John, and would you go ahead and just come sit up here to make it easier at least?

Okay, we're gonna go ahead and call the agenda session to order.

And thank you for your patience with us.

And we are in um we are in this room.

You will uh hear live very shortly.

Um just going over the meeting for how it will run next week.

We will um pick off with a sales taxonomically financial report for Stephen Dawson.

So that'll be next week.

Um I'm gonna go ahead and leave with the walk on first.

That's okay.

So hopefully you've gotten an email about it.

The administration is just very, very nicely and pretty pleased requesting that you all um allow a walk-on to approve a contract with Otis Elevator for modernization of our city hall elevator.

Um Quinn and Byron, I think, are both here.

I don't know, is whichever one if you all have questions about it?

Um, we would love for it to be uh placed on consent.

As you know, the um elevator has had we've had struggles for some time.

So quiz happy to answer questions if you would like to discuss it.

We should have updated language um in terms of a memo and also a contract that has been reviewed by Mr.

Binnies.

And a resolution too.

And a resolution.

I guess my only question would be is it is it gonna operate better than this old elevator on a good day on its, you know.

So it will operate better.

Uh thank you for asking.

Yeah, so um it will not replace everything.

So this is not a full replacement of an elevator, that's closer to a million dollars worth of investment, a lot more time.

This one will uh will get us mostly the controllers, pumps, valves, door openers, our controls, we're gonna be finishes and the carriage will be brighter in there.

Um hopefully make the environment better.

But uh it is gonna be a better elevator just about every respect.

I do not guarantee it's a whole lot faster.

Um but uh otherwise it should be safer.

It'll bring us up the code.

So we'll be up uh on firearms that we have on every aspect of building code to scrape from a modern elevator.

This one I think was installed around 1984.

It's not had any significant uh major modernization adjustments since that time.

Ms.

Morton, uh sorry, because I know it's we kind of got this information that might be in here.

Um so uh was this a part of the improvement that we already were doing for city hall?

This was no, it wasn't a part of that.

This is separate part.

Okay, so no part that's budgeted and that's back to the hall.

Okay, was there a reason for that?

I know it's an age of elevator already.

No, we have this in our C budget down the road, and it's uh it's it was still I think three or four years down, but it's become obvious that we need to move a little bit faster, quite a bit faster to uh keep it in service.

We've had uh six or eight times last year where it failed.

We've had a uh two already this week.

So we have some we've learned we have some really obsolete equipment in there, including the the processing board.

So should that fail?

I can't replace that.

I can't order part.

I would have to have that build and not gonna take months to do.

So if we have an issue, a significant issue with these parts where we're gonna be now for a very long period of time.

We're trying to avoid that.

Oh, and then I'm sorry, what's that anticipated?

Um the changes that we're gonna include.

Well, these are long term, so for years years, decades or improvements.

Okay.

And just to comment on the CIP, we do have a facilities management CIP for building uh upgrades like this.

So it was as Quinn mentioned in a working on the elevator was in a future future CIP.

So we just kind of made this a higher priority.

So we have a block of money there to allocate to facility repairs, and this was one of the highest priority items that we had on bottom or going on to obviously.

So for the 30 days we're without the elevator, one of our like mobility plan for those that you need to fix the second, third floor.

So we will have to work to accommodate everybody.

We do have supports of mobility issues.

So we'll be doing that.

But we have the good news is we'll be working on that in the bad part, good bad part is we'll have 16 weeks from the day we approve this.

We're spec to work out how we're gonna be called different or complicated.

And just to clarify, there's not 16 weeks if the elevator will be down, there'll be 16 weeks before we even start.

It's working now.

But once it starts during that 30 days and then they're working on it, um, people that are unable to reach second and third floor, we're going to accommodate them with a temporary office on the first floor or the basement, whichever is easier, depending upon their job and where they park, and then any services that residents require.

We will make sure that we go down if somebody has to meet with city attorney that we have a place designated so that he can come down and meet with them on the first board meeting.

What about three meetings like any commission and setting up?

So we talked about that in our management meeting this morning.

Is we plan on putting a zoom connection in here and have somebody be able to connect remotely.

Okay, thank you.

Okay.

Thank you.

Thank you, Clint.

Um the regular consent items after the minutes.

The first is stormwater education, and it's a resolution to wait and put it a bidding and authorize an agreement with the Northwest Arkansas Regional Planning Commission for the stormwater education program.

Um that's in partnership with the University of Arkansas with Cooperative Extension Service.

Um, this is one that is done has been done, I believe, for several years in a row.

And Chris, is there a presentation you had intended to give, or is it simply just an item that is on there for the remote bullets?

Okay, sorry.

Got it.

Chris um can take questions about that if we have them.

And maybe Alan as well.

We've just walked in.

I have one question.

Um, so I know that okay.

So um, so I know that we do this every year.

Um, but now we've got the stormwater fee.

And so is there any adjustment to something that's completion information that they're providing um compared to some of the previous years?

Um what what the what typically the concern service would you probably been to some of them?

It's uh water quality presentations, they do truth plantings, they do lots and lots of different things, uh education in schools, things like that.

Um, and that's to meet our permitting funds through ADU for public education and outreach.

Um I haven't talked to Alan about anything specifically that we might look at changing, but um we can talk to the extension service, and if we have some uh uh special requests, they've certainly worked with us to do that.

And the benefit of this is you know, they they will put on presentation making in Rogers that the entire region can go to.

So we really multiply our funds that we put into this program by um having all diversity to participate in there's a really big pool of money and a lot of opportunities.

Oh, they do a great job.

I was just thinking about the um the consideration of where we can have the education component um to lower the stormwater fees of any citizens sort of pursued that opportunity.

Sure.

Um, and we we've talked to them at length about that and providing quarterly opportunities for that to occur.

Um, unfortunately, we've not had anybody apply for that yet.

They are geared up and ready to do that at no additional cost um from this agreement.

So I said it's funny that you see because I had two people calling both um in one.

One said she was told she could not apply for um and share her main and information with you.

Sure, please.

The other one in ward one called the city about stormwater management, and they said based on what she was told our property will not qualify for assistance of stormwater issues.

None of our properties in water one.

Can you expand on that?

What does that mean?

Uh without knowing the specifics of that particular property, it may be difficult to answer that, but we'll certainly be happy to look into that if you send us the details.

Um I would say we're always looking for opportunities to expand the credit program and give people opportunities to take advantage of that um by reducing their storm water.

Um, we do have some ideas uh in that regard that may be rolling out um uh here relatively quickly, but um yes, please send me the details and we'll go to that point.

Minister Jones, do you if you don't mind, will you probably keep an eye on that so they can now just in I want to make sure we all understand if we're given bad information or who they talked to or what that situation was because yeah, what's concerned because yeah, both of those contact will form more and more we have not invested the money needed to update the drainage, stormwater, anything until then they don't qualify for it.

So um I mean I I don't live in Ward One.

Yeah, I am a city council member.

I will take calls and comments, but I try to just be recommended.

The right person to call the city, and both of them return back to both of them simply.

Yeah, okay.

I I would love for us to look into that situation and figure out why that was hopefully it's a miscommunication that we can resolve.

Do we have other questions for Chris or for Alan?

I do have another question.

You talked about doing presentation in Rogers.

What is going to be done here if you want what's your time frame for educating Fayetteville versus 41 to 12 shorts?

Um so the cooperative extension really hits the entire region.

Um it's not that they exclude Fayetteville and anyone here.

I think to Chris's point, they do have a uniform message across the region, uh, which we think is beneficial.

And the state has provided us um excellent feedback on saying that they love the model that we're using in that regard.

Um so um we are providing educational opportunities in the city of Fayeville through the cooperative extension and the regional planning throughout, but there are also uh opportunities that our residents could attend outside of the city of Payable that they so chose.

Um is that taking in consideration digital poverty in some areas that they can't get on website that can't so are you mailing some things out to anyone of especially our seniors, veterans and people with disabilities want to have same access as everyone else.

Sure.

Um, and that's a great question.

Uh I think I would have to double check that resource to see what they do as far as mailers.

I know there are a lot of in-person opportunities that they have, and those in-person opportunities move um from city to city and from uh areas inside of the city to to different areas, so that we do try to hit um all of the various areas to give people the best opportunity to attend something very local to them.

