This was a technical working session between city staff (Jennifer and Sam) focused on optimizing the Legistar meeting management system. The session covered agenda and minutes formatting, audio/video publishing, historical archives, and meeting body setup. No public comments or formal votes occurred; the meeting was purely administrative.
Good morning, Sam. Good morning. How are you doing today? Um, well, how are you? I'm doing well, thank you. Um, Sabina unexpectedly had to be out today, so I'm not sure if Kenneth is joining us, but it might just be you and I again. Okay, want to give them a minute or two? Yeah, absolutely. Sure. Um, it hasn't been too terrible. We had council meetings and all of that. So it's been busy, but not bad. How about yours? Good, nothing too crazy. Been, you know, that it's it's one of those weird weeks where a lot of people are are out. Yeah, I mean. We can start just by kind of catching up on the homework from last week. So share my screen. The couple things that I've done, I've like I said, kind of done some research. A couple things resulted in me making tickets with my team. Um so one follow-up item I've done is I put in a ticket art engineering team to investigate why DJ Hair is not appearing in the attendance in Legistar the way should I also earlier today enabled the accessible agenda, accessible minutes, and audio. Awesome. I wanted to talk to you about those a little bit. One is it while we have these columns, it looks like your uh agenda template doesn't yet have basically there's a line of code they add to the template itself to allow it to publish because I tested it earlier and it did never it published the regular one, but should automatically also publish the accessible one. So that's so currently there is, and that's usually a pretty quick ticket too. But I put a design ticket to do that for that and your minutes template. I did I did some research in the audio for what it looks like Charlotte's one isn't working. I every time I try touch one, does this um so one thing I kind of wanted to test because I enabled the settings on your end, but they aren't retroactive, so these we're still getting that error because you know basically the way it works, if it's working correctly, is what is while your video is uploading at the same time that same process also creates a MP3 version. At least that's you know, knock on wood how it should be working. So I think we would need to see wait till the next time you have a video meeting to test that. So I was thinking we'd probably want to turn off this column, but that but for now, because then we can see if it's working on your media manager site. And then if it is working there, I think that'd be a good idea. But I just wanted to kind of show you that bit where it's kind of automatic, but I did enable the setting in your media manager site, that should make it automatically transcode MP3s as well. Okay. So I just wanted to kind of like again, like so I'll leave the these on because knock on wood, it shouldn't it I put the due date for next meeting, but it should have them before then I can test it and show you what it looks like on your site. Okay. Well, would it be possible to leave it on? Because um, did we have it set up so that we could just upload audio? Yes. Oh, yeah. Okay, because I can do that for a zoning commission. I don't have their audio yet, but they're supposed to send it to me. Sure. So if you just yeah, so all you have to do is go to I know we talked about it a little bit last week. All you have to do is navigate log in, first of all. Navigate to the meeting details, add new file. So I think yeah, so I think for that one, you know me. I think for if that's how you want to go about it, we may want to add one a column called audio where you upload to. So let me do that quick. So let me again here one second my video, otherwise I'm gonna get laggy.