in progress um first we'll have any roll call see anyone of our virtual straw that's a good point but i have to yeah we don't have to do virtual okay oh well if someone comes on to yes it might be a whole issue i'm not sure who would it be your picture we have done here i think and to make a little bit looks like curk's on is that correct yeah hi Kurt now we'll take here Steve Dillinger payment powers here catchings here here Brian Goodwin here Schlater here are you here to here um here thank you we um next is the approval of the minutes towards July 18th 2025 and to make catchings I to make it okay do I have a motion to approve the meeting the minutes second okay um any discussion we will take a roll call for the July 18th 2025 meeting minutes your first motion by seven time second motion by human powers plus name powers thinking catchings uh goodwin rock aye schlater aye present you ask approval um next is consider for approval the 2026 budget ordinance probably not yes madam president board members please consider for approval the 2026 budget ordinance it's general ordinance two twenty twenty five concerning both the Indianapolis airport's authorities budget and appropriation amounts as described in the board paper so moved second second any discussion any more questions about the budget 2025 dash zero one your first motion by total clamor second motion by Jeff Gaither Barberglass aye powers aye cadjings aye dojour aye jeff gaither aye clamro schlater aye for he's aye present you can answer approval okay and for all of us present I think it's gonna start with Dwayne we're gonna sign the uh resolution and we're gonna move it down so it'll all be signed by the time the meeting so perfect that works okay all right next is on to our official actions 2025-8 good morning uh concern for approval a real estate sale agreement with Jacob and Jody Berna for the IAA purchase of approximately 18 acres of land located at 4712 West 300 north in Hancock County for a total sale amount of 762500 or 42361 dollars and eleven cents per acre uh this is staff's continuation of the implementation of IAA's strategic plan for long-term infrastructure growth and economic impact at the Indianapolis regional airport as part of this plan the staff's recommending the purchase of this 18 acres which consists of a 10 acre parcel and an adjacent eight acre parcel located just south of Indianapolis regional airport as you see highlighted in yellow uh on the screen the vast majority of this lies within a future one runway protection zone and we'll take into account the realignment of the crosswind runway um again it's uh been negotiated at 42 thousand three hundred sixty one dollars and eleven cents per acre totaling seven hundred and sixty two thousand five hundred dollars the funding for this will come from the airport authorities land program uh from previous sales of land both at IND and at Metropolitan Airport non-FAA grant funds and then we will submit this uh acreage as part of our airport layout plan which makes it then eligible for future FAA grant reimbursement um with this proposed transaction that leaves just 15 acres left for us to fulfill that strategy to meet the map of the plan at Indianapolis regional airport great we have a motion so moved second any discussion I have a question where are the 15 acres that we haven't acquired where are the 15 acres on there um thank you so point

Um with this proposed transaction that leaves just 15 acres left for us to fulfill that strategy to meet the map of the plan at Indianapolis Regional Airport.

Great.

We have a motion.

So moved seconds.

Any discussion?

I have a question.

We're at the 15 acres that we haven't acquired.

Where are the 15 acres on there?

Um soint.

Most of it is right here, and it's that same reason for the protection zone.

And just the two small parcels to the okay, thank you.

Runway protection bill in their parapsoidal.

So it looks like a triangle at the edges.

First motion by Kurt Schlater, second motion by Ryan Goodwin.

Barbara Glass?

Aye.

Aye.

Thank you.

Eric Dozier?

Aye.

Jeff Gaither.

Aye.

Brian Gibbs.

Brian Goodwin.

Aye.

Kevin McClamrock?

Aye.

Kurt Schlater.

Aye.

Voorhees.

Aye.

I've had that even names approval.

BP 2025-8-3, Marsha.

Consider for approval of the first amendment to land and building lease agreement with Bentley Capital Partners, LLC for modifications to the rental obligations and extension of term for a period of five years, expiring August 31, 2030, with two five-year renewal terms.

So Bentley Capital Partners uh has leased this corporate hangar that you'll see on the screen since June of 2010.

