Good afternoon, everyone.

Um we will officially begin the uh Marion County Community Correction Advisory Board meeting and also the local Justice Reinvestment Advisory Council.

Um if we can start off with a roll call with Mrs.

Scott Carr uh good afternoon, Scott Carr, uh City County Council appointment.

Good afternoon, Natrina Debo, um community advocate uh good afternoon, Paige Bova, Mary's Superior Court, uh Circuit Court appointment.

Bailey Renche, board counsel, Judge Jeffrey Marshall, Mary in Superior Court.

Judge Melanie Kendrick, Marion Superior Court, Dan Chickeny, Marion County Prosecutor's Office.

Ray Casanova, Chief Public Defender, Marion County.

Good afternoon, Anita Hall, community advocate.

Excellent.

And I am uh Carlette Duffy, I'm CFO for the Office of Public Health and Safety.

So our first um agenda item will be the consideration for approval for our January 15 minutes.

And we've been provided those by Ms.

Coleman for um in hard copy and electronic copy.

Um does anyone have any questions or additions to the minutes?

Perfect.

So if I could get a um a motion to approve.

Somewhere second.

Having a first and second.

Um again, any conversation, correction, any anything for the minutes.

Okay.

Um, all of those in favor of passing the minutes.

Anyone opposed?

They are approved.

Thank you.

And next we have for our next two agenda items.

Director Scott, um, Scott Hole uh for the annual report presentation and then also um any agency updates and welcome back from the uh west side of Markey Street.

Oh I yes, I've spent a little bit of time over there.

Um, and speaking of which I'll be giving an update.

Really, the two items that I'll really be covering today is just our 2025 annual report and some highlights of what we were able to do last year, and then an update on the 2027 uh Department of Corrections uh Community Corrections grant.

Um so I'll jump right into it.

Um just starting off with some numbers from 2025.

We worked with a total of 6,870 clients uh last year, 4,644 of those were post-conviction, 2,226 pretrial, 444 out of uh work release facility.

Um added something we try to switch it up a little bit, um adding a little more detail just as uh for maybe some context of of who it is that we are working with, um just the top four uh levels of offenses.

Uh I didn't break that down into what what type of offense, but um I will say that you know our in best practice and in and kind of the vision of community supervision that that F4 to F6 is kind of the targeted population, if you will, for community supervision, the individuals that we would most work with.

Um so that is reflected here in those numbers.

Our processing, which is intake and release, uh we held uh a little over 6200 intakes last year and released over 2600 individuals from that area.

DeVall had three use of force incidents uh in 2025.

One thing I want to make sure that everyone on the board is clear about and uh those watching at home.

When we say use of force, uh we take that uh a very broad definition.

If we have to lay hands on someone for any reason, even if it's just to guide them uh to a uh holding cell or for uh for some reason, we consider that use of force if we have to lay hands on someone.

So um that is not three fights, that is not three deployments of tasers or OC spray or anything like that.

So it's a very broad definition.

Um given that uh going back to the number we had four before serving over 400 people over the course of a year, uh you know, the the young the men living there 365 days a year.

Um I think three use of force in that that broad definition uh is a testament to the the de escalation skills that they utilize to avoid uh situations escalating to that type of event.

Same thing here with uh 15 substance use emergencies.

I I kind of tweaked that from saying overdoses because those are not all from a medical definition overdoses.

These are instances where we know that they ingested some sort of substance or many times came into the building having ingested something and show symptoms that go beyond just our nursing staff wanting to keep an eye on them.

If we have to call EMS because they're throwing up because they have elevated blood pressures, because of anything like that, we list those as technically as an overdose, but it is really just a any time we have to involve EMS to even if they are coherent and denying any use and everything else, we still list those.

On the year, we had 2% of the individuals out at the ball that are disabled and unable to work, and that unfortunately that is also increased since June to a little over right around 6%.

Call center handled just over 200,000 calls last year.

That is the most we've ever been able to handle in a single year.

First time we've cracked 200,000 mark.

Um and that same group also handles 22,000 alerts during the course of a year.

While we had an increase of nearly 8,000 calls that we handled from 2024 to 2025, we did reduce our wait time.

I know that our wait time and people unable to get through is a source of concern for our clients, and I hear it in the community when I when I meet with groups, and I know that's true, but I also know that 200,000 calls handled by roughly 16 staff over the course of seven days, 24 hours a day.

Um the the volume just overwhelms the number of staff we have.

