Being recorded.

Session.

And our continuing series of Hillsborough 101.

Thanks so much for being here.

And thanks to the staff for being here as well.

I'll turn it over to Robbie.

Thank you, Mayor.

Good evening, everyone.

As Mayor mentioned, uh, this is uh actually we're winding down the 101s, so we just have one or two more after this.

This is the last really big one that uh spans the council meeting, right?

So um there's a lot to it as we talk about all the different city utilities.

So we have lots of staff presenting tonight.

We'll see how far we get before the meeting and then how obviously after the meeting we have reserved as well uh to cover the rest.

So with that, um, I think I'm gonna turn it over to Raheem first.

Yeah.

Thanks, Robbie.

Uh good evening, everybody.

Um, we have quite a bit of stuff to cover today, um, and we have quite a few presenters.

One is missing, but she'll be here shortly.

Um, so I'll get us started.

Uh so like Robbie mentioned, we're here to uh do one of the one-on-one series on utilities.

Um, as we go through this, um do you have a quicker I can borrow?

Yes.

Um the staff we're presenting will introduce themselves along the way.

Um but I just want to acknowledge there's a lot of people who help put this stuff together, and there's even more people who do this work, and you obviously won't see them today because they've got other things to do.

Um, but there's just a whole team who does this work.

So our agenda is going to start off with a general overview of our city utilities.

Um, and um just highlight some work we've done over the past few years to better align uh some of our work, and then um we'll go over some utility specific information and then close with an overview of things we've done to continuously improve the way we deliver utilities within our city.

Um the presentation's split up into these sections.

So if it's okay, I would just ask if you don't mind holding your question until we get to the end of that section, just in case we've addressed um your question.

So to kick us off, um, I'll do a quick overview of our utilities, and Michelle, uh, our assistant finance director will also touch on some uh stuff in here too.

So I'll just keep going.

So we wanted to make sure that we just kind of set the stage a little bit on the utilities within the city of Hillsborough based on the perspective of a resident within our community.

So our residents usually get some version of these utilities that you see on the screen.

The city directly provides water service, sanitary sewer service, surface water management services or stormwater services.

Um, those two are in conjunction with clean water services.

And then we have a transportation utility fee that helps with things like our pavement and other things like that.

Um, in South Hillsborough, we have a community service fee, which um is specifically for South Hillsborough to help pay for some of the capital infrastructure around our parks and some other uh things related to our parks.

And then we have Highlight, uh, which is available in certain areas within our community that provides broadband and digital voice services.

Um directly, and Andrew will talk a little bit this uh about this in his portion.

Uh, we provide solid waste services, so the cash pickup and disposal.

Um, and uh council got a little bit of an overview, a couple of meetings back when we were doing the rate study.

And then we have private utilities, but the city does not provide any services uh related to like broadband with the exception of highlight.

We do provide broadband services, but things like Comcast or Ziply provided through private utility providers.

Same thing with cable, same thing with electricity, which is provided by PGE, natural gas, um, and telecommunication services.

We don't provide those.

Uh next slide.

So the intent of this slide is to just give you a quick um overview of of how utilities are run and funded, and how do we set rates?

And when I speak of rates for the purpose of this presentation, um, these are rates specific to the specifically to the utility bill, not things like system development charges or fees or other things, which we won't cover in this presentation.

This is specifically more focused on what you see on your utility bill.

Um we'll have conversations about utility uh assistant development charges and some of these other fees at future work sessions.

Um so generally, um well-run utilities always start with um a clear identification of what their needs are, not just today, but over a certain planning horizon.

Um, and those are typically identified in master plans.

And master plans usually have things like um what are the capital needs you have?

Um, and those are typically identified in master plans, and master plans usually have things like um what are the capital needs you have, so what projects do I need to build to continue to support the existing population who requires the service from that utility, but also like in the future, right?

So, what do we need 10 years from now?

Those are usually identified in capital improvement plans, and then those master plans also over uh also go over what do I need on a day-to-day basis from operating the utility.

So, for example, um, how many people do I need to clean the stormwater system or how many people do I need to service the water lines in the valves?

Um, and how often do I need to do that?

Those are usually in asset management plans or operations plans that then feed into like what your master plan chose.

So basically that identifies here's what I need over the next you know five or ten years.

We then take those master plans and we do some scenario analysis, um, which we in this presentation is referred to rate studies.

So we do a five-year projection on different levels of service associated with meeting the needs identified in the master plan.

As part of that, we also look at like um, okay.

If I need to do all of these, I'll use an example.

If I need to do all of these capital projects, what does my system development fee need to look like?

What if I do half of these projects?

What is my system development fee look like?

During that whole process, we test different scenarios.

At the same time, we do a similar effort around utility fees.

So I'll use an example of if I go clean a particular pipe once every three years, there's a cost to it.

If I go clean it once every five years, there's a reduced cost on it in the short term, but they might clog up the pipe in the long term if we don't hit it as frequently as we need to.

So we test those different scenarios and see what that rate impact would be.

Um, and then there's other rates and fees.

I won't get into that, those are more individualized for specific things, and we have individual agreements with certain service providers to provide a particular level of service or particular volume of something.

We then take those rate studies, and typically we bring those to council and in the form of here's what um different options we have for setting these utility rates for uh utilities that are under the purview of council, which is pretty much all of them except the water rates, which are the responsibility of the utilities commission, and then we adopt two-year rates.

We we don't adopt as we said today, we don't approve like a five-year rate or a 10-year rate just because we want to see how things go for the two years and then adjust to see how we're meeting our targets.

So I'll pause here for a second because just went through a bunch of stuff on this, but this is just a general overview of how we set rates for a utility.

Um, any questions on this?

Yep.

Keep going.

And then I'll turn over to Michelle to just go over what our typical residential utility bill looks like.

Good evening, Mayor and Council.

Michelle Waring, assistant finance director.

As Ruthem said, I'm gonna go over our utility rates that you'll find on our utility bill, what a typical residential utility bill looks like, as well as our utility assistance program.

So on the city's utility bill, we um have four utilities as well as the South for South Hills Brow Defined Customers in community service fee for parks and land acquisition and development.

So on the left-hand side is our rates for a typical residential utility bill.

Um, the water portion of the bill is comprised of two components, the water base and the water use.

The water-based charge is determined by our customer class, the meter size, and our service area.

A typical single family residence is served by a five-eighth inch water meter.

The water use is based on a custom is based on customer class, service area, and the amount of water used.

For a residential customer, there are four tiers.

The utilities commission approved the new rates in January 2025, and they added the fourth tier for customers that use the zero to four CCF, or one CCF equals 700, approximately 748 gallons.

And they added this new tier as part of the continued affordability efforts.

The sewer base charge is determined by equivalent dwelling units, which is derived from plumbing fixtures.

And most residential accounts are signed one ADU equivalent dwelling unit.

Sewer use is based on the winter water average from the previous year's water usage, roughly from November to early May.

The winter water average is calculated each year and goes into effect on July 1 and is used for that next whole next whole fiscal year.

Since sewer use is not metered, like water use, we have to use an average based on the actual water use during the winter period.

We don't use the summertime period.

Most people irrigate or out water increase that, and most of that water goes into the ground, not to the sanitary sewer system.

So what we're trying to determine is how much is going into the sanitary sewer system, and this is a common practice and is part of what Clean Water Service has us do.

Surface water management or swim, or also called stormwater, we call it swim on the bill, is based on equivalent service unit or ESU, and that is derived from impervious surface, so things that keep the water from going into the ground.

And most residential accounts are assigned one ESU.

The transportation utility fee or TUF is a flat rate for residential customers, but is derived from trip trip generations.

Only single family and multifamily residential customers are charged for the bike and pet pedestrian program that you see there as bike slash ped.

Residential and non-residential customers are charged for the pavement management program PMP.

And then as I said earlier, customers in the defined South Hillsboro area are charged a community service fee.

This surface fee was part of a larger financing plan for the development of the South Hillsboro area, and the fees will be used for land acquisition and park development in the South Hillsboro area only.

So that's the left side.

So those are the rates.

We have a lot more rates, but I brought it down to just what you'd see on a typical for a typical residential customer.

On the right hand side is how we would actually calculate the bill.

So as only water use and sewer use are impacted by water consumption.

So in this example, I assume that a customer uses eight CCS of water and that they have an average sewer use of eight CCF, which is typical of our customers in the Hillsborough area of what a typical family residential home will use during the course of a month.

And same with the sewer use and the sewer use team is in the contract with clean water services as a regional amount, too.

So, but every customer is different, but we assumed eight CCF as a typical customer.

So as you can see there, when we take the rates over and bring it down, a typical bill would be 156.52 cents.

However, the majority of our customers do not pay the community service fee.

That is strictly for the defined South Hillsboro area.

So without the community service fee, a typical monthly bill will be 142.19 cents.

Next slide, please.

So what I've done here is I've tried to compare different agencies' monthly utility bills, and you would think it would be easier than what it is, but it's actually quite challenging, as each agency has its own rate structure and varying charges depending on their customers.

To compare, I took all the rates that could be charged to a residential customer in each of the agencies' areas and use the highest rate for those that vary.

So different cities have different charges.

I picked the ones that were the highest to get what could potentially be the biggest bill a customer would pay in those areas.

For the transportation piece, I grouped any charges that were for road or street maintenance, street lights, and sidewalks.

So I lumped that all together because each jurisdiction has calls it different things and use it for different stuff, but basically it's related to transportation.

I then use the eight CCS of water for water use and eight CCF for sewer use and a 5/8 inch meter size for those agencies that charge based on meter size, not all of them do, but that's what I did.

And you will see that Hillsboro is on this graph twice.

You're like, why is that?

On the more left-hand side of the graph, I don't include the South Hillsboro community service fee because as I said previously, the majority of our customers don't pay that and is really more realistic of what a customer would pay in Hillsboro.

However, since I used all possible charges that in each of the jurisdictions, I had to include that for Hillsboro.

So on the farther right side, that's with the community service fee.

Thank you, Raheem.

I did want to note that if you live in the city of Forest Grove, you'll be like, where's electricity?

So City of Forest Grove does charge for electricity.

We excluded that because other agencies don't provide that services and most likely provided by Portland General Electric.

Twaleton Valley Water District only provides water service, and the City of North Plains does not provide sanitary sewer or swim.

Those are both charged by Clean Water Services.

So I included the Clean Water Services regional rates for consistency, and those customers in those areas do receive those services from Clean Water Services.

It's just not billed by those two agencies.

Technically, Clean Water Quality Valley Water does bill, but they have a contract with Clean Water Services to do it on their behalf.

So that is a comparison of where Hillsboro lies, and the majority of these customers are in the Clean Water Services area.

And on the Lake Oswego side, it's a higher, so I use their higher amount.

Next slide, please.

So the city's utility systems program has been set up to help our customers struggling to pay their bill.

Our flexible payment plans are available to all customers, and staff works with the customers on a repayment schedule to bring their utility account current.

We also have what we call our bill relief program, and is only for single family residential customers.

And the city provides bill relief for customers that meet the program's income-based eligibility requirements, which currently includes customers who receive government assistance, such as SNAP, or have a house or the household earns at or below 60% of the median income.

The city partners with three community organizations, Community Action, Salvation Army, and Central Cultural, and these partners are the ones who actually qualify our customers for the program.

The partners then contact our utility building staff, letting them know that the customers qualify, and then our custom our utility building staff directly works with the customers to write off the bills up to the cap amount.

The bill relief program was updated and expanded in 2024 based on feedback from the community partners and the public that we've heard at firm rate hearings.

The revised program went into effect on July 1 of 2024, and the biggest changes were moving to a tiered bill relief amount based on household size, which is what I think we heard the largest, as well as changing the household income qualifier, which was more expensive and that more customers would qualify for for the program.

The previous program had the bill cap amount at 250 for everyone.

So depending on customer bill amounts, the tiers of that you see over here on the slide allow most households to have at least or about two bills written off on average.

So the bill relief program is a revenue foregone program.

This means that we write off the bills up to the cap amounts.

We do not provide funds for our community partners and they do not distribute them to us.

The city has a set of cap of 100,000 in total revenues for gone each fiscal year.

However, we knew the new tier caps and increasing the income eligibility amounts, it was likely we would go over the cap for fiscal year 2425, and we did.

So as part of that process, when we know we're going to go over the cap, we talked to Robbie, Hammond City Manager for those who are listening, to and ask get approval to go over the CAP, which she allowed.

And at this point, we when we have gone over the CAP, no one has been turned away from the program.

Everyone has been see getting the program.

And so we have seen a significant increase in our use of the program when we've done a lot of communication and outreach, as well as adding changing the program to make it more customers available to use it.

So for fiscal year 2425, the total amount of foregone revenues was just over 188,000, and we assisted 897 unique customers.

In comparison for fiscal year 2324 revenue foregone was just about just over 112,000, and we assisted 595 unique customers.

What was the customer account for the 2425?

For 2425, 897.

And we say you need customers because since there's they don't have to do it all at the same time, and the customer can qualify for the program, they don't have to use it right away.

That's something we've been pushing, so that when they do need it, they can have bills written off as needed.

So we are staff tracks that over the course, and it they're once they use it, then they're it's they have to wait until the next 12, it's every 12 months they're eligible.

Michelle, good question.

We have we currently have the three community partners that help allocate uh funding for utility assistance.

Uh is their data showing who consumers are going to the most, our residents are going to the most out of the three partners.

Yes, so we track that so because our staff works with the partners as they let us know who qualify.

So community action is qualifying the majority of our applicants.

So a customer can choose to go to any of the three organizations that they choose to work with, and the majority are going through community action.

And is there like how often are we meeting with those community partners to further educate them on our increases and talk to them about the current needs that are being like how are we meeting those needs mutually?

So we do and we're doing an annual lunch with them, but our utility building manager for our culture had talks with them weekly.

We have a really great relationship with them, and we walk walk with talk to them about just not our program but what they have.

Because a lot of them also qualify for other programs.

So if our customer goes in, not only can they qualify for our program, they will share with them other programs that are available and able to help as they do wrap around services.

So yeah, we we work really hard for our relationship with them and talked to them a lot, and we do notify them when we're doing rate changes.

And last year we we met with them and talked about how we were changing the program based on their feedback, and then this year we had a lunch plan, but we had to move it.

Um be later this year where we talk about the outcomes of what we're seeing and continue to get feedback from them of what else we can do for the customers and what's working and what's not.

And the last question I have, I'm not getting the weeds a little bit on this line, but I just know there's so much need that we will continue to grow.

I mean, we're seeing it already in the numbers.

Um with our community partners, are they are they conveying who they're working with in affordable housing and what community partners they're working with to for outreach?

Um that I don't have an answer to for you, but I'll get back to you.

So I mean they do a lot of things, and I think there's different parts of our city that work with these community partners for additional, like affordable housing and those sort of things.

My focus is on our program.

Yes.

I appreciate that.

Thank you.

This is just as a reminder, you're you wanted us to hold questions to the end if possi if possible.

That's okay.

Yeah, then we're almost done with this section.

So if you don't mind.

Okay, so if if we could just write questions down, totally get it.

It's on your mind, you want to get it up.

So thanks, Michelle.

You're welcome.

I'm done with mine.

Okay.

So um just uh we wanted to highlight a couple of things we've done over the last few years just to better speak as one city, not just multiple utilities.

So in 2001, we went through an effort of just identifying what are the specific things we could do.

Um I won't go through each one of these, but um, I'll just run through maybe an example.

Um, so under rate implementation schedule, previously we increased different utilities at different times of the year.

Just that's how we used to do things, right?

We made a conscious effort to make sure we increase all of the utilities or make adjustments to them at the same time during the year.

That way, when we're communicating the impacts to the community, it is in the perspective of the entire bill that we control, not just portions of it.

So that's just helped us be more aligned on how we actually go out and do some of our community engagement and outreach as well.

So we're just talking as one city and not as um multiple utilities just by ourselves.

