Okay, good afternoon.

We're getting ready to get started here.

Uh it's uh three, excuse me, 234, and we're calling the public works committee meeting of the city council to order.

And Mr.

Anderson is uh passing it out.

Mr.

Carwell, if you would join us up front, please.

Can someone help him with those handouts, please?

Would that make it go faster?

I got one page.

Is that all I'm supposed to have?

No, you supposed to have about four.

Or maybe this is uh okay.

I got two pages now.

I got two pages now.

Oh, okay.

Thank you.

I got all four, so that's first.

Okay, we're ready to get started.

Mr.

Carbwell, did you want to sit up in front of the microphone?

We may just sporadically call you up.

I think you worked on the uh on this list of equipment.

Okay, let's go ahead and get started.

First item on the agenda is basically the uh the equipment.

Item number one is equipment update.

Specifically, we're looking at public works equipment, and I think some of it can be added, uh used for blight control.

And uh we discussed recently during this storm, uh how the we also have a need to uh for equipment to respond to uh disaster uh cleanup and and clearing out the roads and disaster maintenance.

Equipment update, the cost and purchase and delivery schedules.

And I believe the copy is the sheet uh vehicle and equipment purchase request form.

Mr.

Mr.

Carwell or Mr.

Anderson.

Um closer Lorenzo Anderson Public Rest Director.

Uh Mr.

Carwell has um compiled a list.

Uh this is basically the blight uh equipment.

Um you can see uh the unit price, and you also see the total amount.

Um we're currently looking to see what we can purchase off of the state a state contract for his dump trucks, where it will uh expedite the actual schedule of receiving the equipment.

But Mr.

Carwell give you an update on when he expects to uh have all the equipment as far as the ski steers and knock and bones division James Carwell Deputy Director Polar Works.

Um the schedules will be as following.

Um the actual list may look different from the one you probably previously saw because we noticed some discrepancies and some ways we could improve it with the money we had.

So therefore we decided to change a couple of things on it to make some improvements, um, notably the roll off uh truck.

Uh we upsize the actual roll off of the dumpsters, the dump, yeah, the dump trailers.

They're gonna be a bigger size with goosenects.

The other ones were smaller than this was work.

Okay, but you would refer to the numbers on uh okay.

So number appreciate it.

So if you look at number 18.

Yes, sir.

Number 18, the roll off.

So we didn't have a roll-off truck on the on the previous one.

This one will be a big help when we do the blight and either demo.

Therefore, we could be we could use it to take the materials, the debris off to the site, and now have to roll up, it'd be an easier route in and out that way.

So we added that to this list.

Um the actual dump trailers we have.

That's gonna be number number nine.

These are gonna be bigger, stouter trailers.

They're gonna be goosenecks instead of pull behind.

So you can add more weight and move more debris at one time.

So we'll cut down your travel time, and it'll be able to have a better low capacity.

So we'll be able to do that and it'll last longer.

So it'd be hit the ground running.

So everything's juiced up, even the utility trailer, we're still gonna be able to haul the equipment.

So everything is now it's gonna be bigger and better.

Is that gonna have to impact the type of trucks we need to pull these?

We're gonna go with Dodge Ramp, where we go with the 3500 um duele.

Diesel.

That's item number six, then.

Yes, sir.

Yes, sir.

So that's that's one thing.

And then on the other side, we're gonna have 2500, they're gonna be gases, but they'll be able to pull load.

So they may be pulling maybe a ski is there or something like that.

But the big heavy loads we pulled by 3500 is the diesels.

And this is all we remain within the budget that was allowed.

So nothing's coming outside the budget.

Okay.

Let me ask a question, Mr.

Carlwall.

No, so these uh on this list is is equipment we do not own, but we want to get.

Yes, sir.

So this is all new stuff we're talking about.

New stuff.

This is what the what the money that you allowed previously.

And just at the last bottom line, it says roll off truck, and it doesn't have a number.

I assume that's just one truck.

Yes, sir, it's one truck.

And 262.

And then the the total is for the whole column, the one 1,73,000.

That's for the whole all the different correct, sir.

Everything on this list.

But then there's a I'm sorry, Mr.

Foy.

On the bottom, it says the equipment total is 1.3 million.

Chris.

What did I say?

No, you said it right.

That's why I'm confused.

Because if you look at the item 18, it doesn't have a unit.

Um, but then it has a little over 1 million, which I believe you said was the total, but then right beneath that, it says 1.3 million.

Yes, one that was the total prior to adding number 18 to it.

That's a surface, so that's my fault.

Oh, I just laid that out.

That one point that 1 million uh 73, just X that out.

Okay.

The total at the bottom is correct.

Okay, perfect.

So the the one million seventy-three is not.

No, sir, that's not correct.

Okay, I'll tell you.

1.3 million.

So I got a question, specific question with all this equipment, just great.

I'm all for equipment and take good care of it, whatever.

And putting it to use, the um we've got these three trees that have fallen over about eight months ago across White Oak Creek and landed on the fence on a home on the other side of the creek.

