It was.

All right.

Welcome as I call to order the uh October 21st regular city council meeting.

The time is 6 p.m.

Rise with me as I offer the invocation and leave the pledge of allegiance.

Our Heavenly Father bless us.

We consider the agenda in front of us tonight.

Give us the wisdom to act with compassion and vision for what's best for the community blessing, watch over public safety officers of the community they serve.

Amen.

I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation under God, indivisible with liberty and justice for all.

Turn the time over to see Secretary of Roll Call and Certification Forum.

Mayor Scott Bradley.

Mayor Pro Tim Elizabeth Abraham.

Here.

Councilmember Place 2, Scott Smith.

Councilmember place three, Andrew Chase.

Here.

Councilmember place four Ken Oldman.

Here.

Councilmember place five, Laura Deal?

Here.

Mayor certify the presence of a quorum.

Thank you.

All right, moving on to item four public comments.

Time we set aside on the agenda to allow residents to address council.

Item not on the agenda this evening.

We do have two public comment forms.

I'm going to start with Mary Lang.

Is it on?

Is it on?

Yes.

My name is Mary Lang.

I live at 804 Easter Drive in Wiley, Texas.

I'm on the Murphy Veterans Tribute Board, and I'm here to give an update on our progress.

And we met with him, and we're there's a lot of good progress that's going on, and we just wanted to say thank you for going ahead and progressing and everything.

So I just wanted to say thank you.

And also to invite everyone to come to the Wall that Hills.

It's coming to Wiley next week.

It's the traveling Vietnam Wall, and we're really excited about it coming.

It will arrive on Tuesday the 28th.

And then it will be set up on Wednesday, and they'll be available for viewing 24 hours a day until Sunday at 145, which will be the closing ceremony, and then it'll be taken down at 2 o'clock.

Thursday night at 6 o'clock, we will have welcoming home and opening ceremony, and the lead speaker will be Rick Grady, who has over who has a hundred brothers, veteran brothers that are on the wall that he served with.

Y'all have a great evening.

Thank you.

All right.

Next up is Mr.

Ern Lou.

Good afternoon, Mr.

Little.

How are you doing today?

Good evening.

Maynard Little 1004, St.

Mark Drive.

This evening, I would like to congratulate all of you.

You listened and understood the logic of a of a study for the stormwater fund that a resident provided without charge to the city and agreed with it by not raising a stormwater fee for FY25 for the from the FY25 amount.

You approved the FY26 budget containing a fee schedule on September 16th.

And then confirmed it on October 7th via the uh consent agenda.

Some of you may not be aware that you voted to keep the same as uh as it was in Flight 25 since the consultant recommended an increase.

However, ordinance number 2509-1394, page 300 A8.002 displays that the stormwater fee will remain unchanged from Fly 25.

Thank you.

Courtesy of Ms.

Adams, I met with the the consultant who presented the stormwater fund analysis.

He confirmed statements that I made at a council meeting subsequent to his presentation, in which a fee increase was recommended.

He confirmed that he did not use the beginning balance in the fund for the analysis to fight despite the fact that two staff members stated that the balance was used.

He could not explain how line item drainage improvements could balloon from less than 20K or 20,000 to 160,000 and then remain at 110,000 over the next four years without a new any new construction identified.

He also confirmed that an additional revenue from new construction was not used.

We learned that the at the last council meeting that over 40 new residential properties will be added in 26.

And of course, there is a large commercial property that will be added, also augmenting the revenue significantly.

These figures are clearly let me back up.

Will be all augmented significantly.

The consultant merely used the figures given to him by the finance department.

These figures are clearly inflated beyond reason.

I can guarantee that when a fund study is contracted, whether it is stormwater, water rates or another, if inflated expenses are knowingly used and projected increased revenues are omitted, then the results will yield a recommendation to increase the rates.

This has occurred in both the stormwater study and the water rate study.

Clearly, the facts show that no increase in the stormwater fee is necessary.

Thank you again for realizing this and for your attention.

Mr.

Little?

All right.

Moving on to item five, Mayor's report.

We do have something on the mayor's report today.

There's been an item that I've asked the city manager to address having to do with parking in the Maxwell Creek subdivision by individuals who do not live there.

Overnight parking.

Did you want to uh provide us with what you found?

Yes, so just to provide an update and to let the community know that we are working towards a permanent solution.

Um I have spoken with the HOA president.

We do believe that we have a middle ground solution to explore over the next month to see if it can become the permanent answer to this issue.

To back up a moment for those who aren't aware, uh there is a development across the street in our adjoining city, uh the city of Wiley, um, and there this neighborhood has implemented some parking regulations of their own, which is had this unintended consequence resulting in folks coming across the street to Murphy, parking at the entrance of the Maxwell Creek neighborhood at Wendy Knoll, and then walking back across the street to where they live.

Um the majority of this issue is happening overnight uh with the overnight parking.

So our remedy at this point is to put up no parking signs this Friday.

We will add an attachment to those signs that say no overnight parking and will give a time.

We'll say towing is enforced, we'll have our law enforcement go out there for the first several weeks to make sure that we are strongly enforcing that, and then see how that goes.

My biggest concern is making sure that we don't implement anything that provides additional unintended consequences for the residents who live in Maxwell Creek.

Um, and so we will see how this solution works, and then we will get progressively more uh heavy-handed as we need to.

But this is this is the step that we're taking right now.

The HOA is in favor of this.

He has already updated the residents via their social media.

Um we have not received any direct feedback from that community yet.

I've only been in communication with so this would prevent the residents in that neighborhood from also parking in their able to park in the entrance area, which they shouldn't be anyway, right?

You have to get apparatus and safety vehicles over there, and we don't know at what time of day that could happen.

There should really be no one parking in that entrance.

So it's it's now it's it's it's beyond a public nuisance issue, and it's more of a health and safety issue.

I will ask that PD monitor that overnight.

Um there are two side streets, don't know the name of them.

They are aware, yes.

Right.

And you know, uh if we're pushing them off of Wendy Knoll, that first part of Windy Knoll just you know another block away, um, then that isn't fixing the the issue.

And um, you and I have talked about a more aggressive approach.

Right.

Um, which I'm I'm not walking away from.

So that is fine.

And and I'm not asking you to abandon that.

What I'm asking is let's try an approach that is amenable to the HOA right now so that it doesn't result in any unintended consequences for their own residents.

I have a meeting with the HOA in a few weeks myself, so we'll see how they feel about the solution that is being implemented.

All right.

Very good.

I I did get a response from uh Mayor Porter from the uh city of Park uh why they go.

So uh he's going to look in it from his place as well.

All right, moving on to item six presentations.