Um, but we're certainly happy to look into what mailers and other things are provided.

I know um there's uh as you had mentioned, there's significant like social media pushes and things like that, but some people may not have access to that.

So thank you, but um, the next item is authorizing the purchase of precast drainage pipe and structures.

It's been 26-22.

Um it is uh drainage pipe and structures as needed within the approved budget from Starlock Industries at Bayetteville through the end of 2026.

Chris can ask questions.

That's another public force item that you can ask questions about if you all have them.

The next item is also I'm so sorry, yes.

Um Chris, do you know what?

Area you're gonna start it once again on the um the drains part.

Well, yeah, this is just our bulk bid.

It was missed.

Remember the few weeks ago we had a long list of construction items.

Uh so this is just a bulk bid item that was missed.

It's being used throughout the city if necessary uh on project.

We do have a stormwater presentation at the end of this, and we we can talk a little bit more about um specific project, but uh it's it's just due throughout work.

Okay, um the next items also from public works, so don't get too comfortable, Chris.

Um, and it is the purchase of security bollars from Delta Scientific.

It's a resolution to waive competitive bill bidding and authorize the purchase of high security bollars in the amount of 180,005 dollars and 68 cents and approve of project contingency um in the amount of 19,941 dollars and 32 cents.

So um if you haven't had a chance to uh read the the associated memo, these are for the ramble.

Um and uh I believe Steven can speak to the funding mechanism and Chris can speak more to boller placements if you all have questions about where in the uh ramble those are going to go.

My understanding is that they are some it's a combination of retractable, they go up and down so people can still you know do load-in and loadout on the ramble, and then also some of them are fixed, like uh immovable.

I would like to hear something from Steve May.

Sure.

Yeah, we have one of the sales tax couple funds for our project.

Thank you.

And then uh Chris, uh how many areas and how many bollars is this gonna get us for that native day?

Um exact number, but uh essentially we're protecting uh the west and Dixon intersection.

That's the that's the main area, the big wide area.

I think there's maybe eight dollars there, and then uh we have two uh locations on trails.

That's there's uh three or four additional dollars at those locations.

Um there is a drawing there.

Yeah, is it it's just showing the upper ramble from what I'm seeing in the city?

That's correct.

All these followers are all in the upper ramble.

It's all on the upper ramble.

Okay.

Um, and is this cost going to include the installation of those bollers?

Uh the installation will be bid separately.

We're getting ready to uh to send that out for bid.

It's more of a straightforward um concrete, you know, excavate, uh put the bollard in, place the concrete around it, finish it up.

As far as the cost, is it 180,000?

Because some of these are going to be the type that yeah, the retractables are definitely more expensive.

Uh these are uh they're they're rated for uh uh 50 50 mile per hour, a 50 15,000 pound vehicle at 50 miles an hour.

So they're pretty significant.

These are like 15 or 18 inches in diameter.

Uh they're much more substantial than what we have up on the square.

Okay.

Yeah, but they're gonna use it.

Thank you.

Well, and I guess I missed that they weren't all retractable when I was ready, and I went and looked on the website.

And so I guess my question is just for like paying it purposes for the ramble.

I think about that area for pride and things like that, you know, and how folks were really kind of like set up and were able to make that kind of like a station and a destination.

I'm looking at that corner thinking, not gonna be able to execute in the same way.

And so I'm just curious as we're having conversations about how the space is execute and reuse versus the safety.

Yeah, and then now that we're investing more within the secondary and ballards, we started to do it kind of like at the square, and you're still seeing it a little bit more, maybe just like what our thought are long term about how we're approaching those uses too.

Do you want to talk about your meetings with the NWA quality group?

Yeah, we met with NWA quality, but the DFC uh police department helped us review this.

So it was definitely a team approach, the mayor's administration, people in the parks department, public works, transportation, trying to figure out what the best bollards were for specific areas.

Um I'm unfortunately pretty close friends with two different municipalities that have had incidents where bollards could have helped.

So I was able to get a uh some you know, real world examples on that.

Uh specifically on the upper ramble, there's a lot of places uh due to the construction that you're not able to put heavy equipment on or even a vehicle.

So we were there wasn't a lot of decision factors really on uh where to put the removables, but we because of the limitation of some of the materials that are we can't drive on, but we definitely worked with uh the organizations to make sure that any hyper programming in that area would be supported by these.

So the ones that needed access are the removable or the the ones at lower retractable, and then the fixed ones are areas they really can't access and because they're more cost effective.

And our goal is to have them up by the second week again.

That's correct.

Hopefully, that's what we're pronounced.

Thank you.

Are these gonna create any sort of hazard for people on bikes using the trail where uh like is there gonna be enough space in between that we're gonna make sure that nobody's just not paying attention and ramming into these things?

That is, I mean, that that we talked about that a lot on our trails and we've gone away from ballers in many locations because of that.

Uh the trails that those are retractable, so we can we can put those down in in most instances and so these will be up mostly in cases where we have a security uh concern.

Correct.

Okay, but but I mean that'll that seems like because I mean that's where you have ADA access.

So it's got to probably allow for a wheelchair or a scooter to go through those.

All of these, all of these, even when they're up, they will they will have ADA access.

So I mean I would think then a bicycles in that same language that it gives us flexibility if we if we want to put them down for the trails for normal operation or if we decide there's a concern, then we can keep them up more often if the distribute is flexible in that way.

Okay, well, thank you.

Thank you.

Thank you, Chris.

Um, the next is a water main cost share agreement, a resolution to approve a cost share agreement in the amount of 200,000, but opening three.

Faye S Duncan LP for the construction of 12-inch water main along South Duncan Avenue and to approve a budget adjustment.

Um Tim, can you speak a little bit more on this one?

Please, so there's two developments up on Duncan from between Putnam and Treadwell Street.

So the first one is the bird, it's already under construction.

The second one is this OP3.

Uh the bird had put 200,000 in towards their share of paying for the upgrade of this six-inch water bay.

Uh, and now the OP3 is requesting cost show those funds to actually install that water bank.

So that's what this costure does.

Uh basically the way Costure works is a developer or contractor does the work, submits invoices to the city of the completed work and they get reimbursed in fashion.

I don't just get all 200,000.

So you have to answer questions on that.

Can you remind us where that line runs up there?

In the street.

It is on the street.

Okay.

How long has that project expected to last there?

Because there's just a lot going on in that general area.

It's hard to navigate on foot in automobile.

I'm not sure how long it's supposed to less and have to share and see what the documents say and be back and feel that.

My only, I guess, um ask is if we can just, I know I've had colleagues from our residents just really asking in that area to have really safe, like pedestrian corridors or something that's going on, it's just getting fairly tight in those areas.

So that's gonna obviously split us up a little bit more on that.

Sure.

Is it normal when we do a cost share that you would take a majority versus splitting in ahead?

Uh basically uh there's no city money involved with this, it's just the developer money, but uh usually the cost year is about a 50-50 split between whoever the two unities are.

Thank you.

Thank you.

Thank you, Tim.

Um next is an ROT uh TAP grant for Razorback Greenway Improvements.

It's a resolution to approve an agreement of understanding with the Arkansas Department of Transportation to utilize federal aid transportation alternative program funds and the amount of 250,000 for the Fayetteville Razorback Greenway Improvements Project.

Um, and for me to sign additional documents as necessary to implement the project.

So this is exciting.

And um, if we have questions about it beyond the memo or we just want to discuss it further, Matt Mahilovich is here and prepared to talk about it or to answer questions.

They're all excited.

No, no, this is true.

Thank you, Matt.

Right.

Um, the next item on consent A7 is federal aid transportation grant applications.

This is a resolution to express the willingness of the city of Fayetteville to apply for and utilize federal aid funds for the Highway 112 panel, the Mission Boulevard Trail Extension, the Owire Road Lighting Project, Millsap Road and College Avenue Intersection, North Street Corridor, and the Huntsville Road Corridor Projects.

I know this is something that's been discussed at Transportation Committee, but Chris is also here to talk more about these grant applications.

If you have questions, okay.

Um, it's a resolution of intent to approve an economic development incentive to support Con Agri brands.