There's other similar things we've done about just notifications and things like that, so that you have that one city one voice approach.

The other thing we did in 2022 and 23 was we put together um a capital program improvement roadmap.

It's just a series of things that we wanted to do, mostly focused on the way we deliver capital projects, um, so that we just have better outcomes within our community.

So they're focused on these um six different areas around equity, assets and growth, portfolio management, project delivery, community engagement, and just some parallel work that's going on at the same time.

And they're split into three phases essentially.

Phase one is planning the work we need to do, which we spend most of 2023 doing.

Um phase two is leveling and foundations, which is basically trying to get everybody to the same spot.

We have multiple utilities, so let's try to get to a same spot where we're doing some things consistently.

So, for example, um, making sure we all have asset management plans for every asset that we have.

Um, not every utility has that right now, but we're working on that.

Um, and then equity is a perfect example.

Um equity continues to be a priority for the council.

How are we integrating that into our capital improvement program?

So and having some level of consistency on the factors that we use.

Um these are just there's a series of initiatives under each one of these.

I won't go through that.

The intent of this was just to highlight the efforts we're doing to continue to speak as one city.

And then uh, I'll turn it over to Andrew to talk about solid waste and garbage before we do any other questions up until this point in the presentation that anybody has.

Um Michelle, you said um uh is it single family residents customers?

What what other are nine years?

What would be the other high?

So multifamily residential customers, we do not have a program for that.

So for us to provide assistance, the customer needs to have an account in their name.

Yeah.

So most multifamily residents are in the property owner's name or the property manager's name, and we don't we charge the the, I'm gonna say apartment building.

And we don't we charge the I'm gonna say apartment building.

We charge the apartment building, and then the bill is made paid by the apartment building.

What we don't know, what we do see is that those apartment buildings sometimes charge their customers a utility bill.

It's not from us.

So our program does not assist them with that.

That's something we wanted to look at, but it's very challenging because we don't know what the apartment complexes are charging their customers for anything east of Cornelius Pass is not in our water service area.

So they're charging them for water with T VWD.

Well, it's in our program.

How would we cover water that isn't in our service area?

So I think it's a lot more challenging.

So I want to be very specific that when we're talking about this assistance program for those that are a home where the account is in a person's name.

Yeah.

So is there is there a plan to do that?

Because I would I would imagine that we would have a lot of people who are in OD farming homes who would need assistance.

So there are state programs that are available that are working.

It is on our list, but we we keep getting stumped by what is it, and ultimately at the end of the day, it would be likely it would have to be something where we can't it's not a revenue for God program because we're not, it's not our bill, the apartment complex is paying the bill.

So we would have to get money to those residents.

Where is that money gonna come from?

Most likely would have to be the general fund because we water revenues have to go for water things.

We can't use water to pay for water service and falton valley water districts.

So that's kind of where it comes down to how much would we want to do, and then the management of that program.

And as I said, you know, we don't know what the apartment complexes are putting on those.

They're saying it's a utility bill, but what I've heard from some of them, they're significantly more than probably what is actually being charged for that complex.

So it's a challenging thing, it's definitely on our list.

Um, but you know, it's it's a work in progress.

Yeah.

One thing to add, uh, Council Gary is um some of these community partners provide other forms of relief.

So for example, you um community action, they provide rent relief too.

So multifamily um dwelling could go and ask community action for any support programs to help with just their general bills.

Well, it might not address the utility side, it would provide them with some rent relief if they qualified.

Thank you.

Um, and then um my other question was uh the the uh the the top the transportation, but what is MPM and the BICET elect you to handle that?

So it's it's PMP, which stands for pavement management program, it's an abbreviated version of that, and then um we have a portion of the fee that is we call it bike ped and it pays for a bicycle and pedestrian capital improvement program.

Can you expand on what the customer classes are and what the prices are?

The first I think it was the first research.

So I'll let Nikki handle that because customer class has to do with water only.

Well, and um, did I miss my chance to ask about water?

No, no, I haven't presented it's not in this presentation.

We can send it out, but we have many different customer classes.

So if I can remember them all on the fly, we have single family, multifamily, public entities, nonprofit, large industrial, small industrial, commercial, irrigation, and fire.

Sorry, fire starts.

I feel like I'm missing one, but um okay.

Now what are the different costs for each of those?

Yeah, I wish I I wish I was that good though.

But we can send um we have a rate sheet, we can send those out to you afterwards.

Yeah, yep.

And uh, counselor, um that's just a good reminder.

Like most of what you'll see today is focused on the residential side just because it's easier to communicate that, but we can also get that similar information for other utilities if you like.

So um if there are no more questions, I'll turn it over to Andrew.

Yeah, thank you, Raheem.

Uh I'm Andrew Bartlett, I'm a program manager in our city manager's office, and I'm here to talk about the solid waste or commonly referred to as garbage and recycling service collection.

Um, as Rekin kind of alluded to, this is a little bit of a different utility than some of the others we're hearing from tonight, and that uh it is an essential public service, and the city regulates it, but we do not directly provide those services.

Um, the services are provided by private companies that the city has agreements with.

And while while I'm here talking mostly about collection service, I do just want to um note that the solid waste um system is is really kind of a multi-tiered system.

So there's it's not just collection services, you know, waste has to go somewhere so that that can either be um you know, like a material recovery facility for recycling or a landfill for for garbage is kind of the common one.

Um through that, there's kind of a complex regulatory structure that touches at the state level, regional level, and then local level.

So each level sort of oversees different things, but there is there is a bit of overlap within this system.

Uh so the state has some some broad laws and requirements, such as um you know, having waste reduction plans, having cities provide recycling services, uh, recovery goals, and as well as um permitting of facilities.

The state also has given some regional authority to Metro to oversee the Portland area waste shed.

Um and what that really means is Metro oversees the transfer stations that operate in the region, and then also the transport of material to to the end of life facility or landfills.

Uh Metro also uh has a regional solid waste management plan that was created back in 1995 and has been updated a few times since then.

Uh this plan uh defines some solid waste management and coordination goals, um, also provides for some service standards that local governments have to meet, um, as well as recycling standards.

And then the city participates in several work groups in Metro to stay informed, so it is sort of a two-way um two-way conversation a lot of times, and um you know, Metro does do a lot of coordination with with jurisdictions around these items.

Uh the other government body is the county government and Washington County here.

Uh Washington County also manages local collections for unincorporated residents, but they also uh have agreements with landfills and in sites like uh Recology out in North Plains and has has agreements for the citing of those locations.

The city also has an IGA with the county to uh lead the education and outreach activities on the city's behalf rather than the city taking on those responsibilities.

Next slide.

So what I wanted to focus on tonight was more the collection system.

So we operate what we call a franchise collection system.

So the city, as I mentioned, regulates solid waste and recycling collection in in the city of Hillsboro.

Um we do that through contracts or franchise agreements with private hauling companies.

There's six different hauling companies in the city, five of them operate uh kind of curbside collection programs, and each of them have have assigned territories as highlighted in the map.

And then there's a sixth provider that only operates Dropbox service services, and they operate only in the evergreen um territory there, kind of in the in the center of the map.

Uh the city in city code, it it kind of highlights the different roles and responsibilities for the city and the uh collection companies.

Uh what we we have responsibility for rate regulation as well as we have broad kind of oversight of the operations of the of the service providers.

Uh those are the regulations were found in municipal code chapter 6.08.

Um without these regulations, we could have a lot of kind of different issues.

So, first would be there wouldn't be a set rate for services, so different providers could could in theory charge different rates.

Um, if we didn't have the kind of territory system that we have, you could see um multiple service providers driving down a single street.

So you'd have a lot more trucks on the road, which would be impactful to the TENA system and transportation, a lot more wear and tear, as well as just kind of livability issues with increased noise of those trucks kind of coming down your street multiple days a week.

Um, there wouldn't be standards for collection equipment, so we do make sure that trucks that are operating in the city are clean and not leaking those sort of things.

Um, and there also wouldn't be necessarily like customer service standards, um, and there's several other kinds of things covered in that as well.

But you know, we want to make sure that customers are receiving good service in the city.

Next slide.

Uh one of the one of the larger areas that we're involved in is the annual rate review process.

So this might be a little bit of a review for for most of you.

We were um before you and June to kind of talk through this, but I'd say this is kind of one of the bigger bigger um regulatory pieces that we have in the system, and that is um to conduct an annual rate review.

So our code requires us to do this.

Uh the process uh is laid out, it kind of starts with us providing a direct cost report or DCRs, I'll probably refer to them to the haulers.

We do that right at the beginning of the year, and the haulers have a deadline of March 15th to get that information back to us.

pieces that we have in the system and that is um to conduct an annual rate review so our code requires us to do this uh the process uh is laid out it kind of starts with us providing a direct cost report or dcr's i'll probably refer to them um to the haulers we do that right at the beginning of the year and the haulers have a deadline of march 15th to get that information back to us uh the dcrs are really their full financial picture so it shows their their operating expenses um their revenues and we review that data with through a um contracted public consultant and with that information we we generated a uh return on revenue or ROR what the city has adopted is a policy of a ROR within eight to 12 percent so when we look at the the expenses of operation and the revenues we we look at those numbers to generate that ROR we also do some forecasting of known and measurable expenses so things like um tip fees or or the fee to dispose of material at a transfer station um known increases in contract costs um if we can kind of have some assurance that equipment's being delivered we can factor those things in and do we build those projections into our projected rate of return um if if the rate of return falls outside of that eight to 12% range um that is when we we'd bring forward a proposal for a uh rate adjustment uh as I kind of noted we historically have have done this rate review in the spring um with bringing forward a proposal in June and then typically the new rates become effective in August because we like to provide at least a 30 day notification window to customer before rates increase.

Next slide please I just wanted to provide a little bit of background on um where the rates have been the last several years.

So I I just pulled the 35 gallon cart size again this is this is a residential rate and um and a lot of the materials you'll see we we typically kind of tie everything to this this service size it is the most common um service side in the city and you know as you can see um the last couple of years we have had kind of I'd say more substantial increases but going back a little bit further um you know we have had years where where we haven't had to do rate increases and if I brought this graph even further out there'd be I think you'd see things more in line with what we've done this past year with around a four to five percent rate increase is kind of I'd say the typical number uh next slide please and similar to our utilities uh the city does have a reduced rate program that we adopted in uh 2023 for garbage collection services uh this was done is um is an item that was identified in the regional waste plan is something for cities to work towards um and also was done to help address cost concerns previous to the reduced rate program we didn't have any any sort of rate relief so when we did implement um rate increases you know it was a pretty common occurrence for for customers to call and express kind of the challenges that they're facing so this was really a um a program to help address a lot of those concerns uh the program itself offers a 75% discount on the monthly rate so um for that 35 gallon cart size the standard rates 34 and 34 cents now if if someone was qualified under this program their their monthly bill would be eight dollars and sixty two cents so a pretty good discount um this last year we reviewed the qualification level and made an adjustment to set it at 60 percent of median income we did this uh to align with our other utilities and uh also it's it's closer to some of the other um programs that our partners administer currently we we are only working with community action um to do the income qualification uh we do have an interest in expanding that but when we started the program it was modeled after a Washington County program um and Washington County was was already working with community action so we had a pretty uh pretty streamlined process to get under contract and start doing this work with with community action um I'd also note that city of Beverton has a very similar program and then other cities in the region are exploring this so I believe city of Cornelius um was considering adoption this year and City of Portland is also considering adoption of a program so it's it's great to see that kind of started in the county we were the the next ones to adopt and it's kind of grown grown throughout the region this this program is supported by the standard rates and overall the kind of current participating customer the amount of participating customers is just under about three percent of the residential customer base.

So we've seen seen a pretty strong uptake this actually outpacing um kind of the assumed adoption rate that we we had presented when the program was adopted and with that I will pause to see if there's any questions.

And so I'm curious, is there some sort of agreement with the haulers that they compensate that or so when we do the standard rate?

Um it ultimately has to be increased to support the program.

I don't have the the number right in front of me.

I can't I can get you the exact number, but I want to say this last rate review, it was about a dollar a month per customer in the standard rate to support this program.

Um when we we were working with the county when they developed their program, and it's really kind of based on you know an assumed number of people that would qualify, and of that number of folks that qualify, an assumed number of them will participate in and apply through the program.

So I think what what their consultant had modeled is about 15% of qualified individuals would apply and um participate in the program like this, which gets to about that three percent that we're at now.

Council maybe do provide you with just a little more info.

It is about 1.26 on the utility bill.

Um, I know this image is a little difficult to see.

Let's go back to it, but um there's a low-income subsidy that everybody pays.

Got it that um helps pay for that program.

Okay, uh so actually a follow-up on that.

I was looking at those numbers too, and I looked at the garbage can chart as well.

I saw that.

Um the numbers don't quite make sense to me.

2.8% overall participate.

If you figure they're still paying a quarter of the rate, that means it should be three quarters of 2.8, which would be about two percent subsidy, assuming it's they're paying an average rate.

Um, and this is showing a 3.2% cost to the haulers that it's just pennies, I guess.

But anyway, I caught that.

But the uh the question I had actually why I turned my light on, was because I wonder uh the qualification for the program is set at 60% of the state media income.

Fine.

Um, did they look at the wealth of a customer?

People can have wealth and not income.

Um is that a factor?

Maybe it's not a big deal, but do you look at assets of an individual who's being subsidized rather than just their taxable income?

Or do you know?

I I don't know for certain, but I I believe they just look at income.

So they, you know, yeah, someone did have other assets that weren't reported that it wouldn't necessarily show up in this.

And that's the same for our utility assistance program, it's strictly the information is is income verification, not welfare.

Yeah, I have the same question about your program as the other prior program as well.

But I I saved it until now.

All right, thank you.

I have a couple of questions.

Do you know how the what they call transfer stations where they take the garbage to they charge by pound weight, smell they charge the um it's a tonnage base fee.

So there's there's there's a couple of different fees built in, but generally it's it's based off of tonnage.

There's you know, some additional um additional fees that that get added on, you know, just like the ticket fee.

So um, you know, there's some base operating fees in there, but it's it's largely based on tonnage.

Okay.

Um and then the second question is about the reduced rate program and the partners uh what's kind of the the barrier to you know aligning it with the other partners because it seems like the same people would qualify for all the programs.

So is that just kind of a it just hasn't happened?

It's only a matter of time, or is there something in the way?

Yeah, we've been we we've worked to be coordinated with Washington County and City of Beaverton, and there's there's a desire to engage with the other community partners to see if they can do this work as well.

Um when we like I said, we kind of followed Washington County who already have that existing contract.

So that was really why we did is it was just a low barrier to get the program started up in a relatively short amount of time.

Um, but but that would be the goal is to have the others um other partners participating, and that's something that we have have talked to the county about doing and they have an interest in that as well.

They're just kind of waiting for their contract terms to end to explore that.

Okay, great.

Thanks.

Any other questions?

Yeah, I yeah, I Michelle kind of brings up another point of the reason that we also kind of went with a single single administrator to start is we have we have the five different haulers.

So um as we kind of learn to operate in this program, it we thought it would be best to just have a single point of contact for them rather than um having the you know three partners contacting, you know, the five different haulers for us, eight different haulers for Washington County.

Um so it was again sort of in the in the mindset of like let's figure out how the how to operate the program and then look to grow it over time.

That makes sense.

Thank you.

Cool.

All right.

Well um go to the longest portion of the presentation.

We're gonna skip highlight um because highlight is actually coming to you as an individual work session.

Or we did want to introduce uh Greg and Paul.

If you don't have putting hands up, um Greg's ours uh chief information officer and Paul is our highlight general manager.

They'll be coming to you at a future work session.

And um, I'll turn it over to Nikki.

All right, um Nikki Iverson.

I'm the water director uh for the city of Hillsboro.

I also serve as the general manager for the joint water commission, the Barney Reservoir Joint Ownership Commission.

I'm gonna quickly go through our main missions for the water department.

Protecting public health is our number one mission.

