All right, we're gonna call this meeting to order at 1003 a.m.

Um All Board of Public Work members are present with the exception of Director Trey, who is excused.

I will now move to the approval of minutes from April 13, 2026.

Motion made by Council President Dickinson.

Second by Director Gallagher.

Any corrections or discussion?

CNN, please vote.

All right, moving to our first agenda item 251174 bidder's proof of responsibility.

Director Gallagher.

Thank you, Mayor.

Only one for today, Weezer Brothers.

General Contractor Inc.

out of Lacrescent, Minnesota, 470 million, 81,450 for general contracting, et cetera.

Recommend approval.

All right.

Any questions from Board of Public Work members?

CNN, please vote.

Sorry, approved by Director Gallagher, second by Council President Dickinson.

Almost forgot that.

All right, now you can vote.

The motion passes unanimously.

Moving to item 260413 construction contract change orders.

Uh is it the three?

Four.

So we have one for the lacrosse public library, wastewater treatment facility upgrades, fire station number three renovation, and fire station number three renovation.

Any questions about any of the contract orders?

All right.

Seeing none, I'll make the motion to approve.

Second by Council President Dickinson.

Uh please vote.

That motion passes with three yes, one no.

Next agenda item 260424 proposed policy change regarding sanitation and restroom requirements for special events held in the city of LaCrosse.

Is the staff speaking to this or just can you just highlight a little bit?

Okay, thank you.

Um, so I'll give you a little bit of context here.

Um, the Board of Public Works approved the original special events policy in August of 2019.

Um, under the policy sanitation requirements followed Chapter 29 of the International Building Code, which sets the ratio of one toilet facility per 75 attendees.

So as part of the special event application process, organizers are required to report the number of toilet facilities they will provide, uh, whether they're permanent fixtures or portables.

Um, if the application does not meet the required ratio based upon the anticipated attendance, the permit is held until appliance is achieved.

Now I will note the reporting on the application and the enforcement piece is fairly new within the last year to two years.

The policy has been in place since 2019, but it's just been of recent uh that that enforcement piece has been there.

Um I was recently asked to review this policy, particularly as it applies to smaller uh shorter duration events and where attendance is more fluid compared to the larger or all-day festivals.

In doing so, I reviewed policies from several Wisconsin municipalities across the state.

Um, some of those including Appleton, Green Bay, Eau Claire, Janesville, Sheboygan, Waukeshaw.

Uh, there was about 10 to 12 that I reviewed.

I also consulted with the Lacrosse County Health Department.

Overall, I did find that our current standard of one per 75 and is consistent with common practice, particularly for events lasting up to or over five or up to four hours.

Um, however, I did find some municipalities that allow flexibility based on duration, um, alcohol service, um, and the availability of nearby restroom facilities.

So, based on this, I developed the proposal that's before you.

What that looks like is for events lasting less than four hours that do not charge admission and do not serve alcohol, would be required a minimum of two toilet facilities for crowds up to 500.

The reason I went with the not charging admission and not serving alcohol is not charging admission.

You're more likely to have people that are coming and going.

They're not staying for long durations at the special event.

Alcohol service is something that I did see overall that increases the number of portables that are needed.

So that's why I work those in.

Events exceeding 500 attendees would still be required to meet the one per 75 ratio.

And then also I did work into the policy that facilities may include a combination of permanent restrooms, private facilities, and portables.

So this approach strikes a reasonable balance by introducing flexibility for smaller events while ensuring adequate sanitation for participants.

And then just you know, something else to note is the question of enforcement.

Do we want to continue with the current practice of having applicants disclose the number of facilities on the application or whether we instead communicate the requirements and rely on the organized organizers to ensure that compliance?