Upgate update regarding capital improvement projects and trails and connectivity.

Mr.

Reese.

May it.

Good evening, Mayor and Council.

Um a couple of months ago at council we were asked for an update on the trail and connectivity throughout the city, and so we're here tonight to present an update on projects that have been completed and also upcoming projects and future um things that are on our radar as well.

Um we had the trail master plan that was updated in August of 2024 during our parks and rec master plan update.

Um it was revised in January of 2025 based on us acquiring the land behind Pet Suites to include that in our future trail plans.

Uh just a little bit of an overview of what's been completed since 2023.

Um this is the area across from Tom Cranbrough High School, um the sidewalk connecting the crosswalks there.

Um McCreary Road crossing the railroad tracks up to 7 Eleven.

Um this is North Murphy Road connecting the community center to Jersey Mics and Walmart to complete that connection.

Um the connection from North Murphy Road to the food truck court at Central Park.

Um Heritage of Dublin on the north side of 544.

Um in front of Hobert Pools, that was a part of the project to connect Heritage of Dublin as well.

The Timbers trail connection uh through the Encore easement between South Maxwell Creek Road and McCreary Road.

I was down there the other day.

It absolutely looks fantastic.

Yeah, it's it's made a big difference.

And then Wiley does have their median cut done.

This this aerial doesn't show it.

Uh a couple weeks ago I met with their assistant director in parks, and they're working on some flashers for that crossing, and then we're working on some signage for our trail as well as signage from the Wiley side to warn people of that crossing and not letting people go across.

There'll be, I don't know if you've seen the flashers by Wiley High School, they're just the push-button flashers so that the lights on the street will start flashing to let people know that there's somebody going to cross there.

So it'll it'll definitely increase the safety of that area.

Um then this is on uh Betsy on North Murphy Road, the small piece that was missing by the 7-Eleven.

Uh this is on South Murphy Road, uh in front of the from the Starbucks to the Taco Bell.

And then this is from Bluff Creek on McCreary Road up to the connection to South Maxwell Creek Road, so you can uh navigate that up to the Timbers Trail without being on the on the street.

Um future projects.

Um Donald's got a slide in his presentation for the CIP that'll have a little bit more of an update on this as well.

Um but this is the pedestrian bridge and under 544 crossing that we've been working on for a while.

Um this is probably the biggest project we have out there for connectivity for sure.

Um so we're excited to get this one going.

Um this is the railroad track crossing on 544 that we decided not to do based on KCS wanting to shut the entire 544 down.

So we just want to make sure that this is on our radar if that ever becomes an opportunity to do that where K KCS decides that they want to shut the road down without our consent.

Um to make sure we have uh that on our plans to do.

Yeah, my expectation is there's going to be a future date where they have to redo that crossing.

Absolutely.

We need to be ready to join that project.

Yes, sir.

Um and then the on McMillan Road, um, I'm just gonna talk about the sidewalk on this.

There will be a sidewalk on the north side that goes from North Murphy Road on the north side of McMillan and crosses the bridge.

Um the plan is currently after talking to uh Burkhoff Hendricks to come across the bridge, go across the driveway on the east side of the bridge and get down where you can make the north-south connection to the Maxwell Creek Trail.

Um that's what's in the plan as of right now.

Um so depending on how design and everything goes, we can talk about possibly extending that further to the east, but the conversation right now is to just align with the existing trail to the south so that you can get to the south side of the road and still go east or go to Water's Edge Park.

So this is on Betsy Lane at McCreary.

There's a corner there that doesn't have a sidewalk connection from the HOA to the corner.

And so we do have that on our list to explore in the future as well.

Wouldn't that be done?

Wouldn't that be done when the that corner develops?

If that if that does develop, yes.

But we because we do have the north-south along McCreary Road.

Right.

But there's nothing on that east-west from the corner there.

Right.

So I mean we've had a number of things pop up on there.

I know that there's some interest on that corner.

So my expectation for that would be that the developer.

And that'll make our lives easier, obviously.

So then we have the gap on uh East Betsy Lane that comes up to the Bailey property.

And so when the time comes to make that connection, that will get you from under the bridge up to Betsy Lane.

And then this is the piece we talked about earlier behind the pet suites and the 7-11 at North Maxwell Creek Road in 544.

The goal in the future would be to connect the trail through that area to the 544 pedestrian bridge crossing to allow more off the street travel through that area.

So any questions?

No.

Not for you.

Okay.

Thank you.

Next guy.

Okay.

Good evening.

How are y'all tonight?

Good.

So let's talk about CIP update.

I've got this list of slides here, but I've also have them tied into some slides in the back that we can just kind of flip back and forth with if you want to see some aerial views.

But the FM 544 pedestrian bridge, 95% design was submitted to Text Dot last week.

Anticipate that being about at their mercy.

We'll anticipate that being about 90 days before we hear back from them.

Any comments that they have, we'll get them addressed right away and then send it back for hopefully final approval.

We anticipate this being able to advertise optimistically in the spring, probably more likely in the summer.

We have a payment to coServe to move their gas line coming back to y'all for uh consideration November 4th.

Uh we're also working with North Texas Municipal Water District on an ILA and an easement agreement to move their 14-inch water lines as part of this project.

As far as I know, all pieces of property of or easements have been acquired except with uh with one, which is uh Willoughford, Willough Track.

So we're working on that one, anticipate that one being done pretty soon.

We really feel like we'll have all of these items completed well before TechStock gives us approval to move forward with advertising.

I'll be happy to answer any questions you have on this one because I know it's a big big item.

Okay.

I have a one yes, sir.

Sorry, give me a second.

I just have a question, and it may not be part of this project, and if I'm not seeing it, let me know.

At one point we had talked about adding a new right-hand turn lane, Maxwell Creek at FM 544.

Is that one on the books as a planned?

You mean the right-hand turn lane into the H E B?

No, I'm coming on Maxwell Creek Road from north to south when you hit FM 544 in front of the Duncan Donuts.

And so, like at one point we had talked about adding a right-hand turn lane there to relieve a little bit of the the backup on Maxwell Creek north.

Um rush hour times.

I'm gonna have to go back and get an update on that.

Uh I don't know that we've made progress on that.

Okay, thank you.

You're welcome.

I don't think I have anything else right over here.

Okay.

So moving into the FY26 sidewalk repairs.

Uh I've I've requested the engineering service proposal on that one.

Uh as of right now, there's about 150 sites that we plan to do uh this year.

So once we get that going, it's gonna be pretty active.

Uh we'll be a lot of dirt flying on that project.

Um moving into streets and drainage, uh, FM 544, South Murphy medium and landscaping.

