Indianapolis Board of Public Works Meeting - September 23, 2026

Chair Todd Wilson called the meeting to order at 1:00 PM in the Public Assembly Room, City-County Building. Board members present: Bob Perrin, Susie Cordy, Dan Hake, Idris Redman, Leslie Schulte. Board counsel Benjamin Morical and coordinator Jennifer Domingos were also present. All items on the revised agenda were approved unanimously, with one abstention.

Adoption of Agenda and Approval of Minutes

• The September 23, 2026 revised agenda was adopted by a motion from Bob Perrin, seconded by Idris Redman, with all in favor.
• The September 9, 2026 meeting minutes were approved by a motion from Susie Corti, seconded by Leslie Schulty, with all in favor.

Resolution: Modification and Encroachment on Toon Hiddle Regulated Drain

• Natalie Stephen presented a petition by Fred McMartar II, COO and Treasurer of Franklin Central Junior High School, for modification and encroachment upon the right-of-way of the Toon Hiddle Regulated Drain. The resolution was approved by a motion from Bob Perrin, seconded by Dan Hake, with all in favor.

Bid Award: 2023 Thoroughfare Drainage Improvement Program - Area 7

• Jamie Cole presented the bid award for project SD-23-102, 2023 Thoroughfare Drainage Improvement Program Area 7, to Calumet Civil Contractors, Inc. in the amount of $2,673,000.00. The project includes drainage improvements and structural rehabilitation of 10th Street from Shadow Avenue to Mitthoefer Road, with substantial completion by May 30, 2028 and final completion by July 14, 2028. The engineer's estimate was $2,863,453.72; the low bid was 6.7% lower. Six bids were received on August 20, 2026. The bidder made a good faith effort toward MBE/WBE/VBE/DOBE goals: 7.11% MBE (goal 15%), 11.4% WBE (goal 8%), 0% VBE (goal 3%), and 0.04% DOBE (goal 1%). The Office of Minority and Women Business Development reviewed and found good faith effort. Motion by Idris Redman, seconded by Susie Cordy, all in favor.

Change Order: Mitthoefer Road over Bells Run Bridge Rehabilitation

• Jamie Cole presented Change Order No. 1 for project BM-21-044, Mitthoefer Road over Bells Run Bridge Rehabilitation, with HIS Constructors, Inc., increasing the contract by $25,075.35 to a new total of $1,121,913.26 with no days added. The change provides revisions to HMA paving limits, additional detour layout, and items for wet excavation and mud sills due to poor soil conditions. Board member Susie Cordy abstained from the vote because HIS Constructors is her husband's employer. Motion by Leslie Schultz, seconded by Sebeka Juwanza, all in favor except the abstention.

Professional Services Agreement: High School Road over Conrail Railroad

• Jamie Cole presented a professional services agreement for construction inspection of project BM-23-078, High School Road over Conrail, with United Consulting Engineers, Inc. in the amount of $269,845.95, expiring December 31, 2028. The bridge rehabilitation includes a new wider deck with a sidewalk, PS1 railings, approach slabs, and guard rail. The deck will have two 10-foot lanes, a 5-foot 5-inch sidewalk, a 3-foot 6-inch shoulder, and a 9-foot 5-inch shoulder to accommodate a future multi-use path. Board member Dan Hake asked about the path; staff clarified it is not currently planned but the design preserves the option. The selected firm was chosen through RFQ 2026-01. MBE/WBE/VBE/DOBE participation: 15.2% to Value Plus Engineering Solutions LLC (MBE), 8% to Resolution Group Inc. (WBE), 3.1% to Veterans Engineering Technical Services LLC (VBE), and 1.1% to Redemption Engineering LLC. Motion by Dan Hake, seconded by Idris Redman, all in favor.

Walk-On: Professional Services Agreement for USGS Stream Gauging 2027

• Natalie Stephen presented a walk-on item for project SY2701, a professional services agreement with the United States Geological Survey for operation and data collection at lake and stream locations around Marion County, in the amount of $187,770.00, expiring September 30, 2027. This yearly continuation funds 24 stream gauging stations and 11 flood data sensors, supporting reservoir and dam management, water quality studies, floodplain studies, master planning, and real-time flood prediction. Board member Susie Cordy asked whether USGS performs the service and whether the city receives a discount; staff confirmed the city shares funding with USGS. No MWBE/VBE participation because it's a direct agreement with USGS. Motion by Idris Redman, seconded by Sebeka Juwanza, all in favor.

Key Outcomes

• All resolutions, bid awards, change orders, and professional services agreements were approved unanimously (with one abstention on the change order).
• No other business was brought before the board, and the meeting was adjourned by a motion from Susie Cordy, seconded by Dan Hake.