If we're ready, we'll go ahead and coach come to order.

Okay, we talked about that's good.

Okay.

We're gonna go ahead and call it or call together this meeting for orders.

We're gonna start with bro call baker here.

Clark, here Cooper, here Damon here, Ern Hopes, Mark Allen proposes.

Mark Allen for proxy Kinslow here.

Runyon.

Present Seismore?

Yes.

Okay, we presented to the board the minutes, minutes from uh the October 28th meeting.

Do I have a motion to accept the minutes from the October 28th meeting?

So second.

All in favor?

Aye.

Any posed.

Okay.

The only agenda item that we have today is regarding the motorola purchase.

And what I need to begin the discussion is a motion to move forward with the motorola pro uh motorola purchase.

I need a motion to accept the purchase.

So the second to accept the purchase of Motorola.

So then we'll go to discussion.

Discussion they would like to talk about.

Explain how the purchase is currently structured and then what the obligations will be in terms of uh annual payments and such.

Right.

As it's currently structured.

This is uh five payments.

Five payments.

Yeah, that's the T yeah, we're not gonna be able to put this up on the board.

So we have five payments of one million sixty-six thousand five hundred and eighty-five dollars and sixty-seven cents.

First payment will be commenced on February the second of 2027.

This defers the payments out in February of 2027 uh as written.

The five equal payments uh equals the um with interest is five million three hundred and thirty-two thousand nine hundred and twenty-eight dollars and thirty-five cents.

This includes the principal um uh four million six hundred and thirty-nine thousand nine hundred and fifty-six dollars plus the interest to take it out for five payments.

Last payment would be November the 30th, 2030.

Wellis, can you can you also explain where that money's coming from?

That way we can actually see the the payment in 2027 is going to be put into the total operating cost of the R River Valley Communications Center, RBCC.

And so you will have the personnel costs, you're gonna have the day-to-day operations cost of the RBCC, but then you will also have that lease payment added uh in 2027.

Uh we are also looking at well by then we are looking at the facility construction costs that we are awaiting by the first of the year.

We just don't know what that'll be yet.

And so we I mean as a as the board in making this decision, we know without a doubt that the money is there where it's going to be there you make these angles perfectly the the money is going to be part of that operating cost.

And as the ILA suggests, when we take the um I'm sorry.

It doesn't suggest that it doesn't suggest it states that once thank you, Chief.

The ILA states, section 6.2 that any operating costs above the revenue that we receive the state will be split.

70% city of Fort Smith, 30% Sebastian County.

So what the budget will look like in 27 is that we will take any funds revenue against the operating expenses to include this payment.

Anything over will then be split and submitted.

And we've identified both city and county has those funds.

The funds for the actual funds will reside with the city.

I see if that's what you're asking.

The city of Fort Smith will actually write the check.

As far as the 70% and the 30%, over county and city have shared that they we would have the funds available to support this in that term.

Can you answer that with that?

I'd say I mean that's a function of how the I mean for the city anyway and how the general fund is structured each year and build that into our general fund expenses.

I suppose that I surmise that the county will do the same thing is build out what the general fund obligations are going to be for each subsequent budget year.

We know that it's going to be X amount of dollars equal to our in our case, 70% of that number that we have to build into our operating budget.

I mean, and it's frankly what we're what we're doing now is building that.

I mean, what we have done in the past is built in a number for operation of our dispatch center.

So it would be considered similar cost to that, but uh we will structure it a little bit differently than we did when we was coming out of the police department's communications program will structure it out of this, and it'll be a general fund obligation that the city has to has to contribute.

That's that's a function of the really the interlocal agreement states that we will we will make these payments, and so uh that's what we're committed to.

I'm not speaking for the county, but I imagine it'll go through the same sort of process.

Can you remind us refresh our collective memories about what it is exactly that we are looking at purchasing from Motorola?

What we are purchasing is the infrastructure first and foremost for connection to the eight-wind system in Sebastian County, where we have four egg wind sites in Sebastian County, two in Port Smith, two in Sebastian County.

This will include a tower and microwave up link to that system, and then into the new center, there will be uh 10 console radios for the dispatchers.

It's going to be 16 17 console at radios.

Uh that's the you think of that the consulates are kind of the the controller in the back room.

The initially last year or last this summer in June, we initially uh approached Motorola about 16 radios.

Um we actually restructure that back to 10 instead of 16, but we still have to have the 17 consulates uh in order to prepare for the future.

The idea with the RBCC is to grow.

We want it to be uh the dispatch center 10 20 years from now.

The 17 consoles that includes uh the consulate for uh the fire station alert button paging system.

It also includes all of the network infrastructure, the the core uh it includes a call logger.

If you're well aware, we have to record our calls.

Uh this call logger brings in the digital calls from the radio, the digital call information from the phones.

As right now, we uh it's all analog.

This is digital information that has the metadata that um that we need uh to record to answer any public requests uh for call information.

