That is good.

Every month.

Oh, I do not.

It could be, or we could have small one.

We're due.

We're doing that.

No, I already have enough of this like six feet.

Well, good morning and welcome to the September third Board of Public Health and Safety meeting.

Um let's see.

Abby, can you take attendance?

Thank you.

All right.

Ingram?

Present.

Williams.

Present.

Webster.

Present.

Great.

Thanks, Abby.

Um let's see.

I has everybody had a chance to review the meetings from the minutes from the last meeting.

Yep.

All right.

Then any edits or discussion?

Hearing none, I will end it entertain a motion to adopt the minutes.

So moved.

Second.

The motion has been moved and seconded.

Uh any discussion?

Hearing none.

All in favor?

Aye.

Any opposed?

Hearing none.

We'll move on to the first item on our agenda number item number zero nine zero three two five A Brookside owner, and we'll hear from the Indianapolis Metropolitan Police Department.

Good morning.

Uh lady and gentlemen.

Um I am Deputy Chief Kevin Wethington.

Uh I run the administration division for IMPD.

To my left is Jim Jarvis.

Uh he is a new hire for IMPD as our new uh Chief Technology Officer.

So many of the contracts that we bring are tech based.

Uh so I wanted to introduce him uh as he will be presenting most of our tech contracts moving forward.

But today is not tech.

Uh today is administrative uh we are requesting uh as your packet says uh OPHS board approve and authorize uh us to extend a lease agreement with Brookside owner LLC for 18,29 square feet located uh on Culligan Avenue, Indianapolis um with a new contractual not to exceed of two million seven hundred and seventy-three thousand two hundred and ninety-one dollars and thirty-one cents.

Um which is not inclusive of cam charges.

Those are rolling and proportionate and percentage and flex flexible.

This particular building is where we house many of our undercover and covert uh folks.

They cannot reside within the city county building or any of our traditional uh other district locations we have.

This building, uh we occupy the full building.

Uh there's a parking space with uh fenced in locked gate, um, security, lighting, etc.

Um the packet includes the original lease, subsequent amendments, uh, and uh I believe all the documentation that you need.

Uh it was originally procured through the uh public vetting process through City County Council, public notice, uh all steps were followed, and this is the uh renewal for another five years at the location, and that's what I'm here today asking for approval of any questions or comments from the board.

Yes, thank you for um presenting the information.

Uh I see the total of 2.7 nearly 2.8 million uh in rent for five years.

Uh what's the monthly rent?

So that's the new not to exceed starting back to 2010.

So that's the historical spend from the past to to the future.

So the monthly rent is uh through the course of the five years, the schedule is just below 14,000 a month to just above 15,000 a month.

So it's roughly 900,000 for the course of this five-year amendment.

Got it.

So the 2.7 uh with within the city's accounting software from start date to end date, you go backwards and then add the new.

Just keep adding yes since this is a continuation of a contract.

And there are plans to do another bid process once this five-year period has been exhausted, maybe year four.

So we don't know what five years from now holds with the restack of this building.

Um we're still working through with building authority and the controller's office the repurposing of this building, both East Wing and West Wing.

Uh as of right now, there's no room in this building.

Um that particular building uh we are happy with it.

Uh it's uh an off the beaten path.

Uh it meets all of our needs.

It has uh a dedicated fenced-in parking lot that we can store specific vehicles there for specific purpose.

Sure.

Um, and we used a third-party XBE vendor to negotiate on our behalf this renewal.

Um she is very confident and comfortable that we're receiving below market rates on this building as a renewing tenant.

So I I would hate to make a commitment that we're gonna look to move on the next renewal.

I I don't know what the future is gonna hold.

For clarity, this is office base and storage change.

Both, yes, ma'am.

Uh so we we have a number of uh covert undercover vehicles.

Um, inside and outside.

So this has overhead doors that we park some vehicles inside.

Um we have exterior storage and then lots of office space.

So I'm gonna assume it's probably safe to make it this assumption that two things.

One you really can't tell us what's happening in that space in this public setting because of the nature of how the facility is used.

One, and two, it may never make sense to move that operation to the city county building.

That's correct.

