OPENPUBLICA · PUBLIC MEETING RECORD
Record of Proceedings

City Council Work Session on 2026-02-23: 2040 Vision and Council Action Plan Priorities

City CouncilMonday, February 23, 2026
BodyForest Grove, Oregon
SessionCity Council
DateMonday, February 23, 2026
StatusFILED
Video Record

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Transcript — Verbatim
0:05

Okay, moving on.

0:08

Council, so we have 45 minutes this evening to talk about 2040 and talk about a council action plan.

0:15

I think what staff would like to try and get out of this work session is a consensus about some pretty about some top priorities for the council so we can start building out a work plan.

0:25

Um with that, if you would go to the next slide.

0:28

Kim and I are gonna split the presentation up.

0:30

I'm gonna go through a little bit of the history, and then I'm gonna turn it over to Kim who's gonna go through the rest of the presentation.

0:35

So next slide, please.

0:38

So really the purpose uh and intent tonight uh is to talk about a council action plan um and to identify priority vision 2040 action items for staff to execute over the next three years.

0:50

Next slide to define council priorities for 2026 through 2028.

0:57

Uh you'll see a graph a little bit later, but we're looking at using the 20 course vision 2040, past goals, and council priorities as drivers of city action.

1:07

The three kind of um I guess essential elements of a council directed action plan would be that one, it clearly communicates uh your priorities to the community.

1:18

It gives staff direction on resource allocation.

1:21

The only thing I would add to that is we are entering into our budget process.

1:24

I know it is the mid-year of the biennial process, and so it's not expected to be anything close to what it was last year.

1:31

Um, however, it will guide resource allocation not only for this mid-biennium, but also for the next one as well.

1:38

Um, and then just defines what success looks like, what success looks like for the community uh and for the council and for staff.

1:45

Next slide, please.

1:46

A little bit of background.

1:47

I'll go through this really quick.

1:49

We had a council retreat on December 1st, uh on December 8th.

1:53

Uh, we did some refining of the retreat.

1:56

Um, and then on January 12th, uh, very similar.

1:59

We did some additional refining, uh, discussed adding items that were not necessarily captured in Vision 2040.

2:05

Um, counselors were asked to submit items to staff to bring back in a future work session.

2:09

We have those items as part of the presentation tonight.

2:13

Um, and then in the past, and this is just kind of a frame of reference for the conversation, I think, toward the end of the work session is we went back and I looked through some uh through what we previously had had called council goals and objectives, which is really what we're calling the council action plan now.

2:29

I went back and looked all the way, I think back to like 2015, and we averaged anywhere from on average, probably 25 to in excess of 30 council priorities.

2:41

And mayor, you've been around, you know, you've been part of the process for for some time, and I can distinctly remember several years where we had over 30, and then we've had some years where it was as low as probably 25.

2:54

Agreed.

2:55

Okay, next slide.

2:56

Okay.

2:59

Good evening.

3:00

So we talk a little bit about the framework that we are proposing this evening.

3:04

So thinking about the vision 2040 being in and uh of and from the community combined with past goals, and I think past goals could also be termed something like continuing work.

3:14

Uh, a lot of important work takes more than one year to accomplish.

3:16

So looking at what we've designated as priorities before, what's currently ongoing, and understanding that that resource allocation, those resources that are being put into that ongoing work don't just disappear, and that we need to be cognizant of what we're asking staff to do on a year-to-year basis.

3:29

Um, and then as well as an opportunity for council, the council that is currently sitting to be able to add priorities and personal um ideas and then come to consensus as a council.

3:39

Uh, these would all feed into this 26 to 28 council action plan with an opportunity for annual review.

3:46

That 26-28 council action plan then feeds into a staff work plan, which can be very which allows us to then resource and come back to council with a clear plan for how we are going to staff budget and what the timeline can look like to accomplish the goals of council.

4:00

Next slide, please.

4:02

How this could look over a three-year period of time is that council would identify the priorities for the action plan uh this month and next month.

4:10

Then the green boxes are all how that directly then goes into resource allocation.

4:16

So taking the goals that council comes to in this session and then using that to influence any mid-biannium adjustments that might be required, then taking after our review next year, going into that spring 2027, the action plan would guide the biennium budget and then repeating that cycle January 2028.

4:36

Council reviews the action plan, makes adjustments, and that then feeds into the mid-biannium adjustments in spring 2028.

4:43

Offering an opportunity for the new council coming in in January 2029 to revisit the entire action plan.

4:50

Next slide, please.

4:53

Going from that framework into council goal setting.

4:56

So these are those three boxes that we talked about.

5:00

So council goal setting, then we'll talk a little bit about the past goals and opportunity for council to give feedback on continuing priorities as well as then council priorities.

5:08

So starting with council goal setting during the council retreat and subsequent work sessions, council reached consensus on four Vision 2040 action items to prioritize.

5:16

Next slide.

5:17

These are those four action items because council has already reached consensus on these four action items.

5:23

We've proposed moving forward with these being items in the action plan.

5:30

Next slide, please.

5:32

Want to talk for a little bit about past goals.