That one is actually complete.

Um being from uh South Texas, our mediums don't look anything like this, so it's I was pretty impressed when I saw this.

That's a great design, it looks really good out there.

Um McMillan Road paving uh and drainage improvements.

This one is kind of a large project as well.

Um, what did I just do?

I'm sorry, Carter, can you get me back?

Good man.

Appreciate it.

So this project starting kind of from the uh west and moving east is going to have a new traffic signal at the intersection.

There'll be a 37-foot concrete uh road with curb and gutter and underground storm drainage.

Um also be a uh eight-foot uh sidewalk as Matt mentioned, and uh this project we believe design was awarded on September 2nd.

We plan to advertise it in October of 2026.

It's gonna be a big project, it's gonna have a long design design time.

Do we know how many lanes that's supposed to be?

37 foot is gonna be it's gonna be two lanes, I believe.

Might have a without seeing the design, it may have a turn lane, but I'm I'm not 100% sure.

Is the um Maxwell Creek or the uh yeah?

Is that thing on the go with the bridge?

Yes, it's gonna go just a little bit past the bridge.

Will it be angled at a better spot than it is now?

I'm not a hundred percent, I'm not a hundred percent sure, but that's definitely something I can ask uh asking to look at during design.

That's what we're yeah, we we plan to make sure that that's a part of the design.

Okay, absolutely.

So we're gonna be shut down whenever you guys start on that road.

We'll have to decide that during the design, but typically these are like treated as a one-lane type deal.

You know, they may have to move traffic back and forth.

Um I hope to God that they don't do any kind of uh pilot car type thing that's just a nightmare, but we'll just have to see when we get to it.

Because they have the school bus that comes down that that street car up on that.

So I was just wondering because it's already a little tight, and whenever they were working on the mosque there, and they would go down, you know, they'd have to have people out there trying to direct them around because sometimes you can't see.

Sure.

But um okay.

I can I can ask those questions, and when we come back to you for another update, I can address those.

Okay.

I know they they had it down to one lane.

I think it was last week when they were doing surveying and that that wasn't very long.

But it was definitely slow things down.

It was tight.

Okay.

I'll I'll talk to them about that.

Uh right turn lane improvements, uh, design contract was awarded in uh in September, and we plan to advertise that in May, as long as uh everything goes good.

2025 street panel replacement.

That contract was awarded on the on uh September 2nd.

Uh we've had the pre-construction meeting, and uh construction should begin uh end of this month.

Can you tell us which ones those are?

Yeah, absolutely.

I'm sure we have a list right here.

That is kind of the start of that list.

Actually, this is the entire list.

You can see the main focus is gonna be McCreary.

Yeah.

Have a lot of items on McCreary.

And so we're hoping that we're gonna throw everything first towards McCreary, and if we have enough money, we'll catch the rest of them.

Okay, thank you.

Crescent Hill intersection intersection improvements.

That job is complete.

I think there's some final payment that needs to be done, but uh or reimbursement, but it's it's done.

Gables pavement rehabilitation, that's kind of ongoing.

We assess that continuously, and uh there's a little bit of money there in the escrow fund, and as we find things, we we get them fixed and then uh pay it out of that escrow fund.

Timber Ridge Street Rebuild with water and sanitary sewer.

Um the water side of things, I'll I want to talk about that in a separate project in a little bit.

Uh sanitary sewer mains uh and the rebuild of the street.

I'm actually looking a little bit deeper into that.

I've had uh staff go out there and pothole the water lines, uh TV, the uh sanitary sewer lines, just to get a better idea of what those pipes are made out of and what condition, especially the sewer lines, what condition they're made out of.

I can tell you that Timber Ridge is is the sewer lines need to be worked on.

So I think that is uh I think we'll definitely be coming forward to y'all with the project on that.

As I mentioned, the water lines we'll talk about in another project, just a little bit.

East Renner Road and Tall Tree Drive intersection improvements, uh design contract awarded on the 7th, October 7th.

We should advertise uh in February on that one.

It's a small project, so I think we can move that one pretty fast.

Kenny water line replacement.

Uh if y'all remember this one was was a water line replacement and some street rehab work that uh the contractor completed the the water line but uh defaulted on the rest of it.

So we put that one back out for bid and a project awarded on the second, had pre-con and uh construction should begin very shortly.

Should see dirt flying out there as well.

South Mexico Creek water line rehabilitation, that one is complete.

Hawthorne Pump Station, we uh we have entered into agreement, a small agreement with uh uh Neil Schaefer for engineering study and analysis.

This is really just to find out there's two small pumps out there uh that really aren't used very often.

So we're trying to see what we need to do to move those low service pumps into a larger uh high service pumps, but that also includes the yard piping and the manifold, so uh just want to make sure that the cost benefit analysis is done on that.

Okay, so I mentioned cast iron, I mentioned that timber timber lane.

I wanted to talk about that in a separate project or timber ridge, I'm sorry.

Um so cast iron water main replacements.

When I started looking at this, it appeared that there was about 10,000 linear feet of cast iron main that uh was needed to be replaced.

I've asked uh photographer staff to go out and pothole all the all the areas we thought was cast iron.

What we really found was that there's only about 6,000 linear feet, and it's all in this area right here.

So we've got a uh design contract going, it's all in the timber.

So we've got a design contract, um or I'm sorry, an engineering services proposal requested.

Um I'm hoping to bring that to you uh very quickly and get that moving.

Um water and sewer main replacements.

I'm reviewing that one as well just because we don't know what's what's in the ground over there.

I've asked the uh staff to go through and do the same thing, pothole and and TV those lines, and let's just take a look at them before we we move forward with anything.

Uh water distribution service line replacements.

I've requested an engineering proposal on that one as well.

I don't think that'll be anything major.

It's basically just a spec book and then bid and award, so uh I should be able to get that proposal pretty quickly.

There are about I think it's 5,397 uh service lines that need to be replaced still, so it's gonna take a long time to actually do the work, but the engineering shouldn't be a major issue.

Rodeo drive elevated storage tank.

Uh I'm also reviewing that one a little bit closer just because we don't have a good report on what's inside that tank.

We have a real basic uh uh inspection that was done, but that's you know, hatches and vents and screens and things like that.

I don't know what the metal loss is.

If there is any, I don't know what the the paint thickness is.

I just so I need to do a little bit better analysis to make sure that the that the money that's budgeted is actually going to cover what really needs to be done.

So I have a meeting tomorrow with uh Neil Schaefer to talk about that and find a plan to move forward.

Uh I want to make a comment on that because I feel like we got burned whenever we redid the the other one.

And specifically we was not budgeted the cost of temporarily taking down all of the telecommunication equipment that was on there.