That's delivering safe, high quality drinking water to our customers.

We also have to plan for additional water supply.

I'll be coming back to you and discussing our new water supply in November.

Um, but we do plan for about 50 years for an affordability um measure as well because those projects are expensive.

We also have to maintain our essential infrastructure.

We want to make sure we're replacing pipes so that water is still delivered to our customers 24 hours a day, seven days a week.

And then one thing that I think some people forget about in the community is that we plan for fire flow protection.

So an example is the downtown fire.

Um we used as much water as the whole city of Beaverton to put out that fire.

Um the city of Hillsborough acquired the water system from the People's Uh Water and Gas Company in the 1940s after a devastating downtown fire because that private company um couldn't put it out, they didn't have the pressures for it.

So that's just a little bit of the history on how the city took over the water system.

Next slide.

All right, we manage three different commissions in the water department, the utilities commission, which oversees our our system for the City of Hillsboro.

Also manage the joint water commission, which includes um it's a joint venture, so it's a regional water supply that serves the City of Hillsborough, Forest Grove, Beaverton, and the Twalton Valley Water Districts, and we also serve um wholesale customers.

Hillsboro serves Cornelius, Gaston LA Water Cooperative from our upper system.

And I'll talk a little bit more about our upper system in a few slides.

And then um North Plains is a wholesale customer of the Joint Water Commission.

We have another commission, the Barney Reservoir Committee Joint Ownership Commission, which is a commission overseeing um a raw water dam facility in the coast range.

That's a different commission because Clean Water Services is also a member there, and so you don't want to have a member that's voting on things where they don't know that assets.

So that's why there's two separate commissions.

I'll talk a little bit more about that in the next slides.

So first I'm gonna go over the joint water commission and then Barney, and then I'll talk more about the Utilities Commission.

So we serve over 450,000 customers in Washington County.

You can see our service area map there.

Um, it's the largest conventional treatment plant in Oregon at 85 million gallons per day.

We've been neck and neck with uh the city of Eugene, however, City of Portland will be uh surpassing us once they get their plant completed.

Um we serve water in um from the Twalton River.

We are rain-fed basin, which means we have enough water in the winter when it's raining, but when it stops raining because we don't have groundwater, we rely on stored water out of Hague Lake and Barney Reservoir.

Next slide.

Um so here's our joint water commission treatment plant.

Originally, this was formed by Hillsborough and Forest Grove.

Beaverton came on after that because they were on the Portland system and joined after severe drought, and then Twalton Valley Water District joined after another severe drought on the Portland system to diversify their supplies.

Next slide.

Real high level on the Barney Reservoir.

This is actually at the headwaters of the coast range on the Trask River that flows to Tillamook.

And the engineers back in the day at Hillsborough were very um really kind of brilliant on how they figured out how to um divert water from the headwaters to the head from the headwaters of the Trask River to the headwaters of the Tualeton, and it's all gravity fed through the river system and conveyed down to our treatment plant.

You get a chance to take the elected officials tour that we just had last week.

It's a really cool place to check out and see visually um some of the good planning by um members of our community.

Next slide.

So here's some pictures.

There's the spillway.

It is um really in forest land, so it's on logging roads.

Um we have a lot of safety protocols because of that.

Um, and then also Clean Water Services utilizes this stored water for cooling to meet their permit needs for their wastewater treatment plans.

Next slide.

So now I'm gonna touch on the utilities commission and one of our commissioners is here tonight.

So Commissioner Jimmy Yet is here, he's a newer commissioner this year.

So the Utilities Commission is made up of Hillsboro residents that live in Hillsboro's water service area.

So you can't live outside the service area, you have to live and be a customer.

Um, it was established by City of Hillsborough Charter.

The Utilities Commission is different, as um Raheem mentioned.

They have been provided additional authorities than the other commissions via the city charter.

Um, so they oversee setting of the drinking water rates, so they have their own public hearings and rate setting process.

They oversee the SDCs set, and then they also serve as their own local contract review board.

So when we do contracts for let's say we have construction project that goes to the utilities commission for approval.

Um, they're responsible also for planning for drinking water and any development changes.

Well, we have what we call duty to serve, so we don't set the growth and the land use and all that, but we have to plan for it in the future and provide that water has to be there before the development, otherwise um you wouldn't be able to develop.

So we always have to take a long-term look at it.

Um, let's see.

Um go next slide.

So um our service area is set by urban growth boundary agreements.

And if you have questions on those, Dandias would probably be better if you're gonna answer them.

So we serve west of Cornelius Pass Road, south of Highway 26, west of Helvetia Road, and west of 209th.

And those boundaries were set before I started working about 20 years ago.

And then Tualton Valley Water District and that kind of orange ish uh hashed area serves the portion of the city east of those boundaries.

We also serve an area called the upper system.

So if you ever see things out in our communications for rate setting, you'll see that those rates are quite a bit higher than our in town customers.

That's where we are original water supply for the city of Hillsborough was up in the coast range, and back in the day when you put a pipeline through the groundwater in this area is pretty poor.

So people would hook up to that pipeline, and that line came all the way through Cornelius to Hillsboro.

It's not our major source of supply, but we still serve all those rural customers, and that is also served serves the city of Gaston and the LA Water Cooperative.

So we still manage that supply, and it we have some of the oldest water rights in the basin based on that original date as well.

There's not as many customers there, so that's why the rates tend to be higher than our income customers for their operations and services.

So this is just um some of the numbers of the assets that we manage.

Um essentially, we have over 428 miles of pipes in the city.

Uh we manage 27,000 meters, 2800 hydrants.

The last time we looked at this, it was 28,000, and she'll and I were like, that's not correct.

And then over 11,000 valves.

So we have crews that have to turn those valves every three years to make sure that if we have an emergency in our system that it operates appropriately.

And that's all under our asset management program.

Next slide.

Uh, just as Andrew mentioned, we have several different regulatory authorities that oversee our actions.

Um, everything in the Safe Drinking Water Act, um, it goes through the Environmental Protection Agency.

However, the Oregon Health Authority has primacy over the Safe Drinking Water Act.

That means they implement the Safe Drinker Rotter Act for the EPA in Oregon.

And then we also work with the Oregon Water Resources Department.

They oversee water rights, the distribution of those water rights, regulations related to them.

As municipalities, we're allowed to grow into our water rights, but we have to do water management conservation plans every five years and report on that.

And you always have to have benchmarks to show you how you're doing better with your community, helping your community with financial assistance and to reduce their water use, which also helps our customers as well.

We interface with uh DEQ as well, which isn't on there, but that's more when we have projects.

So uh last slide, I'm gonna come back and talk to you.

Oh, I missed one.

Yep, water system master plan.

Let's go to that one.

Yeah, okay.

Um we do water system master plan approximately every five years.

Um, so the next um our next update will be after the well-in-the-water supply integration.

That's what I'll be talking to you about.

Bring some of my staff here to talk about the great work they're doing on that as well.

We have our work, some of our key projects as we have identified the need for a uh reservoir in South Hillsboro.

It will eventually be a separate pressure zone, and we want to make sure we have enough emergency supply for anything like post-earthquake down there for that portion of the community.

We may eventually we plan for North Hillsboro and the growth up there and the sizing and pipelines to serve industrial customers as I mentioned the different growth areas earlier.

One of the key projects we're working on right now is looking on our cast iron replacement.

So that is the oldest pipes in town, and they're very brittle and they break pretty often.

And what we're doing right now is we've got a consultant coming in and helping us pull apply an equity lens on that.

Is you know, because historically we just replaced pipes when road project comes in, but when you know, I think Tina present the transportation, you know, sometimes the new roads just go in different areas and maybe not the low-income areas.

And we want to make sure that we're replacing infrastructure in an equitable manner and prioritizing that throughout the city.

We have to look at seismic resiliency.

This was um a mandate from the Oregon Health Authority in the state of Oregon.

And again, we modeled the whole system to make sure we have adequate fire flows throughout the city.

Next slide.

And here is when we'll we'll come back and talk to you guys about the water supply.

I think it's currently um targeted for one of the November work sessions, and then I'll bring quite a bit of information and my team in to talk about that.

And that's all I have if there's questions.

So good for that.

Yeah, so like Nikki said, she'll we'll be back with more water stuff, but um, we are running up on time.

So this might be a good point to take a break and then regroup after.

I'm glad we're gonna do that.

The recording has stopped.

Everyone to the August 19th, 2025 City Council meeting.

Thank you for joining us this evening for translation services.

Please use the QR code on the poster in the front of the room or on the front page of the agenda.

You will have access to up to 60 languages in real-time two-way translation that you can listen to as audio or read as text.

If you would like headphones, please see the deputy city recorder to my right, your left.

To begin this meeting, I invite you to join me in the Pledge of Allegiance.

I pledge allegiance to the flag and to the United States of America and to the Republic for which it stands.

One nation, under God, indivisible with liberty and justice for all.

Mayor Pace.

Here, Councillor Alcair.

Here, Councilor Sinclair, here.

Councilor Case, here.

Councillor Harris.

Here.

Councillor Ambury here.

Counselor Salgado.

Here.

Thank you.

Moving to item two, our first item on the agenda are the appointments of the Hillsborough 2035 Environmental Stewardship Committee.

Do I have a motion to approve the appointments listed?

Harris will move.

Thank you.

Do I have a second?

Second, Annebury.

Thank you.

Is there any discussion?

Maybe please have a roll call.

Counselors out care.

Hi.

Case.

Do I need to abstain or am I okay to vote for myself?

Oh, you should abstain.

I'll abstain.

Ann Vary.

Yes.

Sinclair.

Hi.

Harris.

Hi.

Salgado.

Hi.

Thank you.

The motion passes.

Next up, we will hear from Sheriff Massey, an under-Sheriff Cook.

Thank you for being here this evening.

Please make yourself comfortable in the seats.

Press the middle button until the green light comes on.

And when the green light is on, you are live on the mic.

And again, thanks for being here.

This feels so close.

There we go.

Is that good?

There's a lot of feedback.

Ah, there we go.

First of all, next slide, please.

And I want to thank you, Mayor Pace and your entire counselor team for having us this evening.

What we want to do is we want to talk a little bit about the Sheriff's Office and uh how we serve you, regardless of where you live in Washington County.

And then we're gonna talk a little bit at the end about our upcoming public safety local option levy that will be on the ballot November 4th.

So I'm gonna recenter us back to the beginning.

Uh wherever you live, we serve you.

As I know that you all know, but I just want to reiterate because there's been significant changes since we were together last that uh Washington County Sheriff's Office manages the only county jail in Washington County, and we are your primary first responders for our rural, urban, and unincorporated areas to include our municipal contract partners, making us um as we are going through this next season the surface safest major urban county in the state of Oregon.

Next slide, please.

So you each should have our annual report when we were together last.

I promised you that we would not be a year late like we were last time.

So that is our 2024 annual report.

And for anyone that is in the audience or online, if you want to scan the QR code, you also have access to this.

It's a public document.

And it essentially just highlights some of the extraordinary work that our Sheriff's Office staff have done throughout the course of 2024.

Next slide, please.

I led with talking about the jail a bit.

For anyone who may not know, our jail has 572 beds.

When it is fully open and functioning, we are the second smallest jail per capita in the state of Oregon.

Currently, or let me go back to last time I was here.

We had extreme staffing shortages that required that we close three housing units.

We were in that state for quite some time.

I'm here to tell you that as of now and conditional offers of employment, we are fully staffed with the ability to overhire in this next season to build that depth on the bench to allow for the natural attrition that uh just happens when people retire.

And so we are in the overhire state, and that is about a year earlier than anticipated.

We have had our foot on the gas, not just hiring new people, but more importantly, retaining the extraordinary professionals that we have.

My primary focus has been retention and making sure that we are committed to focusing on the physical, mental, emotional, spiritual, and financial wellness of our deputies and our staff because I know that if they are well, they will serve well.

So now we are still three housing units short, but that is because we are undergoing critical infrastructure repairs.

We are getting an entirely new roof, HVAC system, fire suppression system, hot and cold water piping, and uh we should be hopefully done with two housing units that are closed at the same time.

So it's upstairs, downstairs.

They're repairing that section, and then they're moving adults in custody into that section and repairing the next upstairs and downstairs.

We're hoping to have a majority of that work done by the end of the year, but the whole project won't be done until close to the end of 2026.

So we're gonna keep hiring, and as we're able to get the general population housing units open, then they can move to the smaller areas that house fewer adults in custody, and we'll be able to um open those um those beds so that we can take more adults in custody.

I know this uh has been a really difficult season for our cities, especially Hillsboro being the county seat where we are releasing people from jail.

So I know that that's gonna help.

We've also uh partnered with Yamhill County to rent some beds for adults in custody who are sentenced so that we can continue to bring people into custody that really need to be in custody.

And lastly, I'll touch on our pretrial release program because we received a $750,000 grant to expand our pretrial release and electronic home monitoring program, bringing it from a vendor that did not monitor 24 hours a day, seven days a week, um, in-house, so that our jail deputies can monitor those people who are out on pretrial status with an ankle bracelet 24 hours a day, seven days a week, so that if they encounter people who are um in zones they're not supposed to be in, we can respond immediately.

Um I believe this will bring a significant uh amount of safety to our community while we are also able to get people out of custody that might not have the most severe crimes.

Next slide.

Sheriff, uh, would you like to us to hold questions to the end or questions as you go?

Whatever you want.

I'll take them at will or I'll take them at the end.

Okay, great.

Um I have a question for you.

Go for it.

So when do you think all the pods will be open?

When do you think all the sections will be open?

Everything should be open no later than I would say December of 2026.

However, our goal is for all of the general population pods, so that's anywhere from 56 to 64 adults in custody to be open by the end of the year.

The ones on the other side is our medical observation unit.

It holds a maximum of 21 adults in custody, so it's fewer um beds that will be impacted by the infrastructure repair, but it also includes our kitchen and things like that.

Thank you.

You bet.

And uh as counselors have questions, please press your button as I see the light goes on.

I'll try to call you in the order in which you indicate you want to speak.

Thank you.

Underfair.

Thank you, Sheriff.

Next, I'm gonna talk about some of our countywide uh interagency teams.

Like we all know here in Washington County, our municipalities and the county, we all work very well together.

That is seen in policing as well.

Policing has become increasingly complex over the years, and none of our agencies can do it by ourselves.

Uh, having great partners like Jim Coleman and his uh team at Hillsborough Police, we're able to provide some very fantastic countywide services uh under the direction of the sheriff to make sure that we have those professional services, no matter where you live in Washington County.

Next slide, please.

We're going to highlight a couple of the teams.

The first one we're going to talk about is a fairly new team.

This is the community violence reduction team.

It's a partnership with the Sheriff's Office, Hillsborough Police, Beaverton Police, and the District Attorney's Office.

As we've seen increasing gun violence throughout Washington County over the past decade, really, but increasing in the last several years, we decided we wanted to help partner and address these gang ish gang issues and gun issues that we've seen.

So we formed this team in partnership with the again, those municipalities I discussed, the DA's office, to really focus on gun violence across Washington County.

We know a lot of folks that are engaged in this type of activity, do not understand jurisdictional boundaries if it's the city of Hillsborough to unincorporated Washington County into the city of Beaverton.

So by combining our resources, we're able to address these.

So we were able to obtain a NIBAN terminal for a grant, and this is a terminal that really checks uh gun casings.

And so if any of our patrol officers or patrol deputies come across their random shooting and they have gun casings, we can put them in this database that is a national network and can help track those back to other crimes.

So it's using some of that data-driven technology that really makes us more efficient working together with all of our partners.

Sure, is there anything you'd like to add to this team?

The only thing I'd like to add is that we are one of uh two or three agencies in the entire state that has one of these terminals.

And so it really allows for us to get resolutions to cases much more quickly than we would have without having our own terminal law here in Washington County.

Thank you.

Next slide, please.

The next thing we're gonna talk about is the search and rescue team.

This is not an interagency team, but it is a countywide resource.