5:34

So we identified four items in the last slide.

5:37

Um we've also identified projects that were underway that are were budgeted and have been indicated as council priorities in the past.

5:44

And we use two different ways of uh identifying what has been identified as a council prior, what has been identified as a council priority in the past.

5:51

One being anything that was prioritized in 2025 and indicated as a 2025 council goal, or any subsequent council actions that we interpreted as indicating that it was a council priority.

6:02

We identified 22 actions, which in combat combination with the four actions previous, if council reached consensus to add all of the staff recommended past priorities to the 2628 council action plan, there'll be 26 total actions.

6:17

Next slide, please.

6:18

We categorized all of sorry, can I pause really quick?

6:22

So with the past or continuing goals that staff is currently working on and the four identified at our retreat in December.

6:31

There is there are 26.

6:33

26 total 26 items.

6:35

So we're already at that.

6:37

Okay, I just want to make sure that's really clear.

6:38

Okay, thanks.

6:39

Appreciate that, Mayor.

6:40

And that's why we wanted to emphasize kind of what that number looks like and what the pressures that are already um on staff.

6:46

Uh rather than list the goals on here as the same terminology as that was used in the 2025, we went back to the vision action plan.

6:56

And most of the 2025 goals that were underway and have been budgeted are also directly attributed in the vision uh the 2040 vision plan.

7:04

So we just went ahead and made that adjustment on this slide.

7:08

So I won't go through point by point, but there was one item from goal one in the economy conduct the grocery store feasibility.

7:16

In community growth, there was quite a few, including the city's comprehensive plan, as well as many other opportunities that are underway.

7:23

And if there are any questions about anyone in particular, happy to uh pause the presentation.

7:28

And then next slide, please.

7:29

Several more community growth goals.

7:31

We have several related to healthy and active community, including the city's parks and recreation plan and creating a gathering place by developing the east side park.

7:40

And then last slide, or next slide.

7:43

Uh three connected to community connection, one being to update the city's communication plan.

7:49

This is also the only two that aren't directly in vision 2040, but that we because of past council action identified as these are things that council has prioritized.

8:01

Um, one being executing the actions required by the Sectuary City ordinances 2504, and then completing deferred IT maintenance, um, which is an ongoing uh resource allocation use of by the city.

8:15

Just a quick and I think moving forward, something that we might need to decide how we're gonna do is like when things come up that our council consensus or decision, how are we going to place them within the vision plan, right?

8:31

Like how are we going to add them into what area?

8:33

Like, is that going to be done through our work session, concession consensus, or reconciliation, like during retreats?

8:39

But for me, I think they're placed in.

8:41

I mean, in this one, I would be okay to like ask for consensus if we think these are in the right community connection.

8:48

Do you guys even want that?

8:50

So uh part of the framework idea, and so this is something for council to consider, would be that rather than reopening vision 2040 to place items in there, it's to use the goals of vision 2040 to organize the action plan.

9:04

Okay, and that gives us an opportunity to add things to those goals without reopening vision 2040.

9:10

Yeah, got it.

9:10

Okay.

9:11

Does that seem fine with okay?

9:14

Thank you.

9:14

Absolutely.

9:15

Um, so next slide.

9:19

So is there the question for the council?

9:21

Is there council consensus to add staff recommended past priorities to the 26-28 action plan, or would council like to make any modifications?

9:29

So looking at the list, these were objectives that were in 2025, or came by um resolution or ordinance this coming this year.

9:39

Are there any questions?

9:42

Any discussion on that?

9:44

Okay, then I'm gonna ask is there consensus to include these in the action plan?

9:49

A head nod or a thumbs up.

9:51

And I'm saying yes, consensus.

9:54

So that puts us at 26.

9:56

I'm gonna keep saying this because it's really important just to know where we are with our financial resources and our staff resources.

10:02

I mean you have to have the power to do it and the money to do it.

10:07

So yes, Counselor Schimmel.

10:16

You might have to turn it on first.

10:20

Yeah, and absolutely, yes.

10:22

And um, I would be curious as we get into the next category if if you can reflect on the um the capacity by department.

10:32

I mean it, because I assume that any one of these items may affect one or multiple and our 26 has a different level of impact or capacity on the entirety of our our city department.

10:47

So, you know, for example, climate action, what department does that land on and what what is are they at 26 relative and I would say that we would have a really difficult time because we have not gone through that resource allocation study yet, but I think if we stay within that 20 to 30 action items total, we should be able to over that three year period allocate appropriately to get this work started, counselor Falkner.

11:21

Are we ready to move into council priorities?

11:23

Because I want to frame something real quick that I think will probably help the conversation a little bit.

11:30

Yeah.

11:31

I was the author of the vast majority of these.

11:34

So I will just admit my I want to make it very clear because I don't think I was it was clear in our last work session that my suggestion of adding these activities is not to add them to the 2026 to 2028 action plan for staff.

11:54

This is my exercise in these are things that speak to the vision that are implementing tools and strategies that that the that we might put in sort of like a table this, this is on my radar.