And when I'm talking about metadata, where the call came from, who was on radio, what was said, where they were at, all of that information.

That's what this purchase is for is the the OR radio communications functionality of the RBC.

So the interlocal agreement that that you spoke about that's between Fort Smith and the county, is that correct?

Yes, okay.

Mark, do you know if the county supplement will cover a little portion?

Understand that we're not correct not what judges may take.

I think that yeah our intent was that we would cover whatever the unincorporated area was cities would well there's no agreement with the other municipality that would have to be between uh judge also something else so so I mean it's hard for me to vote uh in the affirmative for this when when I'm hearing is we're gonna these communities which they're out here are going to be built uh potentially built uh an amount that they can't afford so so to me that that this this plan the way it's it this this body can't afford this my two cents has the judge and the city directors or mayors got any discussion any of y'all are aware of I I'm asking I don't know I have not no and I and I feel somewhat responsible I think I'm sitting on the board on behalf of some of the smaller communities not that we're big but bigger I guess and so we've not had that discussion and and I'm not here to cause a wrinkle by any means I'm we need to get this we need to get this done some way or the other but the sheets you're looking at sorry I didn't bring my paperwork but they're disturbed that's if that's a that's a good way to say it about how they can afford this.

And I'm assuming I'm gonna ask the real stupid question that's how I roll the the Motorola portion of it is separate than the the building obviously that's correct.

So we have we have we got an email we're looking at what I'm pointing at for the Motorola breakdown and then we have the breakdown on the building itself correct and I and I'm not here to say greenwood's all ready to we're able to do you know we're gonna do our best to do what we can and probably but I know the rest of them are gonna be struggling.

So I don't know what that where where that takes us to that I feel like I'm responsible to ask that question to that yes sir the numbers that I have presented are are just estimates right I will not know exactly to what the costs are going to be we won't know what the costs are going to be until we're in the building and so what I've done is I have taken my best estimate considering what I think would be needed and come up with those those numbers uh I would think that at some point once we move my job is to whittle that down or to try to find as much as we can especially with in light of this capital cost I will bring up on Friday had a very good productive meeting with Green who is willing to to work with us in partnership with us in some of the equipment for the the facility and so that those while those costs because I had another question well they they change we have options one of the options that I put before the board is taking a look at this is the uh payments over five years what we can also do is we could come back and spread that to 10 years which that lowers the monthly payment and what I sent was not only it was it was the payments are lower but the interest is greater um and so I want the board to be well aware of that the payment the 1.066 for the Motorola is as stands we can come back let's be in February or March and we see the facility costs we may then finance all of it together out 10 years for the radios 20 years for the construction of the building in fact the plan for the building itself is 20 years in order to reduce that cost I hesitate to do Motorola out past 10 years because of the useful life of that equipment but um that is an option and that's that's kind of when I was saying okay well here is the options and the dependent on what option we go with will reduce or keep that that estimate where it's at I don't know what that is but both of these options require the acceptance of the Motorola proposal today to get to get going to get going because I've got to get that going and ready to go in order for the building to come online around the same time.

To get going, because I've got to get that going and ready to go in order for the building to come online around the same time.

Is it is it fair to say that the number you provided?

I think I heard you say this correctly for sure, but it's fair to say that the numbers you you provided.

I don't know if it's the right case scenario.

Yes.

And from that point on, you'll work.

Yes, and we know you will to will or whatever.

Whatever the process is.

I estimated high.

Okay.

I wanted to make sure that I would rather estimate high and then come back and go, well, it's not really going to be that much than to estimate low and go, hey, I need money.

So these cost projections you sent out cover the tower and what else?

Which cost projections?

The ones with the judicial.

Okay, okay.

So that that worksheet, those cost projections is everything.

That is all operating costs, all personnel costs, the building, the plant.

If we if we finance, I put uh I think it was 410,000 a year for the building cost, that includes that.

That the I mean, we have two different capital projects happening at the same time that need to marry out together.

We're talking about the Motorola agreement today, and that's got sort of today's time crash.

But can you speak to how the uh financing for the building will work and then how they will they will match up and work to have to cover all those costs going forward?

Okay, so Motorola has got several components that we need to start fabricating.

The plan is for the uh facility cost to be presented early next year, January.

The goal is for a March construction beginning that lines up everything so that we are in the new facility springtime 2027, March, April, as long as there's no whatever.

This assumes a consolidation in 2027 of everybody.

All right, so in order to save that amount of money, we can come back and we can um amateurize the cost of the facility over 20 years because that building is being built for 20 years and beyond.

We're expecting to expand.

The idea is to expand.

We start here in Sebastian County.

We the spring come back and want to regionalize, we can do that.

As the population grows, we need to be prepared for that because once we set this concrete down, we can't come back and cut it up and add more concrete, and so that costs are going to be spread out to that today.

Gets this moving until we can come back in January, and now we'll have all of the pieces of the information.

Now we have the facility construction costs now, and then we could come back and say, All right, well, if we do this in order to save money, we restructure the Motorola.

