More um assigned by the charter um charter of the city of Frederick described in section 202 of the land management code.

All of tonight's cases have been appropriately advertised pursuant to section 301 of the land management code and we will be presented to the planning commission in the following format.

Um first we will have an introduction of the case, then we will have the presentation of the case and initial recommendation by staff.

We will have commission questioning of the staff.

We will then have the applicant or authorized agent remarks on the case, followed by commission questioning of the applicant, and we'll have public comment, um applicant response to public comment, um, then we'll come back up to here for discussion questions and finally commission action.

Um so at this point I need to remind everybody that um everybody who wants to present um something before the commission tonight needs to be sworn in, and that includes um city staff, applicants, and any of the members of the public who want to make public comments.

So if everybody would raise your right hand and do you solemnly swear or affirm that the response is given and the statements made in this hearing before the planning commission will be the whole truth and nothing but the truth.

If so, answer I do.

Thank you very much.

All right.

Um at this point I will turn it over to Gabrielle for any announcements.

Thank you.

Just a couple of announcements about upcoming meetings.

Um we have our planning commission workshop for next Monday, the 16th at 2 p.m.

And that is held in this room.

Uh, and that is for items that will be coming up um before the commission for a vote at subsequent uh hearings.

That same evening we are holding a special planning commission hearing, uh, much like this meeting at 6 p.m.

And that is um due to the need to extend our agenda uh for the month of June into two meetings, and that is moving our citywide planning uh department community outreach meeting to June 23rd.

That's also held at 6 p.m.

And that's in this room.

Uh that is an informational meeting uh that we have just to share with the community all of the new development projects that have been submitted that will ultimately maybe be coming forward to the planning commission.

Uh so that is just an informational session, but uh one that provides some interesting information on new projects.

And that's all I had.

About what we about a policy or a procedure for something.

Does it is it is it relevant to tonight's case?

It is okay.

Hurry up.

No, I just have a quick question about when I know we have to do an open meetings act, we always have to speak in public, but I just wanted to know when is the right time to discuss how a policy or procedure for, and I'm only speaking for myself, for us to receive our materials in a timely manner.

Um if we're going to receive items over the weekends, how do we get notified about that?

Obviously, this time it wasn't a huge issue, but any other times moving forward.

I just would like to know when can we put something like that in place to make sure we don't miss anything.

I would just hate to get something at the last minute, not be able to read it and then not be able to truly make in an informed decision for a case.

That's all with regards to this meeting this evening.

Um, we did have our pre-planning commission meeting on Friday and and such um requests were made for just some additional backup information that were transmitted to the planning commission after um after the meeting on Friday, so that would have been later in the day and into into the weekend.

Um in addition, we tried to forward public comment that we receive over the weekend, sometimes leading up to the meeting to the planning commission.

Obviously, when the meeting starts, we're no longer able to forward that public comment.

Um, but we do try to make sure that every piece of information we receive uh gets to the planning commission uh ahead of time in terms of a broader policy discussion about um you know we just amended our rules or procedures, um, but that doesn't mean we can't do it again.

Uh if the council or the commission wants to discuss um methods of that communication, we can reopen those rules or procedures and and have a have a discussion on that at a workshop, probably would be the best venue.

Perfect.

Thank you so much, Gabrielle.

All right, so the next item on the agenda is the approval of minutes.

Um, but out of the meetings, the minutes that we have for approval, we have found out that for um most of the meetings except for the May 12th meeting, we do not have a quorum based on in order to be eligible to vote on the minutes.

And between the three of us, we haven't done that for all of the meetings that we've missed.

So the only meeting that we're going to be able to vote a vote on tonight is the May 12th 2025 Planning Commission meeting minutes.

I move for the approval of the May 12, 2025 Planning Commission meeting minutes.

Second.

And that is a motion by Commissioner Minellis, a second by Commissioner Lee.

All in favor?

Aye.

Aye.

And the rest will have to be held over to the next meeting.

All right.

So given that, the first case on the agenda is PC 21-910 FSI final site plan for Frederick Shoppers World.

And this is uh regarding a one-year extension.

Thank you very much.

Uh Chair said, this is an extension for the final site plan for the Frederick Shoppers World, which is a pad site out at 1275 West Patrick Street out on the Golden Mile.

Uh the final site plan was approved for a 3,423 square foot uh building, as you see here on the screen.

And it was anticipated that that would be for two restaurant tenants.

The final site plan was approved on January 10th of 2022, and final site plans are valid for a period of three years from the planning commission's approval.

With that being said, uh the code does allow us an administrative extension uh authority, and we granted a six-month extension to the final site plan at the applicant's request, um bringing the expiration date to July 10th, 2025.