And it's one of those things you say that needs to be fixed, but I'd be damned if I know what equipment you would use to go in there to the because you got to get into the creek area and and some somehow cut them down without tearing something else up while you're cutting them down.

What what equipment and this is is the list of equipment include stuff that you could send a crew out and get those trees removed from White Oak Creek.

Um I'm familiar with that tree.

Yeah, I'll show you how to do that.

Yeah.

Um you wouldn't want to use a track hole or anything like that because of the tracks.

Um, it's not as stable as the piece of equipment that you would need when you probably see most uh tree services use is a crane.

Um I don't know what kind of crane it is, but what time it is, but uh it's more stationary with the outliers.

Uh and that's more stationary where it's gonna be very tedious getting that tree near that house.

And I wouldn't want to do that with any kind of tracco.

Yeah, I think perhaps we could uh maybe discuss this offline, but that probably would cause a specialist.

It's just close to a house.

Do we really want to use our equipment and run that risk?

Okay, so we're talking about cooking and service.

So more routine trim trie trimming.

Well, this handle just your average tree trimming.

Well, uh, let me just real quickly say, and then I'm gonna join life link.

I have to step out of the chambers for a moment.

This should be celebrated.

And I commend uh councilman Hartley for his leadership on this.

I commend the two of you and your departments, the mayor.

This is going to set up us up for success.

Now we have to make sure we maintain it.

We have to make sure that we're careful, all we're well trained, all that stuff.

If any of this stuff comes up rusted and busted out and not used in six months, that's a different story.

But the fact that we're gonna be getting this and it's gonna enable us to do things in-house that we cannot do, make this an incredibly wise investment.

And so council approved the funding for this, right?

You have the funds available.

I don't know from a cash flow perspective if if we can go ahead and already place these orders or what, but um but I think this is really, really, really good news, and I commend everyone who's been a part of it.

So what I know you were starting to get to delivery schedule.

Has all these things as it does has this order have these orders been placed?

When will we have them?

Uh no, actually, we're gonna start placing orders next week.

We will start.

The thing was we had a discrepancy and we had some changes to be made, and the previous order would have been okay.

We would have got some things done.

We would have got some things done, but once we did a little more research and started finding more items, we started just changing some things around so we could have a better, a better staff, better, better program.

Okay.

Can you um now you were you're saying there's some changes to this list?

Okay, the roll-off dumpster truck added, uh the dump trailers, goosenecks, uh the pulling the goosenecks uh for transportation.

We have the the 3500 round pickup trucks.

What other issues have been added or changed on this?

Number one, uh the water tank.

So let's let's say we do get into where we're doing debullition.

Uh the portable water tank number one, we would have water on site so we can try to make it not as dirty and dusty to the community, so we can try to pat it down and keep it from spreading to other different neighborhood houses.

So that water tank, and that's basically gonna be for uh desk control, yes, sir.

And also uh in an event we have some portable water crisis or something.

I don't know if we can use that or you can make a use it but for yeah, the primary reason was for the desk control.

Yes.

What else, sir?

Um we also put in a have a fuel um see which number it was.

Uh I'm gonna have a truck that's gonna be set up as a fuel truck so we can do on site fuel deliveries.

So just in case we're out working and keep the guys from having to load the equipment up and bring it back, he'll be able to deliver fuel to the job sites.

So it's a fuel cell in here on the item 11.

Yes, sir.

Okay.

All right.

And that's added.

Okay, what else?

And again, uh, most of these colleagues, most of these are for uh daily, weekly maintenance of the cities, the route of ways, uh, you know, for getting our waste out of the city.

Uh also is for trimming back the trees maintenance, but also can be used for an event of uh disasters, right?

Um, and as well as blythe.

And we'll we can talk about that later.

Uh numbers should be numbers 13.

I have skip look, let's get 14.

Number, no, sir, not number 13, number 15 and 16.

There's a compact excavator, but it but it has an extended arm on it.

And then that's gonna go with number 16, the flail motor.

That's gonna be able to go between you have houses that have um roadside ditches between them, like city see to maintain ditches.

Yeah, we'll be able to put the arm down with the mower and it'll be able to cut that vegetation down without doing damage to the mower because it has like chains around it.

Any other changes on this?

Sir, any other changes?

No, sir.

That's it.

Okay, now to the uh one more question.

Go ahead.

Do we already have uh personnel that um with the public works department that um can operate these vehicles, or do we have to go out and find people to operate these pieces of equipment?

So the personnel's there.

Um with the incorporation of parks and recks turning into grants preservation, the personnel to operate this equipment is coming from them.

If I were to shift it, yes, sir.

We haven't fully evaluated it because it's on paper, but once we start, you know, getting the training in time to manufacture.

I think uh Mr.

Carwell is gonna be important in trying to see if he hasn't already.

Um each individual that's gonna especially the most expensive piece of equipment, make sure they're thoroughly trained on it because right now it's on paper that you know operate equipment.

But you know, sometimes if you have a truck driver, it's different from operating a ski steer or or track hole, something like the knucklebone.