We work to change this agreement with Motorola that there is no prepayment penalty.

As we get more money uh donated, we get more money from the state.

We can put this towards that principle that uh that revenue towards that so that we pay that off sooner, and once that capital costs have been realized, then it's just the operating cost for that building.

Is that is that okay?

Yes, sir.

The numbers that you put out, the allocations to the smaller jurisdictions of Sebastian County.

Were those your numbers, or did those come from Sebastian County?

The numbers that I got was populations estimate that I received from Sebastian County.

You base you base the numbers off of the population of those correct.

What was the rate of the to come up with those numbers?

The rate.

Yeah, did you associate a rate of the population to come up with that percentage of the total?

So I basically what I did is I took that 30% owed to the county and split that up amongst all the cities based on population.

Based on the population.

Is that what the county judge how he indicated that he was gonna?

That's correct.

Okay.

In fact, that's if I'm not mistaken, that's at the very beginning, that's where we got the 7030.

Because if you look at the city of Fort Smith population, it's you know, it's what is it 69?

I think that's the that is the population.

And then the county says 30.3 percent.

So Fort Smith and then everybody else.

Is uh somebody from Overola here?

Yeah, several people.

Could you take a uh just a guess is if we had approached as a project four years ago what the expenses would have been we we did approach this project uh several years ago and looked at in many different aspects in terms of like remediation and using existing structures.

I think you know the total that we had come to was close to about four million uh at that time.

Um since then we've gone to this borough road location, and uh I think now we're we're coming to 4.61 million.

Um so so we're we really are pretty close to on par as to where we were in the past.

You know, uh we built in the digital redundancy in terms of uh having that tower on that location.

Um so so yeah, I mean we're we're not far from where we were before.

Uh the tariffs only had about a seven percent effect costs.

So good.

Well, there's tariffs.

What about construction costs?

What percentage of construction costs have you seen in the last four years?

We haven't really seen a heavy-handed increase in construction costs overall.

Uh the the main uh increase that we see is in the cost of structural steel products coming out of Canada.

Um, but uh overall, I think as an average or uh what do you call it a congruent number would be about uh seven to ten percent increase.

And that's what I've I mean that's what I'm seeing online as well, uh looking up average construction costs of the last three to four years at about 10 percent.

Um, I mean lay lay this at the feet of whoever, but we have we should have we should have been moving on this a long time ago.

And now we're to the point of we've got to do it.

I don't think anybody has been any less than completely transparent that it's gonna cost money to stand this thing up.

It's gonna cost money to get it running, but after that, surely surely things will be operating much more efficiently, much more smoothly, costs will come down, um revenue should go up.

I mean, the population of this state continues to climb, and one of those people, unless the legislature gets their hands in the money that they've allocated.

Um County Judge, I don't know if it was during the meeting or afterwards last week, mentioned uh approaching legislation about providing funding for this.

Uh I mean I certainly think that's a a worthwhile venture if you know if anybody's got the collateral to do that, but um the idea that this was an unfunded mandate.

Um I don't I don't necessarily agree with because in 2019 uh what was our our allocation from the state turn back about eighty something thousand dollars and it jumped to two million in 2020.

So there has been a lot of extra money that's been thrown at this, not enough, and I have advocated very strongly every time I've had an opportunity at the state level to uh to provide these jurisdictions with more money because I knew we were gonna need it.

And obviously, there are other people in the state that are going through the same thing.

Uh but my point is we're gonna we gotta buy the bullet at some point.

We can't just throw our hands up and say it's not gonna work and back away from the table.

Um I get it.

Where does the money come from if the communities can't pay it and the county can't pay it?

Where does that 30% come from?

How do we pay it?

What's the backup plan?

I think ultimately it's a service that you use it.

I mean, if you're gonna use the service, you need to pay for it.

I think the community's so you're saying if they can't pay a trick on the lifthold 91%?

Well, I mean, well, what I mean, if you can't pay for a service, do you get a service?

I mean, that man that's one way to look at it.

I mean, I don't think legislation's gonna allow us to pull 911 service.

I don't disagree with that.

And I and I'm not advocating that that's what again.

Everybody will still have 911 service.

Yeah, and I and I'm not saying I'm just asking where the money's gonna come from.

If they can't pay it, they can't pay.

And I'm cognizant of the small cities.

I'm looking at a guy back there that known forty years.

Who's a friend of mine?

Where do I come from?

It's a big deal.

My only I understand where the cities are at.

I do I have two thoughts on it.

One it's not gonna get any cheaper.

And two, though, is if the cities cannot.

I don't know, Mark.

You're more involved with the actual budget at the county.

Um I don't see how I I would hate to vote us for that without the mayor here that we're gonna pay for everything.

I I don't think that's uh that's I have a problem with that.

What is plan B if that money's not there?

Is there an alternative?

No, it'll fall back to the original interlocal agreement.

I think that's right.