It was a the hangar was originally constructed by Conseco.

So it's an older hangar that's been here for a while.

Um their lease was expiring at the end of July, so they've continued on a month to month as we finalize uh uh negotiations and approval.

Um again, it's a it's a five-year term with two five-year renewal options.

The gross annual rental previously was one hundred and thirty-five thousand nine hundred and twelve dollars.

The new rental amount is two hundred and sixty-eight thousand dollars per year for the first five years, and then that will be adjusted by CPI for the two uh extension periods.

They with the age of this building, there were some improvements that needed to be made.

So they the Bendley Capital will be doing some improvements to lighting, HVAC, and the roof, and as a result of that, we're allowing $11,306.20 cent rental credit per year for the first five years.

So that takes the net rental uh net of the credits to $256,693 and 80 cents annually.

We have a motion.

Any discussion quick?

So what's what's represented by the grid?

Is that the least real estate or that's the real estate that's under this lease?

Okay, so the okay land and a building.

It's land and building, yes.

Okay.

Okay, thank you.

What was the driver of the pretty significant increase in rent this adjustment market conditions?

It's fully market conditions, right?

Because that hadn't been adjusted, they had entered into this lease back in 2010.

Just representative of bear market value.

And now we build into the leases of in a renewal period, the CPI adjustments.

How old is the building?

It's over 20 years old.

I asked that.

Late to late uh 90s bill.

Questions for BP 255-08-0.

Three of the first motion by Jeff Gaither, second motion by Eric Dozier.

Barbara Gloss.

Aye.

Eric Dozier?

Aye.

Jeff Gaither.

Aye.

Brian Gibbs?

Aye.

Brian Goodwin.

Aye.

Kevin McClamra.

Kurt Schlater.

Aye.

Voorhees?

Aye.

President, you can answer 2025-8-4.

Madam President, members of the board, good morning.

Uh, we ask that you consider for approval amendment and renewal number two to the original agreement with Siemens Logistics LLC for operations and maintenance of the airport's baggage handling system dated September 17th, 2021 for $2,049,309.

Just a little background on this.

The initial term uh with Siemens was for three years, and it included two one-year options.

The first option was executed on October 16th.

I'm sorry, August 16th of last year, firing September 30th of this year.

We asked that you consider the second one year option for approval under the same conditions and responsibilities as the original contract.

The proposed second option does include a four percent increase over the first renewal.

Siemens has provided superior service to us in the year lines during the contract period.

Okay, we have a motion.

So move.

Second.

Any discussion?

Questions for Keith?

For BP 2025-08-04.

You have a first motion by Dwayne Gibbs, second motion by Ryan Goodwin, Barbara Glass?

Aye.

Pika Catchings?

Aye.

Eric Dozier?

Aye.

Steph Gaither.

Aye.

Dwayne Gibbs.

Aye.

Brian Goodwin.

Aye.

Tim Clamrock.

Aye.

Rich Schneider.

Aye.

Brett Voorhees.

Aye.

President, you can BP 2025-8-5.

Keith.

Again, we asked for consider for approval the purchase of an agricultural tractor with an airfield detachment from Bain Welker Equipment.

LLC listed as Project I 26-082.

Vegetation control equipment program, an amount not to exceed $343,560 and 78 cents using cooperative purchasing uh procedures through SourceWell.

Our vegetation control program seeks to replace a 22-year-old tractor that has a failing transmissions.

So uh we think that it's served its time well.

Uh the equipment will be used to comply with requirements of our FAA wildlife hazard management plan here at the airport.

Uh we plan to use Source Well, which is a cooperative purchasing unit that conducts solicitations for competitive prices, and the purchase will be again through Bain Walker, who's a local uh the project is part of the approved capital budget and came in uh under the budgeted amount.

We would expect delivery to be within the fourth quarter of this year if approved a motion second any discussion or questions about vegetation control I said a question.

What is this?

Sorry for this.

What is the airfield attachment?

It's a 26-foot push off lower that we pull behind.

