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Record of Proceedings

Personnel Committee Meeting Summary – April 8, 2026

Common Council & City Boards — Wednesday, April 8, 2026
BodyFitchburg, Wisconsin
SessionCommon Council & City Boards
DateWednesday, April 8, 2026
StatusFILED
Video Record
0:00 / 15:55

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it

Speaker numbers apply only to this recording.

Speaker 1

0:00

Hi, I'm Jeremy Brockby.

0:01

And I'm Nick Boucher.

0:02

We're your host for the program that's all about your city, Talking Pittsburgh.

Speaker 2

0:06

Every weekday, we pull together the news, events, and information you need to stay on top of what's happening in the city of Pittsburgh.

0:12

Find Talking Fitzburg on Cable TV, Roku, Amazon Fire, Apple TV, and our live stream on the web.

0:18

Plus, you can find all our headlines and stories on Facebook, YouTube, and our video on demand service.

0:23

This is your city.

0:24

Keep up with Talking Fitzburg and the issues affecting you and your neighbors.

Speaker 1

0:29

Get connected, Fitchburg.

0:31

We're launching Fitchburg Connect, the city's new monthly e-newsletter that keeps you informed about all the events, services, and updates that matter to you.

0:39

Get it in your inbox once a month.

0:41

Sign up today to get Fitchburg Connect.

Speaker 3

1:10

Alrighty.

1:11

The time is 501, and we are gonna call to order the personnel committee meeting on April 8th, 2026.

1:18

The first order of business is approval of the minutes of the February 11, 2026 personnel committee uh meeting minutes.

1:26

Um approval.

Speaker 4

1:29

Second.

Speaker 3

1:31

We have a motion and a second, given a uh short amount of uh low amount of participants to second is enough for us to continue to move forward.

1:39

Um our next agenda item is public appearances for non-agenda items.

1:43

Is anyone in the room, Sarah?

Unassigned speaker

1:45

Nope.

Speaker 3

1:46

Alrighty.

1:47

Then we will transition to item number four, which is updates of our employee handbook.

1:52

And I'm assuming I'm trying to yielding the floor to you, Sarah.

Speaker 5

1:55

Yeah, thank you.

1:57

I just shared my screen.

1:58

Can you see my screen?

Speaker 3

2:01

It's loaded.

2:02

Ah.

Speaker 5

2:04

All right.

2:04

So some of the updates we have for you today are just are real minor.

2:07

They're just clarifying.

2:09

Um, they're things that are already in practice that we just need to make clear in our policies.

2:14

Um, one of those is the meal and break period.

2:17

So employees who work at least uh four hours in a day have always received a 15-minute break.

2:23

But um, here we've always said employees who work less than six hours.

2:27

So, for example, if an employee worked two hours, they typically don't get a 15-minute break.

2:32

The unspoken rule has always been four hours.

2:34

So, all we're trying to do with this update is to provide some clarification that you have to work at least four hours to get that 15-minute break.

2:43

Um, right underneath it, the library lines are crossed out.

2:47

That's because library now follows the city hall employees'

Speaker 4

2:50

meal and break periods policy.

Speaker 5

2:52

Um, so that no longer applies.

2:55

Um, and that's been actually for years now, Wendy had said it was just something that we didn't see was still in the policy.

3:02

So that's the first one.

3:04

Um, Donald, are you okay with me just walking through these or do you want to stop at each one?

Speaker 3

3:10

Uh no, if I see anybody's hands go up or folks have questions, feel free to jump in, but you can just run through the updates as is.

Speaker 5

3:17

Okay.

Unassigned speaker

3:18

Um,

Speaker 5

3:19

the next one is holiday work.

3:20

This one's really important.

3:22

Um, one of our when we had police lieutenants in the past, they were exempt.

3:27

Um, and they were not working shift work when we re-classified our lieutenants to captains and we created this captain classification.

3:38

Um, we um then added a lieutenant, and so our captains are exempt, but now our lieutenants are non-exempt and they're on shift work.

3:47

So um this basically dictates that police sergeants and it should be also police lieutenants will receive the holiday premiums for hours worked on Easter.

3:57

So this actually impacts our current lieutenant in the department,

Unassigned speaker

4:01

uh,

Speaker 5

4:01

Logan Brown.

4:03

That um right now it's just saying police sergeants, but he had to work on Easter, and this this is meant to apply to all non-represented.

4:11

I'm sorry, non, yes, non-represented, non-exempt police employees.

Discussion Breakdown — Share of Meeting
Personnel Matters█████████████████████████████████████████████62%
Procedural█████████████████24%
Public Safety█████7%
Pending Litigation█████7%
Summary of Proceedings

Personnel Committee Meeting – April 8, 2026

The Personnel Committee met on April 8, 2026, at 5:01 PM and adjourned at 5:15 PM. The committee approved meeting minutes, discussed updates to the employee handbook, and received an update on the fire union contract arbitration.