But if the county can't pay the full 30 percent, what is that interlocal agreement say?

Because I've never seen the one between the two in the fort of the county.

It doesn't, yeah.

It just says it doesn't break the city would pay this much and the county would pay that much.

And doesn't contemplate a plan.

I mean, plan A, I mean we have I mean even the county currently has uh an expense that it's paying towards dispatch services.

I mean, the idea is communities are paying towards dispatch service currently.

Well, sure, they pay the county, right?

But but this is uh more than 500% increase over what they're currently paying.

That's what that's math is mad, you know.

When and I I can speak on that because a lot of you remember me going and talking to I think every community here.

And the intent of that was simply to try and between the county for two more time moment operators, and collectively what you paid for was was that uh that's what you paid for.

So, you know, as far as the overall cost, no, I I knew what I had to have, and I know the county didn't have it, and that's why I came to all of you.

And I think you know, obviously there were some uh unhappy cities and some that said, you know what, I I understand I think my biggest problem right now is it's hard for me to vote to say, hey, the county's gonna pay all this because I don't know that they can.

I go to budget meetings all the time, and I don't know where there's five years of this laying around.

I just don't know, Mark.

If I could let me just add what Steve gave me that he's contemplating and where we're at, okay.

Um there's concern that we're heading down half of unsustainability uh with the cost uh being planned with this non-one law operation.

Unless the state through legislation can continue can subsidize this effort with millions of dollars.

We were talking five and ten million dollars at the last meeting is where's their portion for their unfunded mandate.

Um there's just not the dollars for a new center.

Uh it does appear we'll be it does not appear we will be able to follow through with the current proposed.

Uh the cities have said and they're here and they're here that they just cannot afford to pay what's asked on that five or ten uh year program.

Um the county's finishing up the five million dollar A-win upgrades in the package, and that came up with a lot of ARPA dollars.

Um we don't have the money to continue to add to that after that's complete, uh other than what currently we've been budgeting.

So where do the costs come down?

We've discussed at length the Motorola and and getting it down to doable, and there's not a way to not have Voterola involved if you have AWEN involved.

Um that's a hand involved program, uh, well established in the state of Arkansas.

Um so where are the costs?

It's kind of late, but do you need a hardened building?

Currently don't work in one like that.

Is that where cost savings come?

Is or something to five on Motorola and another five for the building?

Can we build a building at Crow Hill and do away with the tower?

Is that not necessary?

We have properties up there.

Can the county emergency management building be utilized?

I mean, can we take another look at that and find ourselves an option that we haven't yet uncovered?

That might say building expansion dollars again.

Does that need to be hardened?

Um we've talked with bag architecture on through here today.

Um we thought we could put it inside.

But uh if we use the building more as it is, the roof is really not sustainable, but lots of folks have a backup emergency command center.

You can see storms coming.

We want to take care of our people and work in there.

Judge has never said no to that.

But are we asking for the best and the brightest?

Or can we utilize the equipment in the buildings that we have today with the new equipment that'll tie everything together?

Well, the city has also provided a ton of great moving forward to the future to take care of not only the city but the entire county and I guess their guess is the region in some short order for squeezing flu.

There's no more dimes out of nickels.

You mentioned uh you mentioned that the funds were originally came in at two million.

What cost did draw?

No, they came in at a 2019 was a nine a little under 100,000 dollars.

I mean the the turn back items.

Yeah, it jumped to two million dollars and what cost the drop after that is that was seven.

Well, there's been a little bit of decline.

Just yeah, sales and collection on taxes from the cell phones.

So that 1.71.6 is kind of a stable number of stuff.

Yes, I mean it's it's hovered around 2 million, 1.8, 1.7.

It's that that's the the map that we get back.

The county gets back annually from state 911 fund.

In 2019, the revenue to Sebastian County was 585,221 dollars.

In 2020, it was 2,218,000.

300 218,36.

So we went from a little over half a million to almost two and a third million between two 2019 and 2020.

2021, it went to just a little under 1.9 million in 2022, it was 1.82 million in 2023.

It was 1.78 million, and in 2024, it was 1.8 million.

The average was 1.68 million out of all of those five.

And that a little bit lower is what I estimated for the revenue for my budget making.

Because again, I think it can take 2019 out of that.

Well, it's and that's yeah, it was before the new laws were passed as far as regulation taxing on the cell phones.

That's all so that would then let's say if we brought out that outlier, it would raise the average um maybe a couple hundred thousand.

Is that the phone tax revenue?

Yes.

Why can't we erase that?

Well, it's a state line.

But you added something, you know, don't come in action.

I'm sorry, we've started real quick.

Chief, what did you say?

I was saying I know I'm coming in late, but I've been coming for a while, but I think we're getting to where we're kind of like Chief Baker was saying, we're past the point of being able to continue to look at other options so much because I mean we looked at the emergency management, and I think it was actually a little higher, wasn't it?

If I could quote the 20, the January meeting or just the three, it was two of the three options provided to the board members.