The the city county building could never house the vehicles and the equipment that we store there.

Um, but the people could potentially um potentially, uh, but we are constantly uh reevaluating all of our reasons real estate portfolio.

Uh we are in the process of vacating one space now and and expanding our footprint in another space to consolidate um it will be an overall reduction of square footage uh and vacating out of a leased space.

So we are constantly looking at that.

The council gave uh IMPD an allotment of money or actually to the controller's office to do a study on repurposing or rebuilding North District, uh the North District headquarters.

If that happens, then that building comes into play.

So we're constantly re-evaluating how we're using our space.

Thank you.

And and back to your other question, um that that facility houses uh some of our internal vehicles uh that that are used for surveillance and and other functions.

Um but also we have to have a secure place to store vehicles that we uh seize from people and while they're going through a court proceeding.

We don't leave those at tow lots uh where they could be damaged or stolen or vandalized.

Um so this this vehicle sir or this location uh serves a number of purposes.

Um I guess real quickly.

How long have you guys been actually using this location?

2010 was our initial lease.

So you were there, I guess they've changed owners since you guys started there originally.

If you give me one second, I've got the original lease.

Umone else actually owned this.

Um the original was called Brookside Industrial Park LLC, and it's now called Brookside Owner LLC.

Is there any reason why?

Just out of curiosity, if you've been there for 15 years at least, why not?

You guys didn't just purchase the location?

Because it's this is a whole office complex.

This is one building within a large complex.

So there's combined dumpster, snow removal, landscaping, land care, etc.

We are just we just happen to occupy the building.

We didn't previously occupy the full building space.

Uh we expanded and then consolidated a couple of units um midway through the second lease.

Um but uh this type of thing um we are always evaluating is it is it more efficient, more economical to buy or lease.

Um when you get into that, there's a building authority component for managing buildings and things of that nature.

Um with the volatility or uh fluidness of the city real estate picture and consolidating city services and moving things around.

Um we did not believe it was it was prudent to make to construct a building.

So I guess just for additional parties, but I understand we've omitted this lease a couple times.

The not exceeding on this case is to cover all allegedly until we do it another minute up and through 2030.

Yes, ma'am.

And it's a new addition of 900, roughly 900,000.

Um the the lease schedule years uh one year one is a monthly rent of 14,000, year two is 14,385, 14,789, 15, 113, and 15,492.

So it's an average of 15,000 per month for five years for 60 months, so 900,000 is the new lease amount.

You can't do another amendment on this contract, because this is the third amendment.

Correct.

So we would go through the whole new public process of having this lease approved.

But your question was going back out to bid was not what I was comfortable saying yes, we're going to, but absolutely we will uh follow all of the public procurement rules for signatures, council approval, public hearing.

We're we're getting ready to do that on another lease.

So I'm very familiar with that process.

Thank you.

Stole all my good questions.

I was gonna ask how often can we do this.

Uh uh, but uh just to make sure I understood right.

You said uh you used uh an agent to negotiate the the pricing on this.

Yes.

I would have thought is it because of the specialized nature of the of the building because office space is going through the floor.

I mean the prices are crashing, right?

Because they nobody wants to be in an office anymore.

So this one is different because it's a mixed industrial office.

Um so we thought the same thing.

Um and again, we we negotiated very favorable terms with the landlord and our consultant, the city's consultant who who many agencies used, uh 92C.

Um they are very pleased with the with the terms of this lease and and they're the industry experts.

And I would say yeah, you certainly can't put any more cars in here.

They can't even give us a parking space on this board.

Um parked down the street.

No comments, sir.

I think I brought that up before, nobody seems to care.

Jim doesn't have one either, by the way.

I I parked down the road.

All right, well, thank you.

Any further discussion or comments?

All right.

Um hearing that, I will entertain a motion to adopt item number zero nine zero three two five A.

So move.

Second.

The item has been moved and seconded.

Any further discussion?

All in favor?

All right, any opposed.

Hearing none, the item passes.

Thank you.

Thank you.

Thank you.

Now we'll move on to item number 090325B, next hill capital partners, and we'll hear from Chief Richard Cook.

Show and tell.