Um and and honestly, in order to get that wait time to what you might expect when you're calling you know your dentist or your doctor or something along those lines, we would probably have to triple our staff.

Um field team uh and law enforcement liaison uh again did a tremendous amount of work working with IMPD, um conducting over 5,700 home visits.

Um just I now that I look at this on you know uh a 14th time that probably looks a little bit misleading.

The majority of those um 5700 home visits are our field team, and they are just verifying residency, verifying who's in the home, uh those sorts of things.

It's a much smaller number out of that 5700 that are the law enforcement liaisons in coordination with law enforcement visiting homes that resulted in the 67 arrests, 79 guns seized, and over 18,000 grams of drugs.

Uh client support, we continue to, and I'm very happy about this.

We continue to increase the number of outside service and programming partners that we're working with.

I won't read through all of those, but that is that is not a complete list, but that is some of the new groups that came on board along with some of our more prominent partners that we work with.

Um I want to also highlight is our in-house programming that we do.

We had over 250 clients complete in-house programming for community corrections.

Uh, those different programming options are thinking for a change, moral recognition therapy, conflict resolution, parenting, and anti-the.

Uh, one thing that I will be taking to uh crimter at a at an upcoming meeting is the desire or the need uh for additional judicial support on our program referrals.

Uh, as you can see here, uh we have 390 referrals from probation and and we handle in-house programming to assist our partners with probation and 150 from community corrections.

What we are seeing increasingly is that we make referrals based on uh the risk assessment or on things that they disclose through their case interviews with their case manager, and those individuals and and then through their attorneys are going to the courts and saying this isn't court ordered, I don't need to do this, and then they are not being required to complete that programming.

So I will be working with the judiciary to see if there's a way we can work together to word these in a way and explain the why behind these program referrals in order to up those programming numbers.

And I'll touch on something a little bit later that I think will help reinforce that as well.

Staff development leadership and training team conducted over 2400 hours of coaching to individuals.

Those are kind of your informal training, if you will, and over 12,000 hours of actual standard curriculum training.

We completed our second internal leadership development class.

We had audits completed on every case manager last year.

The first time we were able to get our quality assurance staff staffed at a level to be able to do that and had an average score of over 80%.

Best practice that we received from the American Probation Parole Association has a passing score of 70.

So just as a context there.

Some recognition of staff this past year.

Alyssa Smith, a team leader in our office, was named the ICAC case manager of the year for the state of Indiana.

She, in addition to that, and that this is not even entirely why she won the award, but she did create initiated the creation of a crisis response team that we have in house within our agency now.

What that has allowed is for us to handle situations where clients are getting escalated and not have to immediately reach out to the sheriff's office here in this building requesting their services.

And she has built partnerships with MCAT and the clinician-led teams where we can work directly with them and not have to involve law enforcement in situations.

Delaney Kent, another team leader, after attending a few domestic violence trainings and conferences, notice that strangulation cases are not listed under state statute as you know an upgradable offense for us, which means that no victim zones are typically put on those cases.

She developed language that we are able to submit on those cases to the courts, and the courts have been great partners in working with that language and adding those individuals as victim zones and protected individuals on a more regular basis, and so extending that protection to those individuals as well.

Captain Jeffrey Sutt completed the Department of Corrections Emerging Leaders Program, which is basically their grad school.

He completed their initial leadership program a year ago and was accepted into the advanced program and completed that in 2025.

Jasmine Morris, one of our supervisors, completed the leadership, the lead program here with the city of Indianapolis.

So the other agencies that I know offhand that have had multiple graduates are statewide agencies.

I'm not aware of another local individual city agency or program that has had multiple graduates.

So something we're very proud of there.

Some new things that we were able to create in 2025.

This was probably long overdue, but it also something we really attempted to work with a number of banking institutions on.

Now we will involve the banking institutions at the end when we um mention banking accounts and opening those accounts and talking about lines of credit, things like that with individuals.

But the initial education piece, our training uh programming staff, James and Blake, uh, got certified in a um in a program, and they will be teaching that going forward.

Uh we hosted, we had done a job and resource fair, well, really just a job fair out at Deval many years ago, but it's been quite some time.

And this past fall, we hosted a job and resource fair out there, had really good turnout, over a hundred individuals.

We had several former residents come and attend the event, not because they wanted contacts, they already had jobs.

In fact, our we had a food truck there that was one of our former residents, they came to speak to our current residents and discuss kind of like their path and how to go from from Deval to outside and and successful in a business.

Um we are close to the go live day.

We've been going through all the trainings and the IT uh implementation pieces, but we will be implementing a tablet program out of the vol.