Um that's exactly where it is.

A resolution of intent to approve an economic development incentive with Con Agora uh brands by supporting the issuance of industrial development revenue bonds.

And Devin is here as I believe our representatives from the bond council for Conagra.

Um Blake Brother Coop is also here.

Devin can answer questions or tell us more about this project.

Should you want to discuss further?

Okay.

Thank you, Mayor.

Council, my name is Devin Howland, Director of Economic Development.

The item before you is a resolution of inducement related to Conagger's brands planned expansion and its Fayetteville manufacturing facility.

This action functions just like a resolution of intent.

It represents an early preliminary step and a very standard economic development financing process.

Tom Agar is proposing a capital investment of up to 225 million dollars, which would represent one of the largest private employer investments in Fayetteville's recent history.

This project we created one 100 additional new jobs at 51,500 per year for 24.78 cents.

These jobs do come with comprehensive benefits packages for the employees as well.

This investment would also add a new protein processing line to the facility.

And the vast majority of the proposed expansion is going to occur inside the existing footprint of the building and would not create any negative or adverse impacts to the neighborhood or broader community.

Industrial development revenue bonds are extremely common in Arkansas, and they're a well-established economic development tool that are routinely used consistently by cities competing for and successfully securing large-scale private employer investment.

Under this structure, the city acts solely as a conduit to allow the private company to access lower cost financing.

The bonds are repaid entirely by the company.

There is no funds or credit pledge, nor risk to the city of Fayetteville who participate in this on this program.

All cost and legal costs are borne by Con Agra.

Again, no financial risk to the city associated with this resolution because repayment is solely the responsibility of the company.

As council considers the site, it is important to understand the long-term fiscal outcome.

Wonder what would collectively receive.

Or under two different scenarios using annualized property tax figures.

Let's assume nothing changes.

No investment occurs.

And the plant were to say, oh, the city, county, school district would collectively continue to receive $373,000 in five $373,000, $572,000 per year in property tax revenue.

Under the industrial development revenue bond structure being proposed to you, which includes a payment in lieu of tax agreement.

The city, county, and school district would collectively receive $797,000 a year in property tax revenue.

This represents a 113% increase in direct revenue that would be generated thanks to this investment.

This comparison is central as an economic development professional for us.

And it passes the butt for test.

Based on discussions with the company, the scale of this investment would not occur in Fayetteville, but for the availability of Act 9 bond structure.

This incentive is not being offered for a project that would happen regardless.

It's a deciding factor that means helping to make Fayetteville competitive and retain an employer that's making national site selection decisions.

This resolution does not authorize the issuance of bonds.

It does not authorize to approve any final tax incentive.

It establishes a policy framework to allow the financing process to proceed.

As part of that framework, the resolution proposes inducement terms and a 65% abatement on real and personal property taxes over a 20-year period, coupled with a payment move tax agreement, equal to 35% of the avalanche taxes that would be collected otherwise if these Act 9 bonds were not present.

This resolution outlines proposed terms on any future bond issuance or any pilot agreements will return to this city council for full consideration via a separate ordinance in the future.

Council retains full authority and oversight of all future actions.

Staff anticipates that we would bring an ordinance back to you in 18 to 24 months.

Council, under this agreement, again, we are expected to generate a 113% increase in direct revenue related to property tax investment from this parson.

An investment of this scale has the ability to meaningfully influence the trajectory of the city's employment economy because it sends clear signal on the confidence of the city of Fayetteville.

And as the city continues to step forward with intentional investment in South Fayetteville and our commerce district, this action reinforces the ways of how we'll partner and support major employers.

We're confident the signal will spur even more investment and job creation throughout Fayetteville.

I'm happy to take any questions.

Taylor Marshall of the Friday firm who's representing ConAgra is here, as is Rich Callahan of Con Agra.

Thank you very much for your consideration.

Thank you so much, Devin, for your work on this.

It's very exciting.

And it looks like Mr.

Stafford has some questions.

Thank you.

And Devin, thank you for bringing this forward.

Um and Conagra.

Uh so will this need for this to move forward, or also need uh approval of the uh the county and the schools or just one governing body.

Sometimes when you see these, you can see them approved to the county.

Sometimes I've in our research, you've seen them where they were deployed just by a judge.

And in this case, this case it's running through the Fayetteville City Council.

Okay, but that'll affect the property taxes across the board.

That's correct.

Should we proceed with this resolution?

We'll begin per main bonds early letter on this immediate coordination with our partners and making sure they'll be coordinated and with bond down to it.

Okay, awesome.

And so again, it doesn't matter.

Like if the foreign court says we don't like it, it doesn't matter really, right?

Like is that okay?

Cool.

Thank you.

Um, yeah, thank you, Devin, for the information.

Um, I did have a few questions.

I appreciate the detail that was provided in regards to the average annual wage of the jobs.

Um, I just was curious, it says a hundred new jobs, and I was curious that those are going to be uh higher care locally, or if anybody will be relocated to the area.

Um, and we're going to give local hires which we should want.

Yeah, I think you talk to the about seven of those spots will be on salary positions where we would look to build internally or potentially recruit and then bring to the payable area, and then the other uh 96.

Um, we're using 100, 103 jobs would be local buyers.

And then um, I appreciate you sharing the average annual wage for those jobs.

Um, what is the lowest paid wage that would be created out of it?

I don't know.

I'd have to I'd have to check on.

Is that something that we can get that information?

Sure.

Thank you.

Um, and then I was just gonna check those hundred jobs too.

What is the span of the shifts on the work hours for those?

It would be uh 24 hours a day.

So it would be three shifts um at least five days a week, um, and then upwards to to six days a week, um, depending on the uh volume, but we're looking at between five and six days a week, 24 hours fit.

Okay, and then are those 12 hours or eight.

Thank you.

Sure.

Do we have other questions?

Great.

Thank you so much.

Thank you all for choosing.

We're excited to have you.

Thank you for the support.

Yes, you're welcome, of course.

Okay.

Um next step is a resolution to approve a budget amendment in the amount of 683 recognized donation revenue to the capital police department.

Um, this is uh we have deputy chief uh Tad Scott here, and we have questions that aren't addressed in Memo about the donation recognition.

Or we do oh, yes, there you are.

Okay, good.

I was making sure that you were do we have any questions for Tad or for Steve, I suppose.

Okay.

I'm gonna move to A10.

Um, it's a resolution to approve a budget.

This also is a peace department matter.

It's a resolution to approve a budget adjustment.

You know, 32,652 recognizing revenue associated with state law enforcement forfeitures.

And Tad is here, I'm gonna talk about that as well.

Ms.

Moore.

Thank you.

Um, I just uh had a question with the state forfeitures, um, and that's reliably no funding.

Uh, what opportunities do we have um to put those into instead of just law enforcement activity?

Um state forfeiture monies, what is allowable and agreeable uh through the what regulates that for the uses we can spend that on.

So my intention was to have our financial wizard here really newly as home sick.

Okay, but I think I can still answer your question.

Great question.

Yes, ma'am.

Um, so as recently as a couple years ago, we provided these these funds.

We provided funding to non-profits who can still at least forfeitures.

Uh we in the past has been to the Children's Safety Center pick me up program for the city, um, project right choice and painting with a choice to name a few couple of years ago.

They came in and they changed the state law where it has to.

I'm sorry, I'm not getting out of was sick the last couple of days myself.

So excuse me.

So they changed the law to where it has to be for law enforcement purposes now.

So an example of some of what we've used it for the last couple of years has been a far o crime scene mapping equipment that's coming for the council not too long ago, ballistic protective plates, holsters, virtual virtual reality simulator for training in other department uh certifications.

And the oversight comes back to uh of course there is um but state statute and forfeitures are to be spent for law enforcement purposes only.

They're tracked by the department's project project, but they also fall within the oversight authority of the Arkansas legislative audit, and then of course purchasing uh city of family purchasing requirements and restrictions as well.

Thank you.

I have a follow-up question when you say that that these can be used for law enforcement purposes, so these come from the Fourth Judicial Drug Task Force actions.

Is that correct?

This $32,652 has come through criminal investigations conducted by the fourth judicial drug task force.

