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Record of Proceedings

Board of Public Works Meeting – October 14, 2026

Other Meetings (A-H) — Wednesday, October 14, 2026
BodyIndianapolis, Indiana
SessionOther Meetings (A-H)
DateWednesday, October 14, 2026
StatusFILED
Video Record
0:00 / 46:04

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it

Speaker numbers apply only to this recording. Names come from transcript evidence. “Possibly” marks uncertain attribution.

Unassigned speaker

1:55

Good

Speaker 1

1:56

afternoon.

1:56

I'd like to call the October 14th Board of Public Works meeting order.

2:00

I'm Todd Wilson, Chair of the Board, and I ask our board members to introduce themselves.

2:04

Bob Byron.

Speaker 2

2:05

Danny.

2:06

Leslie Schulte.

Speaker 1

2:08

I also like to introduce our board counsel behind me, Bishop Moracle and our uh board uh I'm sorry, our board secretary, Colin, um, and other DPW staff.

2:20

Uh first item on the agenda is adopt the October 14, 2026 revised agenda.

2:25

Do I have uh I would like to amend section ten of the agenda to consider items F through J together?

2:33

Do I have a motion to adopt the agenda as amended?

Speaker 3

2:37

So moved.

Speaker 1

2:38

So moved by Bob Perrin.

2:39

Do I have a second?

2:40

Seconded by Dan Hake.

2:41

All in favor, signify by saying aye.

2:43

Aye.

2:44

Aye.

2:44

Any opposed?

2:45

Seeing none that motion carries.

2:47

Next item on agenda is approval of minutes.

2:50

Do I have a motion to approve the September 23rd meeting minutes?

2:54

So moved by Leslie Schulty.

2:55

Do I have a second?

2:57

Seconded by Bob Perrin.

2:59

All in favor, signify by saying aye.

3:01

Aye.

3:01

Any opposed?

3:03

Motion carries.

3:05

Next item, uh street acceptance.

3:08

We have Owen McCarski.

3:11

Please.

Owen McCarski · Speaker 4Inferred

3:13

Good afternoon.

3:14

My name is Owen McCarski with the Department of Business and Neighborhood Services, and I'm here to formally request street acceptance for section one and section two of the Abington subdivision.

3:25

The Bureau of Infrastructure and Stormwater at the Department of Business and Neighborhood Services after confirming receival of the subject developments as built and the inspecting engineers certificates of completion and compliance.

Speaker 1

4:02

So moved by Bob Perrin.

4:04

Do we have a second?

4:05

Seconded by Dan Hake.

4:06

All in favor signify by saying aye.

4:08

Aye.

4:08

Any opposed?

4:09

Seeing none that motion carries.

Unassigned speaker

4:11

Thank

Speaker 1

4:12

you, OK.

4:12

Thank

Unassigned speaker

4:13

you.

Speaker 1

4:13

Uh next item.

4:14

Ella Buckner, please.

Unassigned speaker

4:19

Hi,

Speaker 5

4:20

my name is Ellen Buckner with the Department of Business and Neighborhood Services.

4:23

Um I'm requesting um street acceptance of the entrance of Weavers Landing, Section One on the Bureau of Infrastructure and Stormwater at the Department of Business and Neighborhood Services after confirmation of the receipt of the subject development as built and inspecting engineers' certificates of completion and compliance.

Speaker 1

4:52

Seeing none, do I have a motion to approve the street acceptance?

4:55

So moved by Sebeka Jawanza.

4:57

Do I have a second?

Unassigned speaker

5:00

That's seconded by Leslie Schulte.

Speaker 1

5:01

All in favor signify by saying aye.

5:03

Aye.

5:04

Any opposed?

5:05

That motion carries.

5:06

Thank you, Ella.