Many of our community members think about search and rescue as being looking for a lost hunter out in the coast range.

This team of highly trained cadets and full-time deputies uh do so much more than that.

Um, in addition to learning how to track people out in the in the wooded woodland areas, they also conduct urban searches.

If we have community members with Alzheimer's or autism that may wander away, they're able to help in those urban environments do an urban search to uh help track some of these folks down.

Many of the members of this are um children, kids between the ages of uh 16 and 20 years old, and they go through some very advanced training and they're volunteers with us.

Uh and they work under the uh kind of oversight from full-time deputies to ensure they're able to get out there in the community and help uh find lost folks.

Um their searches have been in uh unincorporated Washington County, Beaverton Tigerd, Hillsborough, Sherwood, and Twelleton, and they ran uh 48 missions last year.

So they are a very active team.

In addition to looking for people, they also search for evidence.

So if we have a crime scene and we're looking for trace evidence, they can go through and grid off a very large area and look for very, very small amounts of evidence.

One of the trainings that they do when they're getting certified is they take small pencil erasers and hide them in a football field.

And they have to grid off the football field and find all those pencil erasers.

And so it's that type of attention to detail that can be very critical when we're looking for uh small trace amounts of evidence.

Next slide, please.

So a couple of the projects that this team helps manage countywide is Project Lifesaver and Help Me Home.

These are two voluntary databases and projects that we manage through our search and rescue with the sheriff's office.

The first one is Project Life Saver, where community members can register their loved ones into this program.

There is a fee for this, and that's why you'll see a smaller amount of participants, but it allows the participants to wear a waterproof bracelet that is able to have them be helped tracked if they if they go missing.

The other program is a volunteer database, help me home, where we can put descriptors and other uh information uh into our database.

So if a police officer or deputy comes across the a child who may not be very communicative, um they're able to utilize some of that information, that database to help identify that child and get them back to their loved ones.

One of the the cases we had recently with this team uh back in July was actually a gentleman who was part of Project Lifesaver, and he was in a wooded area in between unincorporated Washington County and the city of Beaverton, up in the West Slope area.

You think of that as a very urban area, but there are pockets of steep wooded areas throughout all of Washington County.

This gentleman had gone missing and his family had called for assistance.

If it wasn't for this program, uh some of the devices that they utilize, we don't know whether we would have been able to find this gentleman in the steep train, but we were able to get him successfully back to his family unharmed.

Next slide, please.

The next team we're going to talk about is another interagency team.

This is a countywide resource.

Um the remotely operated vehicle team was started over 20 years ago, utilizing some grants when we had ground robots.

We were able to send robots into structures rather than send a deputy or police officer or a dog, making it much more safe not only for the public safety professionals, but also for the community.

As technology has advanced, so have the tools and tactics that the this team utilizes.

They have moved to uh a lot of drone work.

Um, and this is an interagency team with the city of Beaverton, the city of Hillsborough, and the Sheriff's Office.

Um, by all of us pooling together our resources, we're able to maintain a consistent level of training.

Our our operators of these uh drones have to go through an FAA ground school to get certified to make sure that they're operating these safely within FAA regulations to reduce risk for not only the our police departments and sheriff's office but also our municipalities and the county.

Uh this team flew over 500 missions in 2024.

So our police officers and deputies that are part of this program are able to carry their drones in their patrol vehicles when they're out on the road.

If we get a lost person, if we get a dog track, they're able to immediately deploy these uh up into the air and help the patrol officers and deputies on the ground.

In addition, when we have planned events like search warrants where the tact the energy tactical team is coming out, uh this team comes out in support of those missions, and they're able to, like if there's a gentleman in the backyard with a gun, they're able to get eyes on that uh subject and make sure our police officers and deputies don't go back into those areas and we can keep the community safe.

And a lot of those uh drones have live feedback to our command posts, so our decision makers and the command posts can be uh making real-time decisions based on that intelligence.

We really make sure that we uh use these in a very limited scope.

There's a lot of privacy interests that we want to make sure that we're protecting for the community.

Uh there are regulations that restrict when we can use them.

They are generally in emergency situations, those public safety emergencies, and we're going to show you a video here in just a second of some of those situations where these have been absolutely critical in ensuring the safety of our staff, uh, the police departments and the community.

Next slide, please.

So this is the video, it's kind of compiled of a couple pieces, but I'll let you watch it really quick.

And this is just some of the um abilities that our current drones with the interagency team uh has the ability to do.

So if we have a fleeing suspect in a community, they're able to get the drones up overhead immediately.

Again, a wooded area which cars going by, community members are responding, uh, police officers and deputies.

They're able to use infrared and uh flur technology to be able to identify the folks in those in that wooded area.

This was a gentleman that uh had fled from a stolen vehicle in the city of Beaverton.

So again, we're able to utilize that technology to uh talk our ground deputies and officers on the ground into that location so they can safely take people into custody.

You can see a canine there.

Here's another one in the city of Twalton.

Again, we're able to respond countywide and assist anybody no matter where you live in Washington County.

Have people fleeing uh burglary suspects, we're able to get a drone overhead and help track um the fleeing suspects.

Again, somebody running around a corner, our police officers or deputies that are chasing them.

It's nice to be able to know that somebody's not lying there in wait to cause harm to them.

And then also if they're breaking into a residence during uh a police activity like this uh to make sure the community is safe.

Again, you can see uh suspect apprehended.

This is a tactical operation where they were able to break out a window to a gentleman that was supposed to be armed inside of this rather than send police officers or deputies in there.

A very small gap, they were able to fly that drone in there, identify the person and be able to uh address the situation without putting our staff or committee members in harm's way.

So that was just a really quick snapshot of uh the drone program that we're operating countywide, um, again with a partnership of Hillsborough Police and Beaverton Police with the Sheriff's Office.

And that last example, the drone flew indoors.

So we fly them indoors, and that actually flew through that small crack in the window.

The operator was very impressed with his skills.

Uh they train very frequently to ensure that they're able to do that.

Um, but we utilize them indoors.

If we had something in, let's say in an issue in a school, we could fly the drones into the school as you know, responding officers and deputies are going in there to give us a broader view.

And it just again allows safety for our staff, safety for the community, and uh provides a more professional service across all of Washington County.

That's great.

Thank you.

Next slide, please.

All right, let's look forward into the near future.

Um in November this year, voters are gonna have the opportunity to consider a proposed measure which would fund public safety services in Washington County, including uh law enforcement, us, prosecution, mental health, domestic violence, and other services.

So it encompasses the district attorney's office, community corrections, which is at probation parole, and the community corrections center across the street from the sheriff's office, uh, juvenile services, and uh it partially funds the Family Justice Center, which coming up will be the Family Peace Center.

Um if passed, the measure will cost property owners about will cost 66 cents per thousand uh in assessed value, not market value of property value.

And it would authorize um collection of property taxes for a five-year period beginning in 2026 through 30 to 31.

Um it's estimated to raise about 337 million over the five-year period, and it's roughly a $19 a month increase compared to what we currently have.

This public safety levy that is going to be on the ballot in November is about 16 percent of the public safety and justice ecosystem funding for Washington County.

And it is essential, but not just to keep the status quo in services.

It is essential for us as we also look to expand services in things like um court security and transport deputies because our court security unit, for instance, has not grown in the last several years, but we've opened four new courthouses since that time and received five new judges.

And so it's incumbent on us to provide that statutorily required service at a level that meets the judicial expectations and safety for our staff.

And then we're uh under Sheriff Cook mentioned that covert team.

All the work that they did just since October has been with two supervisors, two sergeants, and two detectives.

The work they are doing has been a game changer for public safety in Washington County, and we have to dedicate additional resources to that work to ensure that we can really keep that momentum going.

So that's really been um our large scale priorities.

One of the things that has come up in the last couple weeks is we just delivered a presentation to the Board of Commissioners last week regarding a jail expansion project that we received our our um contractor brought back their final report.

Essentially, what it shows as a baseline, and what we've determined following their presentation is that we are going to need between now and 2055 over a thousand jail beds.

That doesn't even consider the additional staffing uh services to make sure that we are providing extraordinary levels of behavioral health services and substance use disorder services to and programming to our adults in custody to ensure that the adult in custody that is coming into our care by the time they are leaving to reintegrate into the community, they are in far better shape and able to be a um positive resident for our communities.

And so we are gonna do some much more discussion.

We have to identify future funding, but those conversations are really um going to become more common, and we are going to be reaching out to you, Mayor, and to the council for input on what you are seeing in your community and how that can help us inform uh the jail that we provide here in Hillsboro.

Now, that really is what we have for you.

If you want to hit the next slide, we can just leave it there.

And I would love to respond to any questions, comments, concerns.

Do we have any questions for the sheriff or under sheriff?

Uh Councilor Anvery.

Thank you.

And then Councilor all care.

Excuse me.

Um you said uh that uh if when the jail is at full when it is fully open, it will be the smallest per capita.

Second smallest currently when it's fully open.

Right now, we are by far the smallest jail per capita in the state of Oregon.

Per capita.

In the second largest population.

Okay.

And the oh, sorry, one other question.

And then and then the thousand uh beds is an in addition to what we have right now, or is it the total?

No, that's total.

Okay, thank you.

Counselor Alcare.

Hi.

Can you um share the committee that you're working with, the community committee?

Like an advisory group, who's invited to participate and why it was created.

I know why.

But I would like you to talk about that so folks here can understand why.

I just want to make sure that I'm clear.

I have we have a few advisory committees.

So are you talking uh Latino Advisory Council?

Thank you.

Um the Latino Advisory Commission was um organized under former Sheriff Pat Garrett, and it was brought to be because there were some pretty significant concerns from the Latinx community about um community concerns regarding public trust for public safety law enforcement, the sheriff's office specifically, and they came together to inform the sheriff and the sheriff's office on policy, um, best practices, and really to provide a space where we could be connected to our Latinx community in a way that was meaningful for them without us assuming that we knew where people wanted us to be and how they wanted us to show up.

And so that began, gosh, I don't even know the year, but it was a couple years before Sheriff Garrett um retired, and it uh the bylaws basically state that it meets at least every other month, and they we all work together to um do community chats and charlos and connection, and we also respond to concerns um that come directly to myself or our executive team.

Thank you.

You're welcome.

Uh Counselor Sinclair, then Councillor Salgado.

Thank you, Mayor Pace.

Uh hi, Sheriff uh Macy.

Um pertaining to the drone program, um, what type of policies are in place uh to protect the public uh with sensitive information uh pertaining to data that's collected for people who are just going about their day and not committing crimes.

Yeah, do you want to answer that?

Absolutely.

Thank you, Sheriff.

Uh we do not collect any data information on community members.

So when we deploy a drone, it's for a specific operation.

They're not out there just flying random flights throughout the community.

When there's a specific operation that they're looking for a suspect or looking in an area for a missing person or there's a an incident going on in a residence, they will be up overhead there.

Again, they're not collecting data.

They are video recording those operations uh that could be used for evidence later on, and then we do have data retention uh pro plans in place and and policies to ensure that all of those are followed through all of our regular policies and procedures to maintain those as uh chain of custody for the evidence and then uh releasing those only as needed uh through public records request laws and then also in accordance with ongoing uh case cases that might be occurring.

Thank you for sharing that.

Counselor Sergato.

Hey, good evening, thank you.

Uh I have a few questions, but first for transparency and for the record.

I work for the county, so we both work for the county.

Um I think it's okay that I ask questions because we're not making a decision.

I do want to say I have a question into the Oregon Government Ethics Commission because we've been asked to endorse the library levy and such.

So I'm still waiting to hear back from them, but I think because we're not making a decision, I should be able to ask a question.

Okay.

And if OGEX listening, please respond to my email.

It's been a week.

Uh number one, what's so it's capacity for the jail beds is 572.

What's the average of jail beds that what's you know, what's the average of people that are housed or jailed on uh like a month-to-month basis?

Well, right now we have about 388 beds available.

And then we work really hard on the average to leave at least 10 percent capacity open to allow for um appropriate classification of our adults in custody and safety.

Um and then unfortunately, because of we're mostly full to that 10 percent, and then we have had occasion to have force releases, which is releasing those who through an objective assessment are um the least danger to the community or force release when we don't have enough beds.

And is that just due to the staff capacity like the amount of the It's not, it's strictly due to the critical infrastructure repair that we're undergoing.

Okay, that's right.

You mentioned that.

Yes.

And then you mentioned earlier that there was a prediction that you would need a thousand jail beds.

Do you know what that's based on?

And they came in and they reviewed everything from our average daily uh number, excuse me, average daily stay for our adults in custody are forecasted population growth and um how long people typically are even sentenced, unsentenced, pretrial, and they considered the entire of the public safety justice ecosystem here in Washington County to make that determination.

Okay, awesome.

And then two more questions.

So I I really like the project lifesaver.

I think it's a great idea.

What's the cost for the public on that?

Do you know?

You know that?

I don't have that off top of it, Counselor, but we can get that and get it back to the case.

Okay, yeah, I would love to see if if it was, you know, high cost, if there was some sort of reduction for low-income folks, because I know that you know that there could be a need there too.

Um and last question uh what are the chances that we can test out the drones?

You know, we do ride alongs with police.

Anyway we can't.

We can talk with Chief Coleman, I'm sure we can get the Hills World Run operators.

If not, we can get some of the sheriff's office run operators to give you a demonstration if you never like.

There are rules and regulations, there are safety concerns when we're operating those because they are going up over, you know, residential areas.

We want to make sure that they're safe, but we can definitely do demonstrations.

Thanks.

Absolutely.

Thanks for your questions, and we will follow up.

Counselor Harris.

Thank you, uh Sheriff Massey and under Sheriff Cook.

I appreciate your being here today.

I had a couple of questions.

We focused on the jail and the courthouse operations, because those are the operations that you manage that most affect our community here in Hillsborough.

Appreciate the information also about all the tactical teams and uh interdisciplinary teams you provided as well.

But I do have a couple of questions on the jail and somewhat the courthouse too.

Um the restitution center, do we still call it the restitution center?

Community Community Correction Center.

Yep.

That's it.

How many how many beds are there now?

And are people there being uh held there pre-adjudication or is it just serving their sentence post-adjudication?

Great question.

Um we are currently using roughly uh 92 to 95 beds on an average day.

And they do have um they have up to 200 and something beds that aren't currently available, all of them, because uh they are also undergoing critical infrastructure repairs, showers and things like that.

Um so historically we did not house people over there pre-adjudication.

We are currently for some low-level offenders who have longer periods of time between court appearances.

Um, but that's been pretty recent that we started doing that.

Is that part of the 388, or is that in addition to 388?

That's in addition.

Okay.

Yes.

But also I understand that subtracts from the people who want to tea lodge or treatment pods.

I get that.

Well, the other piece that has become a significant impact is that the adults in custody that we used to be able to send over to the community corrections center for their sentences.

Um, we have a much more fragile um unpredictable adult in custody now with behavioral health concerns and um substance use disorder and things like that, and they're just not suitable to have that type of freedom while they're serving their sentence.

And so we have a smaller group of people that are qualified to go over there.

And so we have been looking for creative ways to work together to maximize their space.

Thank you.

And when someone is released from custody, um do you does the sheriffs do you have the ability or the budget to make sure they get back into their community, like if they're from Beaverton or Tualeton, or are they just released here in Hillsborough?

For anyone that's released, we provide a max ticket or bus ticket so that they can get back to their community.

If there are people who are released, and we've had this several times, who are from coastal communities, we also provide um a bus ticket that leaves out of and uh ride over to Cornelius where they can catch that bus out of Cornelius and head west to the coast.

Okay.

So you do make some efforts to be able to help people get back and reintegrate into their communities.

We absolutely do.

First, we try to get responsible parties, then we make sure that we release people at a time that's not the middle of the night and public transportation is running, and then we provide um people that don't have resources with bus and max tickets as a last sort of resort to make sure that they can get where they need to go.

Okay.

And finally, I I I believe a new courthouse will eventually be built here.