They also come through there's in over the years there's been drug enforcement administration seizures and then the internal revenue service um financial crisis task force.

We there's also been seizures in the past that have come through through those means.

And so it's possible that those were um actions carried out by the drug task force that could have been um busting through a door of a home and a multi-family complex where children were present.

Is that true?

I don't know where specific came from during the usually the monthly dispositions where they came from, the specifics of each disposition or case.

I am not aware of.

Okay.

So I'm trying to, I guess, to understand if the if the definition is law enforcement purposes, I guess I'm just um curious.

Is there the possibility to explore um in those activities that happen in those communities?

I know, like we have social workers somebody with the police department.

Is there any opportunity with forfeiture monies under law enforcement purposes to help to assist like the children in those complexes where those investigations take place on those actions when we go to do that?

We would just depend on how it's specific to a law enforcement purpose.

So ballistic protection, we have purchased, but I can't, I don't know that we've used uh forfeitures to purchase ballistic protection for our crisis intervention response team social workers, but we have purchased, we train them.

But we have purchased, we train them.

We place them in our our virtual reality or training simulators to provide them with training.

They're part of our personnel.

But those would those would be law enforcement purposes.

Well, we could we could better protect and provide training and certifications to our our social service advocates in that capacity.

Okay.

I think on that same line of questioning.

Um I'm thinking about restoring something that was damaged.

Is that in that budget portion?

And if you break it down into work, is in is it in the budget for restoration?

So not specific to this, but there is a process in which individuals can file claims to the city, and and we we get those claims through through a process that the city has.

Thank you.

You're welcome.

Okay.

Thank you, Chad.

Um I just completely lost my place.

I'm so sorry.

Unfinished business is next.

Um, first up, we'll have the PCD um at North Crossover and East Zion.

Um it was left on the first reading February 3rd, and then on February 17th, it was tabled.

And so we'll be hearing that again.

Jonathan, is there anything new that has come about since the last time we met that the council may need to be aware of?

To date now, I still have to this afternoon.

They didn't have any new information that they're all benefiting having permission in advance of the meeting.

So I'll share it with something for the credit.

So was the request to table just because they weren't able to be there's present.

There's two parts, but maybe that presentated for the project was on the second piece, is their engineer, CEI was one of the coordinate with ESI, which is Jammer Crossings engineer to better answer council's questions about how the drainage between the two projects would interact.

Gotcha.

Okay, thank you.

So it'll be coming to us.

It'll be on the second rehuman wean.

When we hear yes, that's all we unless you suspend and go to the third.

Yeah, yeah.

But yeah, wasn't the questions we had on events was about this event and entire PCD and having not having a lot of insight on maybe what's going to happen to the rest of the PCD?

And I think we'd ask we I don't know that we can look fire, but I think is there any possibility that we think that we're going to get insight from the rest of the PCD on kind of what their plans are moving forward?

I probably not as a part of this.

I think it's the short answer.

I think the longer answer is they have demonstrated an intent to move forward with it.

The entitlement for the PC, the sorry, the flatten entitlement for the PCD.

So the approval to build streets and water and sewer had expired a year or so ago, and that has been renewed since then.

So demonstrating my mind that we plan on building it out.

Um I think that was the crossloses.

I think that that is exactly what I thought I've not heard anything explicitly about.

I just want to encourage that the parties will try to talk and give us an epic because it's gonna weigh heavily on the decision that may what I'm you know, what clarification I have on the rest of the PCP.

And I and you say that prompted me to remember the second half what doesn't say thank you.

Uh and that that is ultimately the city council office.

I think there was some concern among council members in the last conversation about what is there to prevent the the whole intent of the PCD disappearing if it gets PC over harder.

I think that that ultimately will apply with the city council or future city councils, whether they want to amend it or submit for different use.

And Jonathan, am I remembering that this land was sold by the holder of the entire PZP to this operator?

I don't believe the land has been made yet.

I think it's under contract, but uh I should have asked under contract or sale from the original owner of the entire PCB to parcel out this this portion per sale.

Yeah, I I still see uh county records sometimes we take a minute to catch up with what's displayed publicly, but I don't see the indication that they purchase the property, but I can uh ask the sleep of that on Tuesday.

The next item on old business is the sewer damage claim on North uh Fallon Avenue, all in Fallon Avenue.

Um as a reminder, this is when we um discussed and then tabled uh the maximum amount that ordinance allows um allows you all to allow me to authorize is uh a hundred thousand dollars.

Um Keith, and are there are there updates on this from last time or anything that we need to share?

Any new information?

No, just that the person with the sewer plane is planning to be at the council meeting next week.

Okay.

To do a presentation.

Right.

And then I I guess I have one question.

I think for Kit.

Um there was talk.

I know you're against it, but you know, if we were to raise the cap.

But my question would be would that affect this or is this you know wider under the bridge?

They like we could we backdate the effectiveness of a raising of the cat.

I think you could make it retroactively effective.

Okay.

Thank you.

Yeah, one request.

Um, if we could look at the claim um history over the last five or six years, like how many sewer claims there were and what the cost fares for claim.

I I think it would be um insightful, uh, maybe for us to kind of figure out uh what the exposure is to the city and how often that happens.

We have that uh I asked him to provide that to me to review, so we're all four boundary.

Correct.

Okay, and we'll show you.

Thank you.

And Teresa's point, will that have like how many times we've paid the cap?

Like how many times we've reached that that cap and then once payouts.

It's listed, but it's listed on there.

If you're trying to get the temple that has like pay out this amount, pay out this amount.

Okay, so we'll be able to see how many times we've actually reached the cat before you buy the cap on increase for the yeah, so double.

We have that in there too.

Yeah, okay.

Another party involved in this too.

The drilling company that drilled through the pipe, broke our pipe, which caused the damage.

Okay.

Is there insurance company involved in any landing on page one?

He had an insurance company, but like us, they had a limit, their limit was 10 pounds.

Well, that was the homeowner, correct?

That is, yeah.

But then the outside company, do they?

Okay.

That was kind of our marketing, but wasn't it?

That's right.

Okay.

Okay.

Um the next item on old business is an ordinance to rezone the property RZN 2025-71 for 1.8 acres at 416 South Willow.

Um, is this the one, Jonathan?

That is incorrectly title ward one that is worth 30, or just accurately ward one.

Forgive me.

We had a typo earlier we were dealing with.

I want to make sure this isn't the typo.

This is accurate.

This is correctly ward one.

Okay, error was corrected.

Forgot.

Okay, yes, sorry about that.

Sorry, thank you for accident.

Sorry.

Never mind.

Ward one, South Willow Avenue.

Um rezoning to RIWISRA and intermediate.

All right.

Okay.

Um, Jonathan, have we received any updated uh info from the applicant?

I know that they were wanting maybe to add more uh urban neighborhood to the uh to the street frontage um willow.

Yes, if the council will recall this one was an unusual kind of hourglass shaped property where the large portion of it was against the willow and a larger portion or the comparable portion was within the city block.

And it came to you all with a recommendation that SAP for the plane conditions uh in opposition to the applicant's initial request for urban neighborhood across the whole site.

So to your phone council member safford, they were evaluating if there's if they would like to post like a counter proposal, if you will, potentially more of a neighborhood along willow.

They are still as a this morning when I spoke with them working on the legal descriptions for that, but it's the fundamental building block every zone because it's the identified what land is zone.

Uh so I think their plan is to either come with one or two options we're discussed, and I asked the uh minimum.

We'd like to see that in advance the plan you can offer our recommendation to council on that.

Okay, so you'll be able to offer a recommendation.

Hopefully, that's the whole yes.

Okay.

So this is this was local for sure.

That's right.

At the applicant surprise, yes.

Yeah.

Okay.

That brings us to um the three items we will hear on new business.

Um, the first is a vacation.

Um, it takes us to East Center Street in ward two, and it's um approximately 250 square feet of utility eastments.

Jonathan can it's pretty straightforward.

You want to go ahead and share?

I can.

It's downtown table, just uh about a thousand feet northeast of where we're sitting.

Uh it's on the north side of the building that's on center, just east of the University of Arkansas's global campus building.

They're asking as mayor said that they gave 250 square feet of an easement.

