Good morning.

Welcome to the community communication technology and information systems committee for August 5th, 2026, 8 30 in the executive conference room.

In attendance, please call your names out.

And Councilman Sherry Rarity.

Approval of the minutes.

Do I have uh have you reviewed them?

And can you motion to approve?

Second.

All in favor?

We have no citizens here to be heard on agenda items, so we'll move to our first agenda item, which is 9930 warrant award of 31 award of contract to Sierra ITS for professional service funding in the amount of 275,000.

Okay.

Um so Sierra is a company we have done business with throughout the years.

Um they provide uh contract services.

They're a staff they oftentimes find a staff augmentation.

Uh primary reason why we're going for this contract or this agreement this year, uh, is in preparation for the the large uh enterprise permitting and licensing project we're going to be doing over the next uh 12 to 18 months.

Um we're looking to get out of this uh two positions primarily.

One is a full-time uh project manager um to help us manage that whole project.

As we've talked in the past, that project is going to be uh most departments in the city are gonna be impacted in some way, but heavily in the community development area, the finance area, uh, and the uh business license area are gonna be very heavily impacted.

And as you guys know, coordinating that many people, that many moving parts, you really need somebody managing that.

Um but on the other hand, this isn't a position we need after the project is over, so contract services just makes a lot of sense.

Uh we also have a lot of initiatives going on right now in the HR area.

Um we're trying to automate a huge amount of work over there.

So we're looking at bringing in uh temporary HRIS person.

So this would be uh a technology specialist that has done major uh HR initiatives throughout the years.

And again, this is a not somebody we would need long term.

This is uh short-term need while we're doing these projects.

Um we're trying to get things automated, such as uh when you apply for a job online here.

Right now it's uh you're going out and you're filling out PDF forms, right?

And this should all be like online submittals, uh internal tracking on those submittals and all of the things you would consider normal in a you know 2026 HR group.

Um we're trying to modernize all of that across the board.

Uh we would like to bring a specialist in to help us through that process.

Um is there any uh oh no?

Is there any like so I know like I want to start like so through our website?

And when you mentioned that, right?

Because I do websites as well, like there's forms of stuff that you can build in throughout the website where then people could just like even if it's the basic and upload the resume and then is that something separate that is being looked for through the HR department, like through some different or or would this person hired help kind of utilize our website and build out that portion of it to be able to put this online, or is this like a whole nother no that's uh there'll be no extra cost for the software side.

We actually own all that software already.

That is part of our theory.

That's what I think.

So like this person would help you utilize our software that we currently have.

Absolutely better use it to its capacity where it can be used for.

Yes, yes.

We we need somebody to help them get up to speed time using what we currently own.

Um because that's exactly how it works.

It is it'll be fully integrated within the website, and then also pass that information automatically into the ERP.

So for long term, you know, whatever we need to do with there.

Um the actual flows for like that in particular is really nice.

If we were utilizing every component, it would you would apply for a position.

That would actually follow you all the way through the cycle to you becoming an employee if you were hired, and all that information would automatically put in.

There would be release our data entry work, all it would significantly help you know the whole workflow process.

I don't know how much changeover we have here as far as staff goes, but then do they show like anyone in like leadership or whatnot to kind of really know how everything is used?

So in case you do have new people coming in and you're kind of already at that point familiar with what you're doing, so that we're not continuously having to hire outside and do the same thing over and over.

Oh, yeah, we we can track things.

It's uh there's some other modules in the HR world.

We want to track like uh certifications, uh additional education people have gotten.

Um, and then there's like the things we we need to be tracking that we are tracking in kind of miscellaneous ways, such as like people's uh CDL license and expirations and things of that nature.

Oh yeah we we can track things and it's uh there's some other modules in the HR world we want to track like uh certification uh additional education people have gotten um you know and then there's like the things we we need to be tracking that we are tracking in kind of miscellaneous ways such as like people's uh CDL license and expirations and things of that nature I think maybe you were talking about actually the trained people to continue this journey yeah going forward and how are they gonna get so like how are the staff gonna get trained so that they're utilizing it to its full potential once we have it to it because they just say they do create something for HR and they're gonna fill out their application online and do whatnot but then you should almost be able to then do that for other departments for other purposes right so if we build out stuff online now currently on websites we could do that I could create a form online for someone upload their you know resume and everything else but then I can also create a online form to sign up for the parade this month and then this is the information I need because I'm able to then create the form how I want it and what information I need and what they can upload.

So again having someone here in the city that would learn how to kind of create that and do that so moving forward you know and I just got to hire a professional for I just you gotta last me on this so we gotta hire a temporary HR specialist to show our HR director yeah use an HR temporary HR specialist is a person who specializes in implementing HR technology.

It's more of a technology technology person.

This would be like uh like a an IT person that has special like throughout their career has worked in the HR programs or stuff like that.

Yes.