Do you think it will be within the five years of this particular levy?

I just it just came to my attention because what you talked about court security, because I suspect we're also going to have some additional courtrooms with that.

And it's going to put some additional burden on your department.

Absolutely, we will.

And um we just built another courtroom over at the law enforcement center, so now we have two over there.

And so I it would shock me if they were able to build another courthouse within that five years, get it funded and then build it.

Um I anticipate that there would be some sort of additional funding measure that would help accommodate that.

All right, thank you.

Counselor Case.

I have two quick questions about the levy, just numbers questions.

Um, when was the last time you raised the levy rate?

Last time.

The last time.

Last time, five years ago, you raised the rate.

Yep, it was five cents.

Perfect.

And what how did that uh what was the percentage that got that passed?

I did not ask that question, right?

I do not know that, but I will get that.

Thank you.

Because I do have the data.

I just don't have it with me.

Thank you.

Any other questions?

Counselor Ambry, you have another one?

Oh, yeah, just a fun one.

So we had uh the uh uh the Hillsborough uh PD newsletter go out, and just the the one last yesterday, and that one has the uh HBD drone operator Dan Winter with the video, so it's very, very timely.

That's perfect.

Um I have a question.

I understand that uh you were sending some adults in custody to Yamhill County uh based on the fact that we we just had issues with space.

Are you still doing that?

We are all right, and is it helping?

It is okay it is because um the reason we send the our sentenced adults in custody out there is because they do not require the same degree of transport to and from court to and from attorney visits and things like that.

It's less burden on the entire system, but it's really helped us to make sure that we are still open and able to bring people into custody um pre-adjudication.

So it has been helpful, and the partnership has been really great.

Great, and thanks for the clarification on adults in custody who have been sentenced.

Yeah, yeah.

Um thank you so much, Sheriff Massey.

Thank you so much under Sheriff Cook for coming in and briefing us and also giving us your annual report.

We really appreciate it.

We'll be in touch.

Please know that you don't have to wait for us to come here.

If you have questions, all you have to do is reach out and we will respond to them.

I give you my word.

Thank you so much.

Okay, moving to public comment.

Persons wishing to speak will be recognized at this time.

If you are here in person and wish to speak, please fill out a yellow card and hand it to the city recorder.

You can find the yellow cards on the left-hand side of the room.

Uh hand it to the uh deputy city recorder, and when I call on you, please join us here at the table just as you saw the sheriff and under sheriff and speak into the microscope microphone, so those on Zoom can also hear your comments.

Because of the translation tool, community members who testify during public comment can speak in their language of choice, and the city recorder can display the uh translation on screen.

We have no one registered to speak virtually, and the deadline to register has passed to speak virtually.

Comments are limited to three minutes.

This is an opportunity for members of the public to inform the council about their views.

Please note the council will not enter into a dialogue at this time.

So when you're speaking, it will be awkward because we won't get into a conversation with you.

I just want you to understand that.

However, the city manager may direct staff to follow up with you regarding your comments or questions.

And we'll begin begin by hearing from Trisha Raby.

Um up, Tricia.

And you're speaking in opposition to Project Homeless Connect.

Is that right?

Okay.

Um Mayor Pace and Council members, thank you so much for your time today.

Um learned some disturbing news the other day about two businesses that are in Hillsborough, and it was kind of disheartening to me.

They've been in business for 30 years.

I think most people know them.

There's class cuts, and there's also Jan's paperback.

They're both on Friday is their last day here in our town.

They're just closing up shop due to things that they're putting up with.

That, you know, I keep telling them, have hope.

Keep up with it.

We're gonna have things change in our way.

And I know I've been in these meetings time and time again.

And forgive me everyone for um the language I'm about to use.

This morning, I can understand their disappointment.

Every morning I come in and I clean up around our business.

And I get garbage bags and garbage bags, just so we can have the face front that we've always had.

I was cleaning up this morning, and a gentleman came along the road, and I could hear him yelling from down below.

I was cleaning up this morning, and a gentleman came along the road, and I could hear him yelling from down below, and he comes at me, sticking his finger out, and I'm near our building, so I can get in quickly.

And again, forgive me.

He calls me a cunt, a fucking whore, a bitch, and some other words that I'd rather not say.

Then I get inside a call non-emergency, and they deal with that gentleman.

So I go out the back to go clean up the back of our property.

There's an older gentleman hiding in the bushes where our employees are going to come.

A nice gentleman named Steven.

He sweeps up, he's very nice.

Says, you know what, Trish, let me go deal with this.

He walks over to this gentleman, and all of a sudden out of the bushes comes this big black dog.

And if Steven wasn't quick enough, the dog would have gotten him.

Very aggressive, biting at him, guy holding him back.

If that was one of my employees, we have been dealing with this forever now.

We've been coming to you as business owners, as taxpayers.

When are we going to be heard?

People say they listen, but are they hearing what we're saying?

These are our businesses.

30-year businesses saying we're just folding up, we're done.

Thank you for your time.

Moving to item four, the consent agenda.

The items on the consent agenda are normally considered in a single motion.

Any item may be removed for separate consideration upon request by any member of the council.

Is there a request to move any items?

Do I have a motion to approve the consent agenda?

So moved case.

I have a second.

Second hand ready.

Councillor Salgado.

Councillor Harris.

Aye.

Councillor Sinclair.

Aye.

Counselor Anvary.

Aye.

Counselor Case.

Aye.

Counselor Alcair.

Hi.

Thank you.

The motion passes.

Moving to item five, public hearings.

Item 5.1, street name change 001.

Mayor Pace, I'm so sorry.

Was there no discussion?

Oh, I'm sorry.

Yeah, I didn't.

I didn't accue for discussion.

Um yeah, I just said a motion and a second, and we went to roll call.

Was it proper to have the discussion there?

Do we know?

On procedurally.

Yeah.

Yeah.

It's already approved, but you could rescind the motion if you'd like, or if it's just general questions that you would like, you can ask those now.

Yeah, I um let me see which one I wanted to talk about.

Um pertaining to the finance committee for the citywide, it's uh 4.4 item 4.4, uh citywide janitorial services.

I just wanted to verify if the services are here for the civic center.

We have large um seasonal gatherings during the Tuesday market, Hillsborough Farmers Market, and whatnot.

Does is that included the Civic Center bathrooms in the public corridor area for events?

Yes, so this includes all city facilities that is it are managed through relay resources.

Um for certain events, it's a little more tricky than that because relay resources does do uh some events.

I can't tell you specifically if it's in regards to uh Saturday market and Tuesday no market.

We can get you that information, but they are a primary janitorial service that we use.

Yeah.

Thank you.

Uh I just wanted to verify.

I didn't see it in the uh report, and I just wanted to verify.

Thank you.

Great.

You good, Counselor Sinclair?

All right, and thank you for rearing up that I skipped over the discussion.

I apologize.

Okay.

Okay, moving to item five, public hearings, item 5.1, street name change 001-25, street name corrections 2025 number one.

Consider adopting a resolution authorizing an official street name change for three street segments throughout Hillsborough.

Resolution number 2894 is available.

I will open the public here on item hearing.

I will open the public hearing on item 5.1.

Before I ask for testimony on this item, I will be hearing from or we will be hearing from Danielle Comer, who serves in the economic and community development department.

Welcome, Danielle.

Good evening, and thank you for uh hearing my presentation tonight.

Um, this is for the street name change 001-25 street corrections 2025 number one.

Next slide.

Um, just a quick overview for the three segments that we are requesting to change is um Northwest 273rd Avenue to Northeast 28th Avenue, um, Southeast Fieldstone Avenue to Southeast 44th Avenue and Southeast Um Hazeltine Avenue to Southeast 46th Avenue.

Next slide.

Um, here's just a uh general map of the segment that we are requesting for uh Northwest 273rd Avenue.

And um the reasoning for this request is to better align the street numbers to the city's grid.

Um, and that if this is approved, um, it will require 12 properties to change their addresses.

And I just wanted to note that that is the street name only, no house numbers will change due to this.

Next slide.

Uh the two other um smaller segments are just north of the which Hazel Village South development that is um underway right now.

Um, and this is also to just align with our street number grid as well as following our policy that North South Streets should be numbers if at all possible.

Um, and we're trying to get this done before the homes are built in which Hazel Village South to avoid any um addresses that might need to be changed in the future.

So, right now there are no houses addressed off of these two segments.

Next slide.

And that is all.

And if you have any questions, I'd be happy to answer those.

Are there any questions for Ms.

Coma?

Okay.

The registration, thank you very much.

Appreciate it.

Uh the registration deadline for virtual comments is now passed, and zero persons have registered to speak.

Uh, we do have three people who would like to speak on this item.

Actually, I think there's more.

Look at that.

Four people who wish to speak on this item.

I will call you up in pairs.

And we'll start off with uh Perry Gleisman and Miranda McKesh or Mikeish, Miranda Mykish.

Please come up and have a seat at the tables, and then just so you know, the center button will turn your microphone on.

And you have three minutes to speak.

So Miranda, go right ahead.

Good evening, counselors, Mayor Pace and Robbie.

Uh my name is Miranda Mickish.

I am a valued city employee in the IS department.

I am also a community member living on Northwest 273rd Avenue.

I come before you tonight in opposition to the renaming of our street.

I was disappointed in reading the staff report that the equity toolkit was not used.

As a city employee, I have attended trainings with Eunice and have learned the value of these tools.

By choosing to not utilize the toolkit, the message sent to the community is that you don't care enough about us to include us in the conversation.

It sends the message that the city has an agenda and it doesn't really matter what the community members have to say.

This hardly seems in alignment with the foundational principle of equity in our new strategic plan.

In the project overview, it states that if approved, it will require 12 properties to change their addresses.

What it fails to mention is that 11 of those 12 properties are technically unincorporated Washington County.

That because of this fact, those of us living there don't even get a vote in this elected city officials who ultimately make the decision for our area.

The report references emergency response policy PFS 2.1 continuity of service, and I'm not exactly sure how changing the name of our street will have any impact on response times.

The public safety teams use CAD maps that lead them to an emergency.

The name of the street should have very little impact.

What does impact the support efforts is the recent addition of a cement barrier on Evergreen Road?

Eventually Huffman will connect, but for now, Northwest 273rd is technically a dead end road, and the barrier has blocked 50% of our access.

I guess public safety wasn't such a concern when that decision was made.

As the Hillsborough Technology Belt paves over our neighborhood, every decision made seems to further isolate its people, making it less desirable to stay in our homes.

While we are told we will not be forced to leave, the growth of cement walls being erected around us makes our hometown Hillsboro less livable.

The likeliness of this neighborhood existing in the next three to five years is slim, and when we move, we will have to shoulder the burden of changing our address with the aforementioned entities again.

In closing, I encourage you to take the livelihood of the community members living on Northwest 273rd into consideration.

We ask that you make a decision that is in alignment with the vision, mission, and values spelled out in our city city's strategic plan.

I offer a suggestion to revisit this recommendation to correct our street name once the affected properties have been annexed into the city.

When the impact isn't to further alienate an already dying community.

Thank you for your time and consideration tonight.

Thank you, Miranda Mickish, for coming in.

Uh Perry.

Perry, go ahead.

You have three minutes.

Thank you for the opportunity.

My name is Perry Gleisman, and I'm a resident of 273rd Avenue.

Uh been in residence there for 38 years.

And I just wanted to uh add my opposition to this uh to this resolution, uh at least at this time.

I think uh and I agree with much of what Miranda said.

I'd like to add to that a couple of other comments.

I think uh I don't know how many of the council members have actually had to go through the trauma of an address change, but I'm up to uh 32 places that I will need to deal with at this point, and still counting.

I'm sure I missed a few.

This includes many of what she commented on, plus state and federal agencies and so on and so forth.

So it's an arduous process, it takes time, and uh it is an it is a burden and so forth.

I would like to raise we have not heard anything about a timeline for this proposed name change.

And although I oppose the current resolution, uh if it could be postponed at least until uh many of us have left the neighborhood, uh as you know, it's under development.

Uh most of the property there is either uh sale pending or has been proposed for industrial development and potential future sale.

It seems to me that it would make a lot more sense to wait until the current residents, even though there are only 12 of us to have left the area and reduce the trauma and the impact on the people that live in that street, and perhaps uh kick this down the road uh until such time that it would be a little more reasonable.

Um essentially uh that's all I wanted to mention, other than the fact that it's a it's a timely uh excuse me, timely consideration at a point where we're already in turmoil with the industrial development around us and dealing with the proposed changes that uh we find out about just about every other week regarding those things.

That's really all I have to say at this point, but again, I oppose the resolution, at least at this point in time.

Thank you for your consideration.

Okay.

Um we have Matthew Kirsch come up and Fred Evanson.

You have uh three minutes.

Thank you, sir.

It's been pretty much iterated, but uh it's been a real turmoil the last four years.

We're all up for sale.

If everything goes well, there's two of us that will be out before this time next year.

Our whole property be wiped out.

Uh it seems like how about the time settles down, something else happens if you come east on uh on evergreen uh evergreen.

You can't get to our house without going someplace and making a U-turn in somebody's driveway, somebody's street, and coming back at it or going through a warehouse.

And that's only been open long just shortly.

We had to uh whatever you do, you've got to make a U-turn.

There are no blocks to go around or nothing in our area.

And then uh when they put a no-left turn.

It took years to get a left turn lane to get into our street because of accidents.

And something's gonna happen one of these days.

The first time the fire department had to call for the neighbor, they had to go down to Sewell and make a U-turn in the intersection to come back to our street.

They didn't even know about it.

And uh there again, two of us are probably gonna be gone by this time next year, and I just can't.

I don't know, the turmoil of changing an address and then doing it one more time.

It just it it we're all for sale.

It's a dead end street.

That's all I've got to say.

It's just thank you.

Uh Matthew Kirschy Hi, thanks for the opportunity.

I don't have a on.

Yeah.

The lights on.

Yeah, it should be on.

Maybe move move the entire console a little bit closer to you.

You can you can move the whole black console.

This is better, right?

That that that's yeah, you do that too.

Yeah.

I guess swallow it.

Yeah.

Uh okay.

So I'm I'm also live on 273rd Avenue.

Uh I oppose the measure.

Uh and I think the approach what I think about, I think there's two things you can do.

You can vote to change the name.

Okay, you vote to not change the name.

And I think if you look at the both sides, if you're if you're voting to change the name, you're voting to make us do work for you.

You're voting to make and it's not just us, actually, right?

The post office, government, all this other stuff.

You've got to pay money to change the name.

If you don't change the name, what is the real downside?

The number isn't gonna align with the number that you think it should be.

I mean, 28, it's a nice number.

Uh seven times four.

Uh 273rd is actually an interesting number.

Uh 27 is actually three cubed.

273rd.

Right?

Two times three is six.

That's six seven.

I think I had one other one, but now I'm just too nervous.

Uh seven, what seven times three is twenty-one, two times one is two.

So two so it's a much more interesting number than twenty-eighth.

But all joking aside, it's a cosmetic thing.

And I think the only downside to voting against it, or against changing the name at this point, is somebody's OCD is gonna be offended when they drive by 278th Avenue.

Uh, but I you know, they can keep driving to Sewell, which is also not a number or a star, which is also not a number.

Um I would also like to protect Hillsborough Honda, because people are gonna be going to Hillsborough Honda and they're gonna show up on our street because that's also 28th down there, and they're gonna have to go around the airport.

Uh but anyway, again, I'm I'm being kind of flippant, but the real real uh real thing when I think about this is I I just don't see any value in changing the name and forcing people to do labor for you for free and paying money yourselves, right?

Which is actually everybody's money.

Um if you don't do it, it's 273rd just like it's always been.

Google Maps will take you right there, Apple Maps will take you right there.

Uh I for one don't mind the left turn because that might help keep people from going through the street, but uh that's that's a different thing.

But I definitely would uh ask that uh you vote against changing two seventy-third.

And thank you for your time.