There are a fair number of conditions on there, but that hopefully doesn't alarm the council.

That's just a symptom of the fact that this is downtown.

There's a lot of utilities with a lot of interest in one space, so they'll want to make sure their interests are taken care of with these conditions where I mean it'd be approved.

Well, I feel like those conditions respect the various franchises concerns.

I could take any questions.

Okay.

Next item of new business takes.

Oh, go ahead.

So this is actually kind of on an alley behind it it is the it's if you're looking at these buildings from center, it looks like two distinct buildings.

And as you head up the alley that separates them from the UA global campus building, as you head into the alley going north, there's a little notch in one of the buildings, and that's roughly where a portion of that eastern life.

Okay.

And staff recommends approval on this?

Yes.

Okay.

And the next one brings us to Dead Horse Mountain Road and Gough Farm Road and Ward 1.

Uh rezoning petition 2025-69 for approximately 42.31 acres of a 157.05 acre parcel located on Dead Horse Mountain, um, rezoning it from residential agricultural to urban neighborhood and neighborhood conservation.

Jonathan.

Thank you, Mayor.

Staff and the Planning Commission recommend approval of this request.

It is in Southeast Fayetteville.

Uh, it'll be on the west fork of the White River.

Uh, zooming in further, it's uh, as you noted, about 157 acres uh on the southeast, uh, inside the southeast corner where died horse and golf farm roads intersect.

Uh and it's east of the meadows at Stone Bridge subdivision, which is under construction.

If you've been down the Rasmont Road recently, you may have seen that on the east side of the road.

Uh and as another point of reference, perhaps for council, uh, somebody who were on the council in 2023, the last time you saw a request on this property that included an additional 50 acres, so it's over 200 acres, uh, and that request was uh ultimately denied uh when it went to council.

So getting back to what's before you tonight, uh or next Tuesday, uh it's about uh like about three quarters the size of the previous request, about 157 acres where over 200 were previously asked for um of that about 37 acres, uh totaling about 24 percent of the property are proposed to be rezoned to NC neighborhood conservation, and then a smaller portion totaling about three percent of the property is proposed to be rezoned to UN urban neighborhood.

Uh again, staff is recommending in favor of this request.

Planning commission forwarded it to you all, uh recommending in favor as well by uh eight to one vote.

And we have a few some public comments on this item, uh most prominently uh with some concerns about stormwater, but also concerns that the potential lots and houses in this neighborhood could be smaller than some of the larger lot, larger house uh subdivisions uh surrounding it.

Uh and then one other thing of the note uh because a lot of the discussion with the rezoning that came to all in 2023 revolved around traffic, one of the items that staff asked from the applicant in order to perhaps solicit our support was that we're about a traffic study up front, so that you will find that isn't a planning commission report, and it does not include any uh or there are no findings that it'll negatively impact uh traffic or excuse me, traffic or congestion that area.

Um otherwise, I did see Councilman Wade for you uh site question uh earlier today about water and sewers, I'll make sure I can speak to that to greater detail on Tuesday as well.

Okay.

Do you know how many houses this will allow at like say maximum planning did go through that exercise with the applicant because I think a straight mathematical equation of it would suggest uh like it's something of the range of uh probably like 380 to 400 units.

Uh, but after you'll see if you if you pull up the map, you see it is somewhat unusually shaped property, and after accounting for drainage, uh street construction and things of that nature, we're estimating that would be about 250 houses.

I will say is the ward one rep, I think the biggest complaint I give from the Stone Bridge neighborhood is is that road is Dead Horse Mountain Road and then narrowness of that road.

Um as a matter of fact, somebody just reached out to me the other day.

I haven't had a chance to talk to them yet.

I I think it was unrelated to this, but um that seems to be whenever I hear from that neighborhood, seems to be the biggest issue.

So you will have updates about water and sewer because I think that was an issue last time, a couple of times that we purposed.

Yes, yeah, yeah.

Got it.

Okay, thank you.

I just maybe a question for Chris.

Uh is he still here?

Um I'm wondering, is there uh a plan to increase this road on uh eventually?

Like is it in our long range plan to increase the capacity of dead horse mountain road?

Not on any plans that I'm aware of, but mess around.

I think maybe it'll speak to I think there's a conversation with Rod about the potential to create another signalized intersection in this area today.

If you come out to 16 at Dead Horse, there's a signal there, but there's not another traffic signal, I think, until you reach Elkins at some point.

Uh but it's I believe it's Roberts.

Robert's rolling discussions uh having a signal there as well.

Understanding that we'd be able to create uh the residents south of the river piece that we get out on 16.

So is this part of Dead Horse Mountain?

Is this county or just City Road?

I'm a second.

This portion of Dead Horse is fully within the city.

Within the city, so we can't tell them outside the city.

Uh yeah.

I know right there, there's a lot of parts that are inside and outside the city.

So I wasn't sure uh who is in charge of the road.

I have a question.

So the Roberts Road, that's just um that's the next street past the bridge, right?

It's you're going east.

Yes, and I can I'll put it so together so you can visualize that if that helps.

Thank you.

Thank you, Jonathan.

Um item uh new business is an ordinance to rezone the property 2025-75 for approximately 0.34 acres located at 900 east Ash Street.

This one is indeed in Ward 3.

Um, from RSF4 residential single family to NC neighborhood conservation.

Right.

This is the narrowly passed on by the planning commission.

Is that correct?

That's correct, Mayor.

Uh staff and planning commission both are recommending in favor of this.

It did come through the city council by five before votes from the planning commission.

Uh the location is in East Bayhood.

It's that the northwest corner of Ash and Juneway.

It is currently developed with a single family house on roughly a quarter per se third and acre of land.

As mayor noted, the requested three zone from our SF4 residential single family four units for a seat neighborhood conservation.

Uh we have received uh several pieces of public comment in opposition to this request, uh at least one uh in support of it.

And again, uh stop does recommend in favor of it.

And it was a very sore decision from the planning commission.

Um, and I think given that it may be worth touching on that for a minute.

Uh, I think some of that's uh some of the commission's votes may have been informed by concerns of the neighbor.

Uh they may have also been informed by the applicants uh uh provided some very specific details of what how they want to develop the property specifically with a small unit in front of the house between the house and ash.

So if you get an opportunity to visit the property, um that that was a certain piece of consideration, but as I always caution the council, a property could be rezoned and they could change hands and then development plan seems changed.

So it was take that take whatever is proposed by and happened with a green of salt, please.

Um the public comment was that received at the meeting.

It was and in advance.

Uh they look towards the back of the planning staff's report.

Uh there are several letters if it's in the form of a forum letter.

I think several neighbors collaborated or shared a single letter and sent them in with their their respective signatures on it.

There's already work on there.

Is that they have a right spot?

Yes, that is correct.

Uh I think the council's familiar with these applicants.

They've been before you off a few times.

Is uh Conrad Shimak and West Bates.

Uh they tend to start work on existing houses in an effort to preserve them and then eventually add additional housing to the property.

So I believe what you're seeing is renovation work to the house that's on property today.

And members, state law, they're entitled to an ADU.

So the developers must be wanting to split the lot and do a fee simple sale of the property, otherwise they wouldn't need to be zoning, correct?

I think that's accurate.

Whatever the size unit and selling it off to simple yes.

Yes.

Or close.

I don't know the exact dimensions, but thank you.

Okay.

Thank you, Jonathan.

Um, we will have a couple of presentations next week at council.

First from whatever are they to those are tonight?

Oh, they're tonight.

Tonight.

That's why they say agenda session presentation.

The first is from uh Peter Nearing Garden our um sustainability direct or sustainability environmental director, and it is our energy requirements.

Yes, ma'am.

Thank you very much, Council Peter Near and Garden.

Yes.

So I have uh for you this month.

Um I have the energy report for the month of December.

All right, good.

Took me just a second.

And I also want to provide you with just a brief update on where we are at with implementation on carp-ass recycling.

Um, so in December of last year, the city spent uh combined um $321,000 on natural gas and electricity expenditures.

Um on the graph, the blue dots are uh in lines are 2025 numbers and then the red and the 2024 numbers.

Um the uh 2025 expenditures were an 11% increase over December of 2024, and our total expenditures on utilities for all of 2025 were a little bit over 3.7 million dollars.

