we can watch uh if there's an incident that occurred, we can go in there and look at that and see what's leading up to it. And then we also kind of if we have kind of triggers to set up some of the heart breaking or something like that, or if they're speeding in a specific area, we can uh utilize that as kind of a metrics working with the departments, working with their uh supervisor and the staff can utilize these are issues that are that you should we should need to be addressing, and then we can use that software to kind of monitor to make sure that they're having corrective behavior. Is it fair to sum up that it's kind of a case-by-case situation depending upon the correct? Yeah, this is something that we have alerts that pop up. It's not something that we go in there and monitor, it's not something necessarily we proactively do it, but if we see a bunch of alerts popping up, that's something that supervisors are trained to look at. Okay, cool. Thank you. I'm gonna um so does anyone have questions about A7, which is the agreement with Ozark Dumpster? Okay, so A8 is a resolution. This is exciting. It's a resolution to approve amendment number two to the contract with Ozark Compost and Swap LLC and the amount of $15,000 for residential food waste curbside collection and to approve a budget adjustment. A n yes, Councilmember Moore. I just um didn't know on the compost. I believe we can go to our um current drop sites right for no cost, but just to know when we were doing the analysis on the $15 a month, if we thought about additional households that maybe just have a barrier because of the cost, and like if there are any considerations for those households that maybe can't take on an additional 15 that might potentially have interest in composting. Uh, if you're asking if there's a uh another discounted rate, no, the uh it's actually 15 gonna be 1590 per month will be the uh cost for residents to participate.