It'll be the same uh virtually the same tablets as uh the sheriff uses at the adult detention center, same vendor, virtually the same programming and and uh information on those tablets.

That's gonna be very key for us, obviously, besides the benefits to the residents out of all, it's going to allow us to move away from paper.

We are still very paper-heavy out there, and this is going to we believe not only speed up processes but also just take a huge amount of work off of individuals.

And we have worked with this started in the last quarter of 2025, working with our vendor track group.

They're producing some reports on a on a very 30,000-foot level that they send us to kind of weed out those organic alerts that we get where maybe a a cell tower can drag those GPS points.

They're able to identify that from some of the software that they have and give us recommendations for individual cases on how we can make adjustments that does not interfere with public safety or or the monitoring of an individual, but does allow us to get rid of the the noise, if you will, and allow us to focus on the individuals that really are creating alerts because of uh bad choices.

Things we're going to look to do in 2026, um these are some of them aren't even on on step one yet.

We're we're whatever is before step one, that's where I'm at.

Um, but looking at uh increased discussion with the with the courts about the utilization of program deemed appropriate for for our program and how we may be able to partner or or coordinate more with probation uh in that regard.

We are reviewing our contact standards and our use of uh virtual visits, and when I bring that up, what I'm talking about is if individuals are doing well with us, um, there is no national standard on contact standards.

So we have some leeway here, and what we want to look to do is if we have individuals that are doing well and and um you know behaving appropriately, then maybe we don't need to bring them in as often after a period of time of of that you know kind of good behavior.

Again, these are um things that we will need to not only bring before this board for approval, but certainly in front of the executive committee and and crimter uh for their approvals as well.

We are contemplating uh the the idea of uh being able to do remote office visits with some of our partners who have who employ multiple clients within our uh agency.

So recycle force and goodwill are two best examples.

Both of them have a number of our uh clients that they work with.

So maybe instead of of making those individuals miss work or or miss so much work uh to come for office visits, maybe we can can arrange uh make it work where we can go and and meet them where they are uh at work.

Uh we I will continue the discussions on a new facility.

I'm not going to let that go.

And so that will be ongoing throughout this year.

And we are also coordinating with some partners on some research, and and these are things that I think the first one in particular where we talk about correlating the the correlation between programming and success rates.

Anecdotally, I think we all know that's true.

If if people are engaged in whether it's cognitive behavioral therapy or or whatever that that might be, that their success rates are going to be higher, but we don't have data to prove that.

And actually, I I say rearrest and new charges, or um that should be revoke or rearrest.

But what is the charge that's common there?

What what are the the charges where people are being successful?

And you know, is that something I think just from an information standpoint and something that I could provide to our partners uh with the public defender, the prosecutor, and the courts, just as information, you know, that this is um when decisions are being made about what is appropriate for community supervision, uh having more information in order to help with those decisions.

One thing that just came up, and I wasn't even able to add this.

Um we will be doing a number of voter registration um drives out at Duvall over the coming couple months, and then doing that again in the fall.

Uh we're working with common cause, and they will be coming out to Deval and helping people register that um that want to be registered for those that may not be aware.

Um, those at Daval are not you know not considered incarcerated, so therefore they are all eligible to vote.

We are also working with some initial conversations with Cecilia Whitfield and use what you got ministries to potentially uh have them help us with transporting individuals to the polls for early voting uh leading up to that.

So some options there uh that we are kind of still talking through.

Um that the last thing I want to add is so what does all this mean?

And we can talk about all the things we do.

Um, but the bottom line is is it working?

Um in 2025, we had 14% of the clients that we worked with either rearrested or revoked on technical violations, and um looking at national numbers, looking at statewide numbers in community supervision.

Um I will just say that stacks up very well, and so with that, I will take any questions you may have.

I know I threw out a lot there.

I have a question.

Does the 14% apply only to um the ones active in 2025 or does it go back?

That's just 2025.

Yes.

I I will say so our number has one so in the last five years, that's how far I've tracked as since I was director.

Our first year we were 60-ish percent um successful.

Um and it has gone up ever since then, so it's been 60s and then into the 70s, and and this is the first time we've got it below 20 percent with the caseload audits, what what goes into that 80 percent number?

So it is both uh they pull a number of cases, and they both review the the written file, or you know, the when I say written, it's really all electronic at this point, but they review SRS, they review the file, what is in it, and they sit in on multiple um interviews on any uh on multiple um visits with with clients and and watch those interactions and and are they hitting all the the points they need to on that particular case.