12:12

Let's talk about this next time or the time after that.

12:16

But let's not lose track of good ideas that our fellow staff or you know, our fellow counselors have, our staff has like let's make sure that like we have a running list of strategies that speak to the vision and help actually implement that vision that the community has told us they want because my concern was that when we did our retreat, it seemed like, and maybe this was just my misunderstanding.

12:48

Um, we were limiting the work plan to only the items that were listed as strategies on the vision.

12:55

And I knew that there had been, like we just said, you know, we just all gave the thumbs up for strategies that were in previous iterations, right?

13:03

Um, and that there are other strategies.

13:06

And my other concern was that you know, we've got experts in their fields on staff, and if we only did the things that were like listed as examples of strategies, we would not fulfill the vision of our community because we'd be done.

13:21

We'd do them in two years and we'd be done.

13:24

And so I just wanted to sort of like make sure that I was making that clear because I want I felt like there was maybe some concern that putting this list together meant that we were gonna be asking staff to do 75 things instead of you know 26, and that is definitely not my intention at all in in any yeah, I appreciate those comments when talking to Jesse about it.

13:49

I see it as like an incubator or a greenhouse that like you know, there's some things that you start talking about to see and then like start kind of teasing out and when the time is right, then hopefully it can give it life.

14:03

But I guess my question is, and I don't know if we're doing we're doing really good.

14:08

So when we look, I guess.

14:10

Do you want to finish your presentation and then we can or do we is there any other comments before we go into these other these other options?

14:20

Yeah, go for it.

14:24

We had uh mention the bed announcement memorial.

14:28

I don't see any um it did not make the list.

14:35

Well, it was on the I believe it's actually in the vision statement under um I didn't see anything well on because it didn't get let me explain.

14:44

My and my staff can correct me if I'm wrong, but it's in our vision, our 2040 vision plan under I don't exactly remember the outcome, but it's recreation.

14:54

Um, but it wasn't one of the four that we selected.

14:59

Correct.

15:00

During that December work session where we picked what our master plan.

15:06

I know, but I'm but I'm saying okay, right, right.

15:10

I agree with you.

15:11

It is on there, but it wasn't it's not on this list because it wasn't one of the four that we chose in December to work on for this action plan.

15:22

So it wasn't like it didn't make that priority, and then a counselor also didn't put it like send it to staff for this work session to talk about.

15:30

Does am I making sense?

15:32

Does anyone want to say it a different way?

15:34

Well, I would just say that the the vehicle I thought we agreed to was the parks master plan.

15:40

So it's it's not explicitly called out, it's it's but the parks plan is the vehicle.

15:46

Right.

15:47

Go ahead.

15:48

Yeah, that's it.

15:49

That's that's correct.

15:50

Um this you'll hear a presentation tonight actually from Director Ann Lane about the scope of the parks and recreation master plan.

15:57

Um and I can assure you the that looking at a veteran's park and a veterans memorial is part of that.

16:04

Part of the scope of the master plan.

16:08

Thank you.

16:11

Any other questions about past priorities or moving on to um counselor submitted priorities?

16:21

Emma let you finish here.

16:23

Uh so council was invited to submit council priorities.

16:27

There are 21 total items on this list.

16:30

And thank you, Counselor Falconer, for your clarification and uh Mayor Wentzel.

16:35

And if there are maybe a couple of items that you do feel are ready to move out of the incubator, and council would like to reach consensus, be happy to include those in the action plan and then staff um allocate resources going forward.

16:47

Otherwise, we can continue to treat these as an incubator um and inspiration uh for future projects.

16:54

Counselor discussion about the yeah, so now we're gonna have discussion about the ones that were submitted by counselors.

17:03

So and I would just remind us all that at the most we are gonna choose, we're gonna come to consensus for four at the absolute most.

17:12

It can be up to four.

17:15

What you're gonna rush the the mic.

17:18

Okay, counselor.

17:19

And next slide, please.

17:20

Yeah.

17:21

Well, there yeah, well, well, Jen's general context for me is like there's there's been conversations I've had, you know, they're either as a group or with Jesse or staff about for example bike pedestriage uh pedestrian gaps, marking signage.

17:40

That's that's been a perpetual safety hazard.

17:44

I appreciate that um counselor Falconer listed it here.

17:48

I I I'm not familiar with vision zero.

17:50

I I may have uh missed that at some point if it was presented in the last year.

17:56

Um, but I would I would be uh a strong advocate of of ensuring that there are targeted locations in the city where you address that.

18:11

Can I can I always I mean what I guess there's a process for yeah, so is there a consensus to I mean we could do it a couple ways.

18:18

I think let's discuss that one first and then I'll ask for a consensus.

18:20

So my I'm like gonna when I was going through this yesterday, knowing that I had four, just really trying to figure out like when we had you know grown when we had made the plant strong enough to flourish, and I think that I'm I think it's a great objective too.

18:41

Um, but I don't think it I'm gonna like put it as one of my top four because we are doing a targeted area that's in the plan for mountain view or safe routes to school on and then the mid-block crossing and the east side park.

