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Record of Proceedings

Fitchburg Public Library Board Meeting - October 15, 2025

Common Council & City Boards — Wednesday, October 15, 2025
BodyFitchburg, Wisconsin
SessionCommon Council & City Boards
DateWednesday, October 15, 2025
StatusFILED
Video Record
0:00 / 33:30

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it

Speaker numbers apply only to this recording.

Speaker 1

0:00

Hi, I'm Jeremy Progby.

0:01

And I'm Nick Boucher.

0:02

We're your hosts for the program that's all about your city, Talking Pittsburgh.

Speaker 2

0:06

Every weekday, we pull together the news, events, and information you need to stay on top of what's happening in the city of Pittsburgh.

0:12

Find

Speaker 1

0:12

Talking Fitzburg on Cable TV, Roku, Amazon Fire, Apple TV, and our live stream on the web.

0:18

Plus, you can find all our headlines and stories on Facebook, YouTube, and our video on demand service.

Speaker 2

0:23

This is your city.

0:24

Keep up with Talking Fitzburg and the issues affecting you and your neighbors.

Speaker 3

0:35

Visit Fitchburg WI.gov on your computer or mobile device and select the big notify me button on the left.

0:41

Enter your email and or phone number, whichever is best for you to get notifications.

0:46

Scroll down the list and select all the topics you're interested in to receive email or text messages about.

0:51

You'll be notified every time one of your topics is updated.

0:54

Sign up for Notify Me.

0:56

One more way to keep up with your Pittsburgh government.

Speaker 4

1:27

We do have two students from the UWslist Library School.

1:31

So they're one of the assignments is to attend a board meeting.

1:34

So welcome.

Speaker 5

1:35

Welcome.

1:36

Glad to have

Unassigned speaker

1:36

you.

Unassigned speaker

1:38

And the staff member will be.

Speaker 4

1:40

Oh, yes, and Kristen Garvey is the U Services Manager.

Speaker 5

1:43

And welcome.

1:49

Approval of the minutes.

1:50

We have a motion to approve the September meeting minutes.

Speaker 6

1:53

I'll make the motion.

Speaker 5

1:55

And uh any discussion, corrections, additions.

2:06

Seeing none hearing none, we will as I can advance.

2:10

But here we go.

2:12

We will um ask for approval.

2:16

So all in favor say aye.

2:19

Opposed, nay.

2:23

None.

2:24

Okay, approved.

2:26

Um financial report.

2:28

We have a motion to approve the financial report register and overview.

Speaker 7

2:32

I'll make

Speaker 8

2:33

that motion.

Speaker 5

2:34

I moved.

2:36

Um discussion.

2:38

Um

Speaker 4

2:40

yeah, I'll run over a couple of things and then if anybody has questions.

2:43

Um looking at the register of bills paid.

2:47

Um, all the salary and wage information is fairly standard.

2:51

There is a charge in account 240 um for a replacement card reader.

2:57

So we use badges as swipes for for door security around the building um to get into the building and then within the building for staff areas.

3:06

And we had one of the readers um, I believe it was

Unassigned speaker

3:10

the

Speaker 4

3:10

one by the garage door.

3:12

It's one of the outdoor ones.

3:13

The outdoor ones go way faster than the than the indoor ones.

3:16

So one of those conked out and was replaced.

3:19

Um see what else.

3:23

Uh you say

Speaker 5

3:25

that's in in uh

Speaker 4

3:26

240.

Speaker 5

3:27

Ryan 240.

3:28

Count 240?

3:28

Yep.

Discussion Breakdown — Share of Meeting
Youth Programs████████████████████████████████████36%
Library Standards██████████████14%
Procedural███████████11%
Public Records███████████11%
Public Works█████████9%
Data Analysis██████6%
Homelessness████4%
Personnel Matters████4%
Food Assistance███3%
Summary of Proceedings

Fitchburg Public Library Board Meeting - October 15, 2025

The Fitchburg Public Library Board met on October 15, 2025, at 5:30 PM. The meeting included approval of minutes and financial report, a presentation on youth services, review and approval of three policies, and updates on facilities, personnel, and a new board member.