So I would just say we have to fully evaluate that for the and do we have um the proper storage to make sure the equipment is stored correctly and in a safe spot?

Um we can have it in our uh but far as covered, no.

Uh we are looking at resources like at the landfill and stuff like that that's currently being used by um other utility companies and um to help us with our storing our equipment because I would love to have it everything covered, but we don't have enough space for that, right?

Yeah, I'll keep it in my copline or we yeah, you can store some of my alone.

Okay, yeah.

And uh security is gonna be of the utmost important too.

And I'm sure with our new public works director, you're gonna be doing the training, you're gonna be making sure that uh uh these pieces of equipment are secure.

Yes, sir.

Okay, and and the maintenance and et cetera.

So and you're gonna get qualified individuals trained.

Yes, sir.

This is uh $1.4 million our investment that we plan on making sure we manage and because we don't know when the next time we're gonna get something this of this magnitude, so we're trying to keep it as long as we can and do it as much work as we can with it.

Okay, getting on to the schedule of ordering this now.

We know we got a spring right around the corner.

I know it'll be ready.

It'll be ready, yes.

Okay.

Full steam, gotcha.

All right, and I uh I think I think I can speak for my colleagues here that uh we're excited about this and we want our city cleaned up and if you guys are the experts, so this is supposed to do it.

Yes, sir.

Okay, all right.

Anything else on cost of delivery schedules?

Any other questions, colleagues?

Okay, next item, auction fund.

Now uh the mayor administration has said that one of the places for getting some of the monies would be auction.

And at that time I cautioned him about uh having a having a yard sale to get our mandatory equipment.

So whatever it takes to get that money in place, we need to have it because this is uh equipment that we need every day out in the field.

So with that, what do you have on this auction, sir?

Um the list before you uh you have a list.

Uh it's 45 vehicles.

This is like the first phase.

Um we're using government, I have to remember gov deals.com.

Um they're gonna come in and actually uh they have our already have a master list, but they suggested that we do uh our vehicles first.

Uh as you can see, none of the equipment is on there.

And uh what they'll what they will do is come in and assess it from their experience.

Uh Gov deals is very experienced on getting uh pricing.

I would say it's like an auction.

So uh they probably look at their past data, uh just say for the first item of $2,000 Dakota, you know, they will look at it, see if it was wrecked.

Um, does it have a motor?

Um have both doors or whatever, and then they'll assess a minimum bid value for it.

Uh they haven't did that yet.

I think they're supposed to do that pretty soon.

Um, but once they do that, we have a minimum bid value, and we can determine how much we really receive it, and hopefully it's more, but you know how the auction works where there's a minimum bid, and then someone may it may be more important to someone else, and they may be higher.

So dates, times, time frames, deadlines.

Um what are we looking at?

The finance and the CAO has been uh dealing with gov deals.com, so I can give it them to see how that contract is going, uh the schedule when they should come in.

Um but I think the the uh discussion has been to get it uh this spring so we can start ordering ordering equipment.

So the CAO mentioned to me that hey, and he really wanted this public works meeting so we can get things moving.

Okay, okay, so Mr.

Tavison is all for pushing it forward.

Do we have money in the budget now for a lot of this equipment?

Or are we gonna wait around for uh for an auction?

Um it's a cash flow uh for my understanding.

Uh whenever we get our tax uh money, uh we have a lot of moving parts in the city.

I think it was more it's more of a CFO CAO uh decision on the cash flow.

Okay, all right.

Well, we'll get in touch with them and Mr.

Taberson and figure out uh our time frame there.

I got a question, Mr.

Chairman.

Yes, sir.

Uh the um I'm glad we're moving forward with all this.

Uh the gov deals, do they just get like you know 10% of the proceeds or something like that?

How are they how are they compensated?

I haven't seen the contract.

Uh like I said, Mr.

the uh CAO and the CFO has been really dealing with that contract.

Okay.

Um I I for my past experience uh with all the auctions, they do have a percentage that's agreed upon by the council.

Um I forgot how much it is, but uh I'm pretty sure Mr.

Uh T Wilson has negotiated in favor of the city.

So table.

I wonder if it uh I told you I said Mr.

Peter.

Yeah, you'll get it.

I wonder what an estimate would be of what what we might get from this.

I mean, is it gonna be a hundred thousand dollars or three hundred thousand dollars?

I have no idea.

Uh on this list here, I said that we receive uh you know a thousand dollars for each piece of equipment, you know, give and take some may be five hundred, some may be two two thousand dollars.

We we're looking at probably around fifty thousand dollars here, you know.

That's just for we won't hold you to that.

So we won't hold you to that.

Okay, okay.

Okay, but it's a it's a minimum, you know, to be.

Yeah, it's it doesn't look like a whole whole lot, but let me ask you this.

What about our equipment at the landfill and out at Micah Alvalon and other places?

Because there's a lot of equipment.

I think Mr.

Foot had brought it up earlier.

Um there's a lot of equipment out there that's just sitting.