Yes, so we got hit with that after the you know, after everything was ready in motion, which it was very expensive for you know for what it was.

So just make you know that's that's me being burned mentioning that to um you know city staff.

So maybe we don't get burned again.

I think that's the important part of having a you know a reputable tank engineer is that they'll know that type of thing.

You know, you've got to take the communication down, you gotta put it back up.

You there's a lot to do.

I mean it's uh it's not just hey, let's paint it and move on, that's not how it works.

So I think that also had to do with you know the staff at that time not really doing their due diligence when it came to that.

So that I think that's why that circled back to us once they found out later that oops, we got to take this down and put it back up.

So I'm sure that's not gonna be a problem with you though.

I don't I don't I was this isn't my first tower project, so I I hope that I've learned my lessons already, or a lot of them, so we'll see.

So the last project is is not really a CIP project, but uh it's my understanding that council does have concern, some concern about street lights or lack of street lights on Betsy Lane between Oriole and uh Mercury.

I drove that about two weeks ago in the dark, and and it is it is dark out there, there's no doubt about it.

Um I did notice there was probably four to six uh decorative lamp posts that were um mid-block that were not working.

So we are in the process of trying to figure out who owns those.

I don't know if it's ours or a power company or it's HOA, we're trying to figure that out, and we'll try to get those replaced or working, and then take another drive and see how it looks.

And I like that idea.

There are differing opinions about how well lit that street should be.

Some of us like it.

It's pretty dark because it adds to the you know the ambiance of Murphy, but at the same time for safety, like some of those intersections.

So I think what you're doing with checking to make sure that what we already have there, what the neighborhoods have built in, is sufficient.

So I wonder if that's why it feels like it's become more of a problem because I didn't used to get the complaints that I get about it now, it being too dark.

And so I wonder if that is why.

We've had it before because we've had to visit it before on council and have presentations about it, so it's always, you know, some people that live over there like it that way because they don't want any extra light in their backyard.

Um and then you get the other people that maybe don't live over there, and other people just randomly um someone at a soccer event was just like, you know, it's really dark over there.

I'm like, you know, so we always have to kind of balance and find that happy medium between what's gonna work for the um people that live over there and then also making sure that it's safe um to navigate at night too.

We did do a survey.

Um I was informed that we did a survey in 2024 where we talked to every resident that backs up to to Betsy, and uh I was told that the vast majority of them were against any more lights just because they don't want it in their backyard.

But when I asked for the results, um they were weren't compiled very well, so we're trying to do that again and either compile those results better if we have to, we'll just do the survey again.

So just sometimes those responses are based on a fear of change.

Right.

Um and if there is a desire to do something, and I don't know that there is, but if there's a desire to do something, it's for us to be able to present uh you know why that idea is not gonna be intrusive.

The trust level of oh, I'm gonna put up a bunch of lights, and they think they're gonna be living, you know, in a Walmart parking lot.

I don't blame them for not liking it.

Exactly.

Right?

And they don't know so it and unless we're able to articulate what it what we're doing, what it would look like, how it would do how it would impact quality of life, then they're gonna continue to believe if we put up lights.

I think I'm living in a Walmart parking lot.

Yeah, they're just gonna see no flat out.

Yeah, and technology has come a long way, so there is a lot of options out there that we didn't have before.

So you can you can aim those lights any way you want.

There's a lot of options.

So we'll we'll come back to you with something.

Yeah, thank you.

Yeah, because I definitely heard complaints, not people with their houses backed up, but people that live in um the aviary that turn that way a lot at night.

Okay.

Just it feeling unsafe.

Okay.

They can't always see.

Okay, any questions?

Um, yes, sorry.

That's a great question.

Sorry, I have to ask specifically regarding the pedestrian bridges over Maxwell Creek.

Yes.

Do we think we're on budget for that?

I know we're we're a little bit behind because of the because of all the things that are involved in that, but I mean, do you I've really I I'm almost hesitant to answer that, and the reason I say that is because I know that we have you know what I'm gonna bring to you about CoServe was kind of an unplanned and it's 205,000.

And um now the water line that's already in the budget, that's 97, so we knew about that one.

Um there's some because we accepted some uh public funds through Text Dot, there's some additional uh requirements that they have uh that for like additional inspection, Davis Bacon wage rates.

I mean, there's a whole there's a whole gamut of things you have to run.

Um worst case scenario, that's about 234,000 for somebody to come in to to do those, and and uh and because we don't have staff for that.

We just now we can be trained, so maybe we can cut that back as we go, but uh uh I just can't give you a solid answer right now.

I need to see what the what the problem cost comes back for.

I can tell you.

All right, thank you.

How much did we get from Text Dot?

I can't remember the number.

Six hundred and eighty somewhere right now.

That was around six eighty.

Thank you.

Okay, great.

Thank you.

Thank you.

Moving on to item eight, uh 6B presentation legislative update.

Dr.

Thomas.

Good evening, Mayor and Council.

Happy to be here this evening.

Uh, before I get started on my presentation, I wanted to introduce Jonathan Moss.

The firm is doing some restructuring and reassignment of cities, and so he will be the new assistant city attorney assigned to the city of Murphy.

I have promised Aretha that if if she runs into a crisis point or if Jonathan is bold enough to take a vacation or any time off that we will we'll make sure those gaps are filled and continue to provide the great great service.

I know Jonathan will too, and I think that this will be a smooth transition, and but as always, the firm is available if if anything comes up or you have any concerns.

So Jonathan comes from the city.

Um he's new to the firm.

He is not new to city attorney uh life.

He comes from the city of Arlington, has some background in employment work, background in economic development work, and so he is a seasoned city attorney new to the firm.

So I think you'll you will enjoy having him at your service at your legal service.

Um also want to point out before I get started that you'll hear some of these bills that come through, and you may already be familiar with some of them that are going to require city action.

Um wanted to let you know that your staff is on the stick on the job, and they are either working on policy discussions to determine how best to approach particular uh changes that the legislature handed down, or ordinances are already being drafted, which I have seen and started review.

We've been working with Reagan on a couple of those already.

So they are they're moving forward with those.

You'll see another one where something was due October 1st.

Your ever diligent city secretary met that deadline and has done what she was supposed to do as it relates to that.

So no worries on whether your staff is in tune and paying attention, they are and they're they're working uh to get some of these items addressed.

As you may know, the Texas legislature was very busy.

Um 9,014 bills filed, TML tracked, uh, 2,000 almost 2200 bills.

Um,231 of those passed, 262 of the tracked bills passed.

Um I will make mention here if you if you have an interest or just want more detail, this is the sort of summary of TML tracked bills, and it's on the TML website.