Sebastian County, EOC, Borough Road, and Green Agreing site.

Cost estimate for all three.

Fort Smith Director Hearn asked if 8400 zero could be used for backup.

Judge Holt said there was feasible, it would be for a later discussion.

Hearn asked if any other facilities be considered.

Chief Baker provided for later discussion possibility to use the Fort Smith IT buildings basement as an option to be hardened against threats.

Cooper stated he has converse conversations with CJ Ingle with the state 911 board about sites at the borough road sounds like the best option.

Motion to accept Borough Road as a location for River Valley uh PSAP was made by Director Hearn.

Second by Chief Waters.

Motion passed unanimous to the other questions.

The facility has got to be sustainable for any type of situation.

To say that the facility is not hardened right now, it's not true.

This one is okay.

Providing public safety to citizens who call 911 is the priority.

And we have got to make sure that I'm able to do that.

And when I did I'm looking at this, that's where that eye is.

I use the intent of the legislation to make things efficient while maintaining service levels that are required of 911 in today's work.

911 dispatch is no longer people answering the phone in the back room of a is of a bill.

There are many technological advancements that required from police, fire in EMS.

The information flow from 911 dispatchers requires updated technology.

Radio communications is paramount.

We've just got the CAD system.

We owe it to the community to be transparent, so we have to have the recording capabilities for this.

We have GIS has been upgraded in the state to be prepared for this, so we have to be able to utilize the GIS and the automatic vehicle locators of the units in the field in order to get people the help they need is as quick as possible.

That's what I'm looking at.

That is my underlying goal for everything that I do.

We will be a Calia accredited agency because they have a mandated national level of standards that me as the director have got to handle as far as liability goes.

Anyway, that that's because right now you look at where both the dispatch centers are that are dispatched for law enforcement.

I know you're different, town.

But they have to be hardened because now we'll put out uh 50 employees.

I don't know, 10, 12 at a time, sometimes, but there is not any security out there.

There's not the police department here, the sheriff's office there.

So I think that the hardened part is uh that has to happen.

That's it's just necessary.

None of the three options that was given.

I mean, yes, we only had one bid on it all, but out of three options, world road was the most significant when we look at cost effective as well.

Because it was more at the ELC.

But I'm gonna ask the question just because I know that the discussions were had relatively certain what the answer is, but Jeff, what do you see as the city's ability to help offset some of these costs to the other smaller cities until we can get this thing up and running?

I know I know when discussions were had years ago that um previous administrator had talked about phasing in these costs and expenses initially until uh till the thing was up and running.

Is that still an option?

I think it's still an option, but I think it's an option to be discussed with the county judge in terms of because that I mean I but I mean that's we're talking about the county's 30 percent obligation at that point, and so county absorbed that 30 percent obligation and we devise a plan to uh incrementally over time and incorporate more of the smaller communities to offset some of that uh counties push with that now.

Whether the city can city of Fort Smith can step in and offset some of that cost.

I mean, that's we have to think it would have to be a pretty strong lift, I think, to to do that because that then means that the city would be paying more than it's 70 percent share outlined in the interlocking agreement, but uh from I mean from my perspective I advocate any of any of that in terms of being a partner to to make to help the county get that to happen.

I don't I don't know the way I can I don't know that I could obligate more than 70 percent if the cities agreed to, but uh but I think that was part of that discussion is as we you know over a period of time.

I I agree.

I mean work with the cities to increase the amount that they pay until they get to the determined level that's that's needed.

Now a lot of that discussion predated the idea that we have a 10 million dollar facility to build in in terms of that.

And so I think that is driving a lot of the pushback on this.

I don't I don't think there's pushback on from Tommy over there saying, you know, we don't want to pay anything to make our share work, and just don't let their share to grow to something that they can't afford.

I mean that that's what I'm getting from.

I'm sure every community's willing to pay a reasonable amount.

It's not reasonable.

Well, I mean I don't know how we I don't know how we accomplish this without uh without the stretch.

I mean, I really asked the point.

Really, I mean the the this the city of Fort Smith's are you know portion stretches considerably also and I mean I I mean I understand the difference in resources there, but it is but it is resources that are being taken from other things that we have to do also.

So there's a uh I mean there's a realization that for period of time to stand this up and get and absorb the financing of it, it it's gonna it's gonna be a cost.

I mean it's gonna be a cost that's at a higher level than what we're being accustomed to paying.

But in order to accomplish this project, uh we haven't we haven't figured out a better way to do it.

Continuing conversation of that nature was can the county actually pay the city's municipalities portion that exact shape exactly that we should not be paying or exactly cannot pay exceptions uh for them and they they need to and back to safety and security is of the utmost goal here for everybody, whether they're not whether today they feel that this is comfortable or not, right?

Um yeah.

Where do we cut where do we cut our own internal services that we provide to our employees or to our citizens and make these make that work which was here?