So when is that gonna go into this mix?

Uh that'll be in the next round.

Um I think they were trying to do it uh after this round here.

And one thing about uh gov deals, we don't have to have a lot of vehicles to start the auction.

So we can make it online, take a couple pictures, they assess it, and they could upload the pictures, whatever the process is and upload it that week.

We don't have to have a bunch of vehicles together, which you know, the past auctions where we did we you know, accumul accumulated, you know, 100 vehicles.

We could do uh vehicle goals deadline this week.

You probably could put it on gov deals next week.

So uh that's a good thing about this system.

Okay, and it is online, yes, so people uh from across the country can see it and say I need that old track loader, this this deadline, and they can bid on it.

Okay, anything?

Okay, uh next item auction.

And again, I think we need to talk with finance, make sure we get this thing moving.

Uh street sweeping, street sweeping.

What is the status on our street sweeping capabilities?

Um I think the Carwell give detail, but uh overall uh we have the street by Mr.

Carwell.

Yes, come on back up.

I know he read the meeting, but okay.

Um the street sweeper is it's ordered, it's here.

It's on our facility.

Um we're actually waiting for them to give us a schedule where they come down and do the training.

We didn't want to take it out on the road quite yet.

I'm predicting, I'm thinking maybe about two weeks, maybe until they come down.

Okay, we're working with them trying to get them to come on down to give us a training though, and then we can get somebody going.

As far as the schedule goes, honestly, I can't provide a solid schedule yet because we're gonna be rotating personnel in.

It's not a dedicated person to drive the street sweeper all the time yet.

So we'll have to get somebody by committee, someone trained, but while they're doing by doing other duties, pull them in and get them around, you know.

Does it require a CDL?

No, sir.

Okay.

Uh and do we already you said we have one in-house now?

Street sweepers here, brand new.

Yes, sir.

Okay.

Do we have an old street sweeper?

We have two old ones.

Oh, need repair.

They're old parking lot style sweepers.

Um, they need to be repaired, but we do have them still in in our inventory.

Are they with kind of within an economical repair?

We were discussing getting them repaired, but I think we just had a funding issue at the time.

Okay.

Uh, I thought I saw something here on this list for street sweeper.

Uh I guess not.

That would probably be uh skid steer that's going to the blight.

Uh just an attachment that's gonna go with one of the skid steers.

Right.

And it's a bucket uh street sweeper that also has a broom attachment for curb and gutter to help with the curbing gutter.

Okay, and that's that's not is that gonna be a part of our maintenance plan?

That's gonna be part of the curb and gutter crew, yes, sir.

It's curb and gratitude crew.

Yes, sir.

Desperately needed yesterday, uh, to clean out our this build up in our curves.

Um so we'll have one machine coming in.

Right.

Okay, now once that machine is filled, do we need to have a truck following it or something, a dump truck or you can, but that truck is gonna be highway rated, so we can go back to the yard and dump if we need to.

Yes, sir.

It's mechanical too, right?

Right, it's mechanical.

I know years ago we did a study uh at that time, they wanted to take money out of my budget to buy two of these, but it requires having a truck and then the capability of taking that all that dirt and debris and stuff and taking it someplace, right?

And it was a lot.

Right.

Will we need any special permits or anything like that with this road waste?

Uh no, sir.

With this commercial street sweeper, um, it's more of you know, use for that commercial where I think it probably was a smaller sweeper.

I've seen those sweepers where you have to, you know, it the capacity is not as much.

You have to dump it and have it staged, which is uh logistics nightmare.

And uh with this sweeper, which you know, it may not cover all of the city, but it would uh uh cover a lot, you know, going as fast as uh I guess 10, 15 miles per hour.

Um you have to just think about how many miles we have and miles an hour.

We have a lot.

Right.

So we have a lot of things.

So how long it'll take to cover the city.

We would be using this all the time.

Yes, let me ask this question.

What about snow and ice?

Does it have any capability in case we have to open up roads?

Can we use it in that capacity?

Uh we are looking at uh the answer is no, right?

No.

No, okay.

Um I was thinking the answer was no, but uh we are looking at attachments where we can do have you ever seen uh snowplow kind of attachments you see on uh vehicles.

Um I've been looking since our recent uh scare of the storm uh snowstorm.

Uh we've been looking at that to see if we can uh retrofit that on some of and just have one or two for standby.

We don't receive that much snow like that, but uh just in case if you'll be prepared.

Yeah, maybe maybe maybe some bridges or something like that.

Okay, any other questions street sweeping wise?

Good.

So we got to go.

Chair, can I ask?

Go right ahead.

Mr.

Chair, can I have a couple of thank you, thank you, thank you.

Um I appreciate that, and I understand that you know the schedule is still forthcoming.

Um, but I heard you say, you know, it might not get the entire city, but it'll get a big portion of the city.

Um so is the idea that somebody will ride this thing daily, so it'll be a daily shift and will always be riding this and it'll get however far it will get.

And I'm assuming this is going into neighborhoods and doing neighborhood streets.