You can pull that off and print it.

I carry it around with me because we're all still still it's a lot of it's new, right?

And this gives you good, doesn't give you the 100% of it, but it gives you enough information to know what's what's being expected of cities and and what isn't.

Um there will also be a presentation at TML next week for those of you that may be attending that.

There's a legislative update, and they will spend some time doing this and talking to you about what did not pass.

Um so that that's an interesting update as well.

I believe that's Wednesday afternoon on the agenda.

Uh land use is the generally the the big topic.

I know that's a big topic here in Murphy.

So most of the interesting things and stuff that we wanted to update you on are land use related.

The first one's not really a city issue, but it would come up maybe with phone calls for candy or or other things, but an HOA cannot find a property owner for failing to maintain or meet their green grass regulations if the city has restrictions in effect.

So that's just something to be aware of.

You might hear somebody uh make a comment, Candy, you may get phone calls about that.

Uh tax receipts on PLATS, the city can no longer require tax certificates showing taxes paid in order to be able to record your plat.

And the single stairway regulations, um, if that's of interest to you, I would dive into that and read that.

There are some conditions on what allows single stairway.

Um they include its maximum six stories, maximum for units per story, fire resistant stairway, enclosures and corridors.

There's over like 15 plus conditions listed in that to be able to do that, and then subconditions under some of those.

So probably in the neighborhood of what 20 conditions you would have to meet to be able to use that.

Again, just something to be aware of.

Um on mobile food vendor regulations, you can't establish restrictive, uh more restrictive regulations than state law.

Home-based businesses.

Um, this is one of the ordinances that is already in process, defines no impact home businesses that don't exceed city occupancy limits, generate street parking, or substantially increase traffic.

I think Reagan indicated he's received a lot of phone calls, a lot of inquiry on this, so that you'll you'll be seeing that coming to your to your desks in the near future.

Electronic notices for zoning changes, it allows electronic delivery.

Um this is sort of a discretionary thing if the city thinks it's worth it or not, because if that doesn't, if they don't acknowledge receipt, you still have to mail it.

So it may or may not be worth diving into until that the regulations around that loosen up a little bit more.

HB 24 is a big one.

Again, your staff is working on an amendment for this.

It's really focused on residential development, which a lot of what came up in the legislature as it relates to land use this last session had to do with residential development, increasing affordability, increasing the ease of developing houses.

So this changes the threshold.

If there's a protest, say you get a zoning application, it comes in and there's a percentage of the surrounding neighbors that protest that zoning change.

There was a pretty high threshold for them to meet in order for that to get to the table.

This is sort of lowering that.

So the 20% threshold would have required six votes to overturn, not overturn, but not allow that protest to push that zoning forward in spite of that protest.

That's now down to four votes.

So that's that's the hook.

It's not a broad swath change about that.

It's just it's very much tied to residential development.

And so that protest threshold, it makes the protest easier.

There's an element where it requires notices that are published in the paper to also be on the city's website, which I think you guys already do.

Proposed comprehensive zoning change.

So there was a question, and there was a case out of down in Austin that came out a couple years ago that made us all wonder when we do a text amendment.

Do we have to send notice to everybody because it affects everybody?

And so this part of this bill sort of addresses some of that and defines what a comprehensive zoning change is and and sort of limits what notice is required.

But all other text amendments they have clarified requires the mailed notice.

So that's just a change.

And uh Reagan's working on some notice and hearing changes as well.

So if it fits the definition of a proposed comprehensive zoning change, it only requires new newspaper notice.

And then non-conforming use notice, which is the big bold language that they require you to put in the notice if that's applicable.

Sometimes it is, sometimes it isn't.

And then any anytime your notice and hearing requirements differ.

Um, for example, adjoining property, mail notices, state statute requires 200, you all do a courtesy of 500, 500 feet courtesy notice.

Um it only, you know, you have you still have to follow what they change the state and your own your own rules as it relates to that.

Um there's a presumption of validity, which is just makes makes life easier for you if somebody challenges what you're doing.

Um sign requirement notices, this is also part of the the ordinance change.

Um you can, there's a requirement to put some signage up, but you can make the applicant pay for that sign.

Um but there's rules around size and where when and where you have to put the notice of a zoning change sign up.

Uh this one is a is a one that cities are struggling with, and when I say having policy conversations about, there's a lot of policy conversations going on as it relates to this.

This is a rule that is requiring cities.

I mean, you can read you can read the details there, but at the end of the day, it requires you to have a zoning district that allows manufactured housing by right.

Um there are some policy options.

We will go through those with Aretha and staff and make sure you have sort of we'll look at what other cities are doing, and we have sort of a list of two or three ways to to approach that.

It's gonna boil down to what is palatable to to the council and what works well for staff from an implementation and oversight uh program.

Again, I think the driving force behind this setting aside the sort of complicated unintended consequences and externalities that have come from this.

Um I think the motivation was protecting affordable housing and enabling some additional residential development.

But it's just sometimes we solve a problem in a very tunneled vision way without looking sort of broad-based at the possible consequences of it.

And but it it's a problem that we can solve, and it's a problem that we that we will solve here in the city.

It's just gonna take some discussion about how best to do that.

Um that's more on the manufactured home piece.

Open meetings act, you are all already have been exposed and understand that.

Candy and I were just having a conversation about these new rules tonight.

Everybody is still getting this to become a natural um feel.

It is really just messed up the workflow for cities.

No judgment on whether three days is good or bad.

But it really has had an impact on how cities do their work from when items are submitted, when contracts have to be reviewed, when agendas get posted, and everybody's trying to create these new systems.

I told Candy in a year, we're not even going to think about it, but right now we're still sort of, and it's not it, it's across the board.

Everybody's sort of still fumbling through getting their systems in place and understanding that.

There's some new digital newspaper.

I recall maybe a year and a half ago, maybe not that long ago, maybe about a year ago.

We had a conversation about digital newspapers versus print newspapers.

So there's some new rules about digital newspapers if they meet certain criteria for posting.

Some sort of miscellaneous things from the Public Information Act, license plate numbers, license plates captured visually or audibly in a video are not confidential on or before each year.

This is the one that I told you Candy has already done before October 1st.

You have to let the state know who is your records person.

Your records person is Candy.

For those of you who who may not know that, she's your she's your go-to gal for that.

And you'll have a pretty robust system of how those requests come in and how they're tracked, and so that's that's great.

Council members' special right of access.

This is actually sort of codifying what was already true.

Right?

Council members have an inherent right to access information.

As a sitting council member, you have an inherent right to access any information in the city.

If it is confidential for some reason, um you are required to protect that confidentiality, but you have an inherent right.

