OPENPUBLICA · PUBLIC MEETING RECORD
Record of Proceedings

Admin Finance Community Meeting Approves Deputy Mayor Appointment and Records Facility Lease – March 10, 2026

City-County CouncilTuesday, March 10, 2026
BodyIndianapolis, Indiana
SessionCity-County Council
DateTuesday, March 10, 2026
StatusFILED
Video Record
0:00 / 28:08

Transcript — Verbatim
0:15

Oh, that's a second.

0:31

Yes.

0:32

Necessary.

0:38

Somebody needs their baby working.

1:12

Where is that?

1:19

Good evening.

1:20

Welcome to the Admin Finance Community Meeting.

1:23

Start with introductions to my left.

1:26

Thank you, Mr.

1:26

Chair, Derek Cahill, District 23.

1:30

Thank you, Mr.

1:30

Chair, John Barth or Presidential Council District 7.

1:34

Right.

1:34

Thank you, Mr.

1:35

Chair Renee Allen, District 15, the Far ISAF.

1:38

Thank you, Mr.

1:39

Chairman Collaborative.

1:41

Thank you, Mr.

1:42

Chair, Dan Boots, District 3.

1:44

Good evening, Chairman Miss Gary, Chris Lee Wells, District 11, West Side.

1:48

Good evening, Maggie Lewis.

1:50

Frank Mascarry, District 19, the Southeast Side.

1:53

We have two proposals up.

1:55

First is the mayor's appointment of Shane Joyce.

1:59

You have the floor.

2:02

You promised to make this brief, correct?

2:04

Of course.

2:04

All right.

2:05

Thank you.

2:05

You're good.

2:06

We take your time.

2:11

All right.

2:12

Good evening, everyone and those watching online.

2:14

Thank you for joining us.

2:16

As some of you already know, my name is Shay Joyce, and I'm honored to have the opportunity to speak with you all this evening.

2:22

First, I want to thank President Lewis for her sponsorship of me this evening and the rest of the committee for taking the time to listen to me in my new capacity as the city's Deputy Mayor of Operations and Government Affairs.

2:34

As someone who's been born and raised here in Indianapolis, I have been proud to serve my hometown.

2:40

I feel lucky that my work allows me to do this and affect positive change in our community.

2:46

So for me, this role represents a new opportunity to do the work that I've already been doing, but at an elevated level.

2:54

So I get to do that with the departments that impact our residents every single day.

2:59

That's the Department of Public Works, Business and Neighborhood Services, Animal Care, and Indy Parks.

3:06

The people who work for these departments are picking up our trash, paving our roads, they're keeping our city clean, helping our business owners thrive, they're taking care of our animals, and maintaining our beautiful green spaces that we all enjoy here in Indianapolis.

3:20

And of course, our folks in the Office of Audit and Performance, they're ensuring this all gets done with care and prudence that our neighbors deserve.

3:28

These hardworking city county employees are at the center of what Mayor Hogs said in this administration strive to do every single day.

3:35

Safer and better infrastructure and unparalleled quality of life for our residents.

4:11

As you all know, our Department of Public Works is preparing for our monumental increase in road funding starting next year in 2027.

4:18

This is an opportunity our city's been advocating for years.

4:25

Also, they're beginning their work to educate residents in collaboration with our Office of Sustainability on the rollout of curb cybercycling for all of our residents in 2028.

4:35

Our Department of Business and Neighborhood Services has launched Streamline Indy initiative alongside DMD and Department of Public Works to highlight significant improvements and achievements over the last couple of years with our permitting process with work still underway and we continue to look towards the future and that continued progress.

5:00

This includes we've implemented just this year cross-demar departmental pre-submittal meetings for all of our builders and developers, and then we plan to do some zoning code updates as well.

5:06

Our animal care services has a lot of exciting things coming in quarter two as we will plan to move into our state of the art new animal shelter that you all on this committee have supported.

5:18

This place will allow for a safer, better place for not only our animals but our dedicated staff to work in, and I'm excited to work with them to make this move a reality.

5:27

And finally, one of our favorites Indy Parks, as we wrap up the pivotal Lily dollars that we have received, we have to look at see what's next.

5:35

We're home to almost 220 parks, and we need to find creative ways to continue that investment across our entire city.

5:43

And as such, I intend to bring this collaboration to you all, the city county council, just as I've done over the last two years as the director of government affairs and strategic initiatives.

5:53

I plan to work with each and every one of you on our communities' needs.

5:57

Whether it's a fiscal proposal or a policy change, I remained remain just as committed as ever to communication and compromise.

6:05

And of course, the same applies to our ongoing work at the State House.

6:09

I'm very familiar with the integral work that our federal and state partners play in the work that we do here in Indianapolis.

6:16

And as I speak here tonight, I'm proud to be leading the charge as our departments are working tirelessly to submit millions of dollars worth of community project funding requests to our federal delegation to ensure our city is leveraging resources and the tools available to achieve our collective goals.

Discussion Breakdown — Share of Meeting
Public Records Management█████████████████████████████29%
Personnel Matters██████████████████████████26%
Public Works████████████████████████24%
Budget Equity Analysis█████████9%
Procedural██████6%
Transportation Safety██████6%
Summary of Proceedings

Admin Finance Community Meeting – March 10, 2026

The Admin Finance Community Meeting convened on March 10, 2026, to consider two proposals: the mayor's appointment of Shane Joyce as Deputy Mayor of Operations and Government Affairs, and a lease continuation for the Marion County Clerk's records facility. Both items were approved unanimously.

Public Comments & Testimony

  • No public comments were made from the audience on either proposal.