Okay, use it for mowing further discussion take it for the record Steve Dillinger joined about 812.

Um for BP 2025-08-05.

You have first motion by Brett Voorhees, second motion by Maman Powers, Barbara Glass, aye.

Steve Dillinger, aye.

Eric Dojer.

Aye.

Dwayne Gibbs.

Aye.

Brian Goodwin.

Aye.

Kevin McClamock?

Aye.

Kurt Schlater.

Aye.

Brett Voorhees?

All right.

President, you've been answered approval.

Okay.

Uh next is DP 2025-8-6.

Jerry Klaus.

Thank you.

Consider for approval an award of contract for taxaway papa reconstruction at the Indianapolis International Airport to milestone contractors and an amount not to exceed 12,678,000, plus an eight percent construction reserve of 1,014,240 for a total amount of $13,6920.

Milestone was the lowest responses and responsible bidder.

This is a section of airfield pavement that is uh approximately 30 years old, so it's served us well.

Uh and I I uh give credit to Keith's team for how long pavements are able to last at this airport.

Um we are going to uh have a grant funded project and uh this will be uh phase one.

This is a uh section of that taxiway pavement, and uh there will be a future project uh as we get programming from FAA to balance taxing we have a motion so moved any discussion any bits.

Do we receive uh two bids on this anything further all right for BP 2025-08-06?

programming from FAA to do the balance we have a motion so moved second any discussion bids do we receive uh two bids on this anything further all right for bp 2025 zero eight zero six you first motion by tomorrow clanrock second motion by Brett Morhees Bar of Glass Aye Dillinger aye powers aye Pika Catchings aye Eric Dozier aye Jeff Gaither aye Dwayne Gibbs Brian Goodwin aye clamrock aye slater aye aye president you have one abstaying vote by 25-8-7 chair consider for approval change order number one with Kreider and Crater uh for airport stormwater management facilities at Indy regional in an amount not to exceed 705480 dollars so as uh is this project uh picked off we also received uh approval for the most recent master plan at it's uh in the regional that master plan uh provides approval for the realignment of the runways uh that being the case we desire to move the soil that comes from the uh excavation of the stormwater facility there to a location that is much more beneficial to what we will need to do with it for the alignment of the runway project problem you have is that while it it may not seem um evident when you move a stockpile more than once it becomes incredibly expensive um that and so uh this change order has been vetted by us uh as well as the engineer there's approximately six thousand loads of material um this did have a significant change in how the original project was bid uh the original project uh contemplated uh not needing to go across uh any public roadways and they were using the the extra large mining equipment to move that soil uh so um again we've added this uh it's a good number and this puts us in much better shape to do the realignment and and this is all in the budget it's yeah and we are still under budget actually we put this do we have a motion so moved back any discussion for bp 2025 zero eight zero seven you have a first motion by Jeff Gaither second motion by Ryan Goodwin Barboglass aye Steve Dillinger aye Demon Powers aye catchings aye Eric Dozier aye Jeff Gaither aye Brian Goodwin aye mcclamrock ayeder aye voice aye present evening approval 2025-8-8 consider for approval change order number four with wreath riley construction or rehabilitation of economy parking lot pavement package two at the Indianapolis international airport and amount not to exceed 2106 I'm sorry 210469 dollars and nineteen cents this is a final and balancing change order so this balances uh all the quantities and unit prices uh as is typical when we do road projects by the time you design it one year and you do it the next there's always additional areas of deterioration and that's why it's helpful to bid it the way we did with um unit prices and quantity any discussion what is bid pack or this package number two we um the way it was structured in the budget we had uh a couple of larger projects uh we broke those up operationally with what was going on currently with the hotel and a couple of other projects so what was one larger project we've opened two so that we had less um demands on the uh need to take spaces and but package number two is inclusive of the entire economy uh parking lot it's it's inclusive of both so we have one larger project we broke it into two so this is the second uh the first package is done and so this is of the uh economy parking lot yes second package of the economy yes we have uh we have another project uh next year and then we will be done for a little bit we've done the last handful of years quite a bit of uh pre paving out there um got some nice looking pavement and uh so we'll be in a maintenance mode for a little bit after next year the entire county parking lot several packages yes and we're just there's about 85 acres of pavement out there great thanks further discussion b 2025 zero eight zero eight you have first motion by Ryan Goodwin second motion by Tony McClamox for request aye Steve Dillinger aye powers aye cuting aye dojer ayezer aye Brian Goodwin aye Schlater aye voyes aye you have