Thank you.

Thanks to Matthew, Fred, Perry, and Miranda for coming in and letting us know how you feel.

Um do I have a motion to adopt resolution number oops sorry, public hearing is now closed.

Uh do I have a motion to adopt resolution number two eight nine four?

Quick quick question for just the reminder.

Do we have discussion before the motion or after the motion?

After the motion.

Okay.

Yeah, so I will not skip discussion on this one.

Yes, thank you.

So I'd have a motion.

Do I have a motion to adopt resolution number two eight nine four?

Sinclair so move.

Second case.

Okay.

Is there any discussion?

Yes.

Yep, yeah.

And I'm just gonna call it, and I think that we should have Danielle Comer come back up.

I just have a feeling we're gonna need you.

And go ahead, Counselor Salgado, then Counselor Sinclair, you can follow him, and then Counselor Alcair.

Counselor, yeah, just I think the people that came in to give comment, you know, this is what this space is for.

And when I read the report, it didn't seem like an urgent matter, right?

It just seemed like something that needed to happen.

So thank you for coming in because I was gonna vote yes for it, but because of your testimony, now I'm gonna vote against it because it doesn't seem like an urgent matter, and it sounds like there's already plans for you all to move out of the area, which you know it yeah, that's that's the last thing I'll say.

I echo counselor salgado's uh sentiments.

I greatly appreciate our residents coming in.

That's what this is about, and that's what we're all here for, and that has changed my perspective.

And I also will be voting no tonight.

Um Counselor Alcair.

I have some comments, but I have a question.

Robbie, do we collect public money from unincorporated areas?

No.

Uh if it's unincorporated, then um there's no Hillsborough property tax in that area.

Okay.

So I um appreciate the testimony tonight, and I'm gonna vote no because I'm not okay with um not consulting impacted community and making a decision on their behalf.

I understand uh that we do things here, and particularly in North Hillsville to try to make that progress happen.

I'm not appreciating the way that it's happening today.

I read it in the report.

It seems kind of simple, but I don't understand um the expedience why that why it needs to be hurried, and I don't understand why we're not um listening to community before we're making a vote.

We're doing that right now, but we had time before to have some conversation about this, and not just tonight.

So my vote's gonna be a no.

Uh counselor case.

Um two questions.

There was a comment about annexing into the city.

Is that something that's on the table?

Is there a timeline for that?

I am not aware of that or how soon.

Um thank you.

And then um they mentioned a few houses are for sale, and we could just wait a minute, and sounds like I heard some people say most of the houses will be sold or up for sale, and then I heard somebody else say two houses.

So do we know, or like are half the houses up for sale and people planning to move out, or we contact them now?

No.

We don't have uh we we don't know when uh those homes will be sold.

Uh I think the reason we do this is is we know our our long-term city master plan, and we know at some point it doesn't make sense to have that road named 273, right?

So that's this is common.

Uh we've done this many times in the past, certainly recognize that it has an impact on homeowners.

Um, but it will have an impact on whoever is the owner of that land at some point, right?

And so uh just just recognizing that this is why we do it.

It it is it doesn't make a lot of sense to have that number uh in our city, and that will be in our city at some point uh in the future.

Um doesn't have to be any time in the next few months, but it at some point it is master plan to be a part of the Hillsborough community.

Do you have any more questions?

Okay, Counselor Harris.

So this road is not in the city.

The road is in the city.

It is yes.

In the city, yes.

All right.

Um sorry.

So okay.

My road got changed from 317th Avenue to 13th Avenue about 10 years ago in order to make sure it conformed to the city's grid.

Um sometimes I still get mail addressed to my address on 317th, and the post office still delivers it.

Uh there were problems that we had to change everything.

People were okay with my driver's license till I changed it.

I update, I didn't get a new one, I just waited.

I'm not saying it was easy, by the way, but you know, it does happen.

Um couple things though.

I had people looking for my house using Apple or Google Maps, and they ended up in North Plains because there was no 13th Avenue in Hillsborough because none of the maps have been updated, and they were going to the wrong place for some time.

So there are some not great things as well.

Other than consistency with the city grid, um, is there any other reason for an immediate change?

Eventually it will be changed, clearly when it gets developed or whatever, but is there any need for an immediate change on this?

I mean, what's the rationale for doing it now?

Not give some transition time to this fastly transitioning area.

Um I think I it's not that there's any rush on this.

It's always our job or my job of trying to find the balance of being mindful of new development and continuing that you know inconsistency or address that will need to change in the future.

Um and so it's always just trying to find the balance of when to do that change because at some point someone will be affected because we're now you know um addressing the new development happening there with the old address, so they will also have to change their address as well.

So it's just trying to find that balance.

Um, you know, it's it's always a tough spot to be in.

Yeah, no, I I I understand that, and that's why we're having this discussion, obviously.

And uh I totally get that.

And there are there any other roadways north of Evergreen up there that are using the county system, or is this the last one?

Or is this the last one?

Or do you maybe you don't know?

That's a great question.

Um I don't know off the top of my head.

Um I know that there has been some discussion about Northwest Meek, and I believe that that's kind of being tabled at this point to possibly say Northwest Meek.

Similarly to how we have um Southwest 209th is kind of the far east border, and that's just that's what that street is named.

Um, but there is no talks of changing that one at this time.

Okay.

There's some benefit by the way to changing it to the city grid.

I went down and tried to use the uh pool one time and they said you'd I didn't live in the city because I lived on 317th.

I do live in the city.

Uh when it got changed the 13th, they no longer have that issue.

But for the most part, it's it is a hassle for sure.

Um I think that's the last of my questions.

Thank you.

Uh Danielle, I heard um, I think it was Mr.

Kirsh refer to another uh uh another street under that's the 28th Avenue or say again.

Yeah.

Yes.

The Honda place.

Yes.

It um would there be conflict if this was also named to 28th?

No, there wouldn't be.

Um there are multiple segments throughout the city that have the same names, especially the numbers, because we try to keep that going all the way through the city.

What differentiates that is the house number or the address number itself.

So that puts it on the north to south grid and where you're at in that street, if that makes sense.

Okay.

And um I I might have missed it, but is there a timeline uh where this has to be switched?

No.

Um, like I said, I think we're just trying to, like I said, balance that new development coming in because they will be getting addresses right now off of Northwest 273rd, and so they will also be having to change their address at some point.

Um but for this particular one, um, there is no rush on that.

So if we wanted to postpone either the implementation or revisit it at a later date, um I I'm okay with that.

Um the other I and this was maybe a question I had.

The other two though, I do feel like there is a little bit of a faster need for those to change before which Hazel Village South starts going for somebody for development, yes.

Yeah.

Okay.

And that is that is separate though, isn't it?

Or no?

They're all in the same.

Okay, it's all in one resolution.

Yeah, okay.

Okay.

So unfortunately, it's all tied into one resolution.

All right.

We could separate that out though, couldn't we?

Yes.

Yeah.

Okay.

We do a motion to amend.

Yes.

Yeah.

So thank you, Danielle, for your patience.

Thank you.

Appreciate it in answering the questions.

Um let's take a short recess.

Can we do that before we vote?

Or no, do we have to resend?

You can rescind the motion and start over or just amend it.

Okay.

If you want to start from scratch.

Yeah.

So the folks who made the motion, if you are so inclined, um, would you rescind the motion?

Yes.

Sinclair, I will rescind the motion and to start over.

Okay.

I think I was the second.

So case also okay with rescinding the motion and starting over.

All right.

And let's take a five-minute recess so we get the verbiage correct.

So when we move forward, it is correct.

All right.

So we'll take a break, we'll come back at 8 15.

Thank you.

All right, welcome everybody.

Welcome back.

To this very contentious street name change.

Hey guys.

Thank you.

Okay.

Welcome back.

Who knew?

Uh this this could be so controversial, and I'm so glad that people came in to talk about it.

Thank you again.

Um, we're gonna take another swing at 5.1, the street name change.

So I'm gonna go slow, and if we have any questions, just let me know.

Is that work council?

Great.

All right, so we're gonna consider street name change 001-25 street name corrections 2025, number one.

Consider adopting a resolution authorizing an official street name change for two street segments, so not three, but two street segments throughout Hillsborough.

This will be resolution number two eight nine four.

But it's 2894 with the omission of Northwest 273rd Avenue to Northeast 228th.

So I'm gonna say that again.

It's resolution number 2894, but with the omission of Northwest 273rd Avenue to Northeast 28th, but we will retain Southeast Fieldstone Avenue to Southeast 44th Avenue and Southeast Hazletine Avenue to Southeast 46th Avenue.

Those latter two streets are the streets where there are no houses on right now.

But the first one that will be omitted is the one that is in question.

Okay.

Um we don't need to hear from Danielle because we have heard from Danielle.

Thank you very much.

Um there any other comments that wish to be made at this time?

Because technically the um the public hearing is still open.

Mayor, if I could just maybe just add one thing.

Yeah, please.

Um with this new motion, what we would propose, and I think Dan maybe talk to some of the residents as well.

We'll continue that dialogue.

There is a way that we can uh essentially create two addresses so they can keep the ones that live there now can have that, and also uh any new development can use a new one.

So that's what we're gonna be working on over the next few months uh with with the individuals.

So we'll bring that back to the council.

I just wanted to make sure everybody heard that that's what we'll try to work on to try to figure out a way to do both because we don't want to inadvertently also make it worse by waiting for new for with a new development coming on because then it's just gonna be a compounding problem.

So we'll try we'll work on it on a way to do that.

Okay, thank you, Robbie.

Okay, so do I have a motion to adopt this new amended resolution of 2894?

Sinclair, so moved.

Second case.

Is there any discussion?

May I please give a roll call.

Counselor Alcair.

Hi.

Councilor Case.

Aye.

Councilor Annbury.

Hi.

Counselor Sinclair.

Aye.

Counselor Harris.

I Councillor Salgado.

Aye.

The amended resolution 2894 is adopted.

Moving to item 5.2.

Well, first, thanks everybody for working on that together.

And it was a good discussion.

Thank you.

All right.

Feel free to cheer.

I mean, is any cheering?

Yes.

All right.

Okay.

All right.

Moving to item 5.2, consider finance committee's recommendation to approve the methodology for the recently adopted significant natural resource overlay fee in lieu of mitigation option in the code.

The resolution to adopt this fee methodology will also include an update to the fee schedule for two new application types.

Significant natural resource exemption and significant natural resource permit type one, reflected below.

Resolution number two eight nine six is available.

Significant natural resource exemption SNRX for $0.50 Natural Resource Permit Type 1, SNRP for 150 dollars.

I will open the public hearing on this item 5.2.

Before I ask for a testimony on this item, will we be hearing we will be hearing from Rachel Marble?

I messed up your name.

Rachel Marble, um, who serves in the Economic and Community Development Department.

Welcome, Rachel.

Good evening, Council.

Um I don't have a presentation for you this evening, but um I think the request is summarized in the staff report um as far as the methodology goes.

Um I know there were some questions that came in um prior to the meeting that I answered by email, but I'm happy to answer any additional questions that you all have.

Any questions?

Any any questions for Rachel?

Counselor Harris.

Thank you.

I first of all I want to say that the finance committee already approved this, and I I defer a lot to our committees because I know they put in a lot of work and they've probably heard about this.

So the fact that I'm asking questions, I I don't want to undermine their authority at all because I anticipate supporting this, but I do want to ask a couple of questions.

When someone does a when a developer does a fee and lieu, is it at the developer's request that they do that, or is it negotiated, or how did these come about?

So there currently is no fee and loo option in the code.

That was introduced via the code amendment last summer.

It's not effective yet until this um resolution is passed.

Um the way that it's set up in the code, um, this is still an all this is an alternative option.

Um mitigation is required for encroachment into significant natural resources.

And the two options that are currently in the code that will remain in the code are performing the mitigation on site or performing the mitigation off-site.

The request to do a fee and loo would be made through the significant natural resource permit, and it would accompany an environmental report that's done by a significant natural resource professional.

That demonstrates why it's not feasible to do it on site to do the mitigation on site.

Off-site mitigation is still going to be an option in the code, but it's very rarely used.

It's very hard to find off-site mitigation property that's available.

And it's also sometimes off-site mitigation can cause can have long-term maintenance concerns because it's typically improperly maintained.

So this will introduce the fee and loo option, which is really geared towards sites where it's not feasible to do on-site mitigation, and that would be requested at the time of the significant natural resource permit.

And mainly or when this would be utilized, would it be a developer of multiple units, not just one house, or is it possible that it would just be a single residence, or is it most likely to be a developer who is who's developing a subdivision type property or a midrise or something?

Um I mean the options in the code for anyone to use, it's really geared more towards a larger development.

Um smaller developments like you know, a one unit or an infill property, um, they have the option through this code amendment to do a type one permit, um, which is a clear and objective permit.

Um they're allowed to encroach a certain amount, they have to do the mitigation still.

Um, but typically those smaller projects are done through a lower level of permitting.

If somebody wants to request the fee and loo option, it has to be done as a type two land use decision, um, which would require public notice and would require a staff level decision.

And like I said, that full environmental report.

So those are all things that wouldn't be required for a type one permit, which is typically what we see for or what we will see for smaller projects.

So is it fair to say that when a developer was going to pay a fee and loo, it'd probably be a not a single residence, it would be a larger or a medium-sized developer who's taking a site and is just based upon their design, they're unable to do the on-site mitigation, therefore they pivot to the fee and lieu rather than trying to find property that I agree.

There's not that much property, and a lot of it's outside the city limits, which you have no ability to monitor and all that.

So is that accurate to say it's largely medium larger developer who have made the decision to opt into the fee and loo?

Is that accurate?

So they're the ones who would that's the most likely scenario.

So they're the ones that would be choosing to pay over the this number, right?

Right.

All right, okay.

Um because uh I will just state for the record, I've said this before.

My concern is the cost of housing in the city.

And every time we assess fees, sometimes very reasonable.

I'm looking at you, but I'm talking to everybody, so sorry, Rachel.

But um, you know, it costs it increases the cost of housing.

And and I looked at the report, it was thorough because you were able to tell me that some entities charge 20 125, others do 150.

Um every time that number goes up, it makes housing more unaffordable for people.

Um, and so I'm very concerned every time the city assesses costs on housing.

So that's what brought this to my attention.

But in this case, the finance committee already approved it.

This appears to be impactful only on entities that have chosen to opt into the program so they know what they're getting into, and they've decided to do that rather than make perhaps modify their design on-site, which maybe could have allowed on-site mitigation, but they chose this instead.

So with that understanding, I I don't really have any concern about the 125% number, but and also some information.

Thank you for providing that.

Thank you, uh Robbie to provide that for me earlier today as well.

Um, and so but I just wanted to state on the record I want to be clear on what this was that and how it was applied and how people opted into it, and also express my concern about overall cost of housing.

So thank you.

I appreciate the information.

Counselor Sinclair.

Hi.

Um in the staff report it shows that there's not a natural resource management plan.

Is that something that would normally naturally come prior to coming to the fee and loo?

Um no, the significant natural or natural resource management plan.

Um the the reason that's mentioned in the report is so we're um creating the fee and lieu to set up a fund to do natural resource enhancement projects ourselves on city-owned property.

Those projects would ideally use the natural resource management plan during the spending and implementation of the funds.

So this is setting up the funds and starting to collect the funds, not spending it.

There's not a spending plan, and we will be coming back to council with that uh spending plan later before any of the money is spent on natural resource enhancement projects.

It's mentioned because the natural natural resource management plan would be a good opportunity to find out where there are natural resources in the city that need enhancement or need additional management, and that that could be used as a tool for prioritization of those projects.

Okay.

And there currently is no inventory.

We have an idea of uh we have an idea, but there's no inventory currently.

Um and so again, no spending of this, just collecting.

Correct.

Okay.

Thank you.

Any other questions, Councilor Case?

Um, I just want to follow up.

We there were there were notes that were going out before the meeting.