Um, that's about 7% higher than we spent in 2024.

Um, our electricity use went up 2%, while our costs went up 7%.

Um our natural gas use was up 1%, but our costs for natural gas were up 24%, and that's because of an increase in natural gas prices.

Um moving on to uh fleet fuels.

So again, blue is 25 numbers and um orange are the 2024 numbers.

Um in December we spent um a little bit over 120 and 22,000 on fleet fuel.

Um, that was a 37% increase as compared to the previous year.

Um, our gasoline use was up about 66%, and our diesel use was up 17%.

We currently have five uh battery electric vehicles, and those vehicles travel about 1600 miles in the month of December, and that's say it's about $4,000 on fleet fuel costs.

Um, moving on to uh cart-based recycling, um, just a real brief update on where we're at um with that effort.

So council will recall in uh August of last year, you authorized the purchase of six new um automated sidearm recycling trucks.

Uh, those are the trucks in the picture on the right.

Um, those are replacing our old curb sort trucks, uh, the picture on the left, um, and will be used for collection of part-based recyclables.

Um we do we do have those trucks um in Fayeville and they're being um uh outfitted with all the technology um to be able to provide uh service um later this year.

But we are keeping three of the are planning on keeping currently three of the curbswork trucks um for glass collection if that um proves to be necessary.

Um council hopefully also recalls it in no question on the glass.

Sure.

Do we we know when we're gonna make a determination on what's happening there?

The plan is to make that decision next month.

Okay, yes, ma'am.

Um, so um hopefully you all also remember that in November of last year, you authorized um acceptance of two different grants from the recycling partnership.

Um, the first grant uh was valued at about 75,000, and that was for technical assistance uh to the city of Fayeville in support of developing a um a request for solicitation for a mixed recycling processor and for contract negotiations um with that selective processor, and we anticipate um that coming very soon.

And then the second grant um was for almost 1.

Um 65 million dollars, and that was the majority of that grant was for the purchase of recycling carts, and then 280,000 for um additional education and outreach, and then money also for our anti-contamination software.

Um, in terms of recycle carts, um, last month you all authorized the purchase of nearly 28,000 um new recycle carts from Schaefer Manufacturing.

Um, the majority of those carts are going to be 65 gallon carts.

Um, that will be the default cart size uh for residents.

Um that that purchase was almost 1.6 million, and again 1.2 of that was covered by our grant.

thousand dollars for um additional education and outreach and then money um also for our anti-contamination software um in terms of recycle carts um last month you all authorized the purchase of nearly 28,000 um new recycle carts from Schaefer manufacturing um the majority of those carts are gonna be 65 gallon carts um that will be the default cart size uh for residents um that that purchase was almost 1.6 million and again 1.2 of that was covered by our grant um we are currently working to launch uh cart selection in uh march so next month um with that wrapping up in april and then with carts being delivered to residents um during the months of April and May I mean there's a picture of what those is to look like yeah just a quick uh question sure uh compared to our existing tubs what's the capacity of those tubs the green um recycled bin is a 13 gallon bin 13 gallon so sorry 18 gallon 18 gallon bin is there a reason that we didn't get more 35 gallon yes the the reason we went uh low on the 35 gallon carts is uh due to cardboard um we anticipate that folks that generate any sizable amount of cardboard probably gonna want to at least that middle sized cart otherwise the cardboard's gonna get stuffed in and it's not gonna come out when we go to tip the cart.

Okay there's certain different rates between these I guess they're not they're all the same they're all the same price we continue to have pays you throw for trash so that is free for prices but recycling is included in your um all inclusive rate so the cart selection is basically personal preference okay how is the cart size uh Martin like when they do the selection like how are households being asked about that we're getting there sorry so uh we've been working with the recycling partnership to develop a cart selection mailer that'll go out middle of next month and um this is a I believe that it has six different pages in there and um it has all information about the coming program what can and can't be recycled as well as um the QR code that you can scan um to take you to a web page to make your cart selection if you choose not to go to the webpage and make a cart selection then you're gonna by default get the 65 gallon cart.

Yeah.

So we can just encourage folks that they want 65 to just do that.

You don't have to do anything at all correct yes.

So the other element education outreach we're working on and nearly complete with is the uh integrated integrated mold label on the cart lid and so that's uh a part of the manufacturing process with the lid and um that'll be in English and Spanish and that'll have all the information on what can and cannot go inside the cart as well and then the final uh education element we've got in the works is a cart packet so when the carts are delivered in uh May um there'll be a um a packet in there that again has information on what can and can't be recycled along with um information on some of our other recycling programs such as household hazardous waste and electronics waste yes water we ask for people to do the existing tub so if um if we wind up having people put glass uh separate from the cart we're gonna ask them to keep that tub and use that for their glass uh if we wind up allowing glass inside the cart then um we'll uh collect those carts and collect those um existing bins and they'll be recycled um so next steps um we've got the uh the mixed recycling uh processor procurement um uh purchasing or the procurement department will be advertising that bid on uh this coming Sunday so that'll be uh out for three weeks and then we'll be receiving those um bids later in March um at that point we'll be able to make that final decision on whether glass is in the cart or uh folks are gonna put it in the tub um as I mentioned um mid-March we'll be launching the uh the cart selection um so those mailers will go out folks will have a month um to make their cart selection so that closes in April and then um we will be bringing later in April probably that second meeting in April we'll be bringing that um mixed recyclable mixed recyclables processor contract to the city council um for approval uh cart delivery will begin in late May and conclude in mid excuse me start in late April and conclude uh mid-May and then uh Monday June 1st uh for those um of you that have Monday service will be your first day of cart-based recycling collection um for those of you later in the week it'll be June 2nd 3rd or 4th yes ma'am what type of communication are you doing with our dense areas that haven't been using recycling before and this is new to them and they won't have these carts what are you providing as an apartments and communication to the individuals that live in the most basic yeah so a number of our um smaller apartment complexes um are on carts and so they'll be receiving um the the mailer and have the ability to make a cart selection those that are not on carts that are on um dumpster trash service then we'll be working with those folks later in the year to roll out multifamily um recycling programs and commercial programs so this first focus though is going to be uh with single family and low density um multifamily residential yes ma'am and that's all that I have hopefully gave you a kind of a snapshot of what we've been up to and uh where we're headed um I did want to take just a moment um while I had you all's attention to recognize that this is not just a project that I've been working on solely it's been an entire team effort um I have a number of my team members uh with me here Deb asking to just stand up and uh so you can see who they are in the back so I've got uh Brian uh Pugh who's our race reduction manager um Andrew Cook is our operations manager uh Brandon Bigmeyer assistant operations manager

And that's all that I have.

Hopefully, I gave you a kind of a snapshot of what we've been up to and uh where we're headed.

Um, I did want to take just a moment um while I had you all's attention to recognize that this is not just the project that I've been working on solely, it's been an entire team effort.

Um, I have a number of my team members uh with me here, Deb and ask them to just stand up and so you can see who they are in the back.

So I've got uh Brian uh Pugh, who's our race reduction manager, um Andrew Cook is our operations manager, uh Brandon Beatmeyer, our system operations manager, Daryl Brigman.

He's money man, he's our financial analyst.

Uh little book out, she is our um recycling crew leader.

Um, and this Linda Eaton, our um customer service representative at least Olson Orden will be here.

Um, but beyond my team, we've also been working very really closely with uh communications department, Gracie and her team have been fantastic to work with.

Uh IT, um Collins Andrews and Sarah Perry have been helping us tremendously um along with uh GIS.

So it's been an entire team effort to make this happen, and we're really excited about it.

And we're looking forward to launching the new program in June.

So thank you all very much.

Uh be glad to take any other questions.

Thanks to you and your team.

All right, yes, appreciate it.

Yeah, thank you.

Um next up, we have our and thank you, you guys all also be in your yes.

Oh, thank you.

Next up, um an update, and this is what I was referring to earlier when I said Chris did you have a presentation about stormwater?

You do have a presentation about stormwater, just not about the contract for stormwater education, but this is all tied in.

This is an update on our stormwater utility program.

Right.

Yeah, so we just wanted to take uh a minute to uh talk about our utility program.