Um there's there's kind of a concrete document that we use, but there is some fluidity to it because obviously every client is different, every office visit is different, so um there's concrete criteria, but there's also the flexibility of what do they need to hit for that individual that they're meeting with.

Thank you.

Any additional questions?

Um as it relates to your numbers, um, are those all um unique numbers or is it potential, are there potential duplicates?

No, that that's unique individuals.

Excellent.

Okay.

We we narrowed that down.

I our numbers would look a lot bigger if we um if we didn't do that, but um no, we've been able to pare that down.

Excellent.

So I think that it would be helpful also to know how many you have in terms of the duplications as well.

So that we can see the full scope of the work.

When you have people that unfortunately have multiple sites win and out.

Yeah.

Well, so two different angles to that.

One is uh we have a number of clients who have multiple cases.

So depending on how we pull that data, it would show one person, but it'll it would be three they're working through three cases.

Now it's in most cases that really doesn't change the workload because their needs don't change uh based on the case.

The other thing we are working on because our our case management system, and I think I've said this in to this body in the past, we are data rich but information poor.

Uh SRS collects a tremendous amount of data, but actually getting that data out in a usable way is very difficult.

Um so we are also working on um kind of compiling a report of how many individuals may have you know can't come to us on a you know a low-level misdemeanor or level six, finished with us in one year, but then picked up another similar low-level offense, you know, within that 12-month period.

Um we know that's true also, but I also uh again we're trying to hammer out that number because I anecdotally I I think if if you ask case managers, they would say we have you know a large number of people that that happens.

I I think the reality is it's probably much smaller than that, but we we notice it, we feel it, you know.

It's it's kind of you always remember the bad thing and maybe not the good things, uh, and I think that plays into that there.

Okay.

Does your system allow you to export your data into XL?

Yeah, sort of certain certain reports we can and and others we can't.

SRS does not play well with others.

Statewide system uh, you know, that we and probation are are required to utilize.

I I mean I guess an example of this is probation and and we are on the same exact same system virtually.

I cannot share data with them, they cannot share data with me.

Um there is a invisible wall that separates us, um, even though we have clients flowing back and forth constantly.

So um it requires us to utilize email and print out reports and send it, you know, electronically as opposed to being able to just view each other's uh notes and that sort of thing when things change.

So it's just like Odyssey.

I I would say that I think you Sandy Hardman's not here today, but perhaps you should have a conversation with her because she seems to be um well versed in SRS and they have a lot of reports that they are able to pull.

Oh, we're we're able to pull a lot of reports, but they are we're not always able to pull reports we really need.

I mean, I we've got I don't know, uh Ryan's behind me, he could probably name them all off.

We probably have 30 plus reports that we we are creating, and oftentimes um we have a you know pretty good relationship with the state where if we need a new report created, um we're able to do that, but everything has to go through the a request of the state.

There's very little we're able to do in-house if a new report is net needed, that sort of thing.

Where do we stand with um uh the female work release beds?

So and I didn't bring all that information.

So Dovehouse is that contract is signed.

Um that is something that I'm going to be presenting to Crimterm because I I think their criteria and and you know who will they will accept and and how they operate.

Um I need to relay all of that to the judiciary so that they're very clear on you know their rules.

Um we we don't get to dictate, you know, to them.

I don't get to dictate to them.

So it is not if we're talking about is it a replica of DeVol, but in a uh in a but with female clients, no, it is not.

Um there is security, there is um you know there are safety protocols and all those things, and it's not terribly dissimilar from Cranehouse, to be honest, but it is different from Deval, and and we're going to be need to be very clear to the judiciary about those differences when they make those decisions uh to refer someone for that.

But we do have the contract in place now.

Um it right now it's about 10 to 12 beds that are available that will be able to expand when they finish the renovations that they are currently undergoing.

Um, and I think they are expecting that expansion to end sometime this summer.

Excellent.

Thank you.

Any other questions?

Okay.

The last thing I have is not good news.

But we were cut again for 2027.

And the exact amount is unclear at this time based on the numbers that we've been provided.

But just as a reference, in 2026, they awarded just over 64 million dollars in funding.

So it's very hard for me to do an apples to apples 26 to 27.

But if I if I'm doing this correctly, and I may not be, but it looks like it will be 57 million in 2027.

There's some ambiguity over rollover from one year to the next, and exactly how much will be be rolled over and that sort of thing.

But it could be it could be seven million dollars.