Consent Calendar

  • Approval of Minutes: The minutes from the September meeting were approved unanimously.
  • Financial Report: The financial report and register for July were approved unanimously after discussion. Notable items included a replacement card reader ($240), a no-overnight-parking sign ($350), task chair replacements, magazine subscriptions, and a budget amendment for utilities using disability insurance funds and interest income.

Discussion Items

  • Youth Services Department Presentation: Youth Services Manager Kristen Garvey presented an overview of the department. Key statistics for 2025 through September: 275 in-person programs with 7,755 attendees, 21 self-directed programs with 3,584 participants, 19 teen programs (92 attendees) and 195 in self-directed teen activities, and 30 outreach programs with 1,529 attendees. The department also manages collections, the summer reading program, outreach (pop-up library, story walk at McKee Farms Park), and a mini food pantry in collaboration with the River Food Pantry. Discussion included the use of Excel for tracking program statistics and identifying trends.
  • Code of Conduct Policy: Approved with minor updates removing references to the technology center and family computing center due to the second floor redesign.
  • Record Retention Policy: Approved unchanged, as dictated by state statute. Discussion included the seven-year retention period for both paper and electronic records and the process for managing destruction.
  • Gifts to the Library Policy: Approved with a change to monetary gifts: gifts of $5,000 or more require board input, matching the expenditure policy thresholds (under $5,000 director can decide; $5,000-$24,999 treasurer approves; $25,000+ board approves). This aligns with the existing expenditure policy.

Key Outcomes

  • Approved minutes of September meeting (unanimous).
  • Approved July financial report (unanimous).
  • Approved updated Code of Conduct Policy (unanimous).
  • Approved Record Retention Policy (unanimous).
  • Approved updated Gifts to the Library Policy (unanimous).
  • Noted the appointment of Brett Wagner as a new board member, confirmed by the Common Council the previous evening.
  • Library Director reported: RFP for children's library redesign published (due October 31); solar panel issue: one-third of array not working, suspected ARC failure after inverter replacements; personnel update: an LA2 left, 69 applicants for replacement; next board meeting November 19.

Announcements

  • Friends of the Library book sale starting October 16.
  • Next library board meeting on November 19 at 5:30 PM.

Note: The meeting was adjourned at 6:02 PM.

Meeting Transcript

Hi, I'm Jeremy Progby. And I'm Nick Boucher. We're your hosts for the program that's all about your city, Talking Pittsburgh. Every weekday, we pull together the news, events, and information you need to stay on top of what's happening in the city of Pittsburgh. Find Talking Fitzburg on Cable TV, Roku, Amazon Fire, Apple TV, and our live stream on the web. Plus, you can find all our headlines and stories on Facebook, YouTube, and our video on demand service. This is your city. Keep up with Talking Fitzburg and the issues affecting you and your neighbors. Visit Fitchburg WI.gov on your computer or mobile device and select the big notify me button on the left. Enter your email and or phone number, whichever is best for you to get notifications. Scroll down the list and select all the topics you're interested in to receive email or text messages about. You'll be notified every time one of your topics is updated. Sign up for Notify Me. One more way to keep up with your Pittsburgh government. We do have two students from the UWslist Library School. So they're one of the assignments is to attend a board meeting. So welcome. Welcome. Glad to have you. And the staff member will be. Oh, yes, and Kristen Garvey is the U Services Manager. And welcome. Approval of the minutes. We have a motion to approve the September meeting minutes. I'll make the motion. And uh any discussion, corrections, additions. Seeing none hearing none, we will as I can advance. But here we go. We will um ask for approval. So all in favor say aye. Opposed, nay. None. Okay, approved. Um financial report. We have a motion to approve the financial report register and overview. I'll make that motion. I moved. Um discussion. Um yeah, I'll run over a couple of things and then if anybody has questions. Um looking at the register of bills paid. Um, all the salary and wage information is fairly standard. There is a charge in account 240 um for a replacement card reader. So we use badges as swipes for for door security around the building um to get into the building and then within the building for staff areas. And we had one of the readers um, I believe it was the one by the garage door.

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