And so how often can a neighborhood expect their street to be even roughly speaking.

Are we talking once a month, uh once a year?

I mean, how as a general cadence, what is a street sweeper gonna do?

Um, we will prepare a schedule.

Uh it's going to be a dynamic schedule, I would say, because uh once we use our GIS, uh, we're gonna incorporate a schedule in there.

And um, I guess what you say, KPIs, key performance indicators, you know, how long it would take for you can to complete, you know, ward one or five or or whatever, and have that schedule and um maybe put GPS on it so we'll see how long it's it's taking to complete a route.

And the more information we get, uh the more data we get like that, we can uh make that route more efficient.

Uh but our plan is uh as Mr.

Carwell said, is to rotate people uh in their position and uh more likely put a full-time position in it, because it's enough street sweeping where they can do 10 hours a day uh if needed.

And especially a city of this size, uh we would like more than one sweeper, because maybe we could one could be working on the north and one will be working on the south.

But at this time, we just probably do the major thoroughfares and see how the uh I guess return um a full route would take.

But expect uh we want to involve the council.

If you have areas that you know use you know that's hot areas, I would say um leave room for their schedule to take care of their areas.

It may be a special event or something like that.

Uh let's say the Paddy Days uh Patty uh St.

Patty uh parade, you know, we probably have to do something like that around that area at that time.

So allow you know, uh modifications to the schedule as well.

Okay, how much was this piece of equipment?

385,000.

Okay, so we need to have someone responsible on it.

Yes, sir.

And uh look like we're gonna get a lot of use.

And so perhaps next year we can start projecting another one.

Okay, getting a new one in.

It's gonna get a lot of use, especially since it hadn't been done recently.

A lot of these curves have dirt and grass in it.

Exactly.

So anything else, sir on this?

No, sir.

Colleagues, anything on street sweeping?

Okay.

Uh try uh traffic striping.

Traffic striping.

Can you give us an update on that?

And include the triping uh dirt traffic uh sign division too.

Okay, for um, as you all know, we are working on our budget, and uh I've heard the concerns of the council at some of the meetings about striping.

And um it hasn't been finalized, but we are looking at um more people to help out uh traffic, because right now you have one paving person.

Um that person has to take people out of the signs and traffic control.

That's correct.

Uh to help with paving.

Paving markets.

Yeah, so uh with that said, um, and that's a push machine as far as uh a machine where it's I think it's self-propelled, but um it's not for this large of a city.

So we need a bigger equipment.

Yeah, and that's it.

That could run from a hundred thousand to three hundred thousand dollars, depending on the capacity of it.

I have a list of a lot of streets that need striping.

And yeah, you it's the same as the street sweeper.

If we start striping, uh we probably run out of money uh buying the paint before we can stop, you know.

So uh it is a need, but I think that's more of a uh capital improvement, and also once we finalize this budget to see if we are uh approved for additional help in traffic.

I know we have um budget issues with that, but have we ever just thought about looking at the machine that only man's one person that do the striping itself?

Um well that's dangerous because of it's in the street.

Let's just think about double yellow.

Uh no, it'd be a man on the machine.

The police behind the machine.

What'd she say?

I said for the police behind the machine.

Many cities do that.

Right, because when I was in uh the woman, we got enough manpower, we put a and I know we we short on police, but at some point you gotta use your dollars to your best ability.

And that'd be a good way where you won't have to come up with a team, it's a machine that they sell that it it does it itself.

Okay.

Um you you aware with it?

Looking to we were looking to that.

Um looking at efficiency is is good.

So if it's a one-person machine, I'm thinking about traffic control.

If you're doing a a double yellow, people are going the opposite way, and you just one person on the machine.

But um, if you give me some information about that, block the street off.

I think we got a lot.

I think money wise, we don't have a lot of resources.

So I think you can block a street for 30 minutes and put somebody at one end and control the traffic and the other end.

You know how sometimes when you go to the country, they have the two people, you can do a flag man.

And I think I had a brochure because when I went to that um conference, they was there and they was um passing out brochure.

So I I look for it and I'll make sure I forward it to you.

Yes, ma'am.

So if you could uh just do a little bit more research and uh perhaps this coming budget, I'm not sure if we if you have anything in the budget now, but we need to have that machine you're talking about because the one we have now is just like you said, just for parking lots, uh big roads and what about contracting it out.

Um that's that's uh one thing I looked at.

Um there's around it ranges from five to ten thousand dollars a mile, you know.

Um to contract out.

We that's what we do on a lot of our capital improvement projects.

Um just like when we did downtown, um, it was three, four hundred thousand dollars for just for striping.

So when you're looking at contracting out and how many lane miles we have, and now that's um actually one I would say double yellow.

You have to do the skips for a four-lane highway, you have to do the skips, and you have to do the double yellow, and then you have to do the other skips.

So I guess what I'm hearing is that it may be easier for us to get our own equipment and our own people.

Yes because the expense.

Okay, so maybe next time we can talk about how you guys are your how your research went on that because we we gotta have these stripes.