You have first motion by Ryan Goodwin, second motion by Tony Rock, Burble Class, aye, Steve Dillinger, aye, Steven Powers, aye cushion, aye, ayezer, aye, Brian Goodwin, aye, aye Schlater, aye, Red Voorhees, aye president, you have 2025-8-9.

Consider for approval a professional services contract with Butler Fairman and C for taxiway Romeo realignment at the Indianapolis International Airport and an amount not to exceed 4,260,376 and 33 cents.

This is also a grant funded project.

Uh and this will um again be part of the reconstruction of the cross-tax system uh at the airport.

There are two other items of note with this.

Uh in the short term, as we move the alignment further to the east, it provides us room to construct more remain overnight parking for aircraft as we have additional flights in the morning bank.

Uh longer term, uh it was anticipated in the master plan.

This realignment would happen because it also then provides room when we have to expand the concourses at some point in the future.

So this pavement too is at the end of its useful life, so it's appropriate that we relocate it as we do.

We have a motion, so moved second.

Any discussion for educational purposes, um about taxiway, um letter and then say like reconstruction.

This is taxiway R realignment.

Let's so this will be fully reconstructed, but also realigned, and that we will from its current location instead of rebuilding it there, we will pick it up and move it further to the east to allow for um more remain overnight parking pavement to be created, and then at some point in the future it allows for the extension of the concourses as we when we say like taxiway a reconstruction, we're just rebuilding it and not moving it.

Say taxiway A.

The realignment alignment.

Is being repaired, it's not moving.

But since we you know we hope to get 30 years out of the new pavement, it makes sense that we do the relocation now so that we provide for those other things to come in here.

Right or BP 2025-08-09.

You have first motion by Ryan Goodwin, second motion by Kurt Schlater, Harbaughlass, aye.

Steve Dillinger, aye.

Powers, aye, Mika Ketchings, aye.

Aye, Gibbs, aye, Ryan Goodwin, aye.

Aye, Kurt Schlater, aye.

Madam President, you've approval-8-10.

Sure.

Okay.

Consider for approval a delegation of authority to the IA executive director to approve a construction contract for rehabilitate airport roads and lots 2025 at the Indianapolis International Airport.

The reason for the request for uh delegation uh is uh the timing in which we're trying to do this project.

Uh in as we coordinate with other projects, and in this case the construction for the hotel, there's a portion of uh next year's roads project that we want to break off, which will be the North Service Road.

Um we want to get this done this year so that we stay out of the way of the major construction traffic of the hotels.

So uh a board meeting three couple board meetings previous.

Uh we asked the board for the same reason to uh let us expedite a contract for the design.

We've done that, and when this uh hits and comes in, timely at getting them we anticipate between 500,000 and move secondary um any discussion questions about the um delegation of it for b 2025-08-10.

First motion by Ryan Goodwin.

Second motion by Steve Dillinger.

Hi.

Steve Dillinger?

Aye.

Stephen Powers?

Aye.

Steph Gaither?

Hi.

Wayne Gibbs?

Aye.

Brian Goodman.

Hi.

Kurt Slater.

Hi.

Hi.

P 2025-8-11.

Jonathan Whitezell.

Madam President, members of the board.

Uh consider for approval amendment number six to the professional services contract with CSO Inc.

to provide continued architectural and design services and construction inspection services for the Weston Indianapolis Airport Hotel project.

IAA and an amount not to exceed 1,990,000, inclusive of fees and expenses.