18:54

Like we have a targeted area for the next two years.

18:57

And so for me, I'm just saying, just for me, I'm not gonna let you convince me.

19:02

For me, it's not one of my top four, but I'm if on appeal okay.

19:08

But maybe you're feeling someone else.

19:10

You you're talking about 26 priorities.

19:15

Uh those those projects don't land for another two years.

19:20

There are immediate safety hazards.

19:25

I don't want to wait for a loss of life to address what to address at least interim solutions to clear problems and safety, namely in the in that uh corridor between Quentin's Highway 47 and and then the other one at um at U Street.

19:48

And there and there may be others, but those those two stand out to me as just a hazard waiting for fatality if there's not an interim solution and it could be as simple as signage, you know, temporary markings, what what have you?

20:12

And I don't want to wait I understand two years later we get a big investment but yeah that's okay.

20:21

Any other comments on that one.

20:24

So we're do we want to like float the ones we want and then see if we I don't know exactly how we should organize this.

20:31

We could do it one by one or let's just have some ideas of other let's just go through all the ideas of the priorities that people think elevate to that top four.

20:40

Counselor Falconer did you want I saw you grabbing the mic.

20:44

Uh well no but like if you have ones that you want to elevate then I think that's the time.

20:48

So I would I guess for me the ones that I think are time ready would be the climate action plan because we're doing our comprehensive plan update and because we joined the mayor's innovation project and we have a resource for that I think it would be something that we could get done.

21:04

Um and I think it's time sensitive or a uh I don't know if it's sensitive but it works with the comprehensive plan update.

21:13

It works with the work we're already doing.

21:15

I would also like to see us explore construction excise tax with revenue use to find affordable housing.

21:22

I still think we have like affordable housing work to be done and I would really I've been saying this for like a really long time and it goes with our ADU work is that we need to figure out SDC rate study uh geared towards tiered rate schedule to lower costs for smaller units specifically I was thinking ABUs because we've heard that and we know that to be true that it's not cost affordable for people like we have lots that have larger facilities and like trying to activated that.

21:51

So those were my and then like selfishly um for just sustainability I'm really concerned about but I don't know if it fits into it.

22:03

I'm just concerned about our long term budget projection and strategic plan and being able to be sustainable.

22:09

But I guess for me I'm cool with three I would like to see the construction excise tax for affordable housing the SDC rate and the climate action as the ones we add um but I don't know if anyone else has any other ideas.

22:30

Go ahead cancellor just to on the the climate action plan I want to make sure I understood what was being said that that's that's that could be nested under or work that coincides with other other work.

22:46

Right with the comprehensive plan.

22:48

Yeah so it's not if it's if it was already planned anyway or is there some scope of work that's in the but you would fold you would fold it in it would become part of that comprehensive plan work.

23:01

So as you're doing it as we hire a consultant we'd say hey this is part that this is part of what we want as well.

23:08

So we would include it in our scope of what we want in that in my correct death I don't want to be incorrect but that would be part of our scope for the comprehensive plan update.

23:19

So that's why I think it's time like ready.

23:22

I mean I would not I guess I'm gonna be really blunt.

23:25

It would low key like hurt my heart if we went through and paid all this money to do a comprehensive plan update and all this work and didn't include a climate action plan.

23:35

Like I don't think it's fair to the people who come after us and all the things that we're supposed to be doing as responsible stewards of our community I don't just add a r respect mayor when we're using language like that there's there's got to be a a standard we we use to I would be hurt if we don't prioritize human suffering or or potential loss of life um totally but I feel like it you're not I'm not saying that I'm not prepared to let's put that aside so um there's gotta be no one if we're gonna evaluate this I want to have a a standard to what I'm my priorities and what I'm saying I'm pushing forward I'm not gonna let you contextualize what I'm saying.

24:29

I'm not saying that human life is less important.

24:31

I'm saying I think I'm being responsible doing this.

24:35

So don't don't come at me that I'm not who you think I am or that because I'm saying the goal or action item you want to push forward I'm not 100% on board merely trying to qualify no things.

24:49

You're judging me based on what I'm saying and I'm not gonna have it.

24:52

So the conversation I'm I'm over it.

24:54

Are you are you permitted are you the only one permitted to do that?

24:58

Because I didn't put you down.

25:00

I didn't I did not do that.

25:02

I said for me, I think this is being responsible.

25:06

That's all I said.

25:07

So I'm being irresponsible.

25:08

I mean, that's no, but you had no one said that they were against it.

25:12

Um I'm struggling with the the language being used to well couch uh the or frame things and and I I had proposed something, you put it aside and then entered your preferences actually I'm okay.

25:31

Let me step back.

25:32

I said we're gonna put forward all of the ones we wanted to prioritize.

25:36

I have not asked for consensus on the pedestrian safety.

25:41

Have I?

25:42

I don't remember doing that.

25:43

I said, hey, everyone now has an opportunity to put the items they would like to be brought forward.

25:49

So you brought in action item forward.

25:52

I brought three forward.

25:54

I'm waiting for the rest of the council.