Uh but uh no sorry but uh we keep putting uh clear portion of the bill starts affecting our citizens' services because my budget's gonna get cut.

This is gonna get cut, certainly.

Um, already competing, yeah.

Yeah.

So it uh because didn't we donate the land charge take the money on the fund?

I mean, we're using our infrastructure, human resources finance payroll um creating a new department.

Um put a dollar value to it, but there is that that we're contributing.

Um yeah, that's where it just seems like we're past the point of being able to think about it much more.

I agree.

You I'm sure you already said when is the first payment due?

Um black and white.

February 2027.

Sorry, February 2027.

2027.

Yes, sir.

That's overall.

That will that payment will not show up until the 2027 budget process.

So what the 2026 budget now has zero cost to the general funds of both the city and the county.

Nothing is being paid now.

It don't start until February of 22nd.

Which gives you time, you and your staff, which time to do that.

I keep calling it willing.

Yeah.

Well, but what I mean is is that gives me time to do um to answer some of the questions you have about need.

Yeah, that gives me a time to do a task analysis for what ex what time it takes to do what we need to get done.

This also gives me time to get with you and to find some community partners that'll help us out with this.

We've already located uh identified one.

If you've got contacts, I'm willing to go talk.

I'm actually talking with um uh our um Chris Hoover uh about getting with OGE and AOG and and Cox about you know incentives partnering with them on this facility, it benefits them too.

911 services in Sebastian County benefits this, and and there's a vested interest in it.

And I think that if we can partner with some of these uh private agencies or private entities, that can kind of help offset this.

But I like you said earlier, I have to plan for the most extreme.

And I do have some more partners in it, maybe bringing RAM to you to have that conversation.

I do have a couple more, so if we can even break it down even more, because I think what they're gonna see want to see is not the overall budget, but they want to see the actual construction cost, yes, and what pieces of the puzzle they can actually put in.

So if that's something that we can probably look at.

I mean, it's options are already have three right now that's willing to do, but they need to understand what's what the puzzle looks like so they can pick the pieces ring.

And I am, I mean, that's that's my job.

Y'all find me, I will talk to anybody, give them you saw today.

I gave I can give you all kinds of numbers, all kinds of files, all kinds of information.

I'm I'm happy to do it, I'm happy to explain it.

So that's you're correct.

Uh I have a last question about the uh the Motorola Tower.

So looking at at the tower itself, um, I was looking at the actual quote and everything.

So this doesn't change the simulcast system uh in any shape or form because before that tower was not even integrated into this into the problematic of needing another existing tower.

So is the tower going to be less grade?

Is it are we having costs that it was dropped significantly of what we just built in lower South Sebastian County?

Is this power to the same grade, same type?

So the tower dispatch center completely independent from the simulcast.

That is your link back into the A-wing network to get you back to the core.

And it is size at the height that needs to be for the center lines of those paths to clear the obstructions, right?

All the hills and uh things that exist in borough road is a bowl.

Just great from a severe weather standpoint, but you know, create some challenges when you're trying to get uh line of sight connections out of now.

We're leveraging the existing sites, some of them that are part of the simulcast to provide that backhaul to get you back to the A-Wing core.

But the particular side that is at Pearl Road, that tower is specifically for the tie-in to the A1 network.

Looking at other other tower construction companies was not considered it was considered, but we run the risk of somebody else building the tower.

We run the risk of uh causing more damage to the Motorola equipment that'll end up costing us more money down the road.

It's either you know, do motorola deal with the tower, they're hanging motorola stuff on, or we have somebody else do it, and then when something goes wrong, then motorola is not going to pay for it.

We'll have to pay this creates continuity.

This creates uh resiliency for the life of the equipment.

The performance marks, whatever you've all identified.

If those are missed, is it cities and counties that are gonna end up paying for that?

What performance marks?

I don't know.

If change orders, timelines, whatever.

That's kind of a pretty important change order is very important.

Well, then that's why I'm asking.

I mean, there's a certain amount built in.

Well, and that's why we went with the construction manager at risk.

The construction manager at risk is going to give us a guaranteed max price.

When I talk about the GMP, that's what I'm talking about.

They're going to say we will build this for that amount of money.

And if they go over it, that's on this one.

You talked about that order stuff.

Right.

There is a little bit to what you're talking about for that to what you're talking about, the change orders.

Okay.

But at the end of the term, if we've not used that, they give it back to us.

I just the price that we would look at at the first of the year is how much the construction won't go over that cost.

That's a guaranteed maximum price.

And that'll that that's included in the whole project, right?

So that's Moldorola power, furniture, everything.

It's everything but Motorola.

Because the building has a longer and useful life than the motor.

About 50%.

10 things 10% for motorola, 20% for the building.

How much do we have currently in the 91 fund?

Let me get to that.

And I'll add to that while you're talking, uh, or looking is could we uh make a bigger capital contribute contributing capital from that fund by foregoing some of our expenses from the 911 fund or say you know, 55% salary reimbursements, the reimbursements to me, reimbursements, the dam's department, the reimbursements to the county's department.

