OPENPUBLICA · PUBLIC MEETING RECORD
Record of Proceedings

City Council Agenda Session - September 8, 2026

City Council — Tuesday, September 8, 2026
BodyFayetteville, Arkansas
SessionCity Council
DateTuesday, September 8, 2026
StatusNEW · FILED
Video Record
0:00 / 48:54

Transcript — Verbatim
0:00

Right on time.

0:01

Okay.

0:02

Let's get started with the agenda session for today, which is September 8th.

0:09

Um, and this is for next week's agenda meeting.

0:13

Um, I believe at the city council meeting, though not this evening, we will have a nominating committee report, and that's being delivered by is that Mr.

0:21

Stafford, is that you correct?

0:22

Yes.

0:23

Okay.

0:23

So we will start off the meeting next week with that.

0:26

And then we will go into our consent agenda, which I will read now.

0:31

Um first up, we'll have the approval of the minutes, then we'll move on to A2, which is the purchase of a new HVAC unit for the development services building through elite building solutions.

0:42

It's approving the purchase of a new HVAC unit from Elite Building Solutions in the amount of $55,437.45 cents pursuant to bid 21-36 and to approve a project contingency in the amount of eleven thousand eighty-seven dollars.

1:00

And Byron is here and can answer questions.

1:03

Byron is not Quinn is here.

1:05

Byron is here.

1:05

Byron and Quinn are both here.

1:07

However, Byron is going to be the one uh answering your questions if you should have them.

1:12

I know everyone in that building will be very pleased.

1:15

Should you approve that purchase?

1:16

Yes, Miss Moore.

1:17

Uh thank you, Mayor.

1:18

Um, I was just hoping to understand like how many total units are over there because it says one unit, and then was hoping to better understand in the scheme of units we have across the city, how many HVAC units we have.

1:31

I know there's been also some conversation with the county in regard to like um some of the companies they look at for energy savings and things like that.

1:40

And so I didn't know if we were already entered into some kind of agreement too that these are tied into, if you could um update update us on that.

1:49

Uh at this particular building, there are eight uh units, and this is one uh seven and a half ton that's gonna replace with a 10-ton unit.

1:58

Uh it will also handle some humidity uh issues, which it currently doesn't, which is a problem there for them.

2:04

Uh as far as the energy efficiency, the city a couple three, four years back went through a big um energy uh efficiency study and replaced a lot of units with uh jobs and controls, and so there's there's monitoring on all that, and so there's a that's a pretty big thing.

2:23

I can Peter usually presents that in his energy report that he does monthly so or is he doing it monthly or quarter when he does his regular energy report, he includes he has those a lot of times has that those things.

2:36

Does this change or um uh purchase have any impacts to that or does it give us any improvements as part of that contract?

2:45

Okay, it's yeah, it should much improve it.

2:47

Okay, all right, thank you.

2:49

Thank you.

2:49

Thank you, Byron.

2:51

Um, the next step is a resolution to approve the purchase of three excavators and additional attachments from WT Transfer Holding Company and the amount of $328,995 and 87 cents pursuant to a source well cooperative purchasing contract, plus any applicable surcharges, tariffs, freight charges, and delivery fees, and to approve a budget adjustment.

3:13

This is a fleet item, and Ross is here and can speak to all your questions should you have them.

3:22

I am going to move on to the next item on consent, which is a resolution to approve the purchase of two utility trailers from 36 North Network Solutions in the amount of 42,770, plus any applicable surcharges, freight charges, taxes, title, licensing, and delivery fees, and to approve a budget adjustment.

3:45

This is also Ross's um item and can answer questions if you have them.

3:55

That brings us to A5, which is a resolution to approve change order number four to the contract with legacy construction management in the amount of 42,738 and 14 cents for additional services related to construction at Underwood Park, and to approve an additional project contingency in the amount of $63,000.

4:17

We have representatives from the parks department here, Melissa Evans, to speak about this item.

4:21

Bob, do you want to start with a question?

4:22

Um I I guess my question is the size of the contingency being 150% of the size of the change order.

4:32

I'm showing a contingency of 63,000 on a change order that's 42,000.

4:38

Right.

4:38

We are uh the park is expected to be complete this fall with construction, and we just want to make sure we have what we need to finish.

4:47

They have not submitted a change order five, and there there aren't current plans to, but we just want to make sure that we can cover um there are probably maybe some things that come up towards the end of the project that need coverage to to get everything complete.

5:04

Jennifer, do you want to add to that?

5:05

Sure.

5:06

I would just add that this is actually a 3.6 million dollar project, and so what they're doing is replacing the contingency that was already in place on the original project amount.

5:17

So the 63,000 isn't a contingency for this specific 42,000 dollar change order, it's the contingency for the entire thing.

5:24

Okay, that that makes a lot more sense.

5:26

Okay, I'm sorry, I didn't clarify that.

5:28

Thank you.