Um, as a member of the finance committee, one of my questions uh during finance committee was about uh how how frequently this occurs and the the response that I got that was shared with uh the rest of council in advance of this meeting was rarely, like one to maybe five times a year.

Is that about right?

So it wasn't a commonly occurring activity, which was why I felt comfortable with it that it's not something that it's gonna become a new cheat system, um, easy get around to just buy things off.

So just wanted to in follow up to Councillor Harris's comments.

Wanted to share that piece too.

Thank you.

Yeah.

Any other questions?

Okay, thank you, Rachel.

I appreciate it.

The registration deadline for the virtual comments is now passed, and zero persons have registered to speak.

Do we have anyone in person who wishes to speak on this item?

The public hearing is now closed.

Do I have a motion to adopt resolution number two eight nine six?

So moved case.

Do I have a second?

So moved.

Second.

Andrew.

Is there any discussion?

May I please have a roll call.

Counselor Sinclair.

Umcair.

Hi.

Councilor Harris.

Hi.

Councilor Case.

Hi.

Counselor Salgado.

Hi.

Councilor Ambury.

Hi.

Resolution number 2896 is adopted.

Moving to item six, there's no unfinished business.

Moving to item 7, ordinances, item 7.2.

Community development code amendment 003-25.

Transportation amendments to plan districts and procedures.

Consider the recommendation from the planning commission to approve an ordinance for a community development code amendment to update plan district cross-sections and correct and clarified transportation procedures.

Ordinance number six five zero five is available.

Do I have a motion to adopt ordinance six number six five zero five?

So moved case.

Do I have a second?

Second admiring.

Is there any discussion?

May I please have a roll call.

Counselor Salgado.

Councilor Ambury.

Hi.

Counselor Case.

Hi.

Counselor Harris.

Hi.

Counselor Sinclair.

Hi.

Counselor Anbury.

Or Alcair.

Yeah.

Hi.

Thank you.

Item number 6505 is adopted.

The motion passes.

Moving to item number eight, item 8.1.

Consider approving the selection of a developmental, excuse me, development proposal submitted by Mercy Housing Northwest and Immigrant and Refugee Community Organization in response to the Willow Creek affordable housing request for proposal.

And approving concept endorsement for the project as outlined in Hillsborough's local implementation strategy for Metro Housing Bond implementation.

Before I ask for a motion on this item, we'll be hearing from Chris Hardy, who serves in the economic and community development department.

Welcome, Chris.

Good evening, Mayor Pace and City Council.

I'm Chris Hardy from Community Development.

Happy to be here on an affordable housing item.

We have a selected a recommended project resulting from the Willow Creek Affordable Housing RFP process that the city conducted in partnership with TriMet.

Staff is presenting that proposal tonight for council's consideration of concept endorsement.

Concept endorsement is a preliminary conceptual approval that allows the project to move forward and reserves city funding in support of the project.

Next slide, please.

First, just a brief background for context.

Accounting for various dedications that will be needed right away, infrastructure, et cetera.

The net developable area here is about an acre and a half.

This will allow for a maximum of about 118 housing units.

Next slide.

The RFP resources included TriMet making the subject property available to the selected developer for a discounted price of 1.25 million.

And the city reserving up to 15.5 million of our allocation of Metro Bond funds to support the selected project.

At the May deadline, we received eight proposals, which was a tremendous response to the RFP.

Next slide, please.

A selection advisory panel comprised of four community members evaluated the proposals.

The committee scored each proposal in the categories you see listed there, overall development program, racial equity, site and building design, financial feasibility, and development capacity.

Pursuant to the RFP selection process that was published.

The highest scoring project became the panel's recommendation.

Next slide, please.

The highest scoring proposal from that process and the project recommended by City and TriMet staff is a proposal from Mercy Housing Northwest and ERCO.

Carlton Hart is the architect on the project, which provides 118 total units, 117 regulated affordable, one manager's unit.

Next slide, please.

The target resident population is low-income families, especially BIPOC families with children.

That's right there.

Next slide, please.

So the preschool was one of the things that made this proposal stand out from the others.

It really resonated with panel members and with staff.

So that's pretty robust staffing for resident services navigation.

As you may have seen in the proposal materials, it kind of bisects the site, and that allows for amenities on both sides.

There's a play area both on the south side that will be you know facing the sun, and and then also a smaller play area in the back with the parking.

You'll notice that there was a walking path adjacent to some of the stormwater infrastructure that could take residents and other community members kind of closer to the edge where there's that nice forested area.

Staff was impressed with the placemaking, urban design, the uh five-story building, uh the murals, sculptures, playground, community gardens, et cetera.

And then finally, the project includes a really thoughtful co-ownership between Mercy Housing Northwest and ERCO.

And this is meaningful for a number of reasons, but you know, in particular, allows Urco to establish more of a physical presence in Hillsborough to offer their great services.

I think there are a lot of community members have been looking for an opportunity to have Urgo more active here, and this presents an outstanding opportunity for that.

Um I won't go through all of the elements of this timeline, but I want to emphasize that tonight's action is just the first step relative to the city's involvement with the project.

Um along with TriMet, we'll be working with the developer each step of the way as they assemble financing and proceed through land use.

You know, ultimately Metro, TriMet, and City Council will need to grant final project approvals before the property conveys and the funding is dispersed.

So we'll be back in about a year and a half or so to discuss further details of a funding agreement and a disposition and development agreement in preparation for financial closing and the start of construction, uh looking at late next calendar year, late 2026.

Um before I wrap up, I I want to acknowledge that uh Joe Thompson, president of Mercy Housing Northwest has joined us tonight along with uh Thomas Aquinas DePor of Urco and Guy Ben from TriMet is with us as well.

Um we are looking forward to getting this great transit-oriented development project underway at an excellent location for affordable housing.

And I think that's it.

Next slide.

Yeah, so happy to answer any questions uh that I can, and we also have representatives here that may be able to provide more detail.

Great.

Thank you, Chris, and thank you to all of you who joined to this evening to hear about this.

Um Chris also um this also satisfies maybe you said it, but the supportive housing services.

This satisfies our our goal set forth by Metro, is that right?

Or the goal that we set for ourselves.

Correct.

Under the not under supportive housing services, but rather under the Metro uh Regional Housing Bond Program.

Thank you.

Yeah, it sure does.

This will be our third and and final project.

Um the delivery of this project will allow Hillsborough to exceed its production targets uh by about 50 units.

Uh we're definitely overachieving on family size units uh by quite a few.

And uh I think probably exceeding 30% AMI units by about a dozen as well.

Excellent, thank you.

I wanted to make sure that you were able to highlight that.

Uh are there any questions for Chris?

I have a few.

Counselor Solgato.

How big is the discount on the land?

About a 60% discount from the appraised value.

So let me do some math here.

So it's 2.8 maybe.

Uh it was over three.

Three.

Just over three.

Okay.

And then can you remind me what we mean by affordable, like how we define that?

Because I know it says 117 affordable, 41 deeply affordable.

Yeah.

So by affordable, we mean um typically 60 percent of area median income, um and that gets adjusted every year by HUD.

So by the time this project is underway, we'll have new numbers about what these different uh median income levels really are, and we can review that with council.

But the balance, the majority of the units will be 60 percent of AMI, although we did hear from Mercy Housing Northwest that they will look to make as as many 50 percent uh AMI as possible, just understanding that there's gonna be room to go up to that 60 percent AMI level per HUD.

Um the deeply affordable means those 41 units that are 30 percent AMI and you know, candidly, it's the Metro bond subsidy that allows for that deep affordability.

Um if we didn't have gap financing to the tune of the 15.5 million, achieving those deep levels of affordability would be challenging.

Fortunately, uh we do have those resources and uh this project will deliver um that level of deep affordability.

So thank you for explaining the income requirements.

What about the cost of the units?

How does what's the difference between the cost of uh you mean cost of production?

Well they rent the units, right?

People are gonna rent them, they're gonna pay a monthly rent.

Yes.

So what's that cost going to be?

Yeah.

So um in the packet, you'll have uh in the uh proposal, you have a rent and income mix table.

I don't have that in front of me right now, but what it shows you is those rent levels.

And the reason that the answer is a little tricky is that it varies by household size uh and number of bedrooms.

Um but the uh packet materials page nine in the packet materials should have that for you.

Thank you.

Any other questions, Counselor?

Uh no, no more questions.

Thank you.

Any other questions from the council?

Chris, I know you've been working for this on your working on this for years.

Thank you for your work here.

I know this is the final piece for the Metro.

Um, and uh thank you.

And thanks to the partners being here as well.

Really appreciate it.

Okay.

Do I have a motion to approve the selection of a development proposal submitted by Mercy Housing Northwest and Immigrant and Refugee Community Organization in response to the Willow Cle Willow Creek affordable housing request for proposal?

So approving, sorry.

No, it's okay, Claire.

And approving concept endorsement for the project as outlined in Hillsborough's local implementation strategy for Metro Housing Bond implementation.

So moved case.

Do I have a second?

Second, Harris.

Is there any discussion?

Okay.

May we have a roll call.

Councillor Harris.

Aye.

Councillor Case.

Aye.

Councilor Salgado.

Nay.

Councillor Alcair.

Councillor Sinclair.

Aye.

Councillor Ambry.

Aye.

And Councilor Sangato, you said nay, correct?

Okay.

Okay.

Uh the motion passes.

And we're moving to item nine, the city manager report.

Take it away, Robbie.

Thank you, Mayor.

Uh, two things that I wanted to share with you all tonight.

First, uh, if you enjoy walking around downtown Hillsboro, you should also enjoy the remarkable transformation of Northeast Lincoln Street between First and Sixth Avenues as well as 2nd Avenue between Lincoln and Jackson.

The comprehensive renovation projects was completed this summer.

A big thank you goes out to our public works department led by Director Tom Arnold for tackling some long-standing needs while improving the overall road condition and enhancing safety for our pedestrians and commuters.

From uh improved ADA access to replacing the water lines, stormwater and sewer infrastructure to the full depth reconstruction of the roadway, this project was a significant investment.

It also included new curbs and gutters and added storm drainage for improved runoff collection.

And this project addressed the replacement of select street trees and added several native plantings.

Specific thanks to Ryan Godsey, the project manager, as well as Dan Young and Lee Slater from the project team.

And thank you to all the community members for their patience and understanding through this long and complicated process.

From Cedar Street to Jackson School Road to Chute Road and to Lincoln Street, there are so many examples of our public works team's excellent and positive impact in helping our community get around safely.

Second, I wanted to express my appreciation to our firefighters.

This past weekend uh we had a residential fire in Northwest Hillsboro.

Hillsborough Fire and Rescue units arrived quickly, including engine five, truck five, rescue one, and the on-duty battalion chief.

Crews were able to rapidly remove two individuals from the fire.

They were unable to get out on their own.

One occupant was transported in critical condition by rescue one and firefighters from engine one.

A second occupant was transported by ambulance due to their injuries.

A third document had that it escaped on their own was also transported for further evaluation.

On Monday, we learned that one occupant had passed away.

This is the type of incident our firefighters continuously prepare and train for.

Thank you, Robbie.

And thank you to Hillsborough Fire and Rescue.

Community members who want to be informed and engaged on city council matters can sign up to receive the happening in Hillsborough email newsletter.

Spanish language updates are also available through our creciendo juntos email newsletter.

Please note that following city council work session.

Please note that following city council work session that will be convened here shortly.

And under ORS 192.6602E as an echo to conduct deliberations with persons designated by the governing body to negotiate real property transactions.

No action may be taken in executive session.

If action needs to be taken, the council will do so in regular session.

Only news media representatives and staff designated by the city council are permitted to attend the executive session.

If you are a news media representative and would like to attend the Zoom teleconference executive session, please email council at Hillsborough-Oregon.gov for the Zoom details.

And with that, the city council meeting is adjourned to work session.

The work session will be held within this Zoom teleconference.

So please stay on the line if you wish to attend.

And we will begin the work session at 9 p.m.

So just a quick time check since we're at about nine o'clock.

So we have a challenge the team to be done in 30 minutes with the remainder of the work session.

That would leave us approximately 15 minutes per executive session, which I think we can do, which gets us out of here by 10.

I just wanted to make sure that the council is all okay with that time frame.

Okay.

All right.

Then we'll uh let's see.

I can't remember.

Is it uh Rob Allison's up next?

Oh, wait, and just so everybody knows Council All C or Sitting the rest of the call from home.

Is all right?

This second half, she will join things.

Executive session.

Thank you.

Just so for a quick uh time check on this, we have Alison going with the sanitary sewer stuff, and uh Tina's gonna do the tough, and then we'll close out real quick.

So Alison, I'll turn it over to you.

Uh thanks, Raheem.

Okay, so uh as Raheem noticed, um, I'm Alison Briggsing.

I'm the division manager for our storm and sanitary sewer utilities.

Um, I'm gonna talk about both of them at once, not to scare you, but you should never combine these in the real world.

We're gonna do it here tonight.

Uh but so they have a lot of similar components, so it's easy to talk about them together.

Uh so storm water is generally any water that falls from the sky and then it gets conveyed through our storm system.

Our storm system generally consists of four parts.

We call them the collect, move, treat, and release parts, and I'll talk about those a lot here today.

Um by far, the swarm system is our more interesting utility, but our sanitary sewer system is equally important, and it really just has the one part for us, and that is the move part of the line.

However, our partners at Clean Water Services do get a lot of interesting work to try and make it clean water so that it goes back out into the system and is still drinkable, swimming, and ready to use.

Uh, next slide.

So, again, coming back to our storm system.

These are our four components the collect, move, treat, and release.

So the collect is those catch basins that are on the side of the road.

We have approximately 9,597 of those catch basins.

Generally speaking, we need to get to those about once a year to back them out.

Um so we'll you'll see our back tracks out there.

That's a picture of one on the left-hand side there.

Um, out on the streets factoring them in uh the uninsomed ones we do get to every six years.

Those is generally mean there isn't a bottom to them, they just flow right through it and they uh don't collect stuff.

Uh we also do street souping 12 times a year because we need to keep those grades clean of debris so that they don't flood places.

And although, and because it's coming up and we plan for this, like it's the Olympic sport.

It is leaf season, and so uh we start collecting leaves um in November, but we plan for it in this time of year.

Um, and we are really geared up for it this year.

It's gonna be a great leap year.

Uh, and we try and predict Mother Nature.

All right, so next up is our move section.

Uh oh, sorry, I'm I I I know I'm supposed to go fast.

I promise this is this is an important slide, and then I'll like the wind.

Um so then the move section is uh our pipes.

So those are the important pipes.

We have about 315 miles of storm pipe.

We clean those once every six years, and then we inspect them, and that's with a video camera.

We look at the assessment of the pipe, and we determine if it needs to be fixed or if there's repairs, and we have really good database of what our pipes look like.

Uh and we do that once every eight years.

Both of those are permit conditions.

We have to do them at that increment.

Treating is the most like important part of the stormwater system uh that is definitely uh the hardest for us to maintain.

So generally we have three different kinds of filter structures structures that treat the stormwater.

One is called a vegetative maintenance facility.

So those are like the storm ponds, this those little vegetated soils on the side of the road.

The most complicated, the hardest for us to treat uh or to maintain, and we maintain those twice a year.

We have filter structures, um, those are the man-made filters.

We have those in a number of places throughout the city.

We maintain those once a year, and we have water quality manholes, and those are manholes that just stop the debris from going into uh the natural waterway, um, and and then we factor those out um once a year as well or twice a year as well.

Um, and then the last part of the storm system that is important to know about is called the outfall or the release.

And I'll talk a little bit more about this at the end of the presentation.

But generally speaking, when you want to send the water that we've collected in this man-made system back into the natural system, we have to do it as an increment that makes sense for the natural system.

So the release part is making sure that the water is going in slow enough and at a pace that it's not going to disrupt the creek or the wetland or the um uh river system that it's going into.

And we are currently just inspecting these once a year.

Uh, we are going to work on a program in the future to make sure that we're maintaining these assets at a better interval.