When the board approved this project back in February, uh we you approved an extension of CSO's current contract through uh the end of 28.

2028.

Um within the budget, we had added an additional 1.4 million for CSO, anticipating that we had to negotiate renegotiate fees and con and contract through the end of the year.

Um now that we have finished that negotiation, we have we're asking for a contract increase of 1.9 million nine thousand dollars, which would be an additional 590,000 above what you approved February.

That makes sense.

So this and this additional funding amount will uh come out of the approved professional services budget as as we have found savings there.

Um this will allow CSO to provide construction administration, drawing revisions, and coordination of FF and E and artwork.

Um these are crucial services to ensure that the infrastructure of the hotel meets required standards regarding safety, quality, and compliance, legal and contractual obligations.

Um these are responsibilities that are listed in their current contract.

The the genesis of the increase, however, lies in the changing scope and schedule of this project over the last three years.

Um CSO's initial budget is an hourly contract, it was based on a certain project and timeline that changed dramatically over time.

For example, we increased the number of keys to 253.

We initially planned on establishing a GMP at 70% design and instead did it at 100% design, went through several additions of value engineering, spent 31 months in visioning and design, and now we have an additional 27 months to complete construction.

Um with that, I I do want to recognize that Alan Tucker, president of CSO is here, and uh would uh defer to Russell Auderbaugh to provide a little bit of additional context to this uh this contract uh uh request thank you.

So I've opened about 150 hotels throughout the country, and uh all I do is track numbers for hotels and whatnot.

I have to hide some of the numbers from my wife because she thinks I'm too much of a nerd here when it comes to numbers.

Um I first got involved.

I I looked at this for just above nine million dollars, which is five point six five percent of the construction contract.

The one thing I find consistent in all hotels, including the Nashville Hotel, is that all the design services are somewhere between five and a quarter and five point seven five percent.

What if we approve this or if you approve this, we'll be at 5.65 percent, which is right there in the in the um in the median, if you will.

Some of the projects, some of the items that are different that Jonathan's already hit on is this is a lease certified project, so that will add to a design from about 250 to 300,000 dollars.

Uh there's a lot of civil work here.

We tie in to the existing airport.

Uh the biggest factor or the two biggest factors with this project is they went from 150 to 253 keys, what John and Jonathan already mentioned.

The acoustics are specially uh or are a real specialty here because of the obvious noise.

It's also a complex site.

So we're at 5.65% if you approve this, which is in the range of what we would expect, five and a quarter to five point seven five percent.

So I looked at this with uh with Alan Tucker.

Uh I thought it was fair, and and we are recommending it for approval.

Okay, do we have a motion?

Second open it up for discussion.

Yeah, we have a couple questions.

Yeah, so February, I think it was in February we approved this project.

The budget of 205.8.

Right.

And maybe it's a question of Jonathan, I'm not sure.

But so what you said, I just want to make sure I track this.

In that budget, you anticipated in this contract, this extension, if you will, this amendment at 1.4.

Correct.

And it's at 1.9.

Uh right.

And so the from the budget standpoint, it's it's five.

How much did you say 590,000?

Correct.

So what's the in terms of I I understand the importance of the of what they do.

I second the motion.

I'm just trying to understand it.

But what's the reason for the difference between the 1.4 and the and the 1.95 or well we we first well, we hadn't negotiated the 1.4.

That was simply just an estimate in order to present a full budget.

Um, but I would I would defer to Russia.

You didn't have certainty at the time.

Correct.

Right.

But why wasn't I didn't we have certainty at the time?

I mean, some of the things you mentioned, we knew that at that point in time.

Well, frankly, it was just the the challenge of getting all this before the board in an appropriate time.

Um, so we didn't have that opportunity to finalize exactly what the remaining we knew what the scope of their work was, but in trying to make sure that we were compensating them for time already spent and the additional time expected um to make sure they complete this project.

Um so I mean, frankly, we're able to delay it until now, but they basically they have spent whatever budget they have, and we need to do just make sure we can have them on board.