25:56

What I do not appreciate is you trying to create like a division of because I'm putting three things forward and the language I chose to use, which is I'm allowed to, you don't like, and now you're trying to contextualize it, that I'm creating this divisive thing and I'm not.

26:15

I didn't I didn't say it was devices, but I'm saying if if that's the language I'm I'm um grasping your language and I'm associating it with my own recommendation.

26:27

I mean, if if that if if that's the if we're gonna use per that you know personal language, I'm I'm not trying to contextualize anything about you.

26:36

Um I'm I'm aligning it with my my preference that we we're looking at things where it it it touches someone's safety, accessibility understood.

26:54

So that's one.

26:56

The other would be an area of emergency preparedness because we're currently in a state of emergency already.

27:03

We're we're on the crusp of activating, potentially activating our emergency management plan if uh events warrant.

27:12

So and maybe there's cert is somewhere in that that same space as um our prior discussions on emergency management.

27:24

I don't know what what is unique between cert and what we've discussed before.

27:33

Okay, is anyone else cert is a community program of community volunteers?

27:37

And so that was the second column is where the vision 2040 connection is where we try to align any of the council suggestions with things that were in 2040, and that's why that was 2.19 of expanding expanding a volunteer programs related to public safety.

27:50

So CERT would work in concert with an emergency operations plan, but it is a separate kind of program.

27:58

Um the other counselors have go ahead, counselor.

28:01

Some comments I wanted to make.

28:02

Um urban forest program and the bird safe dark sky programs, those didn't get categorized, and maybe that's my fault.

28:12

Um, but I see them as falling under um the community growth category.

28:20

Um which just you know, for clarity's sake in the public, we envision a well-connected, safe and environmentally sustainable community with diverse affordable housing, resilient green infrastructure, um, efficient mobility options, and strong public safety, creating a vibrant, accessible and climate conscious community for all.

28:39

Um the actions that are outlined in the vision um have a lot to do with you know human development, and I would say that protecting the natural resources that we have need to go hand in hand when we talk about the built environment.

29:00

And so I think that even though may not be clear, um, I think those, you know, building standard um, you know, which I think speak to you know, like are included in dark sky development.

29:15

Um dark sky friendly development, and then also urban forest and tree code and inventory.

29:23

Not to interrupt on that.

29:24

I know that the um forestry committee has been working with ODF on a urban or checking the urban um forest and basically the urban canopy.

29:34

So that's something that they're already looking into.

29:36

So I don't know how it's gonna be reflected on this, knowing that they're already looking into that.

29:41

And so that's stuff that they they've been working on on the side already, and they're actually contacting a lot of people in regards to that in the community, yeah.

29:48

With with and that's gonna be like every tree, they're gonna inventory all the trees, they're gonna do the main street, they're gonna do the um the canopy for the city itself.

29:56

Yeah, it's uh something that the forestry committee is already looking into and gathering information for.

30:11

Yeah and they've been going um they're been working on um planting and whatnot within within the smaller subdivisions where there isn't much room to plant and they're trying to figure out what plants would work and so that's actually something that they're actually working on already.

30:25

I don't know if that's something that needs to be so do you do you think that would go in the comprehensive plan update in the development code like it'll be impl yes it would be implic.

30:34

So it's like comprehensive plan but then when we get into implementation of comprehensive plan what you're doing then is actually opening up your code and you're rewriting development code to ensure that you can make good on the promises of your comprehensive plan and all of the hard work that the urban you know that our that our forestry um committee is doing by writing it into code.

30:58

Yeah thank you counselor I just want to point out there's quite a few of these points that have been brought up that are all related to the comprehensive plan and we've already identified the updating the comprehensive plan as one of the first 26 items so maybe we can just star those okay with the idea being that they will so I'm looking at the climate action plan 15 minute complete neighborhoods and the urban forest program is all having been identified as part of the comp plan or integrated into the comp plan yeah and maybe we can so then we don't have to what we'll star those as being part of the comp plan but they don't need to continue to be part of the conversation about the action plan unless council feels differently thank you.

31:35

Okay is that fine with council yeah okay would you explain the bird safe dark sky program I'm not familiar with so um there's a whole you know like window for example like dark uh dark sky bird friendly design can be it can be requiring that you know large windows that public buildings for example have like bird decals on them or invisible to human eye striping or you know shading that makes sure that you know bird strikes are eliminated in certain places where you've got lots of track like lots of traffic it can also be like you know public lighting um street lighting or you know large floodlights in on school grounds or any other places don't project light into the sky instead it's all kept down below to not interfere with bird migrating and so those are things that we can write into our code to say hey new development you know you need to make sure that you're not shining lights up and lights have to stay down on the street where you're actually where you actually need okay a big broad concept and then you can write code you know to try to achieve a goal of safety um any other priorities sorry council fellinger did you have any more on your list that you wanted chat about okay does anyone see any on this that they want to elevate to the top of like the short list I would say safety I mean very difficult to see things happening accidents if people lose their eye and our turn heal maybe that we need to that needs to be priorities.