Um fortunately for you all, you don't experience this, but when you have bad relationships on councils, there's withholding and there's games and there's politics around all of that.

This is the issue.

I can't tell you how many times I've had to answer an email that says, yes, they have an inherent right to that information.

No, you cannot make them file a public records request, right?

So there's some confusion about this.

It's not an issue for y'all.

Um but I think it's an important product.

Yeah, at least two times I've been denied, they've had to raise significant issues in order to get access to uh specific city records because I was denied by city staff and that they didn't have to.

So having it actually written, uh I think I think uh is good because having to go to the attorney general for a um which I did for an opinion, uh is focused.

Yeah.

So I suspect that the AG's response uses the word inherent and unfettered would be uh what I would explain.

Yeah.

But it is I agree with you, Mayor.

Getting it on paper, it just sort of resolves the the conflict, and and that's good for many cities.

Purchasing and finance, this is already all um been presented.

Well, at least the first one, the the new threshold, y'all are aware of that.

The food service establishment fees limits the fees the cities can charge.

Um you've got to submit those fees to to DHS.

There's new rules around that.

Um we'll make sure that you know that's on the city's to-do list.

Water research, this is um there was several things that came out this year that sort of like, hey, we're gonna have a water problem one day, and we need to start doing things about it.

And so there's some some things that have come out where you're able to work together on planning for water issues, exclusive contracts for solid wastes.

There is some rules around that.

I've got a note here.

There's it changes the newspaper and internet notice and what has to be included in that notice, descriptions of the changes or amendments.

So it's just being more transparent about those types of contracts and arrangements, franchise arrangements.

Some funding opportunities that came again, water was a big issue.

Um the law enforcement grants, both of these neither one of them are really applicable, and I just had a quick conversation with Chief.

2177.

This community does not have a violent crime problem, and so you wouldn't be really be able to justify you you don't have the numbers to get a grant, and that's a great and beautiful and wonderful thing, and we want it to stay that way.

Um then the they passed this law for the professional development, but they didn't fund it.

So those those are not options there for the city.

Um I did just want to say again that the legislative update will be on Wednesday at the TML conference for those that are attending.

If you are attending the Messer Fort Client Appreciation Dinner is Wednesday night at the Riata, you are all welcome.

Candy has the details on that.

Um again, thank you for the opportunity to to serve you and to help you.

I um I'm impressed with your staff.

Um more so impressed with the thoughtful way that council uh approaches the issues in your community.

Um it's enlightening, probably the thing that's that was most impressive to me in my time here that I can genuinely say I've not seen anywhere else that I have worked, is the sincere and authentic appreciation for the diversity of your community.

Um the the proclamations, the recognition.

It says a lot about who you are as a community, it's impressive to me.

I know it's impressive to others, and so I I thank you for being that type of city council.

Um and as I told Retha early on, you know, Murphy's a little near and dear to me.

I'd graduated Plan O East, I grew up with friends in Murphy, and um Mr.

Chase was actually my humanities and history teacher.

No, as well.

So I uh have this, you know, this ninth and tenth grade.

I better do a good job, I better do a good job.

Um it was wonderful to reconnect with Mr.

Chase and you want to give her a grade?

Yeah, plus plus.

That's right.

So that's right.

If you have questions about the bills, if you have concerns, your staff is again very much up to speed.

Jonathan will be here to answer your questions.

Um yeah, I'm I'm always available if you need to reach out to me.

So thank you all very much.

We will miss I don't have any questions, but thank you because when I was looking through all the legislators, I was like, wow, they were really really busy.

They're very busy.

A lot for schools, too.

Yeah, and I knew that the city staff would be on it, and we would start to see ordinances coming back through that we needed to um look at that would come past our disks.

But thank you for giving us an overview of that.

Yeah, of course.

My pleasure.

I have one question.

Sure.

Are there any potential impacts to the city for the constitutional amendments that are on the ballot?

I would have to look.

Okay, that's I haven't analyzed those and I haven't reviewed any TML research on that either just yet.

I think I printed it off for my own, like I need to look at this before I go vote.

Kind of thing.

Yeah, no worries.

But no, I don't have a good answer for you, but we can we can look at that.

Okay, thank you.

Very good.

Okay, thank you.

Thank you.

And I appreciate uh you working with us.

It's been a pleasure.

Yes.

All right, we're gonna move on to item seven, city manager staff reports.

Okay, Mayor and Council.

Tonight I have a few updates.

On Friday, we will be having the trunk retreat calibration event at the Murphy Hall City Complex from 6 to 9 p.m.

If you need more information, please go to our website at Murphy TX.org.

And then on October 25th, Saturday from 10 a.m.

to 2 p.m., we will be having the drug take back event at the police department.

Also that same day from 10 to 2, there will be the animal shock clinic at the animal shelter located at 203 North Murphy Road.

And then uh we are already talking about Christmas, the 2025 Jingle Jog 5K and Reindeer Dash will be taking place on December 6th at the Murphy Central Park.

For more information, please check out our website, Murphy TX.org.

And then Christmas in the park will also be December 6th from 4 to 8 p.m.

at the Murphy City Hall Complex, located at 206 North Murphy Road.

For more information, please visit the website.

And our next council meeting will be on November 4th at 6 p.m.

in this room.

And I just want to give a special thank you to Dr.

Susan.

She was fantastic to work with.

I'm going to miss her, and we have high, high hopes for Jonathan.

All right.

Very good.

Moving on to consent agenda, all items on the consent agenda uh are considered to be routine by the city council, be enacted by one motion.

There will be no separate discussion of these items unless council members so request, in which event the item will be removed from consent agenda and voted on separately.

Would anyone like to re uh remove an item from the consent agenda at this time?

Can we remove B, please?

We may.

Thank you.

Sorry, Fernanda.

So we have no consent agenda.

I'm sorry.

We have a I will take a motion on A.

All right.

I uh move that we approve consent agenda item A as presented.

Motion and second all is in favor.

Aye.

Any opposed.

Motion passed unanimously.

Item 8B, consider and direct on resolution finding the Encore Electric Delivery Company application to change rates within the city should be denied.

Finding that the city's reasonable rate case expense shall be reimbursed by the company, finding that the meeting at which the resolution is passed is open to the public as required by law, requiring that this resolution to the company and legal counsel.

I can just ask my question if you if no one else wants to hear a whole spiel.

Okay.

Um I just wanted to know.

So if we're denying their rate changes, like what happens next, what are the next steps?

So this is part of what is established through the Encore Steering Committee.

So when they we walk through what the advice that comes from them is, so it's right in the denial stage because they're going back to the table.