The overall budget has not increased.

We have other savings within the budget to compensate this.

Yeah, that was my next question.

So we we're not asking for an increase of the overall budget.

We are funding this from within.

I think our owner's contingency um was around 10 million dollars.

We've actually increased that at this point, so we have other savings within the budget.

Is is uh which is important, right?

As we analyze this in terms of design services, do you anticipate any additional increases?

Yeah, this is uh we we've talked with CSO significantly.

We are not expecting any further design services needed.

Thank you.

Well, what about the um what I hear you saying is that we have a contingency line or savings in other places, we've been able to increase that.

Um have we locked in locked in other contracts?

Because I know there was several things that were budget.

There will be a to say we save things here, but if we have 10 things we still need like furniture, so things like that we still need to purchase we have budget allocated for the the rest of this project.

Um there are some additional smaller contracts we are still gonna bring to you.

There's you're gonna consider a contract next with reliance engineering for commissioning services as an example.

Um but in in total, we have we're oh I guess roughly in the black about 1.8 million based on what was budgeted to be spent, then we have 10 million less, maybe 600,000 that we think is going to be allocated through our our owners contingency.

So I mean, frankly, I mean we're in very good shape from budget perspective.

Um that allows us to really be able to deliver on this contract.

That's 600,000 includes this uh when you said the 10 million minus the six we keep it two separate pockets.

One is the owner's contingency, and we think there's roughly about 600,000 that is allocated, not spent but allocated right now through that through the owner's contingency.

On top of that, the rest of the budget that was put together, there's about 1.8 million in savings.

Basically, through by hiring an owner's rep and restructuring how we're doing inspections and other services, we're able to find those savings.

And I'm and the 600,000 you're mentioning.

That's separate.

That is that's separate.

That's all associated with construction where we have some design changes, minor things, but it's a cost of add up in the just a normal course of a project, as you know.

We don't want to be too confident early, but the three main cut categories are construction.

Obviously, that's the biggest, which we have a guaranteed for guarantee.

And he's bought that out, and then design services, which this will be the extent of that, and then we have the owner furnished, which all the furniture, fixtures, and equipment that will go into the building.

So we have numbers for that as well.

We we have not guaranteed that we have not bid that out in final, but we have good budgets for that, and we have a good purchasing company on that for that.

So we're we feel we're in good shape right now.

So um it may be hard to tell, but just to get some idea of what you guys are thinking.

At what point do you think we'll have everything?

Um all major the owner furnished, so you've spotted out.

We're gonna we're gonna review the model room.

Once we review the model room, then we'll finalize the specs for the furniture, and then we'll go out for final bids on that.

So there's still kitchen equipment and FFE.

Um, but by the end of the year, we will know where we are with owner furnished, and that's the last category of the big three.

Any further questions or discussion for BP 2025-08-11?

You have a first motion by forty second motion by Tom McClamour, glass?

Aye.

Steve Dollinger?

Aye.

Aye, Mike Catchings, aye.

Eric Gregor?

Aye.

Jeff Gaither?

Aye.

Wayne Gibbs, aye.

Brian Goodwin.

Aye.

All right.

Kurt Schleider.

Aye.

Voorhees?

Aye.

President, you'd be asked.

Amount not to exceed 180,000 dollars, one or 180, 160, inclusive of fees and expenses.

Um, this is a contract which was deferred from February.

Uh wanted to make sure we had the owner's rep on board to make sure that this is in alignment with the services that they are going to be providing ancillary to this.

Um Reliance will work with the project delivery team to implement a testing strategy and documentation that ensures the mechanical electrical plumbing and building envelope equipment and systems operate as intended to meet the approved design, and that the facility staff are prepared to operate and maintain the new facility.

In addition, their services are required to make sure we can achieve deed certification.

You have a motion.

So moved second.

Any discussion?

I I do have a question.

So this is less than we originally anticipated.

You have the first motion by Jeff Gator there.

Motion by Ryan Kate?

Dillinger?

Hi.