33:45

Yeah so to me I would if I had to you know put this in order I would just um I would put safety first and uh emergency preparedness and absolutely taking care of our not sources you know those yeah go ahead I was just going to um tell you the couple that I was interested in um the climate action plan actually the exact same things you did but possibly in a different order that's the only difference go ahead kills or felt there I have a question for staff on um what what is staff thinking I'm thinking specifically about you know Greg um does he have like a timeline for when the transportation system plan might need to be updated again good question I think that comes back around to the and just a little bit on the comprehensive plan.

35:00

I think what staff is looking at at this point is having a couple presentations just to kind of build awareness and do a little bit of kind of education about what a comp plan is, what it all includes.

35:12

There's a lot of things that are both within the items that were listed previously and that are being talked about by council right now that could potentially fit within a comprehensive plan.

35:22

And I think at some point what we'll likely have to do is probably have to have a work session on the comprehensive plan and what might all go into the comprehensive plan, because those are the types of plans where they can vary from if you do a very kind of limited comprehensive plan update, it could be 150,000.

35:38

They can go all the way up easily to a million to a million and a half dollars.

35:41

It just depends on what you put into the scope of that.

35:44

And so that's something that you know, work sessions like this really help us out in terms of what the council may want to consider to be a part of that overall scope.

35:54

And it's no different with the Parksmaster plan.

35:56

Um, and so we can start building that out, and then we can talk about different options with the council about how that might look through an advertising and a proposal process as well.

36:07

So um so more information to follow on that.

36:10

I don't know if that answers your question, Counselor Falconer, but hopefully.

36:13

I think overall the TSP does need to be updated.

36:16

Yes.

36:16

I have that answers your question.

36:18

Kind of.

36:19

Can I maybe just clear ask a clarifying question to make sure I understand?

36:23

Um so, like currently, our climate action plan, like is I'm sorry, not climate action plan.

36:28

Yes, a comprehensive plan.

36:30

Um is the TSP like an ancillary document to the comprehensive plan?

36:34

Yeah, I believe so.

36:35

And so then, you know, we're contemplating right now a climate action plan, maybe also being an ancillary document to the okay.

36:43

Um, yeah, thank you.

36:45

Yeah, I believe the last time the TSP was updated was 2014.

36:49

Don't quote me on that, but yeah.

36:51

What I think a couple of questions for staff I have is you know, I think giving the council, I would like to have a work session on the best way to approach this comprehensive plan update.

37:03

Um, are we going to have study sessions to get everybody calibrated and like actually understanding all the parts of a comprehensive plan?

37:10

And then are we gonna have a subcommittee that really looks into it?

37:14

Um, you know, I just want to make sure that we do this really correctly and that we have it chunked out and sequenced out in a way that we the scopes I didn't like we all know exactly, like this is gonna be expensive and it's really really important, and I want to make sure we do it right.

37:31

So those are some of the things that I'm prioritizing.

37:34

Okay, and then the other question I have for staff is um I was very insulted by those comments, Counselor Schimmel, because I do also care about safety.

37:43

I've you know done a ton of work, keep advocating, keep going, gotten funding from our federal delegates for TV Highway, got funding through MST for Fern Hill.

37:56

And so um I think so I apologize if I came out hot, but I felt like I just did not feel comfortable with your comments.

38:05

Um my question to staff is can the vision, because there's a couple safety issues like complete at least one project on the east side, Force Grove TV Highway Safety Improvement Project, and then there was the vision zero expand and adopt ADA transition plan to fill bike pedestrian gaps.

38:25

It is it possible for staff to do anything on those because like my understanding is we're gonna put the mid-block crossing on TV highway.

38:34

So I'm just like, so that's already part of that was already on the list.

38:39

Is there anything else we could do in the interim between when the safe routes to school project and the U Street like project finish or I mean because like what I'm trying to figure out is like how long would this take?

38:54

Is there even capacity?

38:55

I don't want to also say, hey, we're gonna do this if there's not capacity for staff or funding for us really to be able to do it.

39:02

I think if there's a specific gap or specific project that council may have in mind, we'd be happy to try and address that.

39:09

I do know overall uh the mid-block crossing is supposed to happen this summer, TV Highway, uh Highway 47 and Maple is supposed to start this summer as well.

39:18

The U Street intersection is supposed to be 2728, uh, as well as uh the safe routes to school, all of which remedies those kind of either a mid-block crossing and or gaps in the sidewalk in those areas.

39:31

If there's other ones that are not part of that, I think staff would certainly welcome that.

39:35

The other thing I would mention that's part of part of the action plan um that staff had presented earlier uh was to continue to implement ADA improvements and compliance updates to city infrastructure.

39:46

So counselor Schimmel, that may also include, for example, some of the gaps with respect to our ADA ramps or ADA gaps.

39:53

Uh we can address it through that kind of annual process.

39:56

We've been averaging anywhere from 60 to 80 ramps on a per annum basis.

40:18

Anybody, we we would certainly try to look into that and see if we could incorporate it into an existing project, if we could have it as part of our annual program.

40:28

Um and and otherwise address it.