Consent Calendar

  • Approval of Minutes: Minutes from the February 11, 2026, personnel committee meeting were approved by motion and second.

Public Comments & Testimony

  • No public appearances for non-agenda items.

Discussion Items

  • Employee Handbook Updates: Sarah, presenting to the committee, outlined several clarifying updates:
    • Meal and Break Period: Clarified that employees must work at least four hours to receive a 15-minute break, formalizing the existing practice. The separate library line was removed because the library now follows city hall employees' meal and break policy.
    • Holiday Work: Updated to include police lieutenants (non-represented, non-exempt) for Easter holiday premium pay, previously only specified for police sergeants. This change affects Lieutenant Logan Brown.
    • Call-in/Callback Pay: Clarified that remote employees called in for emergencies do not receive a two-hour minimum overtime guarantee unless they actually work two hours, consistent with practice since 2020. This applies to IT staff, police records staff, and other roles capable of remote work.
    • Fire Evacuation Procedures: Removed reference to an on-duty dispatcher calling the fire department (as the dispatch office is no longer at Fitchburg). Simplified instructions to "use nearest exit and meet at the southeast corner of the employee parking lot." Separate locations remain for the senior center, community center, parks maintenance, and utility highway buildings. The library follows its own system.
    • Workers' Compensation: Updated to reflect the new carrier process: employees must call a nurse triage line instead of filling out manual forms. The nurse triage number is included in the handbook. If an employee is unable to call, a coworker may report on their behalf.
  • Questions and Clarifications: Committee members asked about the scope of call-in/callback pay and budget impact. Sarah confirmed that these updates codify existing practices and affect very few employees. Regarding safety during the upcoming city hall remodel, Sarah noted that a city hall remodel group and the city safety team will address communication and protocols.
  • Arbitration Update: Sarah reported that the fire union contract arbitration hearings concluded in February or March 2026 after two full days of testimony. The city presented its case, including budget constraints, comparable community data, and recruitment/retention concerns. The union presented its case. A transcript is being prepared; the arbitrator’s decision is expected by July 2026.

Key Outcomes

  • The committee accepted the employee handbook updates (no formal vote recorded; discussion concluded without opposition).
  • Announcement of a shredding and recycling event on Saturday, April 11, 2026.
  • A motion to adjourn was made and carried at 5:15 PM.

Meeting Transcript

Hi, I'm Jeremy Brockby. And I'm Nick Boucher. We're your host for the program that's all about your city, Talking Pittsburgh. Every weekday, we pull together the news, events, and information you need to stay on top of what's happening in the city of Pittsburgh. Find Talking Fitzburg on Cable TV, Roku, Amazon Fire, Apple TV, and our live stream on the web. Plus, you can find all our headlines and stories on Facebook, YouTube, and our video on demand service. This is your city. Keep up with Talking Fitzburg and the issues affecting you and your neighbors. Get connected, Fitchburg. We're launching Fitchburg Connect, the city's new monthly e-newsletter that keeps you informed about all the events, services, and updates that matter to you. Get it in your inbox once a month. Sign up today to get Fitchburg Connect. Alrighty. The time is 501, and we are gonna call to order the personnel committee meeting on April 8th, 2026. The first order of business is approval of the minutes of the February 11, 2026 personnel committee uh meeting minutes. Um approval. Second. We have a motion and a second, given a uh short amount of uh low amount of participants to second is enough for us to continue to move forward. Um our next agenda item is public appearances for non-agenda items. Is anyone in the room, Sarah? Nope. Alrighty. Then we will transition to item number four, which is updates of our employee handbook. And I'm assuming I'm trying to yielding the floor to you, Sarah. Yeah, thank you. I just shared my screen. Can you see my screen? It's loaded. Ah. All right. So some of the updates we have for you today are just are real minor. They're just clarifying. Um, they're things that are already in practice that we just need to make clear in our policies. Um, one of those is the meal and break period. So employees who work at least uh four hours in a day have always received a 15-minute break. But um, here we've always said employees who work less than six hours. So, for example, if an employee worked two hours, they typically don't get a 15-minute break. The unspoken rule has always been four hours. So, all we're trying to do with this update is to provide some clarification that you have to work at least four hours to get that 15-minute break. Um, right underneath it, the library lines are crossed out. That's because library now follows the city hall employees' meal and break periods policy. Um, so that no longer applies. Um, and that's been actually for years now, Wendy had said it was just something that we didn't see was still in the policy. So that's the first one. Um, Donald, are you okay with me just walking through these or do you want to stop at each one? Uh no, if I see anybody's hands go up or folks have questions, feel free to jump in, but you can just run through the updates as is. Okay. Um, the next one is holiday work.

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