We can't afford to have someone um having an accident and then suing the city.

Uh we don't need that, so please uh do the research on that.

One thing I've uh if it's an emergency, like we probably can do that, but uh for the whole city, I wouldn't recommend it, but for like uh a major arterials or collectors, we could probably say, hey, high street or northview or something like that, uh, based on the minimum traffic.

It was like, hey, that uh we can't wait till next year.

Maybe we could get those numbers together and see how much it will cost and use some of um our other funding that we use for capital improvements to try to do that.

Okay, and it is my understanding that uh the contracts we have now to to uh do the overlays or paving the streets, that comes with the striping as well.

Yes, sir.

Okay, so whenever we're doing it's automatic, we don't have to worry about uh doing our own striping.

No, sir.

Okay, and they use thermoplastic also on most of these streets, and we use uh paint.

We'll have a thermoplastic capability.

Okay, did we need to talk about the uh uh the MOU with the county's county now or or later?

Oh yes, yes, sir.

I like to go to the night.

Go ahead and just uh maybe read it, uh read out the heading.

Or uh give me a little bit of background on it.

Okay.

Um this seat here is a uh one get uh the opinion of the uh council or the committee that Honda execs are coming in on February the 25th.

Do you have one, Miss Yes?

And so this was uh we already have a MOU with Hines County.

Yes, sir.

Uh uh execs are coming in on the February the 25th, and uh we already have a MOU uh with uh Heinz County, and the administration wants to make sure that we are good host uh with these execs coming in around the uh area, and also the one percent.

They are uh they are aware of it.

Uh they approved three hundred and fifty thousand dollars to pave uh these streets.

Um I don't have I gave my last copy.

You can read those.

Yeah.

This is uh three hundred and uh fifty thousand dollars, and this is going to this hasn't gone through council.

It hasn't gone through council, but uh I want to get the opinion of the board, I mean the committee on paving these streets is uh Larson, Foley, Harding, and Monroe Streets.

All these streets are around at Honda uh dealership, um right off of High Street.

But the there's no no cost to the city is already uh the one percent we use the one percent for one percent.

Yeah, one percent.

They've already uh allocated this money for that.

Well, we're all we're all paying for it then.

Right.

Yeah, I mean it is Yeah, and then they already approved it in the last meeting that they were gonna do it.

So you just letting us know that they're doing it, right?

Yes, yes, ma'am.

But the the thing the thing that this uh it's time sensitive and we the thing about this is we were using the county resources.

We already have a interloco agreement or MOU already established, but this is saying, hey, we want to use the MOU with the county to do this project.

Okay.

So why was these streets chosen?

I'm just asking.

These streets right here.

It was um like I said, the executives for I think it's a CEO or vice president of Honda is coming.

Um and the one percent uh said, Well, we need to make sure that these streets around that dealership are paved because it's it's pretty bad.

And it was approved.

Well, I have pretty bad um streets too.

I'm I'm aware that Ms.

May I say something.

Um go right ahead.

Please uh I I understand the the concept and the necessity of sweeping around our our porch, but the city has too many other needs, and a lot of our wars, a lot of our communities have already taken a hit when money has been moved away from the projects that we've been waiting on for so long.

And I mean, I want to put on a good show and take care of these folks too, but again, this is only gonna delay the projects that we've been waiting on.

And what are we to tell our constituents when we've been told and we have this list that they're coming up on this on this paving program?

Um yeah, I mean I think this is uh a really really good discussion, and I uh and I am all in favor of making sure that the entirety of the city is is taken care of.

My understanding is the uh one percent sales commission has already approved this particular project.

So we need to do the work and then they give us the money for this particular project.

If I'm wrong, we've wrong, but I I I think if my understanding is correct, then um to the extent that we need to push one percent.

I mean, I think that's a very, very, very fair uh announcement to make, but the reality is as of right now, this project has been approved.

We understand what you say.

We understand what you're saying, Councilman Parkinson, but I was just asking who's gonna talk for my ward.

That's not the thing I'm saying.

Because I have to answer to the people in my area why they paving these streets and not ours.

Okay.

Go ahead.

I think the point they're trying to make is just in the same way that we did, we stopped everything and did all the stuff for the folk uh festival.

And you know, paved all those drugs in a hurry to make a good impression on all the people that came to the festival, which I don't have a problem with.

Uh I think that was good.

The uh in this case, they've got the CEO for Honda, which is a pretty high-level executive that that's coming in because of uh Palmo Conda that's and Palmo Pontiac and the other things they handle.

Um you know local owned business here that's you know for 50 something years, and they wanted to make a good impression on the the uh folks uh the Honda executives that were coming into town.

And and I understand what you're saying, Councilman Foot, but these people lived here longer than what you're talking about, okay.

All right, listen, I'm not you know, I would just try and just the update update on the streets.

Uh I'm aware of the one percent, and we had a meeting uh last month where they get uh did a map of the areas they have done, and I'm aware of your the streets that um councilman Thomas gave me, and we are submitting that to uh because they have another round of streets that the uh one percent is meeting on next week on the 11th, I believe.