Discussion Breakdown — Share of Meeting
Engineering And Infrastructure█████████████████████████25%
Procurement██████████████████18%
Public Works████████████████16%
Construction Projects████████████12%
Drainage██████████10%
Traffic Calming████████8%
Procedural████4%
Public Safety████4%
Environmental Protection███3%
Summary of Proceedings

Board of Public Works Meeting – October 14, 2026

The Board of Public Works convened on October 14, 2026, at 1:00 PM in the Public Assembly Room of the City-County Building, chaired by Todd Wilson. Board members Bob Perrin, Dan Haight, Leslie Schulte, and Sebeka Jawanza were present. The board adopted a revised agenda, approved prior minutes, and considered a range of routine and discussed items. All actions were approved unanimously.

Consent Calendar

  • Adoption of Agenda: The agenda was amended to consider items 10F through J together. Approved.
  • Approval of Minutes: Minutes from September 23, 2026, were approved.
  • Street Acceptances: Staff from the Department of Business and Neighborhood Services requested approval for Abbington Sections 1 and 2 (Owen McCarski) and Weaver's Landing Section 1 (Ella Buckner). Approved.
  • Resolutions: Three encroachment petitions were approved: Resolution No. 28 (Albert Parsley Regulated Drain - AES Indiana), Resolution No. 29 (Richardson Regulated Drain - AES Indiana), and Resolution No. 30 (White-Wells Regulated Drain - QC Communications Spectrum). Presented by Stormwater Administrator Natalie Stevens. Approved.
  • Purchase Agreement: A brine system and related equipment were purchased from Brown Equipment Company for $663,968.84 through the SourceWell cooperative (Sam Barris). Approved.
  • Change Orders: Three change orders approved: C/O No. 2 for Pogues Run Trail ($16,016.25, Morphey Construction), C/O No. 1 for Audubon Road and Lesley Avenue over Devon Creek ($31,545.76, HIS Constructors), and C/O No. 4 for Madison Avenue Road Diet ($269,548.54, Calumet Civil Contractors).
  • Final Change Orders: Two final change orders approved: C/O No. 2 (Final) for Small Structure Rehabilitation at 7790 E. Thompson Rd. ($33,862.75, Morphey Construction) and C/O No. 1 (Final) for Keystone Avenue over Howland Ditch ($97,180.12, Pontem Contractors).
  • Professional Services Amendments: Ten amendments approved. These included: Amendment No. 3 for Country Club Road over Tansel Creek ($27,900, Kimley-Horn); Amendment No. 4 for On-Call Stormwater Design and Inspection ($250,000, HNTB); Amendment No. 3 for On-Call Transportation Inspection ($350,000, Clark Dietz); Amendment No. 3 for On-Call Transportation Design ($0, Janssen & Spaans); Amendment No. 6 for On-Call Transportation Design ($150,000, SJCA); Amendments No. 3, 2, 4, 2 for various on-call stormwater/dam services with DLZ Indiana, HWC Engineering, United Consulting, Christopher B. Burke Engineering, and A&F Engineering (all $0, rate/time extensions); Amendment No. 5 for On-Call Stormwater Design and Inspection ($50,000, Resolution Group); and Amendment No. 3 for On-Call Dam and Levee Services ($300,000, Christopher B. Burke Engineering). Approved.
  • Final Acceptance: Haverstick Regional Detention Basin was granted final acceptance with a final contract amount of $595,632.77 (William Charles Construction). Approved.