5:29

Yeah.

5:30

Do we have other questions for Melissa?

5:34

Okay.

5:34

Thank you so much.

5:35

It's exciting.

5:36

We're ready to get it finished.

5:37

I know.

5:38

A6 is a resolution to waive competitive bidding and approve an agreement with the Veggie Table LLC, doing business as Fayetteville Fountain to provide concessionaire services and bike and boat rentals at Lake Fayetteville Marina for one year with four automatic renewal options.

Discussion Breakdown — Share of Meeting
Zoning And Land Use██████████████████████22%
Parks and Recreation███████████████████19%
Public Engagement█████████████████17%
Budget Equity Analysis██████████████14%
Procurement█████████9%
Historic Preservation███████7%
Community Development Block Grant██████6%
Fire Safety████4%
Energy Management██2%
Summary of Proceedings

City Council Agenda Session - September 8, 2026

The Fayetteville City Council held an agenda session on September 8, 2026, at 5:00 PM to review items for the upcoming council meeting. The meeting covered consent calendar items, old business, and new business, including discussions on a rezoning appeal, a resolution for an aquatics center study, and bond appropriations. No votes were taken; items were either placed on the consent calendar or scheduled for discussion at the next meeting.

Consent Calendar

  • A1: Approval of minutes.
  • A2: Purchase of a new HVAC unit for the Development Services Building from Elite Building Solutions for $55,437.45 plus an $11,087 contingency. Byron and Quinn were present to answer questions. Council Member Moore inquired about the building's eight units and energy efficiency; the replacement will address humidity issues.
  • A3: Purchase of three excavators and attachments from WT Transfer Holding Company for $328,995.87 via a cooperative contract.
  • A4: Purchase of two utility trailers from 36 North Network Solutions for $42,770.
  • A5: Change order #4 with Legacy Construction Management for $42,738.14 and an additional $63,000 contingency for Underwood Park construction. Council Member Stafford questioned the contingency size; staff clarified it replaces the original project contingency on the $3.6 million project.
  • A6: Agreement with Fayetteville Fountain for concessionaire services and bike/boat rentals at Lake Fayetteville Marina. The contract includes four automatic renewal options. Recreation Superintendent Lee Farmer explained that three previous RFPs were unsuccessful. The vendor will provide food and rental services, with 4% of sales returning to the city. Hours are Friday-Sunday, 7 AM to 7 PM. Council Member Bunch asked about hours. Council Member Moore asked about the vendor's experience. Council Member Wheedeker asked about boat storage; the city is moving away from storage to allow capital improvements. Council Member Turk asked about fencing; it is for security due to private boats and equipment.
  • A7: Amendment to the West Avenue Parking Deck Professional Services Agreement for fire suppression system installation, not to exceed $53,000. Council Member Moore asked why it wasn't scoped originally; staff explained it was a value engineering decision under the 2012 fire code, but the 2021 code now requires sprinklers.
  • A8: Installation of a historical marker recognizing the Henderson School, the first public school for Black children in Fayetteville. Kylie Cole from the Black Heritage Preservation Commission presented.
  • A9: Approval of the 2026 Community Development Block Grant (CDBG) and HOME Investment Partnerships action plan totaling $1,261,286.07. Council Member Jones asked about the grants; staff explained the process and recent public engagement improvements, including online surveys.
  • C6: Resolution to approve a budget adjustment recognizing $7,688,586 in interest revenue from the 2019 sales tax bonds to fund ongoing projects. Moved to consent.
  • C7: Resolution to appropriate $176,529,470 in proceeds from the 2026 sales tax bonds. Moved to consent.

Discussion Items

  • B1 – West Center Street Project: Ordinance to amend streamside protection zone removal. The applicant requested a tabling to October 6, 2026, to allow further meetings with neighbors. No opposition noted.
  • B2 – Rezoning at 1845 W. Wedding Drive: Third reading for rezoning 0.55 acres from RSF-4 to RIU. Staff noted applicant is meeting with neighbors; no new information at this session.
  • B3/B4 – Annexation and PZD at Weir Road: Items were tabled previously; applicant did not request further tabling. Will be heard next week.
  • C1 – Easement Vacation at 281 E. Rock Street: Routine vacation of 268.5 sq ft of utility easement with condition that damage/relocation costs are at owner's expense. Staff recommended approval.
  • C2 – Rezoning at 423 N. Mission Boulevard: Request to rezone 0.20 acres from RSF-4 to RIU. Planning Commission recommended approval (5-1-0). A bill of assurance was not forwarded due to an unenforceable sunset clause. Council Member Turk requested accident data. Council Member Stafford asked about the vote. Council Member Bunch asked about potential uses; staff said up to a four-family home, but applicant intends two single-family homes.
  • C3 – Rezoning at 710 N. Frisco Avenue: Rezone 0.66 acres from I-1 and RMF-24 to solely RMF-24. Planning Commission voted 6-0-0. Staff described it as a zoning cleanup. Council Member Turk noted the property appears to cross Frisco Avenue; staff will follow up. Applicant intends to build single-family homes despite RMF-24 zoning.
  • C4 – Rezoning at 1137 N. Oak Drive: Appeal of planning commission denial. Staff recommended approval for rezoning 0.3 acres from RSF-4 to RI-12 for a duplex. Planning Commission denied due to lack of similar surrounding zoning. Council Member Turk noted the existing home has been demolished and trees removed. The council will decide next week.
  • C5 – Aquatics Recreation Center Study Resolution: Resolution to reserve up to $75,000 from bond funds for further site evaluation for the aquatic center. Sponsor Council Member Moore requested it remain off consent for discussion. She noted potential new sites, including Dean Solomon land. Council Member Stafford expressed support for a new study but cautioned against predetermining a site. Council Member Turk asked about the cost, criteria, and whether previous study data would be used. Council Member Bunch asked about criteria and building on existing work. Council Member Berna urged an unbiased study without

