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Record of Proceedings

Board of Business and Neighborhood Services Meeting - September 24, 2026

Other Meetings (A-H) — Thursday, September 24, 2026
BodyIndianapolis, Indiana
SessionOther Meetings (A-H)
DateThursday, September 24, 2026
StatusFILED
Video Record
0:00 / 8:36

Original source
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0:17

Yeah, I do.

0:18

Well, no, you you little kids not know what's in my coffee.

0:23

I was about to say, yeah.

0:25

I don't share with my kids.

0:27

All right.

0:29

I'm gonna call to order this September 24th Board of Business and Neighborhood Services.

0:34

My name is Abby Brands.

0:36

I'm the director for the Department of Uh Business and Neighborhood Services.

0:39

If my board members would like to introduce themselves, starting with my right.

0:43

Courtney Yarbrough.

0:45

Come opalant.

0:47

Kate Warpool.

0:49

All right, thank you so much.

0:51

Um first order of business.

0:53

We have minutes from the August 27th meeting.

1:05

If not, I'll entertain a motion to approve these minutes.

1:08

So moved.

1:10

There's a motion, is there a second?

1:12

Second.

1:13

All those in favor signify by saying aye.

1:15

Aye.

1:17

Look at that.

1:20

Check check.

1:21

All right.

1:22

Moving on to our agenda items.

1:24

We have resolution 2026 C10032.

1:28

Uh, Miss Vanessa, if you wouldn't mind coming up.

1:35

And just have a seat at the table there.

1:38

If you wouldn't mind introducing yourself and then telling us what you're presenting today.

1:42

Okay.

1:42

Um, I am Vanessa Canning.

1:44

I am the manager for nuisance agreement uh for business and neighborhood services.

1:50

Um, and we are recommending that the board approve and authorize the director to enter in a new two-year professional service agreement with Edward T Frederick five-star abstract and title for title service, title search and exam services.

2:06

Um requires the title services in support of non-safe building and demolition programs to notice all property owners and parties with reported interest.

2:18

DVNS and the city's purchasing division solicited sealed quoths via RFQ-1AENS dash 84.

2:27

Five star was apparently low quote offering title search and exam services at a price of 45 dollars per parcel.

2:35

Uh the two-year term of agreement shall start on October 1st, 2026 and shall expire on September 30th, 2028.

2:44

Uh the contract compensation not to exceed limit is to be established at 40,000.

2:51

Okay.

2:52

And so this is the service that nuisance payment uses when it's noticing different property owners.

2:58

Um is it just demolition or any type of demolition?

3:04

Any other questions about this contract?

3:07

This canning was brought forward.

3:10

Not I will I will entertain a motion for 2026 C 10032.

3:15

So moved.

3:16

Is there a second?

3:17

Second.

3:25

Wait, I should use this.

3:28

Look at that.

3:28

You remember that we signed up.

3:30

Thank you, Vanessa.

3:31

Thank you.

3:35

All right, uh 2026 C1003.

3:51

So may I remember in recent months there was the approval of infrastructure inspections scopes for the reviews for permit review services and for inspections related to those permits.

4:08

Um under older contracts that we had previously, the flood scope uh permitting and inspections were combined within this.

4:20

Um as we've experienced uh the need to put further attention to our flood program and in recent months with the uh flooding, yes, with the flooding and the ducks disaster.

4:34

Uh this has become even more important.

4:37

Uh and so uh for 2026 C1003, East Africa runs that the board authorized the director uh of the department to enter into a two-year professional service agreement for flood plan review and technical services.

4:53

Um for an amount not to exceed 100,000 dollars.

5:00

This covers engineering review of flood permits and technical services in support of floodplain management under the National Flood Insurance Program.

Discussion Breakdown — Share of Meeting
Procedural███████████████████████████████████████████43%
National Flood Insurance Program███████████████████████████████████████39%
Procurement██████████████████18%
Summary of Proceedings

Board of Business and Neighborhood Services Meeting - September 24, 2026

The Board of Business and Neighborhood Services convened on September 24, 2026, at 3:00 PM in Conference Room T-260 of the City-County Building, Indianapolis. Director Abbey Brands called the meeting to order with board members Camille Blunt, Cortnee Yarbrough, and Kate Warpool present. The board unanimously approved the minutes from the August 27, 2026, meeting and then took up three contract resolutions, all of which were adopted without dissent. The meeting concluded with a farewell to Director Brands, who announced her departure after nearly 12 years of city service.