Morning.

Chief Richard Cook, Indianapolis Fire Department.

I run the quartermaster.

Um, you weren't in here, but I forgot to bring show to tell and had to turn around and go back and get it.

Um but I didn't want to get in trouble again.

So these are some of the uniform and uh gear items that we're gonna seek approval from you today on a contract.

So just for clarity, before we get too far into this, there are uh three contracts with three different vendors that I'm gonna seek approval with you today on, but all three of those are not to exceed 150,000 dollars.

Um the first one uh I'm coming before you today to seek approval on a two-year contract with NAC Next Hill Capital Partners.

This is for station wear uniforms and gear, specifically uh extrication gloves, our class A uniform items and promotional badges.

Um we did conduct a very competitive bid process to select these three vendors to provide our station wear and uniform items, so I'm very confident in that selection process and who we awarded these to.

And this is a I noticed there was a uh sample size of a double XAL.

Did you intend to do that to give it to me?

Is that what no?

Um I that's just what I grabbed out of the bin.

These are the extrication clubs.

Those are the extrication gloves, yes.

See, but the the show and tell is so important because you answer all of my questions seriously, because my question was didn't we just talk about well we just approve the terminology that we use in awarding these?

We we we've called things in the past um fire gear, and in fire gear, there's actually items pertinent to uniform.

So it is confusing, yes.

Yeah, because I think the last one we approved was like boots and pants and fire goods and everything.

Yeah, the actual fire gear.

So by showing us this equipment, this fire equipment.

You answer my question.

So that's what I try to do.

Show and tell is very helpful.

Thank you.

I don't have any questions either.

You also said you ordered the badges through this, which is with this uh with this vendor, yes.

The badges, all our promotional items relative to badges, hat badges, collar, and signal, all that will be ordered through this vendor.

In theory, it's like we'd say that if you do recruitment classes, this way you get your badges for the new correctly.

And then another question would be for questions that are promoted.

Yes, so that badge there is specifically to a new recruit.

Okay, um, badges as such as mine, our battalion chief, which distinguished rank, um lieutenant and captain is the same way.

Yeah, or if we were in your correct, yes.

So and also it's not only for new recruits, also for promotion.

Yes, then the that is correct.

I do have a question.

Go right ahead.

Um, specifically to these items.

Uh is this a local vendor?

Yes.

Okay.

Um next hill is actually their they're that's their corporate name.

They're actually called Star Uniform, and they're located at 1038 North Shade Land Avenue.

Okay.

This was a competitive vendor that came in and bid against MES, which is what I wanted was someone to bid against them to give me some uh bidding control, and this company is was able to do that.

Great.

Thank you.

So I I mean I know we're about to talk about the other particular one right now.

Um but you mentioned the beginning of this that B, C and D, because they're often the same amount, and you just said MES, which is also under C.

They all sell the same product, or just is that yes?

So most of all our items that were coming for you today to get approval on were all contracted through MES in the past two-year contract.

Um, I was able to get some competitive competitive bidding, so we were able to go with Star in this case or next hill capital partners, and then we have on the last one, which is Phoenix.

That's now that one is not local, that one is based out of Ohio, but it isn't necessarily for our uniforms other than shoes, is what they bid, our duty shoes.

And for clarity, all of these are going to be just for gear in something, whether it's in station or hire on these are all here based on the I just um each one of them says station wear uniforms and gear, but I wanted to be more specific to each one and let you know which what was actually on that contract.

So with next hill, it's our extircation gloves, our class A uniforms, and our promotional badges.

If one vendor had all of these uh at one account for all of these supplies, would there be a cost savings that could potentially also come with a time delay in ordering?

So breaking it up in three vendors may save you time as far as getting getting items, even though it may cost a little bit more money, or if you could talk to me a little bit about that kind of dance.

There's kind of different avenues of that to address, and I'll do it the best I can.

So when we first entered in contractually with MES, um contractually probably five years ago, um, their customer service was what was at the forefront of what they were trying to establish.

Now, as time has gone on, their customer service has been sacrificed for buying more companies to expand and monopolize.

So that's kind of a tricky.