40:30

But um I hope that answers your question, Mayor.

40:33

No, I think it does.

40:34

I think does council feel uh comfortable with that if there's a gap that's not part of one of the projects that we're already focusing on to send it to staff so they can look at it and see how we can address it.

40:47

Can I I just want to make sure though, like like because vision zero is kind of a bigger uh it's it's not that it's not one off, like let's fix this crosswalk.

40:58

It's more of like, you know, it's sort of like a um kind of like a vision for your TSP, right?

41:04

And I just so I just want to make sure that by saying that we're not like checking this item off.

41:11

Working on it now because it's a much bigger project.

41:14

What yeah, uh that I my understanding when I heard from Councilor Schimmel was to try to do something in the interim to improve safety.

41:20

Okay, but maybe I'm misunderstood.

41:24

What I what I said is I had no knowledge of vision zero uh or uh if it was presented in the last year, what I was I was specifically referring to, you know, targeted, you know, bike pedestrian gaps, marking signage problems in a specific area, and I said specific area in a corridor, and and they have been communicated, and I want to make sure that doesn't have to be vision zero that there's there's a range or scope of areas that that we already have identified or will come up because we'll hear public comment or there'll be a fatality that'll trigger so there's that so I would want to make sure that there's capacity for for those immediate things and not wait for construction um in in two years.

42:18

So it's it's not vision zero, it's just it's what I've shared up already, and then potential other uh pedestrian conflicts.

42:31

So does vision zero then go under the starred comprehensive plan update if that's part of the transportation transportation.

42:40

Yeah, and I think I'll even maybe offer a suggestion that all the starred items that would go underneath the comprehensive plan update that staff will bring those back as part of the comprehensive plan scoping conversation.

42:50

Okay, um, rather than automatically putting them.

42:52

Is there a consensus for that?

42:54

Okay, so with that said, I'm just curious.

42:56

I want like a kind of a pulse with like knowing what's coming on coming up.

43:03

Um are there so there's 26 currently, and then we also I hope all realize how much work we have to do with the comprehensive plan in the next two years.

43:15

It are there, so I guess I I would like to have a number.

43:19

Do you think we need to add some priorities or this for right now, or do you think staff has a pretty full work action plan and that we can move on?

43:31

Does anyone have an opinion about that?

43:36

Is everyone comfortable with that?

43:38

Okay.

43:39

So we're gonna stay with what we have consensus on.

43:42

And then but you all are but you are gonna bring back like in that comprehensive plan work session, kind of like the total like this is how we're gonna do this whole project.

43:54

These are, I mean, I don't know if it's study sessions or through presentations, but like there's a how we're gonna get all of us calibrated up and then and then like the plan of actually doing the work.

44:06

That's before we can even do the work, we have to understand it, right?

44:09

Absolutely.

44:10

So all of those different conversations with council, bringing everybody along, and then to Councilor Falconer's point at the very beginning of this conversation, um, treating this as a uh backlog, a idea fountain and being able to pull some of these items into the scope of the comprehensive plan as we have those conversations with council about calibrating what exactly comprehensive plan will look like for the community.

44:31

Perfect.

44:32

Thanks.

44:32

Okay, with that, we are gonna adjourn this work session and take like a 10 minute bio break before we start.

44:39

You're welcome.

Discussion Breakdown — Share of Meeting
Legislative Priorities█████████████████████████████████████████████46%
Urban Planning██████████████████████22%
Transportation Safety██████████10%
Budget Equity Analysis███████7%
Public Safety███████7%
Procedural█████5%
Affordable Housing███3%
Summary of Proceedings

City Council Work Session on 2026-02-23: 2040 Vision and Council Action Plan Priorities

The Forest Grove City Council held a work session on February 23, 2026, to discuss and prioritize action items for the 2026-2028 Council Action Plan, building on the Vision 2040 framework. The session aimed to reach consensus on top priorities to guide staff resource allocation and budget planning.

Discussion Items

  • Staff presented a framework for the Council Action Plan, combining Vision 2040 action items, past goals (continuing work), and new council priorities. The plan would be reviewed annually over a three-year cycle.
  • Council had previously identified four Vision 2040 action items at a December retreat. Staff added 22 past goals (from 2025 and prior council actions) to create a total of 26 items. Council reached consensus to include all 26 items in the action plan.
  • Council then discussed 21 items submitted by councilors for potential addition, with a limit of up to four new priorities. Topics included:
    • Pedestrian safety and bike/pedestrian gap improvements (supported by Councilor Schimmel, who emphasized interim safety measures for corridors like Highway 47 and U Street)
    • Climate action plan (supported by Councilor Falconer, who noted alignment with the comprehensive plan update and Mayor's Innovation Project)
    • Construction excise tax for affordable housing (Councilor Falconer)
    • SDC rate study for tiered rates to lower costs for smaller units (Councilor Falconer)
    • Urban forest program and bird-safe dark sky development (Councilor Falconer)
    • Emergency preparedness and CERT program (Councilor Schimmel)
  • Staff noted that many of these items could be incorporated into the scope of the comprehensive plan update, which was already one of the 26 prioritized items. Council agreed to "star" those items (climate action plan, 15-minute neighborhoods, urban forest program) for consideration during comprehensive plan scoping.
  • Councilor Schimmel expressed concern about immediate pedestrian safety hazards, but staff clarified that existing projects (mid-block crossing, safe routes to school) address some gaps. Council agreed to refer specific gap requests to staff for interim solutions.
  • Councilor Falconer and Councilor Schimmel had a brief exchange regarding language used in prioritizing safety versus other issues, but the discussion moved forward.