They're gonna go, they have a certain amount to appeal.

I believe it's 90 days, maybe 180.

I'm sorry, I don't remember that right off the top of my head.

But once it goes through that appeal process, depending on what Encore responds with, and then it'll eventually will come back to us with this is where we all agree, and this will be the rate change.

Okay.

So we're just in the we have to all do a denial, all the cities, and we have a deadline to get that denial in, so then they have a clean way of moving forward with their appeal.

Okay, that makes sense.

And then there's there's no disruption or anything.

This is just part of a normal process.

That is correct.

Yes.

You're welcome.

Okay.

With that, I'll take a motion.

I move that we approve 8B on the consent agenda as presented.

I have a motion and second.

All in favor?

Aye.

Aye.

Any opposed?

Motion passes unanimously.

Moving on to individual considerations.

Item nine.

Consider and or act on an ordinance to grant Atmos Energy Corporation, a Texas and Virginia Corporation, its successors and assigns a franchise to construct, maintain, and operate pipeline and equipment in the city of Murphy for the transportation, delivery, sale, and distribution of natural gas in, out of and through said city for all purposes, providing for incorporation of findings, providing for the construction, uh maintenance, operation, and relocation of facilities, providing for the payment of a fee or charge for the use of the public right-of-ways, providing that such fees shall be in lieu of other fees and charges, accepting advalorum taxes.

Thank you, Mayor.

Good evening, Mayor.

Good evening, council.

So before you tonight is the AtMAS franchise ordinance request for renewal.

Um these franchise agreements are set for 20-year terms.

So I believe the mayor might have been here when the last time it was approved.

Um but the current term is expiring December 31st of 2025.

And so then the new uh franchise agreement will be expiring December 31st of 2045.

So I would like to recognize and thank Miss Eva Hummel.

Um she reached out to us with that initial correspondence, gave us the information that we needed to be able to be in front of this renewal to get it moving forward.

She is unable to attend tonight due to a conflict, but um Mr.

Clayton Childs with their public affairs um is attended on her behalf.

And so both parties, Atmos Energy legal side, the CD's legal side have come to agreement, and what's before you tonight has been approved by both sides and is ready to move forward.

I'll answer any questions that I that you may have.

Nope.

All right, we could ask them to remove all the gas lines, I suppose.

I would say from a resident perspective, at MES is very like if you need to call them for anything, they they're they take emergencies very seriously and they're and they're there pretty quickly.

Now city side maybe, you know, I can't speak to that, but um, you know, for natural gas natural gas company, they're they're on it.

And I appreciate I appreciate that.

Yeah, Miss Evil was apologetic for not being able to be here tonight.

She's at a conference, but that's why she made sure that there would be somebody here that would be able to stand in her behalf because she was very apologetic for not being able to attend.

Very good.

All right, I'll take a motion on this item, please.

Mayor move that we approve agenda item 9A as presented.

I have a motion, second, all those in favor.

Aye.

Any impost.

Motion passes unanimously.

Item 9B, consider and or act on a resolution of the City of Murphy, Texas, awarding procurement card service contract to Wells Fargo Bank and authorize the city manager does need to execute all agreements necessary to implement the contract.

Thank you, Mayor.

So Mayor and Council, this is a um RFP that was submitted.

Um we had presented it for analysis, and we have we received it back in June of 25.

June of 2025.

Um and so we wanted to to bring it for you for review and approval of possibly establishing a procurement card program.

And um before I begin, I would like to recognize Valley View Consulting LLC.

They were instrumental in helping with the planning, the distribution research, the analysis, the evaluation of all the received proposals and that you saw in your packet, as well as just their neutral, unbiased opinion was valuable and very insightful.

Mr.

Town Penn is here tonight if we have any questions on just that basic process.

But I'll first begin by walking you through why the procurement card is different than just a regular credit card, and then we'll ask any questions at the end.

So first to establish the the P card or the procurement card is actually a corporate card.

It does allow for smaller dollar, higher volume purchases.

It does allow for a stricter spending control and those threshold changes that we had talked about with the new procurement stuff that's coming through for the historically underutilized businesses that was in that legislative update.

It allows us to be able to make sure that that quoting threshold is met at the 3K to 100,000 K.

So credit card in itself has just broader limited liability.

It has the inability to set the spending controls, and it's usually used for a larger dollar item.

It's also difficult to ensure that compliance with the HEB requirements.

Sorry.

So both of these payment types are valid.

They both have positive attributes, but the city staff is favoring a P Card program because we'd like to start enabling that automatic spending control and that compliance with the state statutes and the ability to reduce the fraudulent opportunities that exist with the credit card.

So again, these are just some of those built-in controls that you'll see specifically with the PCARD program.

And on the spending limits, it can actually have a vendor restriction as well as being able to restrict the single, the daily, the monthly limit by user.

It's also going to assist with streamlining the purchasing process so that you won't have a PO, a purchase order requirement, and you also don't have an invoice documentation requirement, is going to be the receipt of the actual P card itself.

Now this is just kind of an overview of the actual RFP project.

And in working through streamlining and why did we go through the R the RFP process, it's because that we can spend an estimated amount of over 500,000 K and using the credit card system.

If we went through an interloco agreement and set up a cooperative, then we're bound to who they select each time that they go through their review.

So we want to just go ahead and did a clean start.

So we reached out to Valley View and asked if they could come alongside so that we could get that neutral unbiased moving forward.

And so they identified a potential list of 14 providers.

From those 14 providers, we did actually send out by email.

We did analysis through the website as well as doing the requirement in the newspaper, and we received three proposals.

When we were providing this information to them, we said please expect us to spend about 41,000 a month, and that please estimate that we'll probably end at around 530,000 by the end of fiscal year 25.

So the calendar events, we actually started this in March.

I'm not going to walk you through each one of them, but this has been a long drawn-out process that has been very beneficial having Valley View on board to help us because they um we walked through the draft, we walked through the legal review.

It was sent to Dr.

Susan actually helped us with this.

And so then it was advertised and when in May we did a pre-proposal conference to make sure that everybody knew what we were expecting.

And then in July, they um Valley View Consulting actually performed that side-by-side analysis.

When we had proposal demonstrations actually come on site so that we could see firsthand what we thought would be the best advantageous direction for the city to go.

And so tonight we are just looking for that approval or for the award itself.

Go back to just giving you this the proposal snapshot.

So we did receive three.

We received SIREP, JP Morgan Chase, and we received one from Wells Fargo Bank.

All were very good financial institutions.

We didn't have any issues with the institutions themselves, but we did uh exclude SIRET just because it was based in headquartered in India, but it had an office in Virginia.