If you took all that money and kept it in the bank, how much could that offset some of this so that maybe this you know could we hit the first payment with that?

No, it's we're all having we're taking one part for the other again.

And that's but still it it takes it off some of the smaller cities.

Right.

So let's let's take a look at it from this point of view.

In 2026, I have estimated revenue of four million thirty-seven dollars, four million thirty-seven thousand four hundred revenue.

That's the revenue.

Okay, that includes the transfer of the fund.

That's the remainder of the transfer from the nine the Sebastian County fund to the RBCC.

That's 2.3 million.

That includes the leftover from 2025, which is going to be one point a little 1.6 million.

So all that'll be in the fund at the end of 25.

Okay.

At the beginning of 20 in 26, the revenue will equal 4 million 37.

4 million 37,400.

Okay.

If you take out the personnel and all of the expenses, we ended up, we will end the year with 1,337, 760 in the fund remaining.

So what we costs cut the person down and keep paying like we're paying down, only without the reimbursement rates and would the county be able to do that, or spit the MS and be able to do that.

That was the case.

We all agree to not take salary reimbursements.

If we could get that fund, keep that fund closer to four million for almost technically there.

We pull it right out of there.

That would that would negate to what the little city felt special disadvantages too, but you know, I'm just I'm just wondering what we can do to save some money out of the nine with one fund to place towards this without for the you know, it looks like it's gonna drop it X 20 slides.

So we could we can get stall with the bare minimal paying things that we have to pay out there, right?

And you know, like Renan was one stuff.

So we consider our we keep all personnel the way we have a mouth without reimbursement.

Okay, let me just do let me do that for right cities.

of entry too but you know I'm just I'm just wondering what we can do to save some money out of the 911 fund to place towards this without for you know it looks like it's going to drop it next 20 slips we could we could get stall with the bare middle planning things that we have to pay out there right and you know like Ron was one stuff so we consider our we keep our personnel the way we can have them about without reinforcement let me do that right level cities or we do this real quick I don't know it's gonna be it cost us about 300 000 if we put that yeah 330 336 thousand dollars it's close 123 000 smith and the ms 1.3 million dollars for the city of as that won't agree 55 percent that's 55 percent of total personnel cost and i got it right 55 percent of the total personnel cost of 2.4 million that would be something that would leave that much money in the 91 count but i realized it still won't be coming back to the o'clock and I think then but I think our biggest concern here is the smaller cities is the one saying they can't do it it seems like just a breaking point just an estimate we did what you were saying that would be one point seven eight nine one point seven nine million in the funding that's if that's what you if what you're talking about is rather than doing the personnel reimbursements we save those that all personnel reimbursements for sportsmith sebastian county in in Fort Smith EMS equals 1.79 million that would be put on top of that would be that would be yeah that would be revenue in there when we hit 2027 when we 1.7 plus what we already have in there correct so 1.7 plus 1 point three plus the money we get for next year and yes the money we get for next year would be 1.66 plus the 911 surcharge of 66 000 and keep in mind as soon as I get an invoice for more than 400 000 we get that back from the state too each year no one time 100 000 one time I'm not including that in any of this again for that estimation it's just an option I mean I know it hurts us hurts y'all but it seems like with smaller communities we're at almost the income that that was a question that was presented what May ish um in terms of how to go about the budgeting for this center.

I mean do we so we like say you keep all of the state turn back money in the fund to help pay for the capital costs or do we then you know continue doing like we've done and use some of that turn back money for operating and then put the capital costs on the counties the cities and whatnot to to go forward and at that time we chose the way we chose it so that's why Wesley's proceeded in the way that you did because this body said let's do it this way and what I mean I think what you're talking about is the other option that we didn't choose at that meeting was to use all of the turn back money for uh capital costs for the building and the Motorola equipment such uh but recognizing then that that does put uh does put the strain back on the general funds of the city and the county then to uh to commit funding the dispatch I think when we're voting at the time we didn't hear the voices that are behind this thing do we need to give it a week I know you have to get on an agenda this month when there's the items on there when we tonight there's plenty of yes yes and that's and that's that was the reason for the meeting to be held on Tuesday is I need permission to go forward with the purchase of Motorola we then revisit between now and February of 27 what costs we can save what we can do what you're talking about all of these things the motion and on the floor right now is just to move forward with Motorola.

I mean it's only it's the only show and count right so yes we're going to have to use that so in order to make cities feel better about this I think we need to reopen up all those options and encourage the guys to come to the meetings and and absolutely have a snow and that's that was one thing was what we got to the end of this is did we want to continue to meet um at the uh the next board meeting was scheduled for November the 25th do we want to come back to that point to discuss what you're talking about or we can cancel the November 25th meeting because we're having now and then we come back and revisit this December the 30th but by that time the budgets have already been voted for the city and the county have to approve it's okay we need to go back so we meet before November maybe we need to at least I think that every you know we with us with all the the communities here I I think they probably need to have to meet with with the county staff as well so I think that's important.

