City Commission Meeting Briefings on Sister Cities and Community Engagement Framework - January 27, 2026
City Commission Meeting Briefings on Sister Cities and Community Engagement Framework - January 27, 2026
The Grand Rapids City Commission met on January 27, 2026, for two briefings: an update on the Sister Cities program and a presentation on a new Community Engagement Framework. Following the briefings, the commission moved into closed session for property discussion. No formal votes were taken on the agenda items.
Discussion Items
Sister Cities International Update
City Manager opened the briefing on subnational diplomacy. Luke Canfield introduced the Grand Rapids Sister Cities International (GRSCI) board members: President Catherine Baker, Vice President Emily Smith, and Treasurer Kelly Joe Peltier. Catherine Baker presented the mission and activities, emphasizing the importance of citizen diplomacy. She highlighted recent expansions: a friendship city with Nepro, Ukraine (established under Mayor Rosalind Bliss) and an inquiry city with Vaughan, Canada (initiated in 2023). The presentation covered the "business case" concept—ensuring sustainability of partnerships beyond a single person. Commissioner Purdue asked for clarification on the business case, and Baker explained it involves ensuring community-wide support and mutuality. Commissioner Belchak praised the volunteer-led effort and encouraged public participation. Commissioner Robbins expressed a desire for future sister city relationships with cities similar to Grand Rapids in size and challenges (e.g., winter cities with good bike infrastructure). Baker responded positively to the idea.
Community Engagement Framework
Andrea Riley Mukovitz, Community Engagement Manager, presented the city's first official Community Engagement Framework, developed over three years. The framework includes a process map and a threshold of engagement (Inform, Involve, Co-Create). She explained the four segments: Proactive Relationships, Clear Engagement Expectations, Thoughtful Engagement Experience, and Shared Learning. The framework aims to standardize engagement, manage public expectations, and provide tools for staff. David Green gave updates on Commission Night Out (shifting to a service delivery model) and the Ward Commission Enhanced Pilot (extended through end of fiscal year). Kate Beams (likely Kate Bearns) provided updates on right-of-way engagement improvements, focusing on construction communication and design-period engagement. She noted three additional staff positions requested in the fiscal committee agenda: one in planning for vital streets and capital projects, and two in economic development for corridor improvement authorities and tax incentive support. Commissioners asked about engaging with boards/commissions, external consultants, library partnerships, and managing expectations. Mayor emphasized that co-creation is staff-intensive and recommended using existing governance structures where possible. Commissioner Belchak raised concerns about communicating when feedback is not incorporated and asked about non-digital engagement. Riley Mukovitz emphasized using clear language, worksheets, and face-to-face relationships. Commissioner Belchak also flagged a need to review park naming policy in light of the engagement framework.
Key Outcomes
- No formal votes were taken on the briefings; the commission received information and provided feedback.
- The commission moved into closed session for property discussion following the briefings.
- Staff requested three additional positions to support engagement capacity, noted but not voted on.
- The commission expects continued updates on Sister Cities and engagement framework implementation.
Meeting Transcript
We have two items up for uh discussion today. Um both of them are briefings, but before we do that, um afterwards it's our intent to move into it's uh into closed session uh for discussion of uh pending litigation, I believe, correct? No, property uh property, right? Property uh discussion. So um I'd entertain a motion to move in closed session following to the clerk if you call will Commissioner Tilgore President Commissioner Robbins, yes. Commissioner Asassi, Commissioner Purdue. Yes, Commissioner Belchak, yes, Mary Legrand. Yes, and I think Commissioner Kilgore, you didn't mean to say you're abstaining, right? You meant yeah, you meant yes, you said present early. Like I'm here. Yes, yes. You're not doing a just in a mash on us. No. Um city manager, if you want to um take us away. Thank you. Thank you, Mayor and Commissioners for being here, and um glad everybody was able to safely uh make it. Uh today we have very light cow agenda with two briefings. I'll see up the first one, and the second one will be a follow-up from the discussion we had at last city commission meeting, but with uh so much emphasis on uh international affairs, we often get asked to um take policy actions on things that uh beyond our ability to influence or decide. But one of the things we can do internationally is develop relationships directly, not directly with the state governments in other countries, but with other cities through cities programs, and we have been uh doing that subnational diplomacy. Uh Luke Canfield has been uh the lead from our office in coordinating with our city partners. You have uh improve the uh funding support for sister cities in last year's budget, and today we wanted to uh provide an update. All right, thank you, City Manager. Good morning, Commission. Um we uh get so much done in Grand Rapids through partnerships, and uh Sister Cities really is a story of two important types of partnership between the city and others, of course, between us and the other cities, and you'll hear more about them in a moment. And the city commission, your predecessors have authorized each of those relationships over time and then helped to sustain them as city managers said through funding support. So there's the important uh partnership with the cities, but then we also have a model of partnering with a nonprofit organization, Grand Rapids Um Sister Cities International. It's a multi-decade partnership. It's been led by very capable people uh over time, and uh the three current uh members of the executive board of that organization are here today. So uh Catherine Baker is the uh president, Emily Smith is the vice president, and Kelly Joe uh Peltier is the treasurer, and so we're happy to have them join us today. And uh we we will have some exciting news that is part of the upcoming briefing. And uh I'm gonna turn the presentation over to uh Catherine Baker to walk through the slides and then we'll answer any questions you may have to. Good morning, my friends. Thank you so much for having us. We are thrilled to be here to represent Grandapid Sister Cities International. We have a number of slides this morning. We will be flying through them. That's roughly 10 uh 10 slides with actual content, uh, but uh many additional slides for resources for anyone um tuning in as well. So what we'll be we'll be covering today or this morning is just a little bit about Gronapid Sister City International, GRSCI, as we call it, mostly the why, why this is important, where and who, what's next for our strategic growth, and then how you can support. And I'll uh also save time to answer any questions. So just looking at our mission statement, you might be familiar. We are a 501c3 nonprofit uh organization, all volunteer led, whose mission is to build and sustain these relationships between the city of Grand Rapids and all of our respective sister cities. Why is this important, especially right now? We are actually a local activation of a larger movement called Sister Cities International, which is based out of Washington DC. It was established by President Dwight Eisenhower after World War II. And even all of you are so important. What this initiative really sought to do was to place peacekeeping and international diplomacy back into the hands of our community and of our people to remind us that you don't have to be an elected official or an appointed governor. You can just be a regular person as some of us represent we're regular people. Oops. These relationships represent the diversity and uniqueness of our community. We also represent a board of directors, and with our board of directors, these directors represent committees.
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