Fiscal Committee Meeting Summary - December 2, 2025

All right, good morning, everybody.

Happy December.

It's 8 30, so we'll go ahead and call our fiscal committee meeting to order.

Um, we've got a few items here, and then um pending time, which we should have plenty given this uh scheduled for an hour today.

We have um a follow-up briefing that we didn't have time to get to um back from our November 13th City Commission workshop.

So um jumping in here with item number one.

We've got a resolution approving new three-year contract award for employee assistance program services through U Lions Incorporated uh with an administration cost not to exceed 132,480 dollars.

Is there a motion?

So move support.

All right, moved and supported.

Good morning, welcome.

Good morning.

Uh my name is Mike Hosperman, I'm the employee benefits manager.

I hope you all had a wonderful Thanksgiving.

Um the human resources department recently conducted a request for proposal along with our first responder groups to see if we could find a employee assistance provider.

And uh after the results of the RFP, we concluded that Ulliance Incorporated was the correct provider for that.

They've also been our EAP for the last three years, and they do uh uh just a really wonderful job.

So we'd like to continue that relationship.

Awesome.

Thanks so much.

Any questions, colleagues?

I just one quick question.

Do what's sort of the the utilization rate?

I know EAPs are an awesome resource for employees.

I'm just curious, like what how much can we do that?

Yeah, so um uh looking at the 2024 data, we don't have quite all the 2025 one yet.

Um so we had eight hundred and twenty-seven total services utilized during that time and three hundred and twenty-seven people used.

So if you do the math on that for employees, it's about twenty two percent.

And we're kind of on track for that right now.

Yeah, that's great.

All right.

Well, hearing seeing no other questions, um, all those in favor say aye.

Aye.

Any oppose, the motion carries.

Thank you.

Thanks.

Next, we've got a resolution approving uh one year contract extension with Arthur J.

Gallagher Risk Management Services, um, our agent of record for property and casualty insurance totaling $58,850.

So move support.

All right, moved and supported.

Good morning, Miss Eddie.

Good morning, everyone.

My name is Michelle Eddie, deputy HR director.

I'm requesting approval of a one-year extension of the agent of record agreement with AJ Gallagher Risk Management Services for property and casualty insurance.

Our current agreement expires December 31st, and this extension will be a not to exceed amount of $58,850 for the calendar year 2026.

This will also allow the HR department the necessary runway to manage current workload demands while we preparing a full competitive RFP process in the coming year.

This short-term extension maintains the continuation of services while we complete a thorough um competitive process in 2026.

I am respectfully requesting your approval of this one year extension.

Okay, got it.

Thank you.

Colleagues, any discussion on this one.

All right.

All those in favor say aye.

Aye.

Those opposed, the motion carries.

Uh brings us to item number three.

We've got a resolution approving payment to the Kent County Drain Commission, KCDC for the saddlebag drain assessment payment uh in the amount of twenty-eight thousand one hundred thirty-six dollars and fifty-seven cents.

So support.

All right, moved and supported.

Good morning.