Meeting Transcript

Right on time. Okay. Let's get started with the agenda session for today, which is September 8th. Um, and this is for next week's agenda meeting. Um, I believe at the city council meeting, though not this evening, we will have a nominating committee report, and that's being delivered by is that Mr. Stafford, is that you correct? Yes. Okay. So we will start off the meeting next week with that. And then we will go into our consent agenda, which I will read now. Um first up, we'll have the approval of the minutes, then we'll move on to A2, which is the purchase of a new HVAC unit for the development services building through elite building solutions. It's approving the purchase of a new HVAC unit from Elite Building Solutions in the amount of $55,437.45 cents pursuant to bid 21-36 and to approve a project contingency in the amount of eleven thousand eighty-seven dollars. And Byron is here and can answer questions. Byron is not Quinn is here. Byron is here. Byron and Quinn are both here. However, Byron is going to be the one uh answering your questions if you should have them. I know everyone in that building will be very pleased. Should you approve that purchase? Yes, Miss Moore. Uh thank you, Mayor. Um, I was just hoping to understand like how many total units are over there because it says one unit, and then was hoping to better understand in the scheme of units we have across the city, how many HVAC units we have. I know there's been also some conversation with the county in regard to like um some of the companies they look at for energy savings and things like that. And so I didn't know if we were already entered into some kind of agreement too that these are tied into, if you could um update update us on that. Uh at this particular building, there are eight uh units, and this is one uh seven and a half ton that's gonna replace with a 10-ton unit. Uh it will also handle some humidity uh issues, which it currently doesn't, which is a problem there for them. Uh as far as the energy efficiency, the city a couple three, four years back went through a big um energy uh efficiency study and replaced a lot of units with uh jobs and controls, and so there's there's monitoring on all that, and so there's a that's a pretty big thing. I can Peter usually presents that in his energy report that he does monthly so or is he doing it monthly or quarter when he does his regular energy report, he includes he has those a lot of times has that those things. Does this change or um uh purchase have any impacts to that or does it give us any improvements as part of that contract? Okay, it's yeah, it should much improve it. Okay, all right, thank you. Thank you. Thank you, Byron. Um, the next step is a resolution to approve the purchase of three excavators and additional attachments from WT Transfer Holding Company and the amount of $328,995 and 87 cents pursuant to a source well cooperative purchasing contract, plus any applicable surcharges, tariffs, freight charges, and delivery fees, and to approve a budget adjustment. This is a fleet item, and Ross is here and can speak to all your questions should you have them. I am going to move on to the next item on consent, which is a resolution to approve the purchase of two utility trailers from 36 North Network Solutions in the amount of 42,770, plus any applicable surcharges, freight charges, taxes, title, licensing, and delivery fees, and to approve a budget adjustment. This is also Ross's um item and can answer questions if you have them. That brings us to A5, which is a resolution to approve change order number four to the contract with legacy construction management in the amount of 42,738 and 14 cents for additional services related to construction at Underwood Park, and to approve an additional project contingency in the amount of $63,000. We have representatives from the parks department here, Melissa Evans, to speak about this item. Bob, do you want to start with a question? Um I I guess my question is the size of the contingency being 150% of the size of the change order. I'm showing a contingency of 63,000 on a change order that's 42,000. Right. We are uh the park is expected to be complete this fall with construction, and we just want to make sure we have what we need to finish. They have not submitted a change order five, and there there aren't current plans to, but we just want to make sure that we can cover um there are probably maybe some things that come up towards the end of the project that need coverage to to get everything complete. Jennifer, do you want to add to that? Sure. I would just add that this is actually a 3.6 million dollar project, and so what they're doing is replacing the contingency that was already in place on the original project amount. So the 63,000 isn't a contingency for this specific 42,000 dollar change order, it's the contingency for the entire thing. Okay, that that makes a lot more sense.

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