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All

right, you're on, Donald.

Alrighty.

Uh good early evening, everyone.

We will I will call to order the personnel committee meeting on June 10th, 2026.

The first order of business would be approval of the April 8th, 2026 personnel committee meeting minutes.

Move to approve.

No.

Nope.

Okay.

Sounds good.

Then we will go to agenda item A.

Update for the city's drug free policy.

Update to the city's drug-free workplace policy, adding random testing to the police staff with unrestricted access to the evidence and storage areas.

Absolutely.

So I'm sharing my screen here so you can see what was in the packet.

So what we're looking to do is to update the random drug testing policy.

And it looks like my share isn't working, so just one moment.

Well, it's in the packet.

We're looking to authorize random drug test screening for just certain police employees who have unrestricted access to the evidence and storage areas.

This comes to about, I believe it's six employees.

Two of them are represented or union employees.

So we did work with the union to make sure that uh they were aware of that this uh policy that we're looking to um put forth.

And um they were on board.

Legal has also reviewed this and they're on board with this.

Um and it's not because there's any issue whatsoever, but as you know, the evidence and storage areas, there's the drugs, there's other um, you know, other uh items in there that uh Chief Lehay can share with you that we just want to make sure that we are um just ensuring everyone's safety and um adding just random drug testing for those certain police staff.

So uh Lehe has been invited here if you have any questions pertaining to the new policy update.

Um, in addition, we'll always have an acknowledgement form for employees.

So if an employee is going to be subjected to the random drug testing, um we want to make sure that they know that and they are okay with that before taking in like an evidence technician uh special assignment or being assigned to the evidence and storage areas.

Matt, did you want to add anything?

Uh no, I think you pretty much covered it all.

I'm hoping uh everybody can hear me.

I haven't tested my uh speakers and my laptop here, but um yeah, I I think uh it's obviously a change now that we have our full-time uh evidence and property manager.

I think this is kind of a push to have that uh level of security.

It's probably long overdue from a um drug testing standpoint, a random drug testing standpoint, but I think everybody who's uh who's been assigned to the uh either an evidence technician uh or myself uh with access to the evidence room and high security.

Uh it's just one layer of protection that we

can

ensure that we're we're uh dealing with best practices from a police department standpoint.

And

this is something that's done at a number of uh near you know municipalities, uh police departments.

So this isn't uh abnormal.

This is pretty pretty much a best practice.

Understood.

Um donato, any other further questions?

uh with access to the evidence room and high security uh it's just one layer of protection that we can ensure that we're we're uh dealing with best practices from a police department standpoint and this is something that's done at a number of uh near you know municipalities uh police departments so this isn't uh abnormal this is pretty pretty much a best practice understood um all the modernado any other further questions no i was looking through the policy i'm i'm assuming the the red is what's being added and the black is kind of what's stand what's been there previously yep exactly okay um i don't have any issue or question it seems pretty straightforward just uh out of curiosity is like um are certain professions regularly drug tested and which ones i mean police obviously is the one we're here to talk about but is that kind of standard in other areas across the city where there's like physical labor or yeah that's a great question the only other positions that we have uh random drug testing and pre-employment drug testing on is our public works so they're mandated by the DOT to have um because they're driving heavy equipment uh they're in uh safety sensitive position therefore they are required by federal law to have random drug test screening so again that's just our public works maintenance workers and anyone that holds a commercial driver's license with the city but beyond police and fire and uh public works employees those are the only three groups of employees that are subjected to drug testing um of course if we had a reasonable suspicion there's there's that so any employee if they if we thought maybe they were under the influence um because of our drug free workplace policy we could send them in but as far as pre-employment and random drug testing those three groups are the only ones that are subjected to that okay great um just more of a philosophical I see the issue of like going further up around like cannabinoid project products yeah with marijuana being starting to become legal in different states obviously they're not fully legal here what does that mean for the landscape of um kind of employment HR um obviously like alcohol is legal and people drink but they don't drink on the job but cannabis stays in your system a lot longer than alcohol is that like somebody's using recreationally on their own time stays in their system for a month could somebody get disciplinary action if there's like a minimal trace amount that's found yeah with federal uh rules and regulations absolutely they can't have any trace of it so even if they went and traveled to a state where it was legal or they um were using it outside of work hours um they can't have any trace of of THC um when they get their drug test if they if they get subjected to a random so that's why we put the CBD products a policy part in I think back in 2018 um just because it was beginning to be pretty popular people were taking you know um different types of CBD or other types of um you know things that they could buy it at local stores and we just want to make sure that people knew that you know if it presents a positive test result it it may have implication to their job and again that's federal guidelines now when it comes to police and fire I think it might be similar um but we only randomly drug test public works employees pre-employment is for police and fire um so if we did a pre-employment on a potential police officer and that person tested positive uh with THC um that would likely present an issue of them being able to be hired Matt correct me if I'm wrong um understood uh more of a curiosity question thank you for engaging yeah absolutely great questions we know we're kind of watching the horizon on this too you know if it ever were to become legal um it's still gonna be federally uh they still can't be able to drive a safety sensitive vehicle and um test positive but yeah it'll be interesting you know as as things as years go by and things change you know how our policies will change on this cool thank you um hearing that um I will entertain a motion to update the city's drug work face workplace policy did you say some move yes so okay sorry I can hear you perfect um what I motion will carry um item number item uh agenda item B is the update to the meal and break period policy yeah my apologies we actually brought this to you at the last meeting and when we brought it to you it actually talked about public works operations staff having some different parameters and um we found that actually they follow the same uh meal and break policy as the city so this is really just a clarification it's not a change to practice so um part-time employees that work at least four hours in a day um who are here for four hours in a day they get a 15 minute break so essentially they're working 3.75 hours to get that 15 minute break so we just want to clarify that but no changes um to our past practice or how we currently do the meal and break periods just trying to clarify sounds good thank you for that uh I undertain a motion for approval of this policy

So essentially they're working 3.75 hours to get that 15-minute break.