It was a little bit cumbersome trying to get the emails and the correspondence to go through.

So because it left us with two really good um high performing financial institutions institutions, we requested product demonstrations from JP Morgan Chase Bank and Wells Fargo Bank.

Now Valley View did this analysis for us.

It was meant to mitigate fraud risk.

It was meant to enhance our purchasing controls and compliance.

We wanted to streamline that purchasing process, and we wanted to implement something that would be user-friendly and flexible with automation.

So in no particular order, the evaluation criteria that was established included references, included security, included compatibility with current software, as well as an implementation timeline.

As we did the comparison and we called the references and we talked to them, one of the common themes that they had is it was really important that my bank and my depository bank as well as the PCAR bank were the same.

And it didn't matter which the bank was.

We would continue running both prompt both programs parallel as we roll them out just to make sure that there is a seamless um movement and that we're not cutting off one in order to turn on the other.

The implementation is going to be dependent on all participants' availability.

It's been discussed that it could be anywhere between four weeks to six months.

And so we're anticipating trying to roll it out as soon as possible, but knowing that there's a chance that it could take four to six months to make that all complete and happen.

Now I like to follow up with how does this um particular aspect that we're bringing forward to you tie into the strategic plan and how does it meet the uh fulfillments that you've asked for us to look at?

It meets three.

So we want to build and maintain the resilient financial practices where we're going to be mitigating that risk that's a possibility with credit cards, as well as pursue the innovative solution and the model the best practices that get us to a technology so we can automate some of this pieces of for the field as well as for the finance side, and then of course we're committed to the fiscally responsible policies to guide decisions and protect assets.

So this would actually help support that the appropriate business transactions while making sure that we've got the internal controls in place to minimize the risk of financial loss.

With that, I'll take any questions you might have.

How are the fees uh comparable credit card for PCAR?

You're you know, obviously with credit card, there's going to be interest in associated fees.

What are what kind of fees are associated with PCAR?

The fees were minimal compared to compared to the credit card itself with what we currently have.

There's not going to be any fees.

The fee is going to be involved in the implementation, so there is a small fee of when we roll it out.

Right now, right off the top of my head, I can't remember what it is, but it's minimal.

I mean, it's it's not it wasn't part of the comparative because of the fact that it was um just getting them on the street kind of thing.

But the the credit card fee is just the use.

It it rolls into it doesn't.

I was hard to say it rolls into the depository agreement that we have, but it doesn't, it stands alone.

And right now I I don't remember any fees associated with anything other than just the actual use.

Okay.

And we pay in full lots, please say.

Well, there's two things that I liked about PCARD programs.

We implemented that uh previous company that I was in.

I like I like for the city, it's kind of an ease of use.

You know, it's it removes some roadblocks, but it also has a lot of accountability behind it.

And I like that accountability part.

It's it's kind of all connected with your you know with approvals and and things like that, and I appreciate that.

So I don't have anything else.

So is that the department heads that get the P card?

Like how does that work?

So because we're able to put some spending controls on it, we'd be able to roll out more.

There is a each department has done does have one for in case of emergencies or anything that they would need.

Um we have some on different shifts.

We have some available in different departments depending on what their needs are.

Um the the department heads and the city manager has a higher credit rating.

I mean a higher credit level, right?

So those are the ones that are most um likely to receive a fraudulent um attack because for whatever reason they immediately know how much our credit limit is and who has it available.

So it it attacks all the ones that have the most credit.

Um so doing this and being able to say, look, you're only 1,000 a month, but and you or your 500 a single or your 3,000 a month, but you can only spend 1,000 at a time, it becomes very undesirable for people that are working on the the theft side and the fraudulent side.

So that alone, even though it might be a ten thousand dollar credit, they can only spend one thousand at a time and they move to someone else.

So how does the um the expenses get submitted?

So what kind of platform do you use for that?

Is it all go through Wells?

On the current system or the new system?

On the new system.

So that the yes, there is a platform that they have that is proprietary to them, which is the same thing that JP Morgan had, where you go through their system, they're gonna allow us to be able to upload our receipts.

Okay.

Um they have everything electronic that then can be reconciled within the platform itself.

I want to add the um account numbers into their platform as well so that they can add that so that it can be exported out.

That's part of that long-term implementation that takes place.

It's it doesn't take them long to issue the card.

The part is the setting up of the platform and then teaching our users how to to use it and get that reconciliation, but it can be fully 100% automatic within their platform.

Okay, thank you.

Will there need to be any changes as far as y'all's policies regarding how like how you submit, for instance, um if you have someone that is using it for gas, you know, like someone to have the um price per gas on there, the date and all that stuff.

Like, so are there certain requirements when they're submitting that information for reimbursement?

So they currently it's it's submitted on a piece of paper and it they have to submit the original receipt.

So there will be some changes in the way it rolls out.

There'll be some changes in what we expect the card holder and the administration to do in that department.

Um all that is not fleshed through yet, but most of the information that we would need is gonna be on the platform.

So they're not gonna have to provide additional information, they're just gonna have to go through and follow the do's and the don'ts of using the P card itself.

Um the only part that is gonna be a little bit um adjusting in the department itself is that some of them uh may go over the one thousand single limit, say they're booking travel, and they would normally pay for different people, and so they need three thousand.

So finance will have to they'll have to contact us, we'll have to issue an exception, we'll have to go in and allow it for a one-time use to go above the one thousand.

But we'll also be able to tie it back into the fact of was that supposed to be A2B considered or and is it okay to move forward so that we can say yes or no to that?

So it doesn't just get hit with three thousand dollars.

But as far as um extra things that the department's gonna be able to do, it's gonna be less intrusive on them and it's gonna be easier on them.

We I actually had a meeting where I brought all the admins and I brought the departments in and discussed if we went automatic, if we went electronic, do you have any trepidations or where is your area of concern?

So that do we need to not use that as part of our criteria when we're discussing it.

Um we worked through a few um areas that they thought might be um some challenges, but everybody was fully on board with with moving forward with the the automatic automation way.

Okay.

Good.

Gotta have that buy-in, that's for sure.

We're implementing something new.

Thank you.

You're welcome.

Any other questions?

I'll take a motion.

May I move that we approve um agenda item 9B as presented?

Second.

I have a motion, second.

All in favor?

Aye.

Any opposed?

Aye.

Sorry.

Okay.

Motion passes unanimous.

Item 10, future agenda meetings.

Council members may request topics for future agenda meetings.

No council member of the city council may discuss any of the requested subjects until such a matter has been properly placed on agenda.

Would anyone like to add an item for future agenda meeting at this time?

Seeing none, 715 or adjourned.

Thank you, Mayor.

Thank you.