We've been uh since August been collecting funds and then uh getting this program off the ground.

So I just want to talk a little bit about uh progress for date.

Uh so first of all, just uh kind of a rundown of what we actually do own.

Uh so you can see we've got some some pretty big numbers.

If you convert uh the miles of pipe and culvert into linear feet, it's about 900,000 linear feet.

Sounds a lot more impressive than 174 miles.

Um and then drainage channel is about uh 600,000 linear feet.

So uh very big system.

There's a there's a lot of other private drainage out there too, and so uh you know, a lot a lot of drainage systems within the city.

Um, just want to talk a little bit about the program cost.

This is what was presented at uh adoption of the of the program.

The current budget is what we were spending at the time, and then the additional needs that are identified were about 3.1 billion dollars.

I'll go back if you want to take a picture, Sarah.

Um so looking at our current budget, uh 3.2 million dollars.

Uh, this is this is just the stormwater budget, uh, is a 2026 budget.

So we're tracking along very close to uh what we had estimated as needs.

Uh you see our revenue there at the bottom um is about 3.36 million dollars per year.

So we're we're bringing in just slightly more than than we intend to spend.

Uh so just talking about some of the the immediate impacts of things we've been able to do immediately.

Uh we've got 10 projects under design.

Uh the increased staffing has allowed us to uh greatly improve our customer service.

And y'all know we had a lot of opportunities last year to provide customer service with all events we had.

So uh, and that that staff was was kind of a godsend to be able to allow us to uh respond to those in much more time than uh and then obviously the capital funding for construction projects, the operations.

We've added the addition of crew, we've been able to begin a proactive inspection program, uh, purchase the the equipment that we need to do that, and then uh we have added a stormwater inspector to uh help with our water quality.

They're dedicated to compliance inspection, they're out there um every day um on job sites, uh doing doing audits, uh, monthly inspections to make sure everything's in compliance.

I think add one thing.

We've added on that.

Can you go back one slide on that uh proactive inspection program?

We purchased the basically the same type of truck and camera system I had for the sewer system.

So now we have duplicate systems, and we're actually running, we didn't have the capability before we're running storm grain.

So if we have an issue and we know we have a storm grain issue, uh and we're able to inspect our existing system and say, okay, it's there, it says it's a certain size, it's designed properly, but then we run the camera up there and say, is there something?

Is there a bore through it?

Is there roofs through it?

Is it collapse?

And I think that's been kind of eye-opening uh just that data that that's been able to provide us.

Good foreshadowing.

That's more of that coming up.

Sorry.

Um, so just some initial observations as we've begun with our inspection.

Um it's worse than we thought, basically.

Um the existing system is requiring more cleaning than we anticipated.

Um much of our GIS mapping is is outdated, and so we're working with GIS to get all of that updated as we as we inventory our system.

So our inspections are taking a little longer than we estimated because of those fog pipes, and because we stop each time at each defect and take a picture and analyze that defect.

So um Alan and his team are working on um how to address that.

One of the ways we're gonna do that is we're gonna clean the pipes before we do the inspection, just do some visual inspection if it needs to be cleaned.

We won't send the camera up there, we'll clean it out first.

Uh, there also are some software options uh that will allow us to use some some artificial intelligence capability.

Um, basically run the camera up through there and not stop at each of these defects, come back and identify those defects through some AI work.

So uh those are options that we have.

There's some additional costs related to that, but we are working through that.

Uh, our initial goal was to get uh 20% of the system inspected, and uh we're not working at that rate right now.

So we we do want to try to increase that capacity.

And Chris, would you say that most of what you're finding?

Uh is it mostly root intrusion or is it mostly uh debris or kind of a combination?

I don't know.

Alan might be able to give you more specific, but uh we've started in the kind of just in the Dixon Street area and north.

Uh so those are a lot of older pipes.

It'll be you know, joint separation.

Um it uh metal pipes are gonna be rusted out, things like that, uh, root intrusion, just you know, the the uh over the years, accumulation sediment, things like that.

It's it's kind of all of those things.

You said we're not at 20% pays.

What kind of pace are we honoring?

Uh I think I have some numbers on that, but um yeah.

So of course you mentioned the GIS mapping.

Is that because the pipe is mislocated in our mapping or the size dimension is incorruptive?

Yeah, I think our GIS inventory was kind of a snapshot in time that was done many years ago.

So as we've updated, you know, put in new pipes or um as developments have occurred, things like that.

It hasn't been updated uh on a consistent basis.

So uh this will just kind of be a one-time thing.

We do have a system in place that um as we go forward now, we'll keep it updated much more.

But uh it's it's kind of a function of snapshot in time, and then we just haven't kept it updated in places.

Okay, one other question.

Um, when you go through when you're actually doing the camera work, are you archiving that data so you can drill back and look at it later on?

Yeah, Keith might be able to talk more about how that how that works.

Um it's it's essentially it goes into our um our lucidity, our our asset management software.

Um, all of that information is archived.

Um it automatically establishes a uh a pipe um condition, and um it can it can help us with prioritizing replacements and things like that.

So uh if you weren't talking about that.

Uh the only thing is is uh for years you would download sewer video and then you copy it on a USB or something else, and it was hard to find what you did.

Uh it's probably a year ago, we finally got the sewer system up and running to where when a truck pulls in, it downloads automatically, and your extra asset management system we're doing the same thing as storm room.

Excellent.

Wow, that's great.

And it's really a great thing that I mean, what we've observed and having that track they can do the camera, it allows us to know what we're looking at now.

So it's really been exciting.

Very positive.

Uh so just talk a little bit more about our inspection program.

We have two personnel dedicated to that.

So far, we've done um about 80 inspections and inspected about 6,000 feet, and I don't know, do the math, 6,000 feet out of 900,000 feet.

Uh that's not very much.

That's a good job.

Um again, I I do think we'll be able to uh increase that pace.

And a lot of the reason that uh it is so slow is we're starting in some of the worst areas in town as far as um the condition of pipe, and we get out to newer pipes, it'll be a much faster process.

So it's it's starting slow, but again, I think we can pick up the pace.

What about like uh weather conditions for doing this?

Does that is that going to get us to kind of like paving and such?

I mean, what are the limitations?

I guess for the camera to we start to get or is that factored into your run rate of how you're gonna well as far as um weather conditions just I don't think it's too hot or too cold, or if there's like certain precipitation that stops us from doing the inspection, I just don't know.

Well, yeah, I mean I might be able to answer that better as well, but I would say other than when the you know the the water is actively flowing in the price, it should be able to work most of the time.

It looks like it might be sensitive equipment potentially too.

It is, but it's pretty rugged too.

It's designed to go over um, you know, we can go over rocks and and rough terrain is necessary.

Um so then talking about our maintenance program and the and the inspection program sort of flows into that maintenance program.

Uh we can create work orders uh based on what we see that the pipe needs to be cleaned out or it needs some uh work done on it.

Uh so you can see the the number of we've done and we've we've cleaned out uh quite a few linear feet of ditches and culverts again that looks like a lot, but when you look at the total, it is a lot, very good progress.

Absolutely.

Um we look at the total.

Um, we obviously have a lot to do.

So um, but this is work that we haven't done in the past, and so um we we will keep uh keep making progress and we'll get there in a short.

So um okay, so the last thing wanted to show is stormwater dashboard.

Uh hopefully you'll have had a chance to take a look at this.

But uh this is this is an accumulation of all of the requests that we've received through various channels.

Our standard um uh way that we receive these is through C click fix and it flows directly into this uh which is the Lucidi map, it flows into this dashboard.

Um we can we can take requests of any kind, emails, whatever, we can put those into the system.

So you don't necessarily have to use C click fix for for those of y'all who are comfortable with that.

Um you can filter this.

Well, first of all, let me stop sharing.

Sorry, thank you.

I think we share.

Such a great map.

I think it keeps getting better.

Yeah, I want to just say uh thank you for putting that slow water map up.

I think this is going to be so helpful to um citizens and to everybody else to see how much work that you're you guys are doing.

So awesome.

Yeah, so um this uh this map you can zoom in, zoom out just like any GIS.

You can click on a particular project if you're interested in and see the information of it.

Um zooming back out.