Great.

Okay.

All right any other discussion we have a motion to accept the proposal and move forward with the purchase that was made by uh Jeff Dingman seconded by Baker I'll go down and call Roe uh Baker yes Clark yes Cooper doing then yes that's all gangman yes hearn yes folks mark allen is proxy yes Kinslow yes runyon yes size more motion passes eight against or eight for one against so next thing is the meeting for the 25th it is currently scheduled at 3 p.m same place we come back and meet on that day do we want to meet on another day to discuss the restructuring of that the budget sooner we can yeah we meet like every two weeks I think we this can got kicked so far down the road many years ago that we never talked about you know and I'm not sure we will now that it's got a sticker shop for everyone correct uh and I can get it so okay everybody got the calendars out I can assure you this is happening all over the state but some folks are further along than we are some folks are not as far along as we are not very many but um I mean this is a common a common issue for everybody so it really advice but I I really think though that the sitting there's y'all can we need to know where we he needs to hear have a meeting with all of them because did I just commit the county to 30 a full 30 percent I understand all the above but I think that I would really like that to happen before the next meeting I agree I'm voting for what they have to pay on with that yes so keep in mind this doesn't just this doesn't have to be on Tuesday.

Yeah if whatever works for you guys did you just say um you may or may not I'm sorry Cooper is in my ear or oh yeah he's on there or maybe it's the other way around I don't know I think the and I'm again they're here they can speak the the meetings with judge from these us everybody yes is real important.

Well that that I see that's that is what I just said yeah I don't think it's just put that off I think it's just a matter of scheduling getting everybody together.

No I but I think that it's important because if I just um you know committed the county to the full 30 percent vote you know I I might not make it out a lot yeah yeah but I that's why I think we need to talk and obviously you know as it sits right now the the uh interlocule agreement is it's in play so what we're voting on right now is on the motor road is correct that's correct could you would you be able to do some meetings if we were to meet back in two weeks to rediscuss funding I don't have access to Steve's count we definitely can schedule it by we can we will do that two weeks of debate doesn't think be a full board meeting does it I mean that's you're just talking about county discussed that that's really not for them but I mean for board to discuss budget options uh uh on how we spend that money uh until we get to our capital stuff that would for sure tentatively do the november 25th and allow discussions to happen between now and then with the county and the municipalities see the November 25th meetings are scheduled yeah they're good I guess that gives that's that gives the county plenty of time to have discussions with the the cities and then we could come back and decide

in play so what we're voting on right now is on the motor road correct sounds correct could you would you be able to do some meetings if we were to meet back in two weeks to rediscuss funding i don't have access to count we definitely can schedule it by we can we will do that two weeks of debate doesn't need to be a full board meeting does it i mean that's you're just talking about county discussed that that's really not for that but i mean a report to discuss budget options uh uh on how we spend that money uh until we get to our capital stuff i would for sure tentatively do the november 25th and allow discussions to happen between now and then with the county and the college see the november 25th meetings already schedule yeah they're good okay that gives that's that gives the county plenty of time to have discussions with the the cities and then we could come back and decide that good with 25th uh on a personal note i will promise that the agenda will not be in whatever language it is that i sent you thank that agenda we had some very clear problems with granicus uh thursday and i think you know can you put it up can you give us what the other option one twice sure like the construction yeah sure should be do you still have your agenda from the january that's what those are i can send it to you it's no problem send it to you we want to do the week of thanksgiving yes can we do this thursday before the 20th instead of the 25th but you will bring with the six things yeah what day does it set it up the 25th three same time three photograph yes three p.m thursday june twenty uh yes what I meant it'll be fine another place yeah we got something in here going back to the old schedule if you get whenever you're line we can use the we could probably use the two line I assist that or we're always talking meeting my comment three we got a place to meet that now and I'll get it to you from November the 20th well I do have a question for um looking at this uh question I'd have is there any caliph funding uh in this budget specif um to just Calia yes do we know what that is 3600 changed right so that's yearly induced accreditation accreditation it's nationwide uh international accreditation I would think all want this type of accreditation we're currently in an assessment process it's still fall still still's on it still is under my purview until after the first of the year but um it's it's an annual assessment process and then um every four years there's a full assessment but just ensures compliance with best practices and standards across the industry well well worth the money Wis I we appreciate you come to Greenwood have you been able to go to all these communities like you did I've not I've been and I apologize for that mayor I have been um working on this uh we went live on the CAD system in in in September so I've been working on this and the budget and everything else anybody wants me to come talk come discuss this talk about my vision please let me know I think that would be helpful uh can speak for everybody but it was helpful for us so sure I think and I don't times part these days I'll make time this this needs to be happening i i assume i i welcome being at these meetings through the county obviously appreciate it adjourn anyway we should adjourn uh motion to adjourn second hopefully we're so well waiting at the three o'clock three o'clock