Okay, we're gonna go ahead and get started with the I'm going to call to order the meeting of the rules and ordinances committee.

Um myself is here, and along with chair, um along with committee members, um, councilwoman Marks and Councilman Evans.

Um, and then we have our joined by our youth council and uh their advisor um Amy and um their council liaison is uh councilwoman Streep.

So the first order of business we're gonna do is approval of the minutes of the October 20th, 20 2025 meeting of the rules and ordinances committee.

Yes.

Can I get a motion?

So moved.

Move to accept.

Thank you.

Second.

Okay.

So we have approved the rules and ordinances uh minutes from October 20th.

So we're going to um dig right in into resolution 2025 60, which is in regards to um updating of the rules for the youth council.

Um, and since we have you all here, I am going to turn the floor um over to you all.

Um, we do have an exhibit A.

Um, and then we also have an additional document that was sent to us that explains everything.

So I'm gonna just turn over the everything over to you all um and um help talk us through um what it is that you're trying to do with these updates.

Hello?

Okay.

So the primary purpose of these amendments was we realized that um the bylaws didn't really match up with what we needed as a council um as of current, like they needed to be updated with our current functionings of the council.

So um starting with Article 2, Section 4A, we thought the current wording was overly strict um with the meetings.

As high school students, we're all extremely busy and things can happen and get in the way, and you know you can miss two meetings.

So we've decided we would like to amend it to have a review of a person's attendance if they've missed too many meetings unexcused with through the um executive meetings, and then that can happen.

That will be how we decide if someone needs to step down from the council.

Um just because a lot of the people on our council are extremely busy people, they're very dedicated students and they're dedicated to a lot of things.

So we want to keep in mind their schedules, and we also want to say that this is council like it's top priority, but we do understand that family events happen, um other school events happen, and we want to be understanding and slightly more flexible of that moving forward.

And then article two, section six.

Um, this was just to help us uh more flexibility with inducting new members.

We've noticed it's searching for and interviewing applicants can take a lot more time than I think was originally thought.

Just because we have to make the posters, put up the posters, and then give the applicants enough time to fill out um high school students.

I said they're very busy, sometimes they don't fill out things.

It takes them a while, and then from there we have to choose an interview.

It can be a way longer process.

So the rewarding the rewarding of that is um just to kind of help us, it changes it from the first meeting of the year to the first regularly scheduled meeting after interviews have been conducted to kind of give us that flexibility if we need more time.

We're probably going to try and get interviews done as soon as possible.

I mean, as in this case, we did it quite speedily, but just in case something happens, uh we would like to have that flexibility.

And then with article three, section one.

This is um, we just wanted to add in something in case the officer's seat becomes vacant in the middle of a council year.

Um just because there wasn't something previously added there.

We haven't had an issue with an officer becoming vacant, but because we're still in like the beginning years of this, we want to put something forth in case that does happen, and to make sure you know things don't go into chaos.

And then article three, section two A.

Um, it calls for the meetings to be called at the top of the hour, but things usually don't happen at the top of the hour, usually it's like 603, 602.

Um, because of traffic or just you know, we have to meet quorum, people come in like a minute late.

So we just wanted to uh reward that to make it more clear, like it's when we meet quorum when everyone's there and we can call the meeting to order.

Um Article 3, Sections 2D and 2G are they provide clarity for when there are all of our officers are absent, which will probably never happen, but in worst case scenario, we do want to have a plan set forth.

And then Article 4, Section 4A.

Um this was mostly due to the fact that we don't have our C sometimes we don't have our seats full all of the time.

We try our best to keep a completely full council, but there have been times where people have stepped down, or right before you know, we get a new batch of like interviewees and people on the council.

So we just wanted to clarify and say uh it doesn't have to be specifically eight, it just has to be a simple minor majority of the uh current amount of members on the council because there's not always going to be exactly 15 as much as we'd like it to be.

And then Article 4, Section 4B, or vice chair wanted to clarify the grammar on that.

Um I don't know what his NIP was.

Okay.

That was just a grammar clarification.

And then article uh four, section five.

Um this current wording requires the Lake Commu Community Relations Advisory Committee Commission to advise the Lake Youth Council, which doesn't happen.

We're currently being advised by Miss Sydney Shibage.

So we just wanted to reward reword that as any city council member to kind of you know word things as how they have been going.

And then Article 5, Section 1E.

Um the current bylaws give no method for dissolving standing committees.

So there might be times where standing committees become no longer necessary, so we wanted to put forth a way to um dissolve a standing committee if it is no longer necessary.