Consent Calendar

  • Minutes: The board approved the minutes of the August 27, 2026, business meeting by a motion from Ms. Warpool, seconded by Ms. Yarbrough, with a unanimous voice vote.

Discussion Items

  • Resolution #2026-C10-032 – Title Search Services Contract: Vanessa Canning, Manager of Nuisance Agreement, presented the resolution authorizing a two-year professional services agreement with Five Star Abstract & Title for title search and exam services. The contract supports DBNS’s unsafe building and demolition programs by notifying property owners and parties with recorded interest. The vendor was selected through a sealed quote process (RFQ-1ADBNS-84) and offered a price of $45 per parcel. The not-to-exceed amount is $40,000 over the two-year term (October 1, 2026 – September 30, 2028). Board members asked clarifying questions about the scope (e.g., whether it applies only to demolition). After discussion, the board moved to adopt; the motion carried unanimously.
  • Resolution #2026-C10-033 and #2026-C10-034 – Flood Plan Review and Technical Services Contracts: Deputy Director Alena Jones presented two identical two-year contracts for flood plan review and technical services. Resolution #2026-C10-033 is with DLZ Indiana, LLC, and Resolution #2026-C10-034 is with Christopher B. Burke Engineering, LLC. Each contract is for $100,000 (not to exceed), funded from the Permits Fund 15009. Ms. Jones explained that these contracts formalize flood services previously nested within drainage contracts, allowing DBNS to better respond to the recent flooding and FEMA elevation certificate needs. Board members noted this was the same scope with two different vendors. Both resolutions were moved, seconded, and passed unanimously.

Key Outcomes

  • Resolution #2026-C10-032: Approved unanimously. Authorizes the Director to enter a two-year title search services contract with Five Star Abstract & Title (not to exceed $40,000).
  • Resolution #2026-C10-033: Approved unanimously. Authorizes a two-year flood plan review and technical services contract with DLZ Indiana, LLC (not to exceed $100,000).
  • Resolution #2026-C10-034: Approved unanimously. Authorizes a two-year flood plan review and technical services contract with Christopher B. Burke Engineering, LLC (not to exceed $100,000).
  • Farewell to Director Brands: Board members thanked Director Abbey Brands for her service. Ms. Brands stated that this was her last board meeting after nearly 12 years with the city and almost 4 as director. The next meeting is scheduled for October 22, 2026, at 3:00 PM in the same location.

Meeting Transcript

Yeah, I do. Well, no, you you little kids not know what's in my coffee. I was about to say, yeah. I don't share with my kids. All right. I'm gonna call to order this September 24th Board of Business and Neighborhood Services. My name is Abby Brands. I'm the director for the Department of Uh Business and Neighborhood Services. If my board members would like to introduce themselves, starting with my right. Courtney Yarbrough. Come opalant. Kate Warpool. All right, thank you so much. Um first order of business. We have minutes from the August 27th meeting. If not, I'll entertain a motion to approve these minutes. So moved. There's a motion, is there a second? Second. All those in favor signify by saying aye. Aye. Look at that. Check check. All right. Moving on to our agenda items. We have resolution 2026 C10032. Uh, Miss Vanessa, if you wouldn't mind coming up. And just have a seat at the table there. If you wouldn't mind introducing yourself and then telling us what you're presenting today. Okay. Um, I am Vanessa Canning. I am the manager for nuisance agreement uh for business and neighborhood services. Um, and we are recommending that the board approve and authorize the director to enter in a new two-year professional service agreement with Edward T Frederick five-star abstract and title for title service, title search and exam services. Um requires the title services in support of non-safe building and demolition programs to notice all property owners and parties with reported interest. DVNS and the city's purchasing division solicited sealed quoths via RFQ-1AENS dash 84. Five star was apparently low quote offering title search and exam services at a price of 45 dollars per parcel. Uh the two-year term of agreement shall start on October 1st, 2026 and shall expire on September 30th, 2028. Uh the contract compensation not to exceed limit is to be established at 40,000. Okay. And so this is the service that nuisance payment uses when it's noticing different property owners. Um is it just demolition or any type of demolition? Any other questions about this contract? This canning was brought forward. Not I will I will entertain a motion for 2026 C 10032. So moved. Is there a second? Second. Wait, I should use this. Look at that. You remember that we signed up.

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