Key Outcomes

  • Consensus to include 26 action items in the 2026-2028 Council Action Plan: the four Vision 2040 priorities identified in December plus 22 staff-recommended past goals.
  • No new items added from the council-submitted list at this session. Council decided to retain the current 26 items and not add additional priorities.
  • Staff to bring back comprehensive plan work sessions to calibrate council on scope, costs, and integration of related items (climate action, urban forest, etc.) into the comprehensive plan update.
  • Specific pedestrian safety gaps to be referred to staff for potential interim solutions.
  • The council will revisit the action plan annually, with the next review in January 2027.

Note: No public comments or consent calendar items were present in this work session.

Meeting Transcript

Okay, moving on. Council, so we have 45 minutes this evening to talk about 2040 and talk about a council action plan. I think what staff would like to try and get out of this work session is a consensus about some pretty about some top priorities for the council so we can start building out a work plan. Um with that, if you would go to the next slide. Kim and I are gonna split the presentation up. I'm gonna go through a little bit of the history, and then I'm gonna turn it over to Kim who's gonna go through the rest of the presentation. So next slide, please. So really the purpose uh and intent tonight uh is to talk about a council action plan um and to identify priority vision 2040 action items for staff to execute over the next three years. Next slide to define council priorities for 2026 through 2028. Uh you'll see a graph a little bit later, but we're looking at using the 20 course vision 2040, past goals, and council priorities as drivers of city action. The three kind of um I guess essential elements of a council directed action plan would be that one, it clearly communicates uh your priorities to the community. It gives staff direction on resource allocation. The only thing I would add to that is we are entering into our budget process. I know it is the mid-year of the biennial process, and so it's not expected to be anything close to what it was last year. Um, however, it will guide resource allocation not only for this mid-biennium, but also for the next one as well. Um, and then just defines what success looks like, what success looks like for the community uh and for the council and for staff. Next slide, please. A little bit of background. I'll go through this really quick. We had a council retreat on December 1st, uh on December 8th. Uh, we did some refining of the retreat. Um, and then on January 12th, uh, very similar. We did some additional refining, uh, discussed adding items that were not necessarily captured in Vision 2040. Um, counselors were asked to submit items to staff to bring back in a future work session. We have those items as part of the presentation tonight. Um, and then in the past, and this is just kind of a frame of reference for the conversation, I think, toward the end of the work session is we went back and I looked through some uh through what we previously had had called council goals and objectives, which is really what we're calling the council action plan now. I went back and looked all the way, I think back to like 2015, and we averaged anywhere from on average, probably 25 to in excess of 30 council priorities. And mayor, you've been around, you know, you've been part of the process for for some time, and I can distinctly remember several years where we had over 30, and then we've had some years where it was as low as probably 25. Agreed. Okay, next slide. Okay. Good evening. So we talk a little bit about the framework that we are proposing this evening. So thinking about the vision 2040 being in and uh of and from the community combined with past goals, and I think past goals could also be termed something like continuing work. Uh, a lot of important work takes more than one year to accomplish. So looking at what we've designated as priorities before, what's currently ongoing, and understanding that that resource allocation, those resources that are being put into that ongoing work don't just disappear, and that we need to be cognizant of what we're asking staff to do on a year-to-year basis. Um, and then as well as an opportunity for council, the council that is currently sitting to be able to add priorities and personal um ideas and then come to consensus as a council. Uh, these would all feed into this 26 to 28 council action plan with an opportunity for annual review. That 26-28 council action plan then feeds into a staff work plan, which can be very which allows us to then resource and come back to council with a clear plan for how we are going to staff budget and what the timeline can look like to accomplish the goals of council. Next slide, please. How this could look over a three-year period of time is that council would identify the priorities for the action plan uh this month and next month. Then the green boxes are all how that directly then goes into resource allocation. So taking the goals that council comes to in this session and then using that to influence any mid-biannium adjustments that might be required, then taking after our review next year, going into that spring 2027, the action plan would guide the biennium budget and then repeating that cycle January 2028. Council reviews the action plan, makes adjustments, and that then feeds into the mid-biannium adjustments in spring 2028. Offering an opportunity for the new council coming in in January 2029 to revisit the entire action plan. Next slide, please. Going from that framework into council goal setting. So these are those three boxes that we talked about. So council goal setting, then we'll talk a little bit about the past goals and opportunity for council to give feedback on continuing priorities as well as then council priorities. So starting with council goal setting during the council retreat and subsequent work sessions, council reached consensus on four Vision 2040 action items to prioritize.

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