And we didn't be there.

And um with that said, you know, uh well, it's up to the council and the the well, I would say it was the administration and the one percent to make their decision, but um one of my recommendations will be to you know include those streets, uh, because I saw you know uh the concentration of streets in the in the past, and I think that you know just spreading it around with would help and um I haven't got the total amount.

I think we have six million dollars.

I haven't the I think you sent me like 30 streets.

I haven't told that amount of streets, how much if it's the whole six million, but I think we could do uh significant amount.

Okay, are you and I'm sorry, and the reason I'm saying something because I was in the last one percent sale tax, and I was discussing, disgusted when I seen my area and the very little that they paid.

Those people pay the same one percent sale tax that everybody else pay.

Okay, uh, are you on the uh one percent committee?

No, uh I'm not a uh voted member, but I just attended.

I think well, let me not um misspeak, but um I think someone comes in appointment by the mayor at the end of the year or something like that.

But um the answer question is no, I'm not.

I just attended.

Yeah, we need a representative that can answer these questions.

Um perhaps next time we can have that.

Did you need any action from this committee on this particular item or is it a done deal?

Um, I just wanted to get like a straw poll to see if the the contractor is trying to move in next week on this project.

He has a small window.

We have the 25th.

We think we're supposed to have good weather next week.

So if I could get you know Strap over to see a yay or nay with uh this project.

Um I I'm not quite sure.

Um, I think you're you're asking if we want if the if the council is okay with putting this in front of other projects.

No, sir.

This is a separate project.

This is this is um let me not let me sum it up.

The one percent uh uh selects the projects for the what the funds are used for.

So the one percent has already selected this project.

Uh this was like this project in September of last year.

Um they sped it up because of the executives are coming on the 25th.

So kind of regardless if the council uh decides to do it or not, the one percent has already made their motion what they want done.

So we as the city we can't spend money that's not has been allocated for the one percent.

Okay, so it's a done deal to answer your question, Mr.

Hartley.

The one percent has picked that area, and they're looking at the sales tax from those dealerships in that area and what money is generated.

And I agree citizens pay one percent, but they're doing that because um that area has um the dealership has just been remodeled and everything.

So it's more or less a done deal, and we know we don't control the one percent.

We just make suggestions and they vote.

That's very similar to what we're gonna get with the water authority.

Colleagues, I think this is this is a clearing call to make sure that we keep going back to that one percent because clearly their priorities are not in line with ours.

And director Anderson said they chose this what last September.

I've had projects on this on this list and been asking for four years now.

And my folks don't care anything about that.

They've been living here 60 and 70 years.

They don't care about a uh CEO from Honda coming in here.

We couldn't save the Porsche dealership, we couldn't save the Mercedes dealership.

But now we want to do all this and invest all this around a motel, a waffle house that got shut down.

I think it's still shut down, or whatever the case may be.

And then I mean that street's been following in for a long time, and I get it.

We want to make sure that we have a good representation, but it's fake, it's not real.

And they go, how much is that project?

350,000.

Okay, 350,000 could easily fill some potholes and fix some streets in wars three, four, and five and six and seven.

Well, why are you leaving two app?

I was in say what now you leave in two apps.

I can't.

Oh, well, you know, I'll start with three, but you know, you get the point.

But even the other night I was in war one and my copy.

But I just think that we we just gotta do better.

This is unfair.

Mr.

Chairman, if I could real quick, one second.

I get Mr.

Parkinson, one second, please.

Um, and I I completely understand, but it is unfair, and it actually is unfair for you to come here and ask us, knowing that it's already done.

And I like you, you my guy, but it's unfair.

Like you you wasting our time here.

We got a meeting starting at 3 30.

But it is unfair to even come in here and ask us, knowing that we've been advocating for a while for our communities to be repaired.

Okay, we have a go ahead.

Yeah, who asked you to do a straw poll?

Uh say it again, sir.

Who asked you to do a straw poll?

Who are you sending that information back to?

Um, the attorney and administration.

Okay, next time uh I want I would put them on the agenda.

We need a report from the one percent on what's going on.

They need to be here.

Okay.

All right.

Uh so I take that um, I guess the consensus is come get a straw poll.

Okay.

Okay.

Well, I just I'm the messenger.

So I just make sure we know that.

I understood.

I understood.

Okay, let's quickly uh go through the uh anything big on stormwater.

I just added that to it.

Um we submitted our permit.

So we're waiting to hear back.

Uh did a good job on um stormwater.

This is our uh a permit that we the annual permit.

I think it's been a long time far as getting that information together.

So uh we're just waiting to hear back as soon as I find out the information uh let the committee know.

Yeah, can you can you share it?

I guess that the NEPDS permit national discharge pollution uh evaluation system uh next month.

Can you or next meeting?

Can you have that make a note to to give us a briefing on that?

Cutouts.

I think one of the council members had mentioned something about cutouts or someone had mentioned or added to the agenda.

I think utility cuts.