Usually when you enter into a partnership and a relationship with a new vendor, they're going to do all they can initially in that first contract to be as thorough customer service-wise and is more as much of a benefit to you as they can because they want you to recontract with them.

Over time, that has lapsed with MES and our customer service has diminished.

So yes, potentially you could do everything with one vendor and maybe have a potential cost savings, but in this case, I needed someone to competitively bid against the monopolization of MES to keep my prices down, or MES would just charge us whatever they wanted to charge us because we didn't have a competitor.

Thank you.

Hope that answers your question.

Absolutely, thank you.

Any further discussion or questions?

Just a quick comment.

I I like that you separated it because it allowed a local vendor to get in and the boots I assume we can't get from them, or or they weren't able to compete on the pricing, but whenever we can, I think it's always nice if we spend our our money with the people who are paying the bills.

Because these are all for the same amounts, um, and for similar type items.

Would you be interested in taking these all at once, or just would you prefer to talk through each one?

Take them comfortable together.

Yeah, I'm comfortable with one vote.

Okay.

I can speak to the other two if you want me to so the second one is uh a contractual agreement with MES for two-year period for station wear uniforms and gear, and this is specific to our t-shirt, polos, um station wear items like duty pants, sweatshirts, stuff like that.

Um we also have our helmet shields that go on our fire helmet that are leather that identify Indianapolis Fire Department and those types.

That item is also contracted with them.

Um the third one, which is with uh Phoenix, um, is just relative to our station wear duty shoes that we issue our new recruits.

So our new recruits when they're outfitted get an initial duty shoe.

That is the only thing that is contracted in this with them.

And like I said in the beginning, these are all it's a two-year contract, and it's not to exceed 150,000.

Great.

Any further discussion?

Oh, the only question I have is um for two years.

I'm I'm not sure if it's completely relevant because I'm saying you already have supply kind of which you need existing.

Um, and I don't know if if and when I the anticipates have their next classes or their recruitment processes.

Would these contracts be sufficient?

Should you take a new recruitment class in the next year?

Like let's say in I don't know, what is it?

In 2026, you decide to take a recruitment class in the fall.

Would there be enough based off of what we contracted for today to cover a new incoming class of yes?

So this contract, although it will provide uniforms and and for the existing incumbency on the department, this will um encompass at probably two recruit classes in its in its length.

Um, those are typically done in the first of the year, so our next recruit class will start January of 26 and then the following January 2027.

So it will encompass two recruit classes.

Would this be uh sufficient to encompass an influx of uh 120 some odd people from another entity?

Um if consolidation were to happen, um probably not, no.

Yeah, I expect to smile out of that, I'm sorry.

Um well we started down that path earlier, but um yeah, I I've if if any consolidation occurred um and it was a significant um addition, um we would get close to going over this threshold pretty easily, probably.

Yes, because all those members would have to be provided, you know, three pairs of pants, three t-shirts, their class A uniform would have to be transitioned to ours.

There would be a huge um expense with that.

I I can't remember the number and the it that I had relative to the last time we were looking at a consolidation, but I did have a plan and what the financial imprint was if one department came or every department in the county came, but it was quite extensive.

I haven't seen any naked firefighters, so you're doing a good job.

Whatever system you get.

Appreciate that any further discussion or uh comedy?

Please no.

All right.

We're good.

I will uh hearing none, I will entertain a motion to adopt item numbers zero nine zero three two five B C and D.

So move.

Second items have been moved and seconded.

Any further discussion?

Hearing none, all in favor?

Aye.

Any opposed?

Hearing none, the uh items have been adopted.

Thank you, Chief.

Thanks, Chief.

Um you will probably not see me the rest of the year, but there will be two more contracts coming before you.

I'm gonna be off for a shoulder surgery.

Um Chief Tierman, which is my boss, will be handling those.

One will be a particular hood, and the other one will be our fire clubs.

And I've already instructed him on show and tough.

Thank you, Chief.

Um speedy recovery.

Yes, same.

All right, anything else that we need to discuss today?

Hearing none, uh I think uh do I have to motion to adjourn?

Motion to adjourn.

So move.

All right, thanks, everybody.

All right, thanks.