Board of Public Works Meeting - October 28, 2026

The Board of Public Works met on October 28, 2026, at 1:00 PM in the Public Assembly Room of the City-County Building. Chair Todd Wilson presided. The board unanimously approved a series of routine items including bid awards, change orders, professional services agreements, and amendments. No public comments were made. All votes were unanimous.

Consent Calendar

• Agenda Adoption: The October 28, 2026, revised agenda was adopted with an amendment to remove item T from section 7 and to consider items A through F, O through R, and U and V together as zero dollar amendments. Motion by Susie Cordy, seconded by Adrieth Redman.
• Minutes Approval: The October 14, 2026, meeting minutes were approved. Motion by Bob Perrin, seconded by Sebastian J. Wanza.

Discussion Items

• Bid Award – Wood Fiber Surfacing Material: Brian Cavanaugh presented a two-year agreement with Superior Groundcover, Inc. for $180,981.60 as the lowest responsive and responsible bidder. No questions. Motion to approve carried.
• Bid Award – 2025 Traffic Signals: Jamie Cole presented project TR-25-008(A) for traffic signal replacements at three intersections on Allisonville Road (56th St, Kessler Blvd East Dr, and 62nd St) to James H. Drew Corporation for $596,565.70. The engineer's estimate was $625,908; the low bid was 4.31% lower. A board member asked about the completion date: substantial completion by July 17, 2027, final completion by August 31, 2027. Good faith effort on MWBE goals was noted. Motion to approve carried.
• Bid Award – Crack Sealing: Jamie Cole presented a bid award for crack sealing (RS-26-001) to Howard Asphalt LLC for $1,837,250.00 with substantial completion by June 2027 and final by July 2027. No questions. Motion to approve carried.
• Change Order No. 2 – Shelby Street over Pleasant Run: $25,806.46 increase to Pontem Contractors, Inc.; no days added. Approved.
• Change Order No. 3 – Eagle Creek Greenway Phases 2B & 2C: $49,328.28 increase to Morphey Construction, Inc.; 4 days added to completion dates. Approved.
• Final Change Order – Grassy Creek at Brookville Road Bank Stabilization: Decrease of $767.50 to Yarberry Companies, Inc.; no days added. Approved.
• Professional Services Agreement – Emerson Way over Fall Creek: Mark St. John presented a new design agreement with Janssen & Spaans Engineering, Inc. for $993,424, expiring December 31, 2030. MWBE participation includes 11.66% to Metric Environmental, 4.33% to JQOL Inc., 2.53% to Value Plus Engineering, and 10.51% to DB Engineering. Approved.
• Professional Services Amendments (A–F): Six zero-dollar amendments for rate and time extensions only (United Consulting Engineers, EMCS Inc., DLZ Indiana, Crawford Murphy & Tilly, HWC Engineering, Fleis & VandenBrink). Approved together.
• Amendment No. 1 – 46th Street over Indian Creek (Item G): $84,600 increase to GAI Consultants for additional design work for a superstructure replacement instead of deck replacement and substructure rehabilitation. New total $451,408.80; expiration extended to December 31, 2028. Approved.
• Amendment No. 7 – On-Call Transportation Design & Inspection (Item H): $140,000 increase to VS Engineering for concrete pavement rehabilitation area #2, including scope changes for Fortune Circle and Executive Drive. New total $1,110,350; expiration extended to December 31, 2028. Approved.
• Professional Services Amendments (I–N): Various amendments with funding increases: (I) S&ME – $0 (rate/time only), (J) 7NT Engineering – $200,000, (K) First Group Engineering – $200,000, (L) HNTB Corporation – $250,000 for Ralston Campus Infrastructure Improvements, (M) Corradino Group – $330,000, (N) VS Engineering – $340,000. All approved with updated rates and expiration extended to December 31, 2028.
• Professional Services Amendments (O–R): Four zero-dollar amendments for stormwater-related on-call contracts (Howland Ditch Greenway District, Commonwealth Engineers, V3 Companies, Kimley-Horn). A board member asked if zero dollar reflects remaining within original amount despite rate increases. Staff confirmed yes. Approved.
• Amendment No. 2 – New Products Review (Item S): $7,000 increase to DLZ Indiana for additional review work; new total $39,000; expiration extended to December 31, 2027. Approved.
• Amendment No. 1 – Police-Grade Car Tires (Items U & V): Two zero-dollar amendments with Pomp's Tire Service and Gem City Tires extending contracts to November 17, 2027, at same rates. Yearly expenditures estimated at $250,000. Approved.

Key Outcomes

• All votes were unanimous. Each motion passed with a voice vote, no dissents recorded.
• Bid Awards: Three contracts awarded totaling $2,614,797.30.
• Change Orders: Two increases ($75,134.74 total) and one credit ($767.50) approved.
• Professional Services Agreement: One new design contract for $993,424.
• Professional Services Amendments: 21 amendments approved: 12 with funding increases (aggregate $1,551,600), 9 with zero-dollar changes.
• No other business was discussed, and the meeting adjourned.