Again, depending on how I read this, there's one way of reading it where it looks like it might be four, there's another where it looks like it could be eleven.

So that's a little bit of a wide spread.

But the the best number I could could estimate at this time is about a seven million dollar cut statewide.

Um I don't have to remind this body, but um you know a number of partners uh were cut completely last year, and um so I don't you know the the ability to to refund those programs and bring them back is probably not on the table, and and I think at this point it's going to be pretty significant cuts uh across the board.

Um if things um you know not knowing what that may look like for Marion County, um I can't say you know what that impact may be right now.

What I do know is we will do everything we can to you know cutting personnel, cutting services to clients will be the last things uh on there training conferences, uh you know some staff development, which I feel has benefited us greatly and allowed us to achieve a lot of the numbers that that we're talking about here today.

Um those are the things that will get cut, unfortunately.

But hopefully it doesn't come to that.

So are we able to show impact on programming overall in terms of the cuts that were made from last year?

We as uh we as an association have been in constant communication with a number of legislators.

Um with this not being a budget session, they're largely kind of hands-off at this point, uh, but there are um conversations being had and tentative meetings set for immediately following this session to try to address this in the next budget bill, which would not obviously help us in 2027.

Um I'm wondering if like local dollars can be potentially we I mean we you know our our grant uh person is working diligently, um, but as we all know around this table, grant dollars have also dried up in in a lot of cases, so um we will we will push as hard as we can.

So you would do you operate as the council liaison then to probably I don't know attempt to nudge some folks to we I've had conversations with council and and as we approach budget season here within that's probably only a couple months away now.

Um certainly we will be discussing this.

So you would do you operate as the council liaison then to probably I don't know attempt to nudge some folks to we I've had conversations with council and and as we approach budget season here within that's probably only a couple months away now certainly we will be discussing this it I I've not pushed very hard at this point because I don't have numbers and um having worked with council for a year if I can't go to them and say this is definitively what we're facing uh on on a budget impact um I don't want to waste their time yet um I will be pushing once once I have better information to be able to go in front of them excellent yes ma'am so will you not actually have numbers before submitting your application is it kind of the same as you've done in the past where you we're the association leadership and I we are pushing hard to get something more definitive they apologize profusely for you know not telling us until the grant award last year and said that that will not be the case this time and they said more like late spring.

Okay when is the application due.

Not it is due the just as it the beginning yeah April first April first so right before you turn in the application you should hopefully know thank you um I know it's early but any idea on how these budget cuts might impact population at the jail um how this may result in more people you know faulting over to incarceration at the jail rather than programs through community corrections yeah I that I I cannot definitively say that that absolutely won't happen what I can tell you is everything that if we had to make cuts it would not be to programming and we would be doing everything to avoid anything that impacts clients so that it would not result in either individuals uh having to face going you know to a jail sentence or or you know that I don't I don't see us being in a position where we have to say sorry the the in is full and we can't take any more people um there may have to be conversations about again and this is why I want to get as much of the data as we can about you know who's doing well and who's not doing well on community supervision so that that information is at least available uh pre-sentencing um to maybe keep uh keep that into in decision making but I don't see us being in a position where we have to uh we're not in a position now where we would need to say we can't take any more but I think if we unfortunately got to a spot where it's a where we're looking at staffing that's definitely going to affect um I mean it affects the staff and it affects um the offenders as well right and we don't want to get back to a point where we have staff overwhelmed with 50 plus cases right so as a that's one of my biggest concerns with that yeah right now um again not knowing the size of that cut but we are we're in a position where if it's not too great I don't see any impacts to to the clients or to our staff um other than you know cutting training and and staff development which again I feel very strongly about but if we're going to if we're going to cut that's where it's going to come from it's we're not going to those will be our first second and third cuts and it won't be till after we we cut all those sorts of things that we would ever get into and then you know then it could be like all that programming I talked about that we do though that's all free for clients we pay for the books we pay for all the the things that are associated with that maybe we have to reexamine that I don't know I'm hoping that those aren't conversations we have to have but we'll see awesome maybe some of your partnering agencies can also assist with that well I the other of course many of our partnering agencies got cut last time so um I you're right I I think maybe the the more the the better option will be if if and when we're able to find grant opportunities is us going in together on those opportunities um you know to try to maximize our ability to get those dollars I was referring to your internal city partnering agencies oh I don't any other questions awesome that is all I have thank you sir very very much um so our next meeting will be Thursday March 19th at 12 or right here in this room and I look forward to seeing everyone again so we are adjourned