I think it was some discussion about um utility cuts about all the utilities if the the time between it takes for them to do the repair.

Uh they put gravel in the cutouts.

Uh I can't remember who made the comment about that, but I think uh we've just said we'll discuss it at the next public works committee meeting we have uh before even before then uh talk to the utility companies uh about uh communicating better where you are uh electronically so we can see uh especially if we don't know who did the cutout uh and that way just communicating with the utilities on shorting that time from when they do the repair to when they have usually a subcontractor to do the paving of it, yeah.

And I understand that.

Uh and uh you're getting regular schedules from these utility companies when they come into the city of Jackson.

No, you probably need to get a work schedule, just get a copy of their work schedule.

Yes, sir.

Uh I would add that uh grass maintenance planning for that.

Are we gonna be set for this coming grass season?

How are we doing?

I think you all are incorporating now the uh they're dissolving parks and recs per se, and the parks department is coming under public works, yes sir.

Yes, sir.

And the recs is going to human and cultural services.

That's correct.

Yes, sir.

So how are we looking forward to pulling that together?

Looking fine.

Uh, everything's coming along pretty well.

I've had meetings uh with the staff over there.

Everything's shaping up.

We're getting all the equipment together and we're getting our plan together.

So yes, sir, everything's gonna working well.

Okay.

Uh landfill status.

See, we have Ms.

Weathers here.

Oh, I'm sorry, go ahead.

Grace could I think um I don't know what happened to Mr.

Taylorson.

Um, but he was wanting to get a consistency.

I think he had made um mentioned at the last meeting that about the parks, about uh getting your top five uh parks that you want.

I think that's important on our assessment of how we're gonna handle the grass cutting.

And also uh we have a contract uh for the common areas.

I would say for the major thoroughfares.

Uh we have a contract with RCI and uh Redmond right now.

That contract ends uh March.

So we'll uh be advertising for another contract to uh in this contract we're here will be more focused on acreage and area in the main thoroughfare.

So uh that would still be coming for the council, not this the next one, but the one after.

Okay, and what do you need from the council?

You need top five parks.

What are you saying?

Yeah, um he uh the CAO was the lead on this.

Okay, so just get with him to see how he wants to structure that I would just uh give you an update.

I think he had made mention of it at the last council meeting.

Okay, we we yeah, we probably need him uh to be at a meeting to tell us about the the org chart uh for his you know dissolving parks and rec department and so forth.

So we'll move ahead with that landfill status.

Uh any other questions, colleagues on this.

Okay, uh go ahead, Ms.

Weathers.

If there's not any questions before Ms.

Uh Weather starts, I would like to acknowledge that uh Mrs.

Weathers was uh a spotlight for Swana.

Uh that's a national Solid Waste Association.

Solid Waste Association.

So uh I just like to congratulate certification there.

Accomplishment.

Thank you.

Uh Lakeisha Weathers Solid Waste.

Um as of February 3rd, and I have an overview of what I'm about to say.

If you all want to copy, some more people have come in, so I may not have a copy for every more one.

Sheets to Mr.

Anderson.

Um, as of February 3rd, we have received approval from MDQ for um the opening of our expansion sale.

So we can start disposing.

Absolutely.

It's it's a wonderful day.

I'm sorry, we'll back up because I think this is okay.

So we we we receive approval.

Yes, we have received uh approval from MDQ as of February 3rd um for this uh construction certification.

Um we can start disposing in the um approved area disposal area according to the permit.

Um additionally, uh for the equipment update, the scales have been purchased.

Um we're waiting for receipt of payment.

Uh the check was mailed on the 27th of January.

Upon receiving payment, they will begin construction immediately.

Um on the document that you see in front of you.

We're looking at 25 to 30 days out for installation of the scales uh once the construction starts, whether permitting.

Additionally, the excavator, we're looking to receive it 30 to 60 days out.

Um, we're waiting on some attachments for the excavator.

That's the um hold up currently.

If we receive those items prior to those 60 days, of course, we'll have it prior to that.

That's why I say 30, five to sixty days.

So we're looking to have full opening operations um towards the end of March.

Excellent.

And that is with scales and everything.

That's with the scales with the excavator.

Um, yes, sir.

Um we're gonna use our current dozer, the one that we have.

It is outdated, it is old, but we're going to rebid the crawler dozer um because of the specs that we had on the last one.

We wanted something closer to what we have or larger for the capacity of that landfill.

So we are going to re-advertise that bid, but that's in that document as well that you have in the so even with the re-advertisement and all, we still think we're gonna have to do that.

We're gonna utilize our dozer we have and our excavator that we're purchased.

Excellent.

Yes, sir.

Good news there.

Very good news there.

Thank you.

Thank you.

All right, folks.

Uh anything else, sir?

No, sir.

Anything else, colleagues?

Uh, we certainly appreciate everyone's participation.

And uh uh Mr.

Anderson, we'll get together on the next agenda, but I'll probably be having a meeting within the next two to three weeks.

Okay.

With that said, public works committee meetings adjourned.