Trying to have to make y'all dizzy here.

Um you can filter by wards, select any of the wards, you can filter by construction year.

Uh so you can you can see all the all the uh projects in a particular ward in a particular year.

You can select multiple years.

Um if you if you wish, I believe you can.

Maybe in line.

Yes.

So it is it is one year at a time.

Um and then you also, if you want to convert that to a list, you click on this other tab, um, and it has all of the listed.

These can be um you can you can uh sort all of these in in any number of ways just by clicking this top bar if you want to select the start gear uh or project name, anything like that.

Can you sort it down to words on the project?

Um the screen is that able to see that.

You sort it on the stormwater map first, or actually you I don't think mine changed when I moved.

So you said if you should be able to click the bar at the three dollars, yeah, and then you can sort either ascending or descending.

I'll figure that out.

That's supposed to be working where when you when you filter the map based on the board, but then when you go to the list, it only shows you.

That would be wonderful.

Chris, what was your total lineage fee?

Is it 800,000?

Is that what you say?

Uh total the total in our system.

It's uh pipes and culverts together is about 900 linear or 900,000 linear feet, and then ditches is about 600,000 feet.

What's your sustainability plan act when you finish off you start like over again?

Yeah.

Yes.

So uh what we thought we will do.

Um the the system actually, and Alan would uh correct me if I'm wrong, but the the system as it goes through, it will identify this needs this needs immediate work, or this pipe doesn't need to be looked at for a long period of time, and it'll actually will begin prioritizing our inspection program for the next round.

Um, if the pipe is is in brand new condition and it's totally clean, then it could probably be delayed for a longer period of time.

If it's something that looks like that the pipe is starting to uh you know starting to deteriorate, then maybe we need to inspect it even next year or something like that.

So it'll automatically reprioritize that for the next inspection.

Thank you.

So basically, as enough sophistication that's similar to how we send the same program goes over our streets to kind of give us a better idea of the health, and then subscribe how we should or prescribe how we should.

Yeah, exactly.

That we're we're two months into this, so we're still uh still trying to understand exactly how that works and all of the integrations, but uh yes, it has that capability.

Well, just given the wide, I mean variety of the age of our you know, pipes, like you said, and like some some things are brand new, and some of our newer development works which we've got stuff gathered because I think that's that's a feedback.

Yeah, I said a couple of quick things.

One thing just to remind everybody we're prioritizing projects where properties have had water inside their homes.

So we have a lot of projects out there, but if we have you know we can do intrusion of water in a home, that's where we're prioritizing those.

And then just we're also recommending if you have something on COVID.

So for the public, if somebody does have a drainage issue, we're recommending that they use our C thick fix application to go out there and then our uh kind of gets it into the system immediately.

Do you if they are already identified as a project area?

Should they still be doing a thing click?

Should like another person's identified, just go ahead and do it again.

I mean, just to help you.

I know if you Alan maybe respond to this.

I've been recommending them because I take a fair amount of these calls uh to look at our map first, or I'll look at the map and say hey, it's on there.

Like I'm uh Mary and I met with somebody two or three weeks ago, and their project wasn't on here, and we just came back and like, hey, this wasn't and we added it real quick.

I mean, if it's listed, then kind of asking folks go look and see if you're not listed, you see click, but it's like you don't need to do it again.

Correct.

Okay.

Are you prioritizing it or there's continuous issues with pipes?

And I specifically mountain street.

There's been a business pipe every single year.

I've been in the I could use name it after six times if it's the same, like how's that getting prioritized to make sure that's not something that we want to look at continuously over?

Yeah, and you're you're talking about a water line right in the middle of the street, yeah, and it's staying going down below.

There's water water lines plus right in the middle of the sheet.

So that is something we also have a similar map that Tim's group has been tracking.

It's tracking kind of two things.

One of it is waterline breaks, so we can kind of see hot spot analysis of where water lines are.

And then it's also tracking our service line replacement.

So then that's a deer of our main uh maps that fable dash air.gov, and you go under our waterline repair dashboard, it'll show those two things.

So we kind of have those separated out based on waterline breaks, and it shows both uh breaks that are that we know of and water lines that we've repaired, and then it also shows uh the specific work that we're doing related to service lines.

And I asked that question because um somewhere in my smile thoughts, um, when there's waterline breaks for a certain amount of time, there should be ball orders.

Am I right?

Am I wrong?

Yes, Tim is left around, but yes, that's maybe mandated by ADEQ.

Okay.

And and I just haven't seen that one, and that's why I'm asking the question because it's continuous in more than one.

So we can do Grace and I can speak to that of when there is a waterline break, there's a certain amount of hours after which you have to do a boil order.

And in most cases, at least I know since I got here, uh, because she's tasked with communicating that out to residents, we have always been able to repair the line and get it back up and running before we're at that threshold that we need to do a boil order.

So I don't think we've had to do a void order since I think we want to try to do one.

Okay, um, but it's we made it through the state, and we have to send it off to the state.

What'd you say the threshold was oh, I don't want to I don't want to miss I think it's like can you find that?

Yeah, it's uh when the pressure drops below 20 PSI for four hours.

I think it's four hours.

I think that's right.

We could get you on some additional information on that.

Chris you may be able to comment, but one of the unique things about pay bills we have uh kind of high water pressure in a lot of areas.

Well, there's a a positive of that is our water network is like that.

We don't have a lot of pressure plane, so due to that, we could isolate leaks down to a very small area uh with a quaint our current water design, and with that, we're able to really isolate the water boiling or that we may need because we're able to turn off so many valves and isolate a valve down and still continue to have water service to many people.

So the it still has good pressure.

Correct.

Which then creates another issue where we have high water pressure because of this interconnectivity.

Right.

Yeah.

Thank you.

Thank you for the agitate I think that's the underway after a lot of years from Tommy about it.

And I mean, I know they're slow to take you know credit and quick to point out.

I think what makes Chris great at this and Alan bring this work is you know being quick to point out obviously areas where they can improve, but the fact is is that in a very short time it's been a ton of work, and I think that we're um uh ahead and doing really, really well.

And if you get a chance to drive out old Farmington, uh bro, there's a great project that they recently did.

It was one of those that I took a complaint, it was actually an old high school coach at Fredaville, and he chewed me out pretty well about an issue that we had, and it was a something that we're able to get a hold of.

His team was gonna able to get out there and address it quickly and design it in the next morning that we had, it kind of mitigated that issue.

So it's a great one where we had a significant amount of water going into a home, and that we know that we needed to prioritize that quickly, you know, the project that we can tackle quickly.

So it's a really great project that they've been able to uh tackle with the additional staff and funding they have from this from water utility.

Thank you.

And I just want to say again how much I appreciate having that GIS math because when somebody calls me, I can look right there and see if it's already on it or see if we've done that or see if it's in the in the pipeline and that and then it also recognizes how much work you all completely and I just want to come in.

My appreciation for updating the mapping system and how hard that is.

Um and when we drill through you know, a sewer pipe cause a problem for a home is completely believable because the field notes back in the day, just chicken scratch handwriting in pencil generally describing stuff.

And the worst case I know of with the previous employer of mine was uh the main phone trunk in Southern California was so old it was encased in red work.

And when we drilled through it, we really disappointed a lot of people and it cost us a million dollars, but you know, it wasn't even on a field note, so it's just that notion of modernizing the city.

This kind of thing is gonna happen.

So I commend you for all the work to update those notes and those records because they're invaluable for the tennis work.

No, sir.

Really good stuff.

Thank you so much, Chris.

Thank you, Alan.

Um that's it.

Just a reminder, next week we have a um, there's an election, several.

I mean, obviously the bond is we uh obviously the bond issue is on there, but there are several um you know, races through throughout the throughout the city and county um that are important.

So please by all means go vote.

Tuesday is your last day to vote.

Don't feel like you have to wait for the last day.

You're allowed to go, you're allowed to go early.

And because of that, we will have our council meeting on Thursday, and we will be back in our regular room, barring well, never mind.

The goal is to be we should be back in our regular room.

Okay.

Uh two things.

One of it, we're working on audio upgrades and the city council chamber.

That's one main reason we're in here, and then we have a transportation committee uh in this room immediately after this.

Thank you.