Discussion Items: Proposal 71 – Deputy Mayor Appointment

  • Shane Joyce, nominee for Deputy Mayor of Operations and Government Affairs, introduced himself and outlined his background and priorities. He highlighted key initiatives: the upcoming increase in road funding in 2027, the rollout of curbside recycling in 2028, the Streamline Indy permitting improvements, a new animal shelter, and continued investment in Indy Parks. He expressed commitment to collaboration with the City-County Council and state partners.
  • Councilor North asked about the current status of deputy mayor positions and their responsibilities. Chief Deputy Mayor Chris Bailey and Shane Joyce clarified that there are currently two filled deputy mayor positions, with a third to be filled, and that the unfilled role covers community engagement, equity, inclusion, and the citizens police complaint board.
  • Councilor Willis asked about coordination with state and federal agencies, citing a difficult project at a state/city intersection. Chief Bailey discussed the Streamline Indy initiative as a model for interdepartmental coordination and ongoing efforts with INDOT and the Indiana Economic Development Corporation (IEDC).
  • Councilor Boots expressed support and requested to be added as a sponsor. He praised Streamline Indy and urged focusing on neighborhoods beyond downtown.
  • President Lewis and Councilor Allen also voiced support and asked to be added as sponsors.
  • A motion to advance Proposal 71 to the full council with a do-pass recommendation was made, seconded, and passed unanimously.

Discussion Items: Proposal 72 – Records Facility Lease Continuation

  • Kate Sweeney Bell, Marion County Clerk, presented the lease renewal for a 36,000-square-foot off-site records facility on Madison Avenue. She noted that the City-County Building lacks space for the over 150 million records, and the new lease includes a rent increase but removes a prior sublease cost for another agency (Office of Finance and Management). The term sheet was referenced but not provided in detail.
  • Councilor North asked about available square footage in the City-County Building. Ben Crawford (present but not introduced) indicated the building is over 95% occupied, with only the third and fourth floors of the west wing available but not suitable as office space without remodeling.
  • Councilor North also questioned the cost of full digitization versus the $2.5 million lease cost. Clerk Sweeney Bell and her chief of staff discussed ongoing digitization projects (e.g., marriage records) and noted that the city spends approximately $250,000 per year on physical storage. They indicated that a citywide contract for digitization is being developed via the Enhanced Access Review Committee (EARC), but no total cost estimate for full digitization was provided.
  • Councilor Lewis clarified that no additional funding is requested for the current year (2025), but additional funds may be needed for the 2027 budget. The clerk confirmed that leftover 2025 funds have been encumbered to cover the first six to seven months of the new lease.
  • A motion to approve was made, seconded, and passed unanimously.

Key Outcomes

  • Proposal 71: The committee voted unanimously to recommend the appointment of Shane Joyce as Deputy Mayor of Operations and Government Affairs to the full City-County Council.
  • Proposal 72: The committee voted unanimously to approve the lease continuation for the Marion County Clerk's records facility, with rent increase and removal of a sublease obligation. The lease will be funded through encumbered 2025 dollars for part of the year, with potential future budget requests for digitization.

Meeting Transcript

Oh, that's a second. Yes. Necessary. Somebody needs their baby working. Where is that? Good evening. Welcome to the Admin Finance Community Meeting. Start with introductions to my left. Thank you, Mr. Chair, Derek Cahill, District 23. Thank you, Mr. Chair, John Barth or Presidential Council District 7. Right. Thank you, Mr. Chair Renee Allen, District 15, the Far ISAF. Thank you, Mr. Chairman Collaborative. Thank you, Mr. Chair, Dan Boots, District 3. Good evening, Chairman Miss Gary, Chris Lee Wells, District 11, West Side. Good evening, Maggie Lewis. Frank Mascarry, District 19, the Southeast Side. We have two proposals up. First is the mayor's appointment of Shane Joyce. You have the floor. You promised to make this brief, correct? Of course. All right. Thank you. You're good. We take your time. All right. Good evening, everyone and those watching online. Thank you for joining us. As some of you already know, my name is Shay Joyce, and I'm honored to have the opportunity to speak with you all this evening. First, I want to thank President Lewis for her sponsorship of me this evening and the rest of the committee for taking the time to listen to me in my new capacity as the city's Deputy Mayor of Operations and Government Affairs. As someone who's been born and raised here in Indianapolis, I have been proud to serve my hometown. I feel lucky that my work allows me to do this and affect positive change in our community. So for me, this role represents a new opportunity to do the work that I've already been doing, but at an elevated level. So I get to do that with the departments that impact our residents every single day. That's the Department of Public Works, Business and Neighborhood Services, Animal Care, and Indy Parks. The people who work for these departments are picking up our trash, paving our roads, they're keeping our city clean, helping our business owners thrive, they're taking care of our animals, and maintaining our beautiful green spaces that we all enjoy here in Indianapolis. And of course, our folks in the Office of Audit and Performance, they're ensuring this all gets done with care and prudence that our neighbors deserve. These hardworking city county employees are at the center of what Mayor Hogs said in this administration strive to do every single day. Safer and better infrastructure and unparalleled quality of life for our residents. As you all know, our Department of Public Works is preparing for our monumental increase in road funding starting next year in 2027. This is an opportunity our city's been advocating for years. Also, they're beginning their work to educate residents in collaboration with our Office of Sustainability on the rollout of curb cybercycling for all of our residents in 2028. Our Department of Business and Neighborhood Services has launched Streamline Indy initiative alongside DMD and Department of Public Works to highlight significant improvements and achievements over the last couple of years with our permitting process with work still underway and we continue to look towards the future and that continued progress. This includes we've implemented just this year cross-demar departmental pre-submittal meetings for all of our builders and developers, and then we plan to do some zoning code updates as well.

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