But right now we are just inspecting them.

Stormwater is a relatively new utility in the fact that it has not been around for hundreds of years.

Um, it's more likely have been around for the last 50 years, and in reality, in the state that it is today in about the last 25 years.

So next slide.

Sanitary sewer, much more simple, big pipe.

Water flows downhill.

Uh, we have about 289 piles miles of pipe.

We own the pipes that are smaller than 24 inches, the pipes that are larger than 24 inches are owned by clean water services within the city.

Um, and the pipes that are uh under uh pump power are owned by the clean water services as well.

So that's generally our sanitary sewer, and I'll keep talking about those other programs a bit later.

Next slide.

As you can see, we have grown a ton um in our storm system, and we'll see our sanitary system in the last 10 years or in the last um 50 years here.

Uh what you'll see though is that the boom really happened in the early 2000s, and that's when we were seeing a lot of those regulation changes um in the stormwater utility.

And you'll see that that's where we also started getting a lot of those permit conditions, and the utility became a really large utility.

Um, it also coincides with some of the 1990s and 1980s housing production that was a big baguma in Hellsborough along with the rest of the kind of state.

Next slide.

You'll see the same curve is generally true in sanitary sewer, but you don't see that aggressive hit in the early 2000s with the regulatory change.

This is more just tracking with the natural cycle of housing production.

One of the things that I didn't talk about, but um is important is what we call lateral.

So that's where your house connects to the main line.

So that is owned by the individual um homeowner uh or business owner.

Um the reason we count them and we keep track of them is because we have to locate them and make sure that nobody hits them.

So that's important for us to know how many there are, but it also is just like a really good indicator of growth.

Next slide.

So I've talked about clean water services a lot.

They are our partner in this utility.

Um so in the stormwater arena, they really just hold our DEQ permit.

But um, the interesting thing about our DEQ permit is that it is what's called a watershed-based permit.

So it's not just stormwater, it's stormwater and sanitary sewer together.

Um, and so it's uh one of the only watershed-based permits in the country.

And it is a unique permit in that it allows CWS to do both the stormwater uh regulation, but also some of the enhancements to the water quality and sensitive areas.

We call those vegetated corridors, some places throughout the country they're called buffers.

Um they're also kind of in line with the significant natural resources layer that you just talked about today.

Uh, in general, though, the clean water services is doing the assessments and um uh rehabilitations to those wetland areas in conjunction with places that they're releasing wastewater.

CWS does own the wastewater treatment plant and also lift stations and pipes greater than 24 inches and our sanitary sewer system.

So in that DEQ permit, they also are discharging wastewater to the uh to the system.

We, however, um maintain all of our own stormwater infrastructure in the city, and we maintain all of the pipes that are less than 24 inches in gravity in the city.

So those are ours, we own them, and we're responsible for the maintenance and repairs and operations on them.

So moving on.

Um, in order to maintain those infrastructure that we own, we have a master plan for each utility.

The stormwater master plan is updated in 2021, um, and it generally covers our four main problem areas with this utility flooding, growth, stream quality protection, and water quality.

Um in that we have a project list that's gonna come up next.

Uh oh, I lied to you.

Um so we also have a sanitary sewer master plan, same deal.

Uh it tells us again how to replace our aging infrastructure, um, how to uh reduce what we call INI, uh, which is called inflow and infiltration.

And generally speaking, that's when water that isn't coming from your toilet is getting into the pipe.

So if it is water that's like groundwater in the area or rainwater and somehow entering the system, we don't want that because we're treating water we don't need to treat.

It's really expensive to treat wastewater.

Um so we generally try and keep that system as tight and vacuum closed as we can.

Um and so a lot of our sanitary sewer master plan is reducing that ability for inflow and infiltration.

You'll often hear us say I and I.

I'm sorry for the slang there, um, but it's it's generally recognized in our industry.

Okay, next up.

Uh so this is that list of stormwater master plan projects.

Uh, you can see that we have a number of them.

I'll be back to talk about a number of these in the coming days.

So I'm happy to talk about them, but it might be uh a more efficient use of our time to talk about them later uh in in the year as they become more relevant.

Uh next up.

We also have three programs that are coming up on our stormwater master or in our stormwater utility, um, and these were identified in our stormwater master plan uh as well as um in our IGA renewal with CWS.

So the first one is that outfall water quality retrofit program.

As I talked about earlier, we have those outfalls that release into the natural environment, and right now we're just inspecting those.

We need to make sure that we have those in a place where we can renew them on our regular life cycle.

Again, stormwater is generally a young utility, so we didn't know how long they would last.

A lot of them are reaching end of life and we're needing some maintenance on them, and we're still kind of figuring that out and what that looks like.

But we have approximately 500 outfalls throughout the city that we need to start addressing.

Similarly, we have um that says private, but it means just regular water quality facilities.

We have about 481 of those throughout the city.

Again, we go and see those twice a year and we maintain them.

Um, but uh they also have a life cycle.

Um so about once every 15 years, we think we need to dig those and replace the soil and the vegetation in them.

Some need more, some need less, um, and we're working on trying to refine that number through this program.

And then the last and kind of more interesting portion is the CEQ agent status.

Um so I know that there was a question regarding lists, and I wanted to address it tonight.

Uh so what this is is we are working with CWS to find efficiencies in how we're doing plan review.

Um, so when a developer comes in to uh do a plan in Hillsborough, they go through plan review with the city of Hillsboro, and then um, because we don't own our own permit, they go through plan review with the CWS as well.

In order to try and kind of reduce that bureaucracy, we have become or we're in the process of becoming agents of DEQ so that we don't have to do two plan reviews.

Um and this is still in conjunction with meeting all of the CWS uh rules and regulations, and they are going to continue to own the permit.

We're just trying to make the plan review process a little bit more efficient for our development community.

Uh this is just kind of clearing up a little bit of that bureaucratic red tape, if you will.

Okay, next up.

Uh so this is our kind of list of projects on the horizon for our sanitou or sewer, and these are in our master plan.

We will be talking about this a little bit later in the year as well.

So I'm not gonna go into depth tonight.

Uh next step.

We do similarly have three kind of programmatic things in our sanitary sewer master plan that are on the horizon.

One is called the lateral accuracy project.

And as you recall, there was a number of laterals throughout the city that we track, and we need to make sure we know where those are so that we can locate them so that when utilities come through, they don't hit them.

But also, like when you dig in your yard that we can say, don't dig here, that would be a sad day for everyone.

Um the uh general reason for us locating them is that they don't typically get located with a metal detector.

So a lot of locates can get located with the metal detector.

Standing terrorist sewer flex plastic.

Um, and so we have to go kind of locate them with a camera, and then we put a piece of metal in there, we saw them with a wire, and then we mark them, and you'll see these nice little emblems on the side of the road that say sanitary sewer, and it'll say SS, so that means sanitary sewer.

Or um we have a new, it's a little medallion, it's green.

Um, our locators know the look for it.

And so we are going through and making sure that all of the sanitary sewer laterals have that on it, and that is part of what we're calling the lateral accuracy project.

Uh, similarly, our manholes uh did not have a good end of life um life cycle on them.

And so we're in the process of rehabilitating those as they are aging and um falling into disorder.

Um, and uh that's again just protecting city assets.

And then lastly, um, and I've talked uh to council about this in the past, and that there is grossing them out while you're eating chips.

Uh, we um are trying to reduce what's called fat soils and greases in your sanitary sewer.

And uh the way that we do that is to try and convince people not to pour grease down the drain.

So if you're making chips, throw that in the gauge and put it down your sewer.

Um, but in general, we have a whole program to try and get restaurants and the residents of the Hillsborough to keep the drains clean enough as well as increases.

Uh gross things happen.

I won't gross you up.

Next up.

Well, that's the last slide.

So good job, Alison.

Um, any questions for Allison and her portion before we move to transportation?

Yeah, so just a terrification to the private one.

That just means that they're on private land, but owned by the city.

Yeah, um, I'm sorry, that was probably a typo in there.

It was just supposed to say water quality facilities, not private water quality facilities.

Yeah, there are two different types of water quality facilities.

There are private that we don't maintain that are owned by like Safeway has water quality facilities.

Um if only one lot is discharging to a water quality facility, then it's a private water quality facility.

We do have to inspect those every five years.

Um, but we don't maintain them.

The self-narrating was wonderful.

Great.

Can't see how fast I can deliver.

They've given me a fast talker license to talk fast.

Um I'm Tina Bailey, I'm the assistant director for the public works department, and today we're just gonna give you kind of an overview of the transportation uh system.

Um transportation infrastructure, you probably most commonly think of as roadways, lighting, um pavement markings, traffic signals, but there are a number of other things that we also regulate within the right-of-way, mostly where all these all these utilities would have no place to go if the right-of-way really didn't exist.

Um, storm sanitary water primarily use our right-of-ways uh to get through there.

And so we manage that as well as franchise utilities such as Northwest Natural PGE.

We are regulators, regulators in that.

One thing that most people um don't know is street lights are normally maintained by many agencies for many agencies by the local electric utility.

Hillsboro is unique and that we maintain all 8,000 of our street lights.

Um that was a decision we made in order to provide better customer service to our community.

And then the other thing that um is really key is we don't directly maintain sidewalks or uh street trees, those are the adjacent property owners' responsibility currently under municipal code.

So you might hear community members talk about getting a notice from us that they need to do that maintenance.

Next slide, please.

Um we also do not maintain every road inside the city of Hillsborough limits.

So generally the rule of thumb is if a road interconnects the counties, it's maintained by the state.

And if a road interconnects cities, it is maintained by the county.

We have a map that I've provided a QR code for you if you want to dig deeper.

Um that's an extra of the map on in the circle there.

Purple roads there, which is baseline and oak, are maintained by the Oregon Department of Transportation.

The orange roads, which happens to be Cornell and a portion of first in that map are Washington counties and the green, our city of Hillsborough's grays are private property owners.

So you often get a we often get calls from agency people who think that they're need to talk to the Hillsborough about corrections on roadways, but we just don't have the authority to do anything about.

Um and when it comes to intersections where you have multiple agencies who are feeding into an intersection, the intersection of higher authority controls that particular intersection.

So if you have um an Oda Road, County Road, and a city road all coming in at the intersection, each bringing a leg, the state is the one that controls the intersection.

Next slide, please.

Much like Ellison was talking through, uh, we went through some massive growth early in the 1990s.

Um, this is three decades worth of growth.

About 25% of our network was built between 1994 and 2004.

Um, we tend to highlight that, and you'll probably hear me talk about that a lot in the future.

That is because most asphalt is designed or was designed for 20 years.

Um, and without preventative with preventative maintenance, we can and have extended that life, but we are reaching a wall of uh neat reconstructions that are necessary from that 1994 to 2004 growth.

You can see we're also experiencing uh uptick right now as a result of South Hillsborough.

The good news is we now design our roads for 40 years.

So we we are buying ourselves a little bit more time.

But next slide, please.

Um unique to us is uh for some of you you're already aware, we have the transportation committee, which by charter controls things related to policy for transportation.

You will also find if you were a finance community member, you'll very rarely see uh budgeted items come to you related to transportation, exceptions being things that are like the transportation utility fee updates.

We try to bring you into the loop much sooner than that.

Um transportation committee generally considers the policies and uh finances related to transportation.

They also uniquely serve as a transportation uh safety traffic safety commission.

That helps us for things like when we request the state evaluate speed zone orders, we have to have a recommendation from our traffic safety commission on those speed zone requests.

Next slide, please.

We also have a master plan, the transportation system plan.

You heard a little bit about this during the community development side of things.

We are unique as a utility in that we as public works who manage the actual asset once is to the building and the maintenance of it, do not actually control the master plan.

That is done through our community development department because unique the transportation system has a planning rule associated with it.

So um they have obligations, and don't ask me those details because I leave that to Matt.

It's a lot to deal with.

Um, but they are generally looking for the same things that our other master plans are.

We're planning for a 20-year growth, both on our roadways as well as the other agency roadways that are in our city limits, looking at both growth and housing and growth and development.

It also identifies future needs and deficiencies to accommodate that growth.

If we can go to the next slide, I've given you a brief uptick of map of all the projects that were identified in that.

Um, you can see we have 143 roadway projects, 110 intersection projects.

As of 2021, it was an estimated 982 million dollars.

I can tell you from paving perspective, we've seen a 50% uptick in cost since 2020.

So that number is low.

Next slide, please.

Um, and then just to give you kind of a brief state of the system, um, roughly 82% of our system has sidewalks, which is a really good number.

We've made some good progress on that, thanks to in part to some grants and the transportation utility fee by PED allows us to build some of that infrastructure.

We have um roughly 60% of our network that we want to have bicycle lanes, has bicycle lanes on it.

So we still have some work there.

You're gonna hear a lot about pavement condition probably in the near future.

Um, so we actually go through and assess our roadways on a regular basis to determine the quality and condition of the roads.

We use something called uh pavement condition index or PCI, which is a rating of zero for its failed, and 100 if it's brand new.

Sorry, I'm very dramatic in my hands.

Um currently we have a pavement condition of index of 85, which I will tell you is unheard of in the region, and that is directly thanks to your predecessors passing the transportation utility fee that has allowed us to stay and fully fund maintenance up until very recently, combined with some strategic investment improvement funds that we were receiving.

That strategic investment improvement money has sunset, so we're starting to have hard conversations, and right now we are not able to fund the program at the same level that we have.

Um we presently have a three and a half million dollar gap in funding.

We'll see what the state legislature does for us.

Um, but you'll probably hear us talking a little bit more about this in the future.

Um, because you can see we modeled this is last year's modeling system.

Um, we were spending 5.4 million dollars in pavement management.

We need $8 million to maintain that blue line, that's the pavement condition over time if we don't um fund that network at that level.

We want to try to stay above an 80.

That's because um that's where it's cheaper to maintain your roadways is to keep our average network above an 80.

So that's all I've got.

Yes, that's the end of the transportation part.

Any questions for Tina?

No questions, but I love that map.

So the map with the QR code.

Oh, with the QR code.

Yeah, thank you.

Thank you for having that available.

Cool.

Well, I'll close this out if there are no more questions.

So just looking ahead, um, we've gone through a lot of stuff that you saw across multiple utilities.

One of the things that we're going to be, one of the few things we're going to be working on as we move forward is just maturing our asset management programs.

So over the last few years, we've just strengthened what the city's asset management strategy is.

And now all the departments are starting to level up to that.

Some are higher up than others, but we're just trying to get to a point where we can be more predictable on what our long-term needs are.

Um the other thing we're going to continue doing is that CIP roadmap that I shared earlier in the presentation.

We're in implementation mode, so we're getting into that phase two, and hopefully get to phase three soon.

Um, we are just starting some work uh led out of our uh economic and community development department around looking at our SDCs again.

More aligned around the housing conversation, but also gives us an opportunity to look at our methodologies, making sure we meet state requirements and some other stuff too.

And again, trying to make sure that that stack doesn't get too expensive to inhibit the cost of delivering housing.

Um Michelle talked a lot about the utilities assistance program.

We're just doing a better job of tracking where these needs are so we can be more responsive to where uh the greatest need is.

And then um, I touched very briefly on some of the utility streamlining efforts, and we're mostly in implementation mode on a lot of the things we said.

So um with that, uh, I'll turn it over to you, Robin.

That was amazing.

Well done.

Six minutes earlier than I challenged you to do.

Um I just I wanted to just call attention to how well our utilities are managed in the city.

We have a lot of utilities.

You also saw that tonight.

There's there's others and small ones you'll hear more about um the Lama Water Supply Project, which is you know coming up and more about highlight.

We have amazing staff that manage these each of these utilities is a business, and they have to be managed like a business, they have to stand on their own, right?

So um it's a challenge, and Hillsborough is a second to none in how um our staff manage our utilities.

So I just want to say thanks to them for putting all the effort into this great presentation.

Any other questions from the council before we leave?

Thank you so much.