Discussion Items

  • Bid Award: Supply of Quick Build Materials: LeAndre Level (Vision Zero Administrator) recommended a one-year term agreement with A&A Safety, Inc. for $300,000 for materials like delineators, barriers, and curb extensions. Board member Bob Perrin asked about deployment locations. Level explained the materials will support the Rapid Response Program, tactical urbanism projects, and the CPI program, allowing the department to test safety treatments before permanent capital projects. Approved.
  • Bid Award: 2024 Concrete Street Rehabilitation: Jamie Cole recommended awarding the Georgetown Road project (38th Street to Lafayette Road) to E&B Paving, Inc. for $3,574,470, which was 24% below the engineer's estimate of $4,690,686.15. Board member Dan Haight asked whether other bids were similarly low; Cole confirmed they were close. The project has a substantial completion date of May 26, 2028, and final completion by July 10, 2028. MBE/WBE/BBE/DOBE goals were met through a good faith effort. Approved.
  • Services Agreement: Media Consulting: Lindsay Trameri (Sustainability Project Manager) recommended a three-year agreement with SmallBox Consulting, Inc. for $1,038,000 to provide media consulting for the No-Zone regional air quality public education initiative. Board member Bob Perrin asked if the contract is monthly (yes) and why the city administers it instead of the MPO. Trameri explained the initiative's 30-year history and that the city retained the public education component after air permitting was transferred to the state. Approved.
  • Final Acceptance: Video Detection at Crash Sensitive Intersections: Jamie Cole recommended final acceptance for project TS-25-019 with T.C. Electric, Inc. for $661,907.32. Board member Bob Perrin asked how many intersections were involved; Cole estimated five high-crash locations combined with another project. Cole noted the system captures traffic timing, motion, and speed to adjust traffic signal timing. Approved.
  • Walk-On: Amendment No. 7 for Government Affairs Services: Sam Barris (Chief Financial Officer) recommended extending the agreement with 1816 Public Affairs Group LLC for one year (through August 31, 2027) at $72,000 per year for state road funding advocacy. Board member Bob Perrin asked if it is an hourly contract (Barris clarified it is a capped retainer), whether other city departments have similar lobbyists (Barris said no, this is specific to DPW), and questioned the number of renewals. Barris justified the renewals by citing outcomes: Senate Bill 283 (2023) provided up to $8 million in additional annual road funding distributions, HB 1461 (2025) included a $50 million CCMG distribution, and SB 179 (2026) made follow-up adjustments. Approved.

Key Outcomes

  • All motions were passed unanimously.
  • The board approved three street acceptances and three drain encroachment resolutions.
  • Two bid awards were made: quick build materials ($300,000) and concrete rehabilitation ($3.57 million).
  • A new brine system purchase ($663,968.84) and a media consulting services agreement ($1,038,000) were authorized.
  • Multiple change orders and final change orders were executed, totaling additional funds and schedule adjustments.
  • Ten professional services amendments were approved, mostly extending contract terms and updating rates.
  • Final acceptance was granted for the Haverstick Regional Detention Basin and the video detection system at crash-sensitive intersections.
  • The board approved a one-year extension of the government affairs services contract with 1816 Public Affairs Group.

Meeting Transcript

Good afternoon. I'd like to call the October 14th Board of Public Works meeting order. I'm Todd Wilson, Chair of the Board, and I ask our board members to introduce themselves. Bob Byron. Danny. Leslie Schulte. I also like to introduce our board counsel behind me, Bishop Moracle and our uh board uh I'm sorry, our board secretary, Colin, um, and other DPW staff. Uh first item on the agenda is adopt the October 14, 2026 revised agenda. Do I have uh I would like to amend section ten of the agenda to consider items F through J together? Do I have a motion to adopt the agenda as amended? So moved. So moved by Bob Perrin. Do I have a second? Seconded by Dan Hake. All in favor, signify by saying aye. Aye. Aye. Any opposed? Seeing none that motion carries. Next item on agenda is approval of minutes. Do I have a motion to approve the September 23rd meeting minutes? So moved by Leslie Schulty. Do I have a second? Seconded by Bob Perrin. All in favor, signify by saying aye. Aye. Any opposed? Motion carries. Next item, uh street acceptance. We have Owen McCarski. Please. Good afternoon. My name is Owen McCarski with the Department of Business and Neighborhood Services, and I'm here to formally request street acceptance for section one and section two of the Abington subdivision. The Bureau of Infrastructure and Stormwater at the Department of Business and Neighborhood Services after confirming receival of the subject developments as built and the inspecting engineers certificates of completion and compliance. So moved by Bob Perrin. Do we have a second? Seconded by Dan Hake. All in favor signify by saying aye. Aye. Any opposed? Seeing none that motion carries. Thank you, OK. Thank you. Uh next item. Ella Buckner, please. Hi, my name is Ellen Buckner